4th Modification 12/14/2011 DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE: December 15, 2011
TO: Sheryl Graham, Director
Social Services Department
ATTN: Ellen Caron, Coordinator of
Nutrition Services
FROM: Pamela G. Hanc s tI. C.
At the December 14, 2011, Board of County Commissioner's meeting the Board granted
approval and authorized execution of the following:
Item C35 Amendment 002 to Contract US -1151 between the Alliance for Aging, Inc. and
Monroe County Board of County Commissioners. Enclosed are five duplicate originals,
executed on behalf of Monroe County, for your handling.
Item C36 Modification 004 to the Weatherization Assistance Program, American
Recovery and Reinvestment Act Sub -grant Agreement (ARRA WAP), Monroe County Board of
County Commissioners (Community Services /Social Services) and the State of Florida,
Department of Economic Opportunity. Enclosed are three duplicate originals, executed on
behalf of Monroe County, for your handling.
Please be sure to return two fully executed originals to our office for the official record
and the finance department. Should you have any questions, please do not hesitate to contact
our office.
cc: County Attorney
Finance
File `�
Monroe County
ARRA WAP CONTRACT NO.: IOWX- 7X- 11 -54 -01 -719
MODIFICATION NO.: 004
MODIFICATION OF AGREEMENT BETWEEN THE
FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY AMERICAN RECOVERY AND
REINVESTMENT ACT (ARRA) / WEATHERIZATION ASSISTANCE PROGRAM (WAP)
AND
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
This Modification is made and entered into by and between the State of Florida, Department of Economic
Opportunity, ( "the Department "), and Monroe County Board of County Commissioners ( "Recipient ") to modify
DEO Contract Number IOWX- 7X- 11 -54 -01 -719 ( "the Agreement ").
WHEREAS, the Department and the Recipient have entered into the Agreement, pursuant to which the
Department has provided a subgrant of $936, 419.19 to the Recipient; and
WHEREAS, the parties wish to decrease funding:
NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein, the parties
agree as follows:
Paragraph (17)(a) FundinWConsideration is hereby modified to read as follows:
This is a cost - reimbursement Agreement. The Recipient shall be reimbursed for costs incurred
in the satisfactory performance of work hereunder in an amount not to exceed $536, 419.19
subject to the availability of funds.
A. $936,419. Current FFY 2010 -2011 ARRA WAP Contract initial allocation.
B. $400,000.00 Decrease for FFY 2011 -2012 ARRA WAP allocation.
All provisions of the Agreement being modified and any attachments thereto in conflict with
this Modification shall be and are hereby changed to conform with this Modification, effective
the date of signing by the Department.
All provisions not in conflict with this Modification remain in full force and effect, and are to
be performed at the level specified in the Agreement.
IN WITNESS THEREOF, the parties hereto have executed this document as of the dates set out herein.
RECIPIENT STATE OF FLORIDA
MONROE COUNTY BOARD DEPARTMENT OF ECONOMIC-
OF COUNTY COMMISSIONERS OPPORTUNITY - -
_ D
By:
_David Rice, Mayor
(Type Name and Title Here)
o
By:
Ken Reecy rrt
Assistant Director, Division of C-oilmuniW co
Development r —
.c o
3 T!'IIec 1 r 14, 2011
Date:
o o MONROE COUNTY ATTORNEY
detler tuber AP OV dtS T M:
N HIA L. LL
L 02
ASSISTANT COUgTY ATTORNEY
Date la-1 - 001/
DEP Y CLERV
ATTACHMENT A
SCOPE OF WORK AND BUDGET
SCOPE OF WORK
H. The Recipient WAP Coordinator will coordinate with the Department's field monitor contractor to perform an
inspection of 100% of the client files for all completed dwellings to be submitted in a production period. A client
file that is not in compliance will not be included in the monthly production report. Non - compliant client files must
have corrective action completed and be re- inspected for compliance before being submitted on the monthly report.
I. The Recipient WAP Coordinator will coordinate with the Department's field monitor contractor to review for
accuracy the Client Intake Form and Building Work Report data that is entered into the agency's monthly
reimbursement request via the eGrants reporting system. No request for reimbursement may be submitted until all
Client Intake and Building Work Report data has been confirmed for accuracy.
J. The Recipient will provide per month estimated Production Goals. The production goal will be the total number
of dwellings that are to be weatherized for the Interim Agreement period. Calculating production goals:
• Divide the allocation by the allowable $6,500 per dwelling.
• Estimate the number of dwellings to be completed in September (if any) and then divide the balance by 5 to
determine the minimum targeted monthly production for the remainder of the agreement period
• Fill in the below production schedule.
December 2011 _11_ January 2012 _11_ February 2012 _12
Total Production 34
Although the above production goals are based upon the $6,500 per dwelling amount, the overall state average
expenditure per dwelling being weatherized is closer to $5,700. Therefore, the Recipient should take into
consideration that in order to expend 100% of funding, it may need to weatherize 10% more dwellings than initially
calculated.
K. Evaluation of Production: Failure by the Recipient to meet production over any two consecutive months (as
reported on the monthly FSR), may result in a reduction of funding and/or the Department seeking additional
assistance by another provider for providing services in the Recipients designated service area. However, if the
Recipient demonstrates a sustained ability to meet production goals, additional funding beyond the ARRA WAP
State Plan allocation is available on a first come first served basis.
AGENCY: MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
AGREEMENT NUMBER: 10WX- 7X- 11 -54 -01 -719
k/w
APPROVED BY
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
RECIPIENT AGENCY
Mayor Dav,,i; ; Rti':'llrl'.
POSITIOWtT "C`
Decem t x 14 11
DATES fi
a _ xrAW"
a,
MY L X0 GE CLERK
DEPI1 CLEPv
MONROE COUNTY ATTORNEY
APrdROVWD AS T91Fy7PM:
NTHIA L. HALL
ASSIST NT COUNTY ATTORNEY
Date _.__12- I2— 2-0 1)
Ire
ATTACHMENT I
COUNTY ALLOCATIONS
The financial allocation specified for each county by program is designated to be spent in that county. For recipients
of funds designated for more than one county, in the event that circumstances will not allow the full expenditure of
any program funds allocated to a particular county, a request to expend any part of those funds in another county
must be submitted in writing to the Department. This request must justify the lack of need of program services in
that county. Funds may not be expended in another county without prior written approval of the Department.
COUNTY
Monroe
ALLOCATION
$536, 419.19
33