Item C33 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 01/19/2012 Division: Community Services
Bulk Item: Yes x No — Department: Social Services
Staff Contact Person/Phone #: Sheryl Graham 305- 292 -4510
c - fit
AGENDA ITEM WORDING: Approval of Modification #005 to the Weatherization Assistance
Program, American Recovery and Reinvestment Act Sub -grant Agreement (ARRA WAP),
Contract# 1OWX- 7X- 11 -54 -01 -719 between Monroe County Board of County Commissioners
(Community Services /Social Services) and the State of Florida, Department of Economic Opportunity.
ITEM BACKGROUND: To ensure meeting the 100% expenditure of the funding goal, the U.S.
Department of Energy (USDOE) has approved The Florida's Department of Economic Opportunity's
request for an extension to the American Recovery and Reinvestment Act (ARRA) Weatherization
Assistance Program (WAP).
PREVIOUS RELEVANT BOCC ACTION: Prior approval granted by the BOCC on 12/14/11 of
modification #004 to the Weatherization Assistance Program sub -grant Agreement #10WX- 7X- 11 -54-
01 -719.
CONTRACT /AGREEMENT CHANGES: To modify and extend the expiration date of this
agreement from the original expiration date of 2/28/2012 to 6/5/2012.
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $536,419.19 BUDGETED: Yes X No
DIFFERENTIAL ERENTIAL OF LOCAL PREFERENCE: N /A
COST TO COUNTY: 0.00 (cost reimbursement grant) SOURCE OF FUNDS: GRANT FUNDS
REVENUE PRODUCING: Yes _ No X AM UNT PER MONTH Year
7
APPROVED BY: County Atty / ' OMB/Purc asing Risk Management MS'
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM # C ' 33
Revised 7/09
i
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: WAP (DCA) Contract: # 10WX- 7X- 11 -54 -01 -719
Effective Date: 1 -1 -2012
Expiration Date: 6 -5 -2012
Contract Purpose/Description: Approval of Modification 005 to the current Weatherization Assistance Program
(WAP) federally funded Sub -grant Agreement Number 10WX- 7X- 11 -54 -01 -719 between Monroe County Board
of County Commissioners and the State of Florida, Department of Economic Opportunity, (DEO).
Contract Manager: Sheryl Graha 4510 Social Services/Stop 1
(Name) �- --� (Department/Stop #)
For BOCC meeting on 1/19/2012 Agenda Deadline: 1/6/2012
CONTRACT COSTS
Total Dollar Value of Contract: $536,419.19 Current Year Portion: $_
Budgeted? Yes X No Account Codes: _125- 6155711 - -
County Match: NA - - - -
Additional Match: 0 - - - -
Total Match $0 ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (e.g. Maintenance, utilities, janitorial, salaries, etc)
CONTRACT REVIEW
Changes / Date Out
ate Need d Revi; er
Division Director /� M /'"— Ye No) _ 4'J, C > / 9//9,-,
Risk Manag 1 � ++ " —� NN
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eme t I � I Yes No O.M.B./Purc asing k', , ,' 1 Yes N . A/.:: /.:.i:1 t 1 1,
County Attorney Yes \o� II
____,,
______________________
Comments:
OMB Form Revised 2/27/01 MCP #2
ARRA WAP CONTRACT NO.: IOWX- 7X- 11 -54 -01 -719
MODIFICATION NO.: 05
MODIFICATION OF AGREEMENT BETWEEN THE
FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY (DEO) AMERICAN RECOVERY AND
REINVESTMENT ACT (ARRA) / WEATHERIZATION ASSISTANCE PROGRAM (WAP)
AND
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
This Modification is made and entered into by and between the State of Florida, Department of Economic
Opportunity, ( "the Department "), and Monroe County Board of County Commissioners ( "Recipient ") to modify
the DEO Agreement Number lOWX- 7X- 11 -54 -01 -719 ( "the Agreement ").
WHEREAS, the parties wish to extend this agreement to June 5, 2012:
NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein, the parties
agree as follows:
1. Section (3) Period of Agreement, is hereby changed to Section (3) Period of Agreement is revised as
follows: "This Agreement shall begin upon execution by both parties and shall end June 5, 2012, unless
terminated earlier in accordance with the provisions of paragraph (12) of this Agreement."
2. All provisions of the Agreement being modified and any attachments thereto in conflict with this
Modification shall be and are hereby changed to conform with this Modification, effective January 1, 2012.
3. All provisions not in conflict with this Modification remain in full force and effect, and are to be performed
at the level specified in the Agreement.
IN WITNESS THEREOF, the parties hereto have executed this document as of the dates set out herein.
RECIPIENT STATE OF FLORIDA
MONROE COUNTY BOARD DEPARTMENT OF ECONOMIC
OF COUNTY COMMISSIONERS OPPORTUNITY
By: By:
Ken Reecy
Assistant Director, Division of Community
Development
(Type Name and Title Here)
Date: Date:
Federal Identification Number
r
MONK E COUNTY RE, Y
pf�ROV D A ; x0 c`
7e_ C /
PEDRO J. MERCADO
ASSISTANT CC}C1NTY ATTORNEY
Z. r
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Date
ATTACHMENT A
SCOPE OF WORK AND BUDGET
SCOPE OF WORK
H. The Recipient WAP Coordinator will coordinate with the Department's field monitor contractor to perform an
inspection of 100% of the client files for all completed dwellings to be submitted in a production period. A client
file that is not in compliance will not be included in the monthly production report. Non - compliant client files must
have corrective action completed and be re- inspected for compliance before being submitted on the monthly report.
I. The Recipient WAP Coordinator will coordinate with the Department's field monitor contractor to review for
accuracy the Client Intake Form and Building Work Report data that is entered into the agency's monthly
reimbursement request via the eGrants reporting system. No request for reimbursement may be submitted until all
Client Intake and Building Work Report data has been confirmed for accuracy.
J. The Recipient will provide per month estimated Production Goals. The production goal will be the total number
of dwellings that are to be weatherized for the Interim Agreement period. Calculating production goals:
• Divide the allocation by the allowable $6,500 per dwelling.
• Estimate the number of dwellings to be completed in September (if any) and then divide the balance by 5 to
determine the minimum targeted monthly production for the remainder of the agreement period.
• Fill in the below production schedule.
March 2012 20 April 2012 3.0 May 2012 20
Total Production (oO
Although the above production goals are based upon the $6, 500 per dwelling amount, the overall state average
expenditure per dwelling being weatherized is closer to $5, 700. Therefore, the Recipient should take into
consideration that in order to expend 100% of funding, it may need to weatherize 10% more dwellings than initially
calculated.
K. Evaluation of Production: Failure by the Recipient to meet production over any two consecutive months (as
reported on the monthly FSR), may result in a reduction of funding and/or the Department seeking additional
assistance by another provider for providing services in the Recipients designated service area. However, if the
Recipient demonstrates a sustained ability to meet production goals, additional funding beyond the ARRA WAP
State Plan allocation is available on a first come first served basis.
AGENCY: MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
AGREEMENT NUMBER: 1OWX- 7X- 11 -54 -01 -719
5 (fir 40LIka"—)
APPROVED BY
Di ce.r.*o r SO4
POSITION
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