Item K3BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: January 18, 2012 Division: n: Monroe County Sheriff's Office
Bulk Item: Yes X No Department: Legal
Staff Contact Person/Phone #: Patrick McC ll . 2-702
AGENDA ITEMWORDING:
Rescission of the First Amendment to Contract for Local Police Services with the City of Marathon,
the Monroe County Sheriff s Office and the B CC previously approved by the B CC on September
21, 2 11, and approval of a revised First Amendment to Contract for Local Police Services to a correct
seriveners error.
ITEM BACKGROUND:
The First Amendment was previously approved by the B CC, However, subsequent to the meeting,
the parties discovered that the original contained a minor serivener's error in paragraph 1 b
(specifically, the document stated that Marathon would need to make its first two payments in October
and November 2010, rather than 2011). Staff is now requesting that the First Amendment be rescinded
and replaced with the revised First Amendment.
PREVIOUS RELEVANT BOCC ACTION:
The First Amendment was previously approved by the B CC at its meeting n September 21, 2011,
CONTRACT/AGREEMENT CHANGES:
The First Amendment revises the contract pricing for the City of Marathon. The revised First
Amendment corrects a minor serivener's error. No substantive changes.
STAFF RECOMMENDATIONS: S: Approval
TOTAL COST: $1,429.983.00 INDIRECT COST: BUDGETED: Yes X N
DIFFERENTIAL OF LOCAL PREFERENCE:
N.
COST TO COUNTY: . SOURCE OF FUNDS:
REVENUE PRODUCING: Yes X
APPROVED BY: County Atty L .
DOCUMENTATION: Included
No AM UNT PER MONTH Year
/P asing Risk Management
Not Required
DISPOSITION: AGENDA ITEM ##
MONR E COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with, Monroe Counter Sheriff Effective Date: October 1, 2009
Expiration Date: September 30, 2012
Rescission ofthe First Amendment to Contract for Local Police Services with the City of
Marathon, the Monroe County Sheriff s Officeand the B CC previously approved by the
CC on September 21, 2 11, and approval of a revised First Amendment to Contract for Local
Police Services, in order to correct a scn'vener'serror.
Contract Manager: Patrick McCullah
(Name)
for BOCC meeting on January 18, 2012
292-7020 Monroe County Sheriffs Office
(Ext.) (Department)
enda Deadline: January 3, 2012
CONTRACT COSTS
Total Dollar Value of Contract: $1,2,3.0 Current Year Portion
Budgeted? Yes X No Account Codes:-XXXXXX
Grant: $0.0
County Match: $0.00
Estimated ongoing Costs: $0.00
ADDITIONAL COSTS: $0.00
CONTRACT REVIEW
Changes
Date Out
Division Director
DatgIn
Needed
Yes❑ Nop�
viewer
Risk Mana ent
��4i
Yes[-] No[�
OPur ing
MB/
�ii
Yes❑ No❑
pLOV
County Attorney
I
t1�
Yes❑ No❑
Comments:
OMB Form Revised d 9 11/95 MCP #
FIRST AMENDMENT To CONTRACT FOR LOCAL POLICE SERVICES
This First Amendment to Contract for Local Police Service between the City of
Marathon Monroe County Sheriffs Office, and Monroe County, is made and entered
into as of 201.1 by and between the City of Marathon, a municipal
corporation of the State of Florida "Marathon'' or the "City"), Monroe County Sheri
ff s
Office " MCSO" , a subdivision of the State of Florida, and Monroe County, a political
subdivision of the State of Florida ("County").
1TlESSET
WHEREAS, In October 2009 the City entered into a three year Contract with
Monroe County Sheriff s Officeand Monroe County to provide Local Police Services
(the "Contract", a copy of the Contract is attached as Exhibit "1 "'; and
WHEREAS, pursuant to Section 1 a of the Contract, compensation for Local
Police Services for each fiscal year shall be set by amendment to the Contract; and
WHEREAS, the City desires to amend the Contract to set the compensation
for Fiscal Year 11-12 (the "First Amendment").
NOW THEREFORE in consideration of the mutual covenants set forth in this
First Amendment, the parties agree as follows:
Section 1. Amendment to Agreement. Section 15 of the Contract is
amended to react as follows:
1. Contract Cost and Payment:
a. Marathon agrees to pay the sure of 1,29,9. (one Million Four
Hundred and Twenty Nine Thousand Nine Hundred Eighty Three Dollars) for services,
equipment and supplies provided during the second year of this Contract 1.0120 1 1-
902012. This sum is referred to as the "Contract Price.",
1 . Marathon will pay Two/Twelfths 2 12 or 1 . % of the total contract
price to the Clerk of Court no later than October 15, 2011. Thereafter Marathon shall pay
Page 1 of
welfth of the total contract ricc n later than Novem er. 1 , 011 and on or before
oneT l
the first day of each succeeding month until the total contract price is paid.
C. MCSO will provide a fully reared and properly equipped police vehicle
for each member of the Marathon district. Marathon will pay all monthly vehicle costs in
advance to MCSO, and will pay or provide for fuel, maintenance, and other operating
costs for all vehicles assigned to the Marathon District.
d. In future Contract years, Marathon will pay the costs of acquiring
replacement vehicles for the Marathon District. MCSO will replace the Marathon
vehicles according to the then current vehicle replacement policy of MCSO.
Section 2. No Further Modifications. All other provisions of the Contract,
other than as specifically addressed herein, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have accepted, made and executed
this First Amendment upon the terns and conditions above stated on the day and year
first above written.
SIGNATURE PAGE FOLLOWS
Page 2 of 4
(SEAL)
City
Date: Oa III
Attest:
I
City Clerk
Date: 1 C, a-li t [
Approved as ffienct�c�
City Atrne�
Date:
'age 3 of
a
MOLAR COUNTY E P'S OFFICE:
By:
Robert P. PeryaP6, Sh f
Date:
Monroe County Sheriffs Office
Approved as to form
BOARD P COUNTY COMMISSIONERS
OF M NROE COUNTY, FLORIDA
By:
Mayor Chairperson
Date:
Attest: Danny L. Kolhage, Clerk ofCourt
y.
Deputy Clerk
Date:
(SEAL)
MONROE COUNTY ATTORNEY
APPROVED AS TO FORM
By;
Ae,i�jl A.'� CeAttorney
Page 4 of
COMMANDER
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