Item O6BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: __January 19, 2012__ Division: ____County Administrator_
Bulk Item: Yes _X___ No Department: ____County Administrator__
Staff Contact /Phone #: __Roman Gastesi/4441___
AGENDA ITEM WORDING:
Approval to advertise a Sustainability Program Manager position to report directly under the County
Administrator.
ITEM BACKGROUND:
As one of the 2012 BOCC initiatives, this position is to implement the Energy Efficiency &
Conservation Strategy/Sustainability initiative. The position will develop a SustainabilityBusiness
Plan and coordinate energy management activities throughout the County. It will also be responsible
for seeking, applying for and managing energy grants.
PREVIOUS RELEVANT BOCC ACTION:
The 2012 BOCC Initiatives was introduced to the BOCC at their December 14, 2011 meeting. One of
the initiatives is Energy Efficiency & Conservation Strategy/Sustainability.
CONTRACT/AGREEMENT CHANGES:
__________________________________________________________________________________
STAFF RECOMMENDATIONS:
Approval of a new full-time equivalent (FTE) position as stated above.
TOTAL COST: Pay Grade 12 INDIRECT COST: _______BUDGETED:
Yes No _____
$58,920 - $73,651 + approx. $24,000/benefits
DIFFERENTIAL OF LOCAL PREFERENCE: _______________________________________
COST TO COUNTY:SOURCE OF FUNDS:
Same as above __Ad Valorem_____
REVENUE PRODUCING:AMOUNT PER MONTHYear ____
Yes No
APPROVED BY:
County Atty OMB/Purchasing Risk Management ____
DOCUMENTATION:
Included X Not Required____
DISPOSITION:AGENDA ITEM #
Revised 7/09
MONROE COUNTY
JOB DESCRIPTION
Position TitleDate
: Sustainability Program Manager : January 5, 2012
Position LevelFLSA StatusClass Code
: 12 : Non-Exempt :
GENERAL DESCRIPTION
The Sustainability Program Manager will carry out highly responsible work in planning, developing,
coordinating , including
. The Program Manager will plan,
direct and coordinate diversified operations in the provision of sustainable initiatives for Monroe County,
manage and oversee energy-related grant activities, and be responsible for tasks related to ensuring
programmatic and financial compliance of the program.
Essential job functions include the development of sustainability policy formulation, energy management and
reduction initiatives, alternative energy and fuel source options, green purchasing policy guidance and
sustainable capital development processes. Functions also include applying for and managing energygrant
contracts and budgets, ensuring compliance with grant regulations, coordinating documentation and grant
compliance for municipalities, contractors, and service providers.
KEY RESPONSIBILITIES
1.Identifcurrent sustainability services and programs within county
divisions. Evaluate programs for best practices, duplications or overlapping programs within the
divisions. Assess current sustainability goals and strategies to bring greater coordination of services
countywide.
2.Develop and implement a Sustainability Business Plan, coordinating energy management activities
across county divisions, that moves the county towards the next step(s) of a more environmentally
sustainable future. Streamline identified opportunities for improvement.
3.Develop an Energy Management Plan for the County. Coordinate energy management activities across
County departments/divisions. Serves as Lead for the County Energy Task Force Team.In
collaboration with divisions, will evaluate, enhance, and develop metric systems that monitor and assess
progress towards achieving performance goals at all appropriate organizational levels.
4.Perform complex forecasting and cost/benefit analysis to enable executive county leadership to make
informed decisions that focus on optimizing environmental impacts of sustainability program initiatives.
5.Create a culture of sustainability awareness in the workforce and strengthen interdepartmental
relationships, partnerships and joint investment opportunities; coordinates efforts with Monroe
Climate Change Advisory Committee, the Energy Task force team and related working groups.
6.Participates in climate change adaptation and mitigation issues; serves as member on the Four-County
Compact Climate Leadership Team.
7.Monitors water management conservation and outreach efforts.
8.Collaborates and works directly with local, state and federal governments, business, non-profits and
community organizations to support and enhance sustainability and sustainable practices.
9.
develop recommendations; works with state and federal partners to develop and promote legislative
measures to support and enhance sustainability and sustainable practices which may include the
acquisition of funding for demonstration projects within the County.
10.Coordinate in developing ways to educate the workforce on tools already available such as energy
performance contracts with Public Works value engineering, and other green design and management
tools.
11.Develops Sustainability web pages that are a comprehensive source of information on all County green
initiatives; develops energy education initiatives.
12.Coordinate with Public Works in development and implementation of departmental tracking
mechanisms for energy, fuel, water, materials consumption and sustainability measures for existing
buildings/facilities and capital improvement projects. Assists Public Works in implementingthe Energy
Star portfolio manager tracking for all applicable county facilities.
13.Coordinates with Procurement to develop recommendations for sustainable procurement practices for
both construction and goods and services.
14.Monitors waste management reduction and recycling increase efforts.
15.Manage and oversee the Monroe County energy grant initiatives. Continuously monitor project
effectiveness (including quantifying deliverables as promised in grant application, such as energy
efficiencies, forecasted savings, etc.), track program progress and ensure milestones are met on
schedule, and ensure the timely and accurate completion of required grant programmatic and financial
reporting.
16.Develop, maintain, and use spreadsheets to record financial data, manage budgets, and generate reports
and projections to fully utilize, but not overspend, funds.Ensure that only allowable expenses are
posted to proper cost center, grant task, etc. and reconcile finance records. Prepare requests for
payment, monthly, quarterly and annual reports, as well as closeout documents. Produce budget
documents for all grant activities in conjunction with management in accordance with applicable rules
and in line with available funds.
17.Coordinate the development of sustainable initiatives beyond those in the EECBG grantand
prepare/develop grant applications to fund those initiatives. This will require working with the public,
advisory and community groups, and representatives from other municipalities.
18.Monroe County may require additional duties; necessary for the success of the program, other than
those listed herein this document.
The information on this description has been designed to indicate the general nature and level of work
performed by employees within this classification. It is not designed to contain or be interpreted as a
comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this
job.
Position TitleClass CodePosition Level
: Sustainability Program Manager : : 12
KEY JOB REQUIREMENTS
Education: A Bachelor's Degree from an accredited four year college or university is required with
major coursework in Business Administration, Public Administration, Environmental
Management, Environmental Science, Environmental Engineering, Urban Planning,
Architecture, or another job related field and four (4) years of sustainability related
experience. Four (4) years of managerial experience is required. A degree is
preferred and may substitute for 2 years of sustainability related experience.
Experience: The Ideal Candidate will:
Possess a minimum of 4 years of sustainability related experience,plus a
minimum of 4 years in any managerial capacity. The successful candidate will be
an innovative individual who identifies the tools and resources needed to stay
current in the field. He/she will need to demonstrate superior project management
skills and have the ability to effectively develop and define a sustainability plan
for the County.
Be a master collaborator who will work effectively in relationship building and
garner trust with departments to ensure that the sustainable short and
long term goals, and strategic plan meet and exceed the County's goals of
becoming a sustainable County without compromising the quality of life for
future generations.
Possess advanced oral and written communication skills as well as a strong
ability to educate, persuade and mobilize resources. He/she must have the ability
to influence at all levels and functions in order to make sustainability a priority
and inspire people into action. He/she must be able to adhere to the highest
ethical and moral standards and be able to display transparency.
Possess high-level planning, budget and financial management experience in a
high performance management organization. He/she must be financially astute
and be able to understand and communicate the long and short-term benefits of
sustainability efforts into cost savings. He/she should be able to establish
meaningful performance metrics to track and measure success. The ideal
candidate will need to have an understanding of sustainable technology as it
relates to energy, waste, carbon emissions, green building and other areas.
Be passionate and understand current concepts of conservation and sustainable
development including green purchasing, energy conservation, solid waste
recycling, green building, resource and water conservation, green house gas
reduction, renewable resources, government funding opportunities, and
environmental reporting metrics.
Demonstrate strong leadership and innovative thinking in the development of
exemplary policies and programs that promote an environmentally sustainable
future without compromising the ability of future generations to meet their needs.
Be a highly approachable leader, who can openly accept and work effectively in a
climate of interaction, communicating up and down the organization. Must
display a willingness to work collaboratively with business, organizations,
institutions and residents to develop solutions and implement action plans to
address the challenges and opportunities inherent in the relationship between the
environment and the economy
Impact of Actions: The work involves leadership which routinely affects multiple divisions of Monroe
County and/or the surrounding community in a demonstrable way.
Complexity: Analytic: Work is non-standardized and widely varied; requires the interpretation and
application of a substantial variety of procedures, policies, and/or precedents used in
combination. Frequently, the application of multiple, technical activities is employed.
Required problem-solving involved identification and analysis of diverse issues.
Decision Making: Highly complex: Supervision is present to review established department and/or
divisional objectives. Independent judgement is required to recommend departmental or
divisional objectives, evaluate new approaches to problem solving, and assess changing
facts or conditions.
Communication Requires regular internal and external contacts with persons of importanceand influence
with Others: involving considerable tact, descrtion and persuasion, and managing relationships at a
high level.
Managerial Skills: Responsible for supervisig multiple functions, with full responsibility for effective
operations and results.
Working Conditions/ Work requires only minor physical exertion and/or physical strain. Normal office
Physical Effort: situation/works alone or closely with others/typically sitting at a desk or
table/intermittently sitting, standing, stooping/driving/light lifting or carrying 25 lbs. or
less/requires good hearing/requires good near or distant vision.
On Call On call pending reporting/deadline requirements.
Requirements:
Other: Experience may substitute for educational requirement. Requires computer experience in
spreadsheets including Excel and Powerpoint.
APPROVALS
County Administrator:
Name: __________________________ Signature: _________________________ Date: _____________
On this date I have received a copy of my job description relating to my employment with Monroe
County.
Name: __________________________ Signature: _________________________ Date: _____________