1st Change Order 02/03/2012 MEMORANDUM
DATE: February 3, 2012
TO: Belle DeSantis, Deputy Clerk 1 • gr.-
FROM: Beth Leto, Public Works t
RE: CO #1 w/ESSI, Inc. — Energy Retrofit Jackson Square Project
Enclosed please find fully- executed original of Change Order No. 001 extending contract
time /completion date by thirty (30) days to March 15, 2012, as executed today by
Debbie Frederick, Deputy County Administrator, in accordance with Ordinance 026 -1998.
Should you have any questions, please feel free to contact me at x4560 or Bob Stone at
x6077.
bpi
cc: Jackie Clynes
MONROE COUNTY PUBLIC WORKS
Change Order
PROJECT: CHANGE ORDER NUMBER: 001
Energy Retrofit — Jackson Square
Monroe County DATE: January 26, 2012
CONTRACTOR: PROJECT NUMBER: PWD- 236 -129 -2011
Electronic System Services, Inc CONTRACT DATE: September 21, 2011
5840 Halifax Avenue NOTICE TO PROCEED: October 7, 2011
Fort Myers, Florida 33912 CONTRACT FOR: General Construction
THE CONTRACT IS CHANGED AS FOLLOWS:
In order to implement certain energy conservation improvements identified through the retro-
commissioning process and offset by allowances provided by the Contractor as documented in Field Order
No. 1, the contract time is hereby extended by (30) thirty days.
The original Contract Sum was $599.000.00
The net change by previously authorized Change Orders
The Contract Sum prior to this Change Order was $599.000.00
The Contract Sum will be changed by this Change Order in the amount of $ 0
The new Contract Sum including this Change Order will be $599.000.00
The Contract Time will be increased by (30) thirty days.
The date of Final Completion as of the date of this Change Order therefore, is March 15, 2012.
NOT VALID UNTIL SIGNED BY THE CONTRACTOR AND THE OWNER
Robert A. Stone. MCPW Electronic Systems Services. Inc Monroe County. FL
Owner's Representative Contractor Owner
10600 Aviation Blvd. 5840 Halifax Avenue 1100 Simonton Street
Marathon. FL 33050 Fort Meyers. FL 33912 Ke Wes FL 33040
Address Address Address
BY (Signature) (Sign 'e) 7 'Lure)
a - 447/3--
DATE ATE / DATE
FIELD ORDER (FO)
DATE January 26, 2012 FO# 1
PROJECT Energy Retrofit — Jackson Square
To Electronic Systems Service Inc.
CONTRACTOR
5840 Halifax Avenue, Fort Meyers, FL 33912
ADDRESS
From Bob Stone MCPW
OWNER'S REPRESENTATIVE
10600 Aviation Blvd., Marathon, FL 33050
5501 College Road, Key West, FL 33040
ADDRESS
DESCRIPTION In consideration of the following allowances:
1. Reuse of existing flex connectors at chiller per RFI #1
2. Reuse of existing butterfly valves at chiller per RFI #1
3. Approval and use of a two compressor chiller vs. use of a specified three compressor
chiller
4. $5000.00 allowance as per Spec. Section 15080, Para. 3.5.A
Contractor is to supply and install the following efficiency improvements:
1. Duel turbine water flow meter for new chiller per RFI #4
2. Six outside air dampers and control actuators @ Freeman Justice Center as identified
through retro commissioning
3. Three static pressure sensors @ Freeman Justice Center as identified through retro
commissioning
COST IMPACT 0
/4_ co / X--
NAME D TE
FIELD ORDER
Updated 1/26/12
Field Order Number 1 - Allowance Balance Sheet
Allowances
Scope Comments Amount Description
Reuse existing flex connectors at chiller
Existing flex connectors are
Flex Connectors RFI#1 $ 510.00 in good condition and were
approved for reuse in RFI #1
Reuse existing butterfly valves at Existing butterfly valves are
Butterfly Valves $ 1,085.00 in good shape and were
chiller- RFI#1
approved for reuse in RFI#1
Specified -Three compressor New McQuay chiller is more
Two Compressor Multistack(171K)- Proposed and efficient and weighs less
Chiller approved, two compressor McQuay $ 18,000.00 than what was specified
(152K)Submittal while providing desired
redundancy&capacity
Specifications provides for a
Spec section 15080,para. 3.5.A calls for $5000 allowance towards
Retro-Commissioning $ 5,000.00
a 5,000 contingency post award identified
efficiency improvements
Energy Efficiency Improvemen s
Comments Amount Descri•tion_'
Enhanced control and
Install Duel Turbine Water Flow Meter
Flow Meter for New Chiller RFI #4 $ (5,391.00) monitoring of chilled water
flow
Install six outside air dampers and Will provide for
implementation of specified
OS Air Dampers control actuators @ Freeman Justice $ (17,517.00)
Center unoccupied control
sequence
Install three static pressure sensors @ Enhanced air delivery system
Static Pressure Sensors $ (1,687.00)
Freeman Justice Center and optimize A/H fan control
Total $ -
MEMORANDUM
DATE: JANUARY 26 2011 � /07 '
TO: DENT PIERCE, PUBLIC WORKS DIVISION DIRECTOR Q
FROM: BOB STONE, MIDDLE KEY OPERATIONS DIRECTOR -e
RE: ENERGY RETROFIT - JACKSON SQUARE
Attached for approval is Change Order No. 1, executed by the Contractor
and myself for the project referenced above. This is a no cost change
order and only extends the final completion date by thirty days while
still fitting within the established ARRA Grant time frame.
The change order is needed to provide a little additional time for the
installation of a few efficiency improvements that were identified
during the new chiller installation and the ongoing retro-
commissioning process. By working with the Contractor, we were able
to secure certain allowances that facilitate the installation of these
improvements. The additional time will also provide for proper
commissioning of the equipment and systems while allowing time for
submission of final payment.
Please let me know if there are any questions or more information is
desired.
Campo -Abra
From: Campo -Abra
Sent Wednesday, February 01, 2012 3:59 PM
To: County Commissioners and Aides
Subject Change Order - Jackson Square
Attachments: Change Order.pdf
Please review the attached Change Order #1 submitted by Electronic System Services, Inc. for Energy Retrofit at Jackson
Square.
Abra Campo
Sr. Administrative Assistant
Office of County Administrator
The Historic Gato Cigar Factory
1100 Simonton Street, Suite 2 -205
Key West, FL 33040
Office: 305.292.4441
Fax: 305.292.4544
Campo- abra(@monroecounty -fl.gov
A Please consider the environment before printing this email.
PLEASE NOTE: Florida has a very broad public records law. Most written communication to or from the County regarding County
business are public record, available to the public and media upon request. Your e-mail communication may be subject to public
disclosure.
1
MEMORANDUM
TO: Board of County Commissioners
From: Debbie Frederick
Deputy County Administrator
Date: February 1, 2012
RE: Change Orders
Attached is a proposed change order for Electronic System Services, Inc. (Change
Order #1 for Energy Retrofit at Jackson Square is for a no cost time extension of thirty
days, while remaining within the established ARRA Grant time frame. This will change
the date of substantial completion to March 15, 2012.
According to Ordinance 026 -1998 adopted by the Board of County Commissioners,
proposed change orders are to be presented to members of the Board of County
Commissioners prior to approval, assuming they are within the Administrator's
prescribed limits. Change orders not within the Administrator's authority are placed on
the BOCC agenda.
The Administrator /Deputy Administrator intends to approve this change order on
Thursday, January 26, 2012.
41
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IiiiiM ie Frederick
Deputy County Administrator
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