Item L3BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: February 15, 2012 � Division: Monroe County Sheriff's Office
Bulb Item: Yes X No Department. grants
Staff Contact Person Phone #: Tamara Snider 92-709
AGENDA ITEM WORDING:
Approval of Second Amendment to U SI FY 2007 Grant Homeland Security Office of Domestic
Preparedness, in order to accept additional grant funding and extend the expiration date.
ITEM BACKGROUND:
GROUND:
n March 18, 2009, the Board of County Commissioners approved a Memorandum erandum of
Understanding M U between Monroe County, Florida ("COUNTY"') TTY" and the Monroe
County Sheriff's Office ("SHERIFF"), in order for the COLTNTY to disburse to the
SHERIFF and- in order for the SHERIFF to accept $168,499.00 a grant awarded to Monroe
County from the Urban Area Security Initiative "UASI" FY 27 grant progrann from the
State of Florida Division ofEmergency Management and a subgrant awarded by Florida
Division of Emergency Management to the City of Miami.
The COUNTY and the SHERIFF were recently notified by the City of Miami that additional
2007 U SI grant funding was made available for disbursement to the C LTI TY and in turn
to the SHERIFF, and the COUNTY wishes to disburse $72,557.57 of the additional funds t
the SHERIFF and the SHERIFF wishes to accept $72,557.57 from the grant award.
The Transaction will be reported on FYI 2 for both the Sheriff' and the BCC.
PREVIOUS RELEVANT BOCC ACTION:
MOU between MCSO and Monroe County was approved at the B CC meeting of March 18, 2009.
CONTRACT/AGREEMENT CHANGES: Extend expiration date of M U from December 30,
11 to March 31, 2012.
STAFF RECOMMENDATIONS: Approval
TOTAL COST: 72,57.57
COST TO COUNTY: 0.00
BUDGETED: Yes X No.
SOURCE OF FUNDS: FY 2007 UASI
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
4 APPROVED Y: County ty OMB/Purchasing Risk Managemen
DI C[UMENT TIO : Included X Not Required
DISPOSITION:
Revised 11/06
AGENDA ITEM
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contractwith: Monroe County Sheriff
Contract
Effective Date:
Expiration Date:
0 1 09
0312012
Contract Purpose/Description:
Second Amendment to MOU dated March 18, 2009 between Monroe County and
MCSO. to accept additional grant funding and to extend Term Date as outlined in the
UASI Grant FY 2007 original MOU
Contract Manager; Tamara Snider 29-2
(Name)
knXT.)
Monroe County Sheriffs Office
(Department/Stop #)
for BOCC meeting on Feb. 1 , 2012 Agenda Deadline: Jan. 31, 2012
CONTRACT COSTS
Total Dollar Value of Contract: $ 729,557.57 Current Year Portion:
Budgeted? Yeses No 0 Account Codes. -
Grant: 0.00 .�.�
County Match: $ 0.00
ADDITIONAL COSTS
Estimated Ongoing Costs: $0.For:a--O/yrO
(Not included in dollar value above) e . maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed a it
Division Director Yes No � ��
Risk Management Yes❑ No MOL
O.M.B./PurchasingYes No f/o'(Xat��
L/
j�
County Attorney 1 3 0 dw i Ye E] N r 3 0"
Comments:
OMB Form Revised 7 1 MCP
AMENDMENT (SECOND AMENDMENT) To MEMORANDUM of
UNDERSTANDING BETWEEN MO ROE COUNTY AND MONROE COUNTY
SHERIFF'S OFFICE REGARDING FY 2007 UASI GRANT
THIS AMENDMENT (SECOND AMENDMENT) 1ENT) TO MEMORANDUM of
UNDERSTANDING "Amendment" is made and entered into this day of
, 20129 by and between the Monroe County Board of County
Commissioners, a political subdivision of the State of Florida, whose address i s 1100 Silmonton
Street, Key West, FL 33040, hereinafter referred to as "COUNTY, 1P and The Monroe County
Sheriff's office, hereinafter referred to as "SHERIFF."
WHEREAS, on March 18, 2009, the Board of County Commissioners approved
Memorandum of Understanding (MOU) between Monroe County, Florida ("COUNTY") and the
Monroe County Sheriff's office ("SHERIFF", In order for the COUNTY to disburse to the
SHERIFF and in order for the SHERIFF to accept $168,499.00 a grant awarded to Monroe
County from the Urban Area security Initiative "LIASI" FY 2007 grant program from the state of
Florida Division of Emergency Management and a subgrant awarded by Florida Division of
Emergency Management to the City of Miami; and
WHEREAS, the COUNTY and the SHERIFF were recently notified by the City of Miami
that additional 2007 UASI grant funding was made available for disbursement to the COUNTY
and in turn to the SHERIFF, and the COUNTY wishes to disburse $72,557.57 of the additional
funds to the SHERIFF and the SHERIFF wishes to accept $72,557.57 from the grant award, and
WHEREAS, the COUNTY and the SHERIFF were recently notified by the City of Miami
that the expiration date of the grant has now been extended to March 31, 2012, with all requests
for reimbursement to be submitted to Florida DEM no later than March 31, 2012; and
WHEREAS, the SHERIFF therefore wishes to amend the MOU approved by the BOCC
on March 18, 2009 in order to accept the additional funding and also to extend the new "TERM"
date to match the expiration date set for the grant in the agreement between Florida Division of
Emergency Management and the City of Miami.
NOW THEREFORE, in consideration of the mutual understandings and agreements set
forth herein, the COUNTY and the SHERIFF agree to amend the MOU as follows:
1. Paragraph 1 of the MOU is revised to read as follows:
TERM - The term of this Agreement is from March 18, 2009, through the expiration date
set in the agreement for the 2007 UASI Contract 9DS--11-23-o2-011, as that
expiration date may be amended from time to time, the date of the signature by the
parties notwithstanding, unless earlier terminated as provided herein. Any and all
documentation In support of requests for reimbursement, including but not limited to
invoices as described in Paragraph 6, below, must be submitted by the SHERIFF by no
later than March 31 t 2012.
Monroe counter Sheriffs office — 2007 UASI GRANT
MOU — SECOND AMENDMENT
Page 1 of
. Paragraph 4 of the MOB! is reprised to read as follows:
FUNDS — The total project budget to be expended by the COUNTY in performance of the
services set forth in Section 2 of the agreement shall be the total sum of $241,056.57.
The total sure represents federal grant support in the amount of $241,056.57 and
matching funds in the amount of $0.00. All funds shall be distributed and expended in
accordance with the grant agreement.
. The remaining provisions of the MOU between the parties dated March 18, 2009, shall
remain in full force and effect.
IN ITI ESS WHEREOF, F, the parties have set their hands and seal on the day and year first
above written.
(SEAL)
Attest: Danny L. Kolha e, Clerk
Deputy Clerk
(CORPORATE SEAL)
Attest:
M0NqqE COUNTY ATTORNEY
APIPROV As
■ L+
AS s I STA T C I TY TT Y
Board of County Commissioners
of Monroe County
Mayor/Chairman
Mot
y:
Title
MONROEC SHERIFFS OFFICE
PP OVE S TO FORM:
ICK J. McCULLAN
d"ESNERA L
DINE:IL
Monroe Counter sheriffs Ofte — 2007 UA I GRANT
MOU — SECOND AMENDMENT
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