Item M1BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: FebngM 15, 2012 Division: Monroe County Housing Authority
Bulk Itern: Yes x N
Department: Housing Authority
Staff Contact Person/Phone :_ J. Manuel Castillo, Sr., Executive Director
(305) 29-2 1
AGENDA ITEM WORDING:
RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MONR E COUNTY, , FLORIDA
AUTHORIZING THE SUBMISSION OF MODIFICATION NUMBER 3 TO THE GRANT AGREEMENT
BETWEEN THE DEPARTMENT OF ECONOMIC OPPORTUNITY AND M NROE COUNTY FOR THE
2008 SUPPLEMENTAL COMMUNITY DEVELOPMENT BLOCK GRANT APPROPRIATION FOR
DISASTER RECOVERY INITIATIVE — TROPICAL STORM FAYE FUNDING; TO EXTEND THE
AGREEMENT TO MARCH 13, 2013 ; AUTHORIZING THE MAYOR TO EXECUTE MODIFICATION
NUMBER 3 AND PROVIDING FOR AN EFFECTIVE DATE.
ITEM BACKGROUND:
Monroe County Housing Authority on behalf of Monroe County secured C BG DR 08 FAYE funds in
the amount 2,88,93.
PREVIOUS RELEVANT BOCC ACTION,
B CC Resolution 3 8 -2 09, B CC Resolution 02 -2 1 , B OC C Resolution 21 -2 011
CONTRACT AGREEMENT CHANGES:
Modification number 3 to the agreement extends the agreement to March 13, 2013 which will enable
Monroe County to utilize the ADA funding.
STAFF RE OMMEN ATIONS.
Approval.
TOTAL COST: N/A INDIRECT COST: BUDGETED: Yes No
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY: SOURCE OF FUNDS: State ofFL DE
REVENUE PRODUCING:
APPROVED BY; County
DOCUMENTATION.
DISPOSITION:
Revised 7/ 9
Yes o
Atty
AMOUNT PER MONTH Year
OMB/Purchasing I Risk Management
Included Not Required _
AGENDA ITEM
RESOLUTION No. 2012
A RESOLUTION of THIE BOARD OF COUNTY COMMISSIONERS of MO ROE
COUNTY, FLORIDA AUTHORIZING THE SUBMISSION of MODIFICATION
NUMBER 3 TO THE GRALNT AGREEMENT BETWEEN THE DEPARTMENT OF
ECONOMIC OPPORTUNITY AND MO ROE COUNTY FOR THE 2008
SUPPLEMENTAL COMMUNITY DEVELOPMENT BLOCK GRANT
APPROPRIATION FOR DISASTER RECOVERY PUTIATIVE - TROPICAL
STORM FAYE FUNDING, G, TO EXTEND THE AGREEMENT To MARCH 1 , 13;
AUTHORIZING THE MAYOR To EXECUTE MODIFICATION NUMBER 3 AND
PROVIDING FOR AN EFFECTIVE DATE.
VVHEREAS, the U.S. Department ofDousing and Urban Development
has made an allocation of $81,063,855 ofDisaster Recovery Initiative Funding for the
State ofFlorida; and
WHEREAS, the State of Florida Department of Community Affairs
prepared an action plan for the use of the 2008 Disaster Recovery Funds; and
WHEREAS, the State of Florida Department of Community Affairs
awarded $2,488,963 to Monroe County, Florida for a countywide program; and
WHEREAS, eligible activities include infrastructure, public facilities,
business or commercial activities and dousing; and
WHEREAS, 1 % of this ward or $348,417 must be utilized for activities
that address affordable rental housing and sub -grantees are encouraged to work with
public housing authorities or other qualified non profits to accomplish this
requirement; and
WHEREAS, the Department of Community Affairs Action Plan requires
that funds be made available countywide; and
WHEREAS, Modification Number 3 is being requested to permit
adequate time for the bidding and construction of the Arn rieans with Disabilities Act
(ADA) 'improv men s.
NOW, THEREFORE, BE IT RESOLVED, by the Board of County
Cornmissioners of Monroe County Florida, that the County hereby:
. Authorizes the submission of Disaster Recovery Initiative 2008 Tropical
Storm Faye Modification Number 3.
. Authorizes the Mayor to execute Modification Number .
PASSED AND ADOPTED by the Board of County Commissioners sioners of Monroe
County, Florida at a regular meeting of said Board held on the �th day of ,
2012.
Mayor David Rice T
Mayor fro Tem Kim Wlgington
Commissioner George Neuge t
Commissioner Heather Carruthers
Commissioner Sylvia Murphy
(SEAL)
ATTEST: DANNY L. KOLHAGE, Clerk BOARD OF COUNTY COMMISSIONER
F MONROE COUNTY, FLORIDA
By -
Deputy Clerk
Approved as to legal sufficiency:
Date:
By:
Mayor David Rice
Department of Community Affairs — Disaster F e o eryDom unity Development Bloch Grant Program
Modification to S b r nt Agreement
MODIFICATION NUMBER (3) TO SUBGRANT AGREEMENT BETWEEN
MO ROE COUNT
This Modification is made and entered into by and between the State of Florida, Department of
Economic opportunity, ("the Department"), , and Monroe County ("the Recipient"), to modify DCA
Contract Number 1 o B-I -11- -02-K2award dated 1 {4 2010 "the Agreement").
WHEREAS, the Department and the Recipient entered 'Into the Agreement, pursuant to which the
Department provided a subgrant of $2,488 63 to Recipient under the Disaster Recovery Community
Development Block Grant "C B fir" Program as set forth in the Agreement;
WHEREAS, the Department and the recipient desire to modify the Agreement;
NOW, TH RE oRE, in consideration of the mutual promises of the parties contained herein,
the parties agree as follows:
reinstate Agreement
1. The Agreement is hereby reinstated as though it had not expired.
Extend Agreement
. Paragraph 3, Period of Agreement is hereby revised to reflect are ending elate of March 13,
2013.
®Revise Activity Work Plan
. The Attachment B, Activity Work Plan section of the Agreement is hereby deleted and i
replaced by the revised Attachment B, Activity Work Plan section, which -is attached hereto
and incorporated herein by reference.
EIRevise Program Budget and Scope of Work
. The Attachment A, Program Budget and Scope of Work section of the Agreement is hereby
deleted and is replaced by the revised Attachment A, the Program Budget and Scope ofWork,
which is attached hereto and incorporated herein by reference.
Department of Community Affairs— Disaster RecoveryCommunity Development Block Grant Program
Modification to Subgrant Agreement
Modification Number:
DEO Contract Number: 1 OD - 4- f 1- 4-02-K24
Recipient: MonroeCount
Page
EXhange in Participating Parties
. The Attachment A, Program Budget and Scope of Work section, is hereby modified to delete
all references t "(Type in name if gpphcable.as the Participating Party, and replace them
with IType in name, if aplicable.V)as the Participating Party with the understanding that the
Recipient and the new Participating Party will enter into a Participating Party Agreement
containing provisions and caveats that meet or exceed the conditions agreed to in the
Participating Party Agreement between the Recipient and the original Participating Party.
FlInclusion of an Unmet Need as Addressed in the original Application
. The Attachment A, Program Budget and Scope of work section of the Agreement is hereby
deleted and is replaced by the revised Attachment A, the Program Budget and Scope of work,
which is attached hereto and incorporated herein by reference.
7. The Attachment B, Activity work Flan section of the Agreement is hereby deleted and is
replaced by the revised Attachment B, Activity work Plan section, which is attached hereto
and incorporated herein by reference.
EXhange in lumber of Accomplishments and/or Beneficiaries
. The Attachment A, Prograrn Budget and Scope of Work section of the Agreement is hereby
deleted and is replaced by the revised Attachment A, the Program Budget and Scope of work,
which is attached hereto and incorporated herein by reference.
FlModify Additional Special Conditions in Original Contract
. The Attachment J. Special Conditions section of the Agreement is hereby amended to include
additional grant requirements, and is attached hereto and incorporated herein by reference.
All provisions of the Agreement and any attachments thereto in conflict with this Modification
shall be and are hereby changed to conform to this Modification, effective as of the date of the execution
of this Modification by both parties.
All provisions not in conflict with this Modification remain in full force and effect, and are to be
performed at the level specified in the Agreement.
Department of Community Affairs — Disaster F ecovery orr munity Development Block Grant Program
Modification to Surant Agreement
Modification Number:
DEO Contract Number: 1of -I -11- -off.-K2
Recipient: MonroeCo
Page
M WITNESS WHEREOF, the parties hereto have executed this document as of the dates set
herein.
Department of Community Affairs Recipient: Monr eCoun�
s
Name: Narrn : David Rice
Title-, Title: l a or
Date: Date:
MIAi%EWEDUCO
O.r45&4M
EY
PE
T UNTY ATTOR Y
awe 3� / Z
Department of Community Affairs — Disaster f ecoveryCorx mun ty Development Block Grant Program
Modification to Suhrant Agreement
Instructions for Completing the Modification to Subgrant Agreement Form
1. Use the "Tab" key to move from one field to the next. "Shift Tab" lets you move backwards.
yards.
. Type in the Modification Number in the three fields where it asks for the number.
. Type in the Contract Number in the three fields where it asks for the number.
4. Type in the Local Government ]Tame in the five fields where it asks for the Recipient.
. Type in the Date and Suhgrant Amount in the fields on the first page where it asks for the
information.
. Move the cursor to the appropriate box(es) to indicate the modification(s) being requested. Left
46eliel " on the box and an "X" will appear, indicating that the section is tieing modified.
. If the modification seeks to extend the end ofthe subgrant, type in the new date on the appropriate
line.
. If the modification makes changes to the "Participating parties," type in the names where indicated.
9. On page 3, type in the name ofthe person signing the modification and the persen's title. The date
must be hand written. person signing the modification crust have signature authority.)
10. Submit three originals of the modification along with the required supporting documentation.
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