1st Amendment 02/15/2012DANNY L. KOLHA GE
CLERK OF THE CIRCUIT COURT
DATE: February 24, 2012
TO: Roman Gastesi
County Administrator
A TT: Rhonda Haag
FROM: Pamela G. Hanc c
At the February 15, 2012, Board of County Commissioner's meeting the Board granted
approval and authorized execution of Item P2 Grant Agreement Amendment No. 1 with the
Florida Department of Agriculture and Consumer Services for Grant ARS010 (# changed to
17522). This includes minor modifications to a previously approved grant.
Enclosed is a fully -executed duplicate original of the above -mentioned for your handling.
Should you have any questions, please feel free to contact my office.
cc: County Attorney w/o document
Finance
File,/
Florida Department of Agriculture and Consumer Services Page 1 of 2
Division of Adminstration
ADAM H. PUTNAM CONTRACT AMENDMENT FDAC CCTfZACT
COMMISSIONER
01 7522
Please Respond To: Mark Hermanson, Grant Manager
Office of Energy
Department of Agriculture and
Consumer Services
600 S. Calhoun Street, Suite 251
Tallahassee, Fl 32399
November 28, 2011
The Honorable Silvia Murphy
County Mayor
1100 Simonton Street
Key West, F133040 -3110
RE: Amendment of Contract # 17522 dated 11/09/10.
This letter, upon execution by both parties and attachment to the original contract shall
serve to amend said contract. The contract shall be amended as follows:
1. Pursuant to Chapter 2011 -142, Laws of Florida, effective July 1, 2011, all references in the
Agreement to the "State of Florida, Executive Office of the Governor, Florida Energy and Climate
Commission" and the "Commission" shall be replaced with the "Florida Department of Agriculture and
Consumer Services" and the "Department" respectively.
2. The Agreement number is changed from ARS010 to 17522.
3. Paragraph 4A is hereby deleted in its entirety and replaced with the following:
The Grantee shall be eligible for reimbursement of allowable costs resulting from obligations incurred
during the term of this Agreement. The Department shall reimburse the Grantee for allowable costs on
a not more frequently than monthly cost reimbursement basis in an amount not to exceed $2,679,138.00
after receipt and approval by the Department's Grant Manager of satisfactory reports and
documentation as required in this Agreement. The parties agree that the Grantee is responsible for
providing a minimum match of $566,285.00 toward the project described in Attachment A, Grant Work
Plan as amended. All cost sharing or match shall meet any applicable federal requirements.
4. Paragraph 23 is hereby deleted in its entirety and replaced with the following:
23. The Department's Grant Manager for this Agreement is identified below.
Department Grant Manager: Mark Hermanson
Florida Depai talent of Agriculture and Consumer Services
Office of Energy
600 South Calhoun Street, Suite 251
Tallahassee, FL 32399 -0001
1- 800- HELPFLA www.FreshFromFlonda.com
DACS -01086 Rev. 01/11 Mtla
Florida Department of Division Agriculture of and Adminstration Consumer Services Page 2 of 2
ADAM H. PUTNAM CONTRACT AMENDMENT
COMMISSIONER
Telephone No.: 850- 487 -3800
Fax No.: 850- 922 -9701
E -mail Address: mark .hermanson @freshfromflorida.com
5. Paragraph 24 is hereby deleted in its entirety and replaced with the following: R f =
rn
24. The Grantee's Representative for this Agreement is identified below. -,�
Rhonda Haag rJa
Monroe County Board of County Commissioners -k-
o
Project Coordinator
1100 Simonton Street w
Key West, FL 33040 -3110
Telephone No.: 305- 292 -4482
Fax No.: 305- 292 -4515
E -mail Address: Haag - Rhonda @monroecounty -fl.gov Grantee D -U -N -S : 073876757
Grantee CCR Registration Expiration Date: 4/20/2012
6. Attachment A, Grant Work Plan is hereby deleted in its entirety and replaced with Attachment A -1,
Revised Grant Work Plan attached hereto and made a part of the agreement. All references in the
agreement to Attachment A, Grant Work Plan shall hereinafter refer to Attachment A -1, Revised Grant
Work Plan.
7. Attachment D, Special Audit Requirements is hereby deleted in its entirety and replaced with
Attachment D -1, attached hereto and made a part of the Agreement. All references in the Agreement
to Attachment D shall hereinafter refer to Attachment D -1.
NO OTHER PROVISIONS OF THIS CONTRACT ARE AMENDED OR OTHERWISE
ALTERED BY THIS AMENDMENT.
iz
Uon
Mike Gresham Sin ture)
Gresham ( 61 )
Director of Administration Mayor Pro Tem Kim Wigington
Department of Agriculture (Title)
and o sumer Services e
Monroe County Board of County
(Company)Commissioners
3 > 02/15/2012
( ) �,` MOB COUN EY
AL) .' . PPROVED AS TO ORM:
NATILEENE W. CASSEL
DEPT CLEPle ASSISTANT COUNTY ATTORNEY
Date 61 s 2'�`
1- 800- HELPFLA www.FreshFromFlonda.com
DACS -01086 Rev. 01/11 Aga.
ATTACHMENT A -1
REVISED GRANT WORK PLAN
GRANT AGREEMENT NO. 17522 (ARS010)
STATE OF FLORIDA
GRANT ASSISTANCE
PURSUANT TO
AMERICAN RECOVERY AND REINVESTMENT ACT
UNITED STATES DEPARTMENT OF ENERGY AWARDS
A. PROJECT TITLE: Keys Energy Conservation Initiative
B. PROJECT LOCATION: Monroe County, Florida
C. PROJECT BACKGROUND:
Monroe County will implement a comprehensive energy savings project, m partnership with the City of Key West,
City of Marathon and Islamorada, Village of Islands, which will include several cross jurisdictional and individual
community energy savings activities.
The Grantee has identified eight projects to execute a wide assortment of energy savings activities which will benefit
96% of the Keys population. The activities include installation of solar water heaters, energy efficiency outreach and
education, retrofitting sports lighting, retrofitting outdoor lighting, development of an Energy Efficiency and
Conservation Strategy (EECS), energy audits, purchase of hybrid vehicles and replacement of street lighting poles.
Affordable Residential Solar Water Heaters
The Grantee, in partnership with Habitat for Humanity (H4H), will install or replace conventional hot water heaters
with solar hot water heaters in low to moderate income households. The Grantee will also issue rebates for solar
water heaters. This component of the conservation initiative will be coordinated with Keys Energy Services.
Energy Efficiency Educational Video Communication and Outreach
The Grantee will facilitate the production of a 15- minute video and radio segment for National Public Radio (NPR)
to highlight the Keys Energy Conservation Initiative 2010. The educational and outreach materials will be available
on local government websites and television channels. The materials will be disseminated by CD, DVD and email.
Additionally, the Grantee will hold 12 educational workshops for commercial and residential energy efficiency
measures. Outreach components of this project will increase the number of Green Living and Education (GLEE)
Certified Green Business Partnerships by 100 %.
Retrofit Local Park Ball Field Lighting
The Grantee will retrofit lighting in six public parks with new energy efficient light fixtures. The parks include the
Clayton Sterling Sports Complex, Dewitt Roberts Softball Field, Rosa Hernandez Softball Field, George Mira
Football Field, Nelson English Park and Pepe Hernandez Park. These parks are located in the City of Key West.
Greenhouse Gas Emissions Inventory, Energy Audits and Outdoor Lighting Retrofit
Phase 1: Greenhouse Gas (GHG) Emissions Inventory — The Grantee will select a consultant to conduct a
greenhouse gas emissions inventory for the City of Marathon. A fmal report will document the results and
recommended strategies for implementation.
Phase 2: Energy Audits — The Grantee will hire a consultant to conduct community residential and commercial
energy audits, with an outreach program, and an energy audit for City facilities in the City of Marathon. The results
of the studies will be made available to residents and the business community.
Phase 3: Outdoor Lighting Retrofit — The Grantee will conduct an outdoor lighting retrofit for Sombrero Beach
Road street lights and Marathon Community park lights. The contractor will retrofit 250 outdoor lights.
EECS Development
Grant Agreement No. ARS010, Page 1 of 15
ATTACHMENT A -1
REVISED GRANT WORK PLAN
The Grantee will utilize technical assistance consulting services to assist a team of interdepartmental county staff
members with the formulation of an energy efficiency, energy conservation and energy usage strategy. The strategy
will identify the means to achieve goals, metrics for measuring progress, timelines for implementation, financing
mechanisms and staff assignments. The EECS will ensure sustained benefits of the grant funds beyond the grant
period.
County Facilities Energy Audit and Retrofit
The Grantee will implement energy efficiency measures, based upon audit findings, at four Monroe County
facilities, located in Key West, with a total square footage of 197,823 and an annual energy cost of $534,019. An
energy audit will allow the Grantee to develop base -line energy use and an in -depth report of quantifiable energy
conservation recommendations to determine the most cost effective improvements and to ensure the best possible
use of the retrofit funds. The building retrofits will emphasize efficiency and may include retrofit lighting,
insulation, heating, ventilation and air - conditioning (HVAC) upgrades, training programs for operation and facility
users and monitoring systems.
Hybrid Vehicle Purchase
The Grantee will reduce GHG emissions by upgrading the County fleet with four hybrid electric vehicles which
represents 10% of the administrative fleet. The vehicles will replace four conventional gas - powered vehicles.
Replacement of Street Lighting Poles
The Grantee will replace exterior street lighting, dog park lighting and security lighting in Founders Park and the
Administrative & Public Safety Headquarters parking lot located within the park. This work will consist of
stripping 90 existing poles, removing current heads, inspecting each post for damage, repairing damage, preparing
poles for new solar heads to be installed, adjusting and strengthening mounts, adding mounting brackets and
installation of solar heads. In addition, 10 new solar light poles will be installed at Plantation Hammock Preserve,
Plantation Tropical Reserve, Hurricane Monument and Library Parks. The parks to receive retrofits through this
component of the project are located in Islamorada, Village of Islands.
D. PROJECT OBJECTIVES:
• Objective 1: To reduce power consumption within the county by procuring and installing residential solar
water heaters in a minimum of 15 low or moderate income households.
• Objective 2: To create an educational workshop for commercial and residential energy efficiency measures
and a 15- minute video and radio segment to highlight the Keys Energy Conservation Initiative 2010.
• Objective 3: To reduce power consumption within the county by procuring and installing energy efficient
outdoor sports lighting in six public parks.
• Objective 4: To reduce power consumption within the county by conducting a greenhouse gas emissions
inventory, energy audits and 250 outdoor lighting retrofits for the City of Marathon.
• Objective 5: To reduce fossil fuel emissions in transportation, building, and other applicable public and
private sectors by developing and implementing an Energy Efficiency and Conservation Strategy.
• Objective 6: To reduce power consumption within the county by implementing energy efficiency measures
as recommended by an energy audit of four county facilities.
• Objective 7: To reduce GHG and energy consumption within the county by upgrading the county vehicle
fleet with hybrid electric vehicles.
• Objective 8: To reduce the annual power consumption within the county by procuring and installing 100
solar powered light emitting diode (LED) street lighting poles.
Grant Agreement No. ARS010, Page 2 of 15
ATTACHMENT A -1
REVISED GRANT WORK PLAN
E. PROJECT DESCRIPTION: The Grantee has identified eight project(s) that will greatly reduce power
consumption therefore reducing utility charges and equipment maintenance fees. The following tasks will be
performed in order to meet the project objectives outlined above.
Task 1 - Affordable Residential Solar Water Heaters (Objective 1):
• Task la: Select a vendor(s) following the procurement procedures outlined in 10 CFR 600, for solar water
heater purchase and installation
• Task lb: Enter into a Memorandum of Understanding (MOU) and coordinate with H4H to establish an eligible
homeowner application
• Task lc: Select a vendor(s), negotiate and execute contract(s)
• Task lc: Oversee installation of solar water heaters in minimum of 15 qualified affordable homes
• Task ld: Coordinate with Keys Energy Services to provide solar water heater rebates of $450 each
• Task le: Submit a report to the Department including photographs of the installed solar water heaters, utility
bills documenting energy reduction, a list of applicants and invoices from both the manufacturer and the installer
Task 2 - Energy Efficiency Educational Video Communication and Outreach (Objective 2):
• Task 2a: Execute contract with Environmental Education Foundation
• Task 2b: Develop video content
• Task 2c: Produce video, upload to county website and provide to local governments for distribution
• Task 2d: Produce radio segment for Radio Green Earth show on NPR
• Task 2e: Coordinate educational outreach technical assistance workshops for businesses and residents
• Task 2f: Increase the number of GLEE Certified Green Business partnerships by 100%
• Task 2g: Submit a copy of all educational materials and video to the Department documenting the energy
efficiency conservation impacts of the project
Task 3 - Retrofit Local Park Ball Field Lighting (Objective 3):
• Task 3a: Select a vendor following the procurement procedures outlined in 10 CFR 600, to install ballpark
lighting
• Task 3b: Oversee installation of ballpark lights in six public parks
• Task 3c: Submit a report to the Department including photographs of the installed lighting, utility bills
documenting energy reduction, and invoices from both the manufacturer and the installer
Task 4 - Greenhouse Gas Emissions Inventory, Energy Audits and Outdoor Lighting Retrofit (Objective 4):
• Task 4a Select a vendor following the procurement procedures outlined in 10 CFR 600, 1) a greenhouse gas
emissions inventory, 2) a community energy audit and 3) city energy audits
• Task 4b: Select a vendor following the procurement procedures outlined in 10 CFR 600, to install outdoor
lighting
• Task 4c: Define scope of work to identify audit needs
• Task 4d: Conduct site inspections
• Task 4e: Complete data gathering and analysis for completion of 100 audits.
• Task 4f: Outreach program aimed to reach approximately 10,000 residents including, but not limited to: a
rebate rewards program to incentive audit participation, direct mail through the Florida Keys Electric
Cooperative utility statements (7600 residents), materials distributed at City's `Birthday Celebration'
(approximately 250 attendees), presentations at two schools (450 students), use of the City's website and
newspaper advertisements.
• Task 4g: Oversee installation of 250 outdoor lights
• Task 4h: An audit report will be created to establish baseline emissions inventory for a base year and for a
forecast year to identify emissions reduction targets for the forecast year and identify recommended actions,
policies and measures
• Task 4i: Submit the final audit report to the Department and photographs of the installed lighting, utility bills
documenting energy reduction, and invoices from both the manufacturer and the installer
Task 5 - EECS Development (Objective 5):
• Task 5a: The Grantee will develop a scope of work for the EECS
Grant Agreement No. ARS010, Page 3 of 15
ATTACHMENT A -1
REVISED GRANT WORK PLAN
• Task 5b: Select a vendor following the procurement procedures outlined in 10 CFR 600, for a technical
assistance consultant to assist with plan development and data
• Task 5c: Develop EECS for county facilities and operations including energy efficiency, energy conservation
and energy usage goals
• Task 5d: Provide the Department with an electronic copy of the EECS.
Task 6 — County Facilities Energy Audit and Retrofit (Objective 6):
• Task 6a: Select a vendor following the procurement procedures outlined in 10 CFR 600, for an engineering firm
to conduct Grade Energy Audits for four county facilities located in Key West
• Task 6b: Create a scope of work and construction bid documents based on energy audit findings
• Task 6c: Implementation and installation of energy efficiency measures as approved by the Department and
recommended in the audit report
• Task 6d: Submit a report to the Department including the audit report, photographs of the installed systems,
utility bills documenting energy reduction, and invoices from both the manufacturer and the installer
Task 7 - Hybrid Vehicle Purchase (Objective 7):
• Task 7a: Prepare purchase order for four hybrid vehicles (and manuals) following the procurement procedures
outlined in 10 CFR 600.
• Task 7b: Finalize purchase of vehicles
• Task 7c: Paint and/or decal vehicles to increase awareness of alternative fuel vehicles
• Task 7d: Conduct a training workshop for drivers and maintenance staff
• Task 7e: Properly dispose of gas powered vehicles replaced by the new fuel efficient models
• Task 7f: Submit a report to the Department including photographs of the hybrid vehicles, records of savings and
invoices
Task 8 - Replacement of Street Lighting Poles (Objective 8):
• Task 8a: Identify and designate locations for new light poles
• Task 8b: Select a vendor following the procurement procedures outlined in 10 CFR 600, for electricians to
retrofit 90 existing poles and install 10 additional poles
• Task 8c: Obtain quotes or advertise for the purchase of 100 solar powered light fixtures
• Task 8d: Identify existing underground utilities and mark sites for new poles
• Task 8e: Award contract and purchase order for 100 fixtures
• Task 8f: Installation of new light poles
• Task 8g: Submit a report to the Department including photographs of the installed street lighting poles, utility
bills documenting energy reduction, and invoices from both the manufacturer and the installer
F. PROJECT MILESTONES/DELIVERABLES /OUTPUTS:
The tables below identify the month of the project each task will start and be accomplished for all eight components
of the Keys Energy Conservation Initiative.
1. Affordable Residential Solar Water Heaters
No. Task/Activity Description Deliverables/ Outputs Start Deadline
Month Month
1 Select a vendor(s) following the Submit RFP to Department
procurement procedures outlined Month 5 Month 12
in 10 CFR 600, for solar water
heater purchase and installation
2 Develop application for eligible Submit application to Department Month 6 Month 12
homeowners
3 Oversee installation of solar water Contract(s) executed for installation and
heaters in minimum of 15 homes materials purchased. Copies of invoices Month 6 Month 16
sent to the Department
4 Coordinate rebates with Keys Use rebates to increase # solar heaters to Month 10 Month 16
Energy be installed
Grant Agreement No. ARS010, Page 4 of 15
ATTACHMENT A -1
REVISED GRANT WORK PLAN
5 Final Report Submit a report including photographs of
the installed water heaters, utility bills Month 18 Month 18
and invoices
Grant Agreement No. ARS010, Page 5 of 15
ATTACHMENT A -1
REVISED GRANT WORK PLAN
2. Energy Efficiency Educational Video Communication and Outreach
No. Task/Activity Description Deliverables/ Outputs Start Deadline
Month Month
1 Execute contract with Contract approved an signed by Board of
Environmental Education County Commissioners Month 5 Month 6
Foundation
2 Develop content and produce Submit outline of content to Department Month 7 Month 9
energy educational video and place on County website
3 Produce radio segment Radio segment broadcasted on NPR Month 10 Month 12
4 Coordinate 12 technical assistance Training workshops and public
workshops for business and educations sessions complete, a list of Month 10 Month 16
residents attendees and evaluations forms provided
to the e Department
5 Final Report Submit a report including educational Month 18 Month 18
materials created with funds
3. Retrofit Local Park Ball Field Lighting
No. Task/Activity Description Deliverables/ Outputs Start Deadline
Month Month
1 Solicit RFP for ballpark lighting Contractor selected for installation of Month 1 Month 6
lighting
2 Oversee installation of ballpark Lighting installed in six public parks Month 6 Month 11
lights
3 Final Report Submit a report including photographs of Month 11 Month 13
the light retrofit, utility bills and invoices
4. Greenhouse Gas Emissions Inventory, Energy A udits and Outdoor Lighting Retrofit
No. Task/Activity Description Deliverables/ Outputs Start Deadline
Month Month
1 Select a vendor following the procurement Submit RFP to Department
procedures outlined in 10 CFR 600, 1) a
greenhouse gas emissions inventory, 2) a Month 1 Month 4
community energy audit and outreach
program and 3) city energy audits
2 Select a vendor following the procurement Submit RFP to Department
procedures outlined in 10 CFR 600, for Month 2 Month 4
outdoor lighting installation
3 Sign contract with consultants Consultants selected to conduct
GHG inventory, community Month 4 Month 5
energy audit and city energy audit
4 Define scope of work and identify audit Submit scope of work to Month 5 Month 8
needs Department
5 Site inspections, measurements and data Consultant will draft final report Month 8 Month 14
analysis for City approval
6 Oversee installation of outdoor lighting 250 outdoor lights installed Month 10 Month 14
7 Final Report Final audit reports submitted to Month 15 Month 16
Department
Grant Agreement No. ARS010, Page 6 of 15
• ATTACHMENT A -1
REVISED GRANT WORK PLAN
5. EECS Development
No. Task/Activity Description Deliverables/ Outputs Start Deadline
Month Month
1 Develop scope of work for EECS Scope of work complete Month 1 Month 3
2 Select a vendor following the procurement Consultant assisted with plan
procedures outlined in 10 CFR 600, for a development and data gathering Month 6 Month 6
technical assistance consultant to assist
with plan development and data
3 Develop EECS for county facilities and EECS adopted by Board of
operations including energy efficiency, County Commissioners Month 7 Month 16
energy conservation and energy usage
goals
4 Final Report Final EECS submitted to Month 18 Month 18
Department
6. County Facilities Energy Audit and Retrofit
No. Task/Activity Description Deliverables/ Outputs Start Deadline
Month Month
1 Select a vendor following the procurement Agreement signed and approve by
procedures in 10 CFR 600, for an Board of County Commissioners Month 2 Month 2
engineering firm to conduct Energy Audits
for four county facilities in Key West
2 Conduct energy audit Detailed investment grade audit Month 3 Month 4
submitted to County
3 Define scope of work for retrofits as Submit scope of work to Month 6 Month 7
recommended in energy audit Department
4 Execute contract for facility retrofits Board of County Commissioners Month 8 Month 9
approval and execution
5 Complete installation of energy efficiency Installation documentation Month 9 Month 18
retrofits complete
6 Complete measurement and verification Energy saving calculations Month 17 Month 18
documented
7 Final Report Submit a final report to include
evidence of energy savings as a Month 18 Month 18
result of the energy audit
7. Hybrid Vehicle Purchase
No. Task/Activity Description Deliverables/ Outputs Start Deadline
Month Month
1 Prepare purchase order for four hybrid Vehicles ordered
vehicles following the procurement Month 6 Month 6
procedures outlined in 10 CFR 600.
2 Finalize purchase of vehicles and arrival Vehicles arrive Month 8 Month 8
3 Paint and decal vehicles Vehicles painted and decaled to
increase awareness of alternative Month 9 Month 9
fuel vehicles
4 Conduct a training workshop for drivers Workshops and training completed Month 10 Month 11
and maintenance staff
5 Properly dispose of gas powered vehicles Document Proper Disposal of
that have been replaced by the new fuel Replaced Vehicles Month 10 Month 11
efficient models.
6 Final Report Submit a report to the Department
including photographs of the Month 12 Month 12
hybrid vehicles, records of savings
and invoices.
Grant Agreement No. ARS010, Page 7 of 15
ATTACHMENT A -1
REVISED GRANT WORK PLAN
8. Replacement of Street Lighting Poles
No. Task/Activity Description Deliverables/ Outputs Start Deadline
Month Month
1 Select a vendor following the Electrician selected
procurement procedures outlined
in 10 CFR 600, for electricians to Month 1 Month 6
retrofit 90 existing poles and
install 10 new poles
2 Obtain quotes for the purchase of Solar light fixtures purchased Month 4 Month 6
solar powered light fixtures
3 Identify existing underground Sites prepared for installation
utilities and mark sites for new Month 6 Month 7
poles
4 Installation of new light poles Light poles installed Month 6 Month 10
5 Final Report Submit a report to the Department
including photographs of the installed Month 10 Month 11
street lighting poles, utility bills and
invoices
G. PROJECT BUDGET:
The budget below summarizes the project by Funding Category. All dollar amounts are rounded to the nearest whole
dollar value.
Cost Share: Matching Funds and
Funding Category Grant Funds Other In -Kind Contributions
Funding Source of Funds
Monroe County, Habitat for Humanity,
OF /GITF, City of Key West GR, City of
1. Salaries $103,584.00 $267,745.00 Marathon GR, UF, Islamorada GR
Monroe County, UF, City of Key West GR,
2. Fringe Benefits $30,759.00 $71,821.00 Islamorada GR
3. Travel (if authorized) $0.00 $7,549.00 Monroe County
Monroe County, Habitat for Humanity, Green
Living and Energy Education Inc, City of Key
4. Supplies /Other Expenses $8,125.00 $72,413.00 West GR, Islamorada GR
5. Equipment $111,875.00 $0.00 N/A
Monroe County, Environmental Education
Foundation, Keys Energy Services, City of
6. Contractual Services $2,424,795.00 $146,757.00 Marathon GR, Cameron -Cole LLC
7. Indirect (not authorized) $0.00 $0.00 N/A
Total Project Budget $2,679,138.00 $566,285.00
Total Project Cost $3,245,423.00 = Grants Funds + Cost Share
Cost Share Percentage 17.4% = Cost Share / Total Project Cost
Grant Agreement No. ARS010, Page 8 of 15
•
ATTACHMENT A -1
REVISED GRANT WORK PLAN
H. TOTAL BUDGET BY TASK:
The project budget below summarizes the project by Project Task. Project Tasks correspond to the "Project
Description" section. All dollar amounts are rounded to the nearest whole dollar value.
Cost Share: Matching Funds and
Project Task Grant Funds Other In -Kind Contributions
Matching
Funds Source
1 Complete Residential Solar Monroe County, Habitat for Humanity
Water Heater $130,000.00 $16,649.24
2 Complete Energy Education OF /GITF, Monroe County, Green Living
and Outreach and Energy Education, Inc,
$30.000.00 $105,661.00 Environmental Education Foundation
3 Complete Ball Park Light City of Key West, KEY Energy
Retrofit $744,790.00 $113,985.42
4 Complete GHG Inventory, City of Marathon
Audit and Lighting
$400,000.00 511 0,971.04
5 Complete EECS $20,000.00 $96,364.48 UF, Monroe County, Cameron -Cole LLC
6 Complete County Facilities Monroe County
Audit and Retrofit $700,000.00 $69,400.03
7 Complete Purchase of Hybrid Monroe County
Vehicles $120,000.00 $4,781.00
8 Complete Solar Park Lighting $400,000.00 $40,881.52 Islamorada
9 Ongoing Project Admin and Monroe County
Reporting $134,348.00 $7,591.00
Totals: $2,679,138.00 $566,285.00
Total Project Cost: $3,245,423.00 = Grant Funds + Cost Share
Grant Agreement No. ARS010, Page 9 of 15
ATTACHMENT A -1
REVISED GRANT WORK PLAN
I. BUDGET DETAIL:
Using the definitions provided below, the detailed, line -item budget clarifies the Budget Summary shown in Section
G. Budget Category Sub - Totals have been rounded to the nearest whole dollar value. Up to 10% of grant funds may
be used for administrative costs, excluding the cost of meeting reporting requirements of the program.
Administrative costs are defined as: allowable, reasonable, and allocable Direct and Indirect costs related to overall
management of the awarded grant (including travel). For each budget line -item, the appropriate column identifies if
the cost is: 1) Grant or Match, 2) a Direct cost used to calculate Indirect Costs (if approved) and 3) whether the cost
is Administrative in nature. A description of what is required for each budget category is as follows:
1. Salaries - Identify the persons to be compensated for work on this project by name (if known), position, and
title. Show the hourly cost and total hours to be charged for each person or position. Divide annual salaries by
2080 hours and nine month academic salaries by 1560 hours, to find the hourly rate.
2. Fringe Benefits - Multiply the rate by the total salaries to which fringe benefits apply. If the rate is variable,
explain and show calculations.
3. Travel - List trips by their purpose and/or destination. Indicate the number of days for each trip. The
Department will only reimburse for travel at the appropriate State of Florida rate (Section 112.061, Florida
Statutes), using the forms referenced in Attachment B, Payment Request Summary Form. Be prepared to
provide the Department with details on costs utilized to calculate the "Amount Budgeted" for each trip.
4. Supplies & Other Expenses - List expendable supplies by category description, unit costs and quantity. List
other expenses not included in any of the above categories. Examples would be printing, copying, postage,
communications, etc. Non - expendable equipment valued at less than $1,000 may be listed also. Include only
expenses directly related to the project, not expenses of a general nature. For Match only, list costs related to
donated real property such as land (not to exceed the fair market value of the property).
5. Equipment - List non - expendable personal property/equipment valued at $1,000 or more by description, unit
cost, and quantity. Computers and data - processing equipment should be described in detail.
6. Contractual Services - Subcontractors should provide the same information required by this budget table, with
the following exceptions: (a) when professional services are provided at a pre- existing approved rate or fee
shown on the budget; or (b) the subcontract is to be obtained competitively. For either (a) or (b), show an
estimated maximum amount.
7. Indirect Costs /Rate — Indirect Costs are not authorized.
8. Total Budget Category — Show the total of all line -items within a Budget Category.
9. Total Budget - Show the total of all categories.
Grant Agreement No. ARS010, Page 10 of 15
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