02/29/2012 Task OrderINTEROFFICE MEMORANDUM
TO: BELLE DeSANTIS - MC CLERK'S OFFICE
FROM: TINA LOSACCO -ENGINEERING
SUBJECT: EXECUTED TASK ORDER
DATE: 2/29/2012
CC:
Enclosed are two (2) executed copies of the Task Order issued to Amec(formerly known
as Mactec) in regards to our Water Quality Upgrade to GIS Data Base. This task order is in
accordance to our contract for On Call Professional Engineering Services with Amec.
This Task Order was executed by Monroe County Administrator, Roman Gastesi.
I am forwarding to you the copies for Monroe County Clerk's office and Monroe County
Finance department.
If you have any questions, feel free to contact me at extension 4426.
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Page 1 of 1
Pam Hancock
From: "Limbert- Christine" <Limbert- Christine @MonroeCounty- FL. Gov>
To: "Pam Hancock" <phancock @monroe - clerk.com>
Cc: "Clarke- Judith" < Clarke- Judith @monroecounty- fl.gov>
Sent: Friday, March 02, 2012 9:58 AM
Subject: Re: task order for AM EC
Pam,
The task order for less than $25,000 issued for AM EC under their continuing contract is for a new design
project and thus would not be considered a change order to an existing contract that would need to go
before the Board as part of the County Administrator's change order items.
Thank you,
Christine
Christine M. Limbert- Barrows
Asst. County Attorney
Monroe County Attorney's Office
P.O. Box 1026
Key West, FL 33041 -1026
(305) 292 -3470
(305) 292 -3516 (fax)
Please note: Florida has a very broad public records law. Most written cornmunications to or from the County regarding County
business are public record, available to the public and media upon request Your e -mail communication may be subject to public
disclosure
3/2/2012
TASK ORDER FOR ON CALL PROFESSIONAL ENGINEERING SERVICES BETWEEN
MONROE COUNTY AND AMEC ENVIRONMENT & INFRASTRUCTURE, INC.
FOR
WATER QUALITY UPGRADE TO GIS DATA BASE
In accordance with the Continuing Contract for On Call Professional Engineering Services made
and entered on the 17 day of February 2010 between Monroe County hereinafter referred to
as the "County" and AMEC Environment & Infrastructure, Inc. (AMEC), hereinafter referred to as
"Consultant" where design services are allowed if construction costs do not exceed $2,000,000.
All terms and conditions of the referenced Contract for On Call Professional Engineering
Services apply to the Task Order, unless the Task Order modifies an Article of the Agreement of
which will be specifically referenced in this Task Order and the modification shall be precisely
described.
This Task Order is effective on theme( Day of February 2012.
Article II Scope of Basic Services, Paragraph 2.1.1 is amended as follows:
The scope of services is for water quality upgrades to the existing GIS database that was
developed by AMEC Environment & Infrastructure, Inc. The services also include developing
cost estimates for implementation of treatment technologies.
Additional scopes of services are included in Attachment A.
Article VII Payments, Paragraph 7.1 is amended to include the following:
The Consultant shall be paid monthly with the not to exceed fees shown in Attachment A.
Article IX Miscellaneous, Paragraph 9.29 Federal Highway Administration Requirements
do not apply to this project.
AMEC Environment & Infrastructure, Inc. Witness
Signature Date
Signature Date
( !#f 4fF ,Fid a iti &r1Z
Title
onroe County Administrator Date
1d*1I �-
ATTACHMENT A
a me&
January 30, 2012
1 &. Roman Gastesi
County Administrator
Monroe County (Florida Keys)
1100 Simonton St
Key West, Fl. 33040
Subject: P ROPOSAL TO UPDATE TO THE GIS DATABASE DEVELOPED IN 2001 -2003
MONROE COUNTY CANAL INVENTORY & AS SESSiVIENT
AMEC Proposal Number: 12PROPWATR TASK 0000
Dear Mr. Gastesi,
AMEC . Environment... &infrastructure, Inc. (AMEC) is pleased to provide the attached- proposal to
perform professional services related to upgrading the GIS database developed by AMEC (formerly
MACTEC Engineering and Consulting, Inc.) in 2001 -2003. The proposal also includes developing
cost estimates for different remedial technologies for implementation in the residential canals in the
Florida Keys.
PURPOSE
To define the scope .and costs associated with updating the existing GIS information for the canal
inventory and assessment to current standards of GIS mapping. Provide a cost estimate for
implementation of identified treatment technologies.
DELIVERABLES
The core deliverable will be an updated series of maps that will be delivered electronically in ArdGIS
version 10.0. The GIS layers will conform to the Albers I ARN projection referenced to' the North
American Datum of 1983 (NAD 83). A letter report will be prepared presenting the results of the
treatment technology implementation cost estimate.
BACKGROUND'
Residential canals in the Florida Keys were excavated to obtain fill material for the creation of land for
development with little regard to canal design or water quality within the canals. Canals had good
water quality initially, but as development increased canal water quality decreased. Poor water quality
in canals is also a function of length, depth, stratification, sinuosity, organic loading, and lack of
turnover by tidal flushing. In 2001, AMEC Environment & Infrastructure, hie. (f ca LAW) under
contract with Monroe County developed an inventory of the residential canals, and provided a
recommended treatment method for each canal based on assessment data that was gathered during the
development of the canal inventory.. Since the completion of the canal inventory in 2001, numerous
water quality improvement measures have been implemented in the Florida Keys including the
removal of septic systems and the installation of water quality control structures in the existing storm
water system. The 2001 -2003 GIS information was prepared in ArcGIS version 8.1; therefore some of
the features and referenced data are not valid in the current GIS software, ArcGIS 10.0. Additionally,
the 2001 -2003 GIS information was developed using aerial imagery that compared to today's
standards would be deemed low resolution. Therefore, the spatial accuracy of the information is
below .current standards.
Environment & Infrastructure
5845 NW 158th Street - Miami Lakes, FI.33014 USA
Tel: +1305. 826.6588 - Fax: +1 305. 826.1799
ANUed iHth Ervlrt�nmmwllyRsrpon„bk ProArctr ; ' ;,
P&msRecyWd a�a
UPDATE TO T!w GISINFORm1T/ONPRODucSD 1NTiIE 2001
CANALLWWWTORY &ASSES3A iff JANUARY30,2012
AMECEnvironment &Infi-astructure, Inc. (AMEC) 12PROPWATR V SK0000
UPDATE THE GIS DATABASE
1. Update the 2003 GIS information to provide full functionality in ArcGIS 10.0.
2. Utilize current aerial imagery to increase the spatial accuracy of the existing information.
3. Review the current aerial imagery, and capture any modifications (creation/destruction) to the
canal system for further study. This will include creating two new feature sets, one for new
canals that have yet to be inventoried, and one for previously inventoried canals that have
been destroyed.
4. Incorporate publically available water quality improvement project information into the GIS
inventory; including removal of septic systems and storm water quality improvement
structures. Information sources that will be reviewed will include RAD's, Monroe County GIS
layers, and national data warehouses (STORET & NRCS Data Gateway).
5. Provide a CD with revised GIS.
6. Develop a letter report highlighting the modifications to the GIS inventory, and suggesting
areas of further study if necessary. Additionally the report will recommend a series of canals
to implement a feasibility study to evaluate the proposed treatment options.
Subtotal Items #1 -7: $6,790.00
DEVELOP A COST ESTWATE FOR TREATANNT TECHNOLOGY IMPLEMENTATION
7. Develop unit costs for each of the recommended treatment technologies. The unit costs will
be developed for the installation of weed gates, backfilli,ng over - dredged canals, and the
installation of flow improvement culverts. The unit costs will be structured so that they can be
applied -to the information in the GIS database for the development of full scale
implementation costs.
8. Cross reference the spatial and quantity information provided in the GIS database against the
estimated unit cost for each treatment technology to develop full scale implementation costs.
9. Develop a letter report that summarizes the Methodology utilized in the development of the
cost estimate. Key assumptions and areas. of uncertainty will be highlighted to provide a
general range of costs that could be realized in the case that full scale implementation of the
proposed treatment technologies were to be completed.
Subtotal Items #8 -10: $3,180.00
TOTAL ITEMS #1 - #10: $9,970.00
TEE
We will perform the above scope of services on a time and materials basis for the not -to -exceed fees
listed above, The work can be performed under our existing Monroe County On -Call Engineering
Services Contract dated February 17, 2010. Table 1 provides a detailed breakout by professional service
category utilizing the rates in the referenced contract for the subtotaled items shown above. We will not
exceed our fee without your authorization for an increase in our scope of services. We will be available
to discuss the findings of our investigation with you as they become available. Invoicing will be done
monthly. Payment of the invoice is due upon receipt of our invoice.
SCHEDULE
The updated drawings and summary reports for Items #1 -6 can be prepared in 5 weeks from the time of
written authorization to proceed with these tasks. The summary report for Items #7 -9 can be provided 4
weeks following the completion of the GIS database deliverables.
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Table 1
Cost Estimate
Monroe County Canal - Update to Existing GIS Information
Items-#1-7 Update to Existing GIS Information
Estimated
Labor Title Labor Category Contract Rate Hours Total Cost
Principal /Project Manager
A
$155.00
8
$1,240.00
Senior Engineer, PE
A
$109.00
14
$1,526.00
Staff I
A
$71.00
24
$1,704.00
CADD /Draftsperson I (GIS
Specialist)
B
$66.00
32
$2,112.00
Admin II
B
$52.00
4
$208.00
Subtotal Items #1.7 $6,790.00
Items #8 -10 Develop Cost Estimate
For Treatment Technology Implementation
Estimated
Labor Title Labor Category Contract Rate Hours Total Cost ._
Principal/Project Manager
A
$155.00
10
$1,550.00
Senior Engineer, PE
A
1
$109.00
1
14
$1,526.00
. Admin II
B
$52.00
2
$104.00
Subtotal Items #8 -10 $3,180.00
TOTAL PROPOSAL COST: $9,970.00
1/3012012 10:26 AM