11/12/1997 of
• 1 7
t
1 I
State of Florida
Department of Community Affairs
Division of Housing and Community Development
Bureau of Community Assistance
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399
CERTIFICATION OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee, through its authorized representative,
acknowledges receipt and acceptance of subgrant award number
98- CJ- 8C- 11 -54 -01 -171 in the amount of $89,145,
for a project entitled: Sheriff Department's Inmate
Intervention /Residential Program I
for the period of 10/01/97 through 09/30/98, in accordance with
the statement of work contained in the subgrant application, and
subject to the Department of Community Affairs' conditions of
agreement and special conditions governing this subgrant.
i
/ Ylo-cr. /.7, / PP7
( ature of Authorized Official) (Date of Acceptance)
J Ac-K_ /1- �,._ `� E ‘� ` .
• (Typed Name and Title of Official) DANNY L. KO, CLERK
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DEPUTY
CLERK
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c! APPROVED AS TO FO
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4, E BY ./. , / � /,i
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DCA -CJ Form 1 (June, 1985)
4
State of Florida
Department of Community Affairs
Division of Housing and Community Development
Bureau of Community Assistance
The Sadowski Building
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399
SUBGRANT AWARD CERTIFICATE
Subgrantee:Monroe County Board of Commissioners
Date of Award: -cp 1 t y 1sp
Grant Period: From: 10/01/97 To:09/30/98
Project Title: Sheriff Department's Inmate
Intervention /Residential Program I
Grant Number: 98- CJ- 8C- 11 -54 -01 -171
Federal Funds: $89,145.00
BGMTF Funds:
State Agency Match:
Local Agency Match: $29,715.00
Total Project Cost: $118,860.00
Program Area: 11B
Award is hereby made in the amount and for the period shown above
of a grant under Title I of the Omnibus Crime Control and Safe
Streets Act of 1968, P.L. 90 -351, as amended, and the Anti -Drug
Abuse Act of 1988, P.L. 100 -690, to the above mentioned subgrantee
and subject to any attached standard or special conditions.
This award is subject to all applicable rules, regulations, and
conditions as contained in the Financial and Administrative Guide
for Grants, Guideline Manual 7100.1D, Office of Justice Programs,
Common Rule for State and Local Governments and A -87, or OMB
Circulars A -110 and A -21, in their entirety. It is also subject
to such further rules, regulations and policies as may be reasonably
prescribed by the State or Federal Government consistent with the
purposes and authorization of P.L. 90 -351, as amended, and
P.L. 100 -690.
SUBGRANT AWARD CERTIFICATE (CONTINUED):
This grant shall become effecti'-e on the beginning date of the
grant period provided that within 30 days from the date of award,
properly executed Certificate of Acceptance of Subgrant Award
is returned to the department.
Author ed Official
Clayton H. Wilder
Community Program Administrator
Bureau of Community Assistance
• Date
•
•
[X]This award is subject to special and /or standard conditions
(attached).
BCA Revised 7 -1 -79
State of Florida
Department of Community Affairs
Division of Housing and Community Development
Bureau of Community Assistance
The Sadowski Building
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399
SPECIAL CONDITIONS
Grantee (Name of SPA): Bureau of Community Assistance
Grant Number: 98- CJ- 8C- 11 -54 -01 -171
Grant Title: Sheriff Department's Inmate
Intervention /Residential Program I
In addition to the general conditions applicable to fiscal
administration, the grant is subject to the following Special
Condition (s):
SPECIAL CONDITION(S):
1. Prior to drawdown of federal funds for the purchase of
computer equipment, an ADP Equipment Form must be submitted
to the Department of Community Affairs for approval.
2. Prior to the drawdown of federal funds for contractual
services, sole source approval must be received from the
Office of Justice Programs, Washington D.C., for the contract
between Monroe County and the Care Center for Mental Health.
•
A
r-.
Care Center for Mental Health
Job Description
Position Title; Professional Staff - Substance Abuse Counselor
Position Level: V Position Codes 300 Position class: 012 Exempt
Major Functions: rrovide substance abuse Lieatment to identified clients.
?erforaancee Respoassibilities:
1.0 Engagco its direct staff hours of servinae for Assigned clients at the
rate of 90 hours per month.
2.0 Conducts assessments (substance abuse, psychosocial) evaluations for
new and existing clients.
2.1 Assessments are performed in accordance with the Center's Protocol
and its procedures relative to frequency and timeliness for the
occurrence of this activity.
3.0 Develops and maintains a written treatment plan for each client.
3.1 Written treatment plans are developed with as much participation from
the client as possible and reasiunable.
3.2 Treatment plans are maintained in accordance with the Center's
yruLucol and procedures for frequency and timelines for coml1Dtinn_
3.3 Treatment plans are appropriately signed and properly credential.
4.0 Conducts individual and group counseling activities.
4.1 individual end group eounceling activities are performed in
accordance with the Center's standards for the use of various
counseling modalities, as well as frequency and length of counseling
sessions.
5.0 Prepares written documentation for each service conducted.
5.1 Written documentation for each service conducted is performed in
accordance with the Center's standards for service documentation in
the client's treatment record.
5.2 State /Federal 81SAK will be accurately uumpleted and submitted to
the SISAR office in Tallahassee on a timely basis for each substance
abuse c:lieuL seived during the reporting period.
5.3 Correctly completed service logs are submitted to the finance
department on a weakly basic.
5.4 Treatment records accurately reflect the nature of service activity
provided, timeliness of services and outcome.
6.0 Conducts all activities in such a way as to safeguard the confidential
status of client information.
6.1 All "on the job" and "off the job" activities are performed in
accordance with the Center client confidentiality standards.
7.0 Participates in administrative committees and meetingse,traininy, staff
development and community relations activities.
7.1 Administrative committeese and wevLings are regularly attended.
7.2 Maintains up-to -date knowledge of clinical area of practice.
7.3 campleiwn all orientation and mandated training activities a
to criteria established for this position.
7.4 rarticipatoc in relevant staff development activities.
(continued on the reverse side)
u
Page 2 of 2 Subst....:Q Abuse Job Description
8.0 nnstrates a high degree of dependability.
8.1 Maintains a good attendance record.
8.2 Observes working hours• responsive to requests from supervisor.
8.3 Shows flexibility and is reepo
8.4 Works independently with minimal supervision.
8.5 Exhibits characteristics cf good worlanaubt:iy and integrity.
8.6 Work time is always productive.
9.0 Establishes and maintains effective and positive working relationships
with clients, co aorkero and others. relationships with
9.1 Readily develops and establishes therape utic p
clicnte.
9.2 Effectively interacts with client's family and significant others.
9.3 Is courteous to clients, staff and all cthers.
9.4 Demonstrates tact at the appropriate time.
9.5 Cooperates with others both within and outside the Center.
9.6 Works well with supervisor; accepts direction and supervision.
9.7 Maintains positive attitude toward work.
10.0 Ensures and maintains a safe working environment.
10.1 Work area is clean and orderly. ractices.
10.2 Verbalizes, understands and adheres to Center safety p
1U.4 Demonstrates appropriate uaa of Unusual incident Reportc in
accordance with the Center's Unusual Incident Reporting procedures.
11.0 Presents a positive personal image.
11.1 Always maintains a profoccional demeanor.
12.0 Performs other duties ad requested. to instruction.
12.1 Miscellaneous duties are performed according
Minimum Qualifications: Certified Addictions Specialist with three years
experience and /or Bachelors Degree in Social Science field with two years
experience as a substance abuse counselor.
Immediate Supervisors In accordance with the organizational chest. approved by
the Board of Directors, this position is immediately supervised by the Program
Director under guidance or the clinical D:.rec%Lvt.
Seployee Acknowledgement: On this date, 1 havo rocoived a copy of my job
description relating to my employment with CCMH and acknowledge that I have
abiliiee necoaary and am
agreement to accept the functions.
th responsibii tie as outlined
signatur q
above. �_
� ILA. - �
Employee Name yee Signat pate
Witness Name Witness Signature Date
MM /poo4 /ASA.des R/10.95
OMB /Grants
RESOLUTION NO. 143 _ 1997
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF MONROE
COUNTY FLORIDA AUTHORIZING THE SUBMISSION OF A GRANT
APPLICATION TO THE FLORIDA DEPARTMENT OF COMMUNITY
AFFAIRS FY 98 ANTI - DRUG ABUSE GRANT PROGRAM
WHEREAS, the Department of Community Affairs has announced the FY97/98 funding
cycle of the Anti -Drug Abuse Act Formula Grant Program; and
WHEREAS, on April 16, 1997, the Monroe County Board of Commissioners agreed to
serve as the coordinating unit of government in the development of the grant proposals and in the
distribution of funds allocated to Monroe County in the amount of $230,028 with a 25% cash
match requirement; and
WHEREAS, the Monroe County Substance Abuse Policy Advisory Board, with concern
given to the County's current drug control efforts, has recommended certain programs receive
funding to provide the community with activities focused on drug and alcohol education,
prevention, rehabilitation, and treatment; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE
COUNTY, FLORIDA, that:
1. The Board of County Commissioners concurs with the Monroe County Substance Abuse
Policy Advisory Board's recommendations; and that
2. The County Administrator is hereby authorized to sign and submit the application packet for
the FY98 grant funds to the Department of Community Affairs Anti -Drug Abuse Grant Program;
and that
3. This resolution shall become effective irediately upon adoption by the Board of County
Commissioners and execution by the Presiding (Officer and Clerk.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida,
at a regular meeting of said Board held on the Q day of May, A.D. 1997.
Mayor Keith Douglass ye s
Mayor Pro Tem London ye s
Commissioner Freeman yes
Commissioner Harvey ye s
Commissioner Reich ye
ATTEST. DAM' L •. c ctEmc
(Seal) By �A � BOARD OF CO TY COMMISSIONERS
Attest: •tv •` • OF MONROE ' O Y, FL • •. 0A
APPROVED AS TO FORM
ROBERT N. "
DATE —
• SFY 1998 Drug C. ro/ and System Improvement Formula ( it Program
(Edward Byrne Memorial State and Local Assistance Program)
This section to be completed by the Subgrantee: This section to be completed by BC
Continuation of Previous Subgrant? 0 Yes 0 No SFY 1998 DCA Contract Number
If Yes, enterState Project ID # of Previous Subgrant M 98 1..1 C1 1 18C : ": 11}::1 54 ..101 1 1 171
97 (`� CJ - 1 I I=I I-I 1 9 7 -17 1Un ue PA #: 11B CFDA# 16.579
I
A. Names & Addresses
I . Subgrant Recipient
Name of Chief Elected Official: Keith Douglass
Title: Mayor
Address: . 5192 Overseas Highway
City, State, ZpCode: Marathon, FL 33050
Area Code/Phone No: ISUNCOM No.: Area Code/Fax Phone No:
(305) 289'6000 I X305 )289 '6306
2. Chief Financial Officer.
Name of Chief Financial Officer. Danny Kolhage
Title: - Cl erk of Court
Address: 500 Whitehead St.
City, State, Zp Code: Key West, FL 33040
Area Code/Telephone No: SUNCOM No.: Area Code/Fax Phone No: -
(305) 292 - 3550 _ (305 )292 3660
3. Implementing Agency. (Government Agency Responsible for Project)
Name of Chief Executive Official: Richard D. Roth
True: Monroe County Sheriff
Address: 5525 College Road
City, State, Zp Code: Key West, FL 33040
, z ' Area Code /Telephone No: No.: Area Code/Fax Phone No:
(305) 292 -7001 ISUNCOM (305 )292 - 7070
z
CI
r c Project Director and Contact Person, if different from Project Director. (Employee of Govemmental
°-' y Ui Implementing Agency)
ch ¢ N Name of Project Director. Paul Davis
TNe: Programs Director
I. Address: 5525 College Road -
} o City, State, Zp Code: Key West, FL 3 3040
t..) Ares ode/Telephone No: No.: Area Code/Fax Phone No.:
`
(50) 293 - 7344
1SUNCOM
1 (304 291 - 7353
Name and Title of Cont3ctPerson: Deanna S. Lloyd, Grants Manager
Address: 5100 College Road
City, State, Zp Code: Key West, FL 33040
Area Code/Telephone No: SUNCOM No.: Area Code/Fax Phone No.:
(305) 292 - 4474 494- 4474 (305 )292 '4415
Internet Address:
SFY 1998 SubgrantAop/lcabon Package 1°
Section / / -Page 1 of 17
SFY 1998 Drui ,ntro/ and System Improvement Formu rant Program
(Edward Byme Memorial State and Local Assistance Program)
B. Administrative Data
I . Project Title (Not to exceed 84 characters, including spaces).
Sheriff Department's Inmate Intervention /Residential
Program I
2. For Period. _
Period Month Day Year
Beginning 10 01 9 7
Ending 9 3 0 9 8
3. Is the Subgrantee or the Implementing Agency a Member of a Local Criminal Justice Advisory Council or
Substance Abuse Policy Advisory Board, Coalition, or Council? (See the Program Announcement for a
description of board responsibilities.) )0 Yes 0 No
C. Fiscal Data
1. (If other than the Chief financial Officer) Remit Warrant to: •
Note: If the subgrantee is participating in the State of Florida Comptroller's Office electronic
transfer program, reimbursement cannot be remitted to any other entity.
2. Method of Payment Cii Monthly 0 Quarterly
(tt is mandatory that the method selected be consistent throughout the entire grant period.)
3. Vendor # (Enter Federal Employer Identification Number of Subgrantee):
f 59 6000749
4. SAMAS # (Enter if you are a state agency):
5. Will the Project eam Project Generated Income (PG)? 0 Yes $1 No
(See Section H., Paragraph 14 for a definition of PGI.)
6. Will the applicant be requesting an advance of federal funds? ZI Yes ItkNo
(If Yes, a letter of request must be attached.)
SfY 15'98 Subgrant Applivton Package Application
Secvon 11 - Page 2 of 17
SFY 1998 Drug C 'rol and System Improvement Formula lnt Program
(Edward Byrne Memorial State and Local Assistance Program)
D. Program Data
Refer to the FFY 1997 BG4 Grams Management TechnicalArsistance Workshop Manual,, Section S. Use
this as a guide to assist you in completing Section D.
Problem Identification. Briefly describe a specific problem to be addressed with subgrant funds. If you are
seeking funds to continue existing project activities. your problem statement must also provide a short
summary of your current program and describe any gaps between current and desired project results.
Pro m D escti *ion. Briefly desaibe how project activities will address the targeted problem. Describe who
will do what. when, where and how.
SEE PAGE 2 OF INSTRUCTIONS ON ITEMS TO INCLUDE.
Start below and use continuation pages as necessary.
Problem Identification:
According to official records, over 50% of inmates currently housed in the Monroe County
Detention Center have been charged with a drug- related offense. These criminal offenses are a
direct consequence of substance abuse problems which are pervasive in our community as noted
in a recent study compiled by the Department of Children and Families which identified
substance abuse as a serious problem in Monroe County. The highest percentage of substance
abuse and dependence occurs among individuals experiencing extreme economic deprivation,
homelessness, living in areas of high substance use, and those Involved in illicit activities.
Substance abuse is also associated with domestic violence, the breakdown of the family unit, and
a decline in the standared of living in the community. Since an existing program only provides
treatment and rehabilitative services for approximately 60 inmates yearly, a majority of inmates
do not receive this assistance. That program has demonstrated that 63% of program participants
had no new arrests and remained out of jail with a 37% re- arrest rate. The unserved or general
population statistics reflect 30% having no new arrests and a 70% re- arrest rate. This population
is very likely to commit crimes that will lead to multiple incarcerations in our local detention
facility, perpetuating the revolving door syndrome.
Program Description
The project will be administered by the Monroe County Sheriffs Department Detention Center
and implemented by the Care Center for Mental Health. The Care Center is licensed to provide
= substance abuse treatment for the jail, along with providing the administrative, court liaison, and
case management services as mandated by Florida Aministrative Code 10 -E16. The counselors
are both Master's level therapists, with state certification in addictions, and are certified to
provide all phases of treatment for the incarcerated offender population.
The target population will consist of Monroe County resident inmates, male and female between
the ages of 19 -63, who have a substance abuse problem or whose arrests were substance related.
Inmates that have a minimum sentence of four months will be referred to the program through
the 16th Judicial court or the jail administrative system. During intake, the individual will be
assessed by three types of screening tools: a psychosocial interview, a Subsance Abuse Subtle
Screening Inventory, and a DMS4 (a manual that identifies disorders). Once the client is
evaluated and there is a determination of the problem, the jail assigns the inmate to the drug
abuse rehabilitation program dormitory.
SfY 1998 Subgrant Application Packve App✓iobon
Section 11 - Page 3 of 17
SFY 1998 Drug Cc al and System Improvement Formula C It Program
(Edward Byme Memorial State and Local Assistance Program)
D. Program Data CONTINUED
Refer to the FFY 1997 BG4 Grants Management Technical Assistance Workshop Manual, Section S. Use
this as a guide to assist you in completing Section D.
Problem Identification. Briefly describe a specific problem to be addressed with subgrant funds. If you are
seeking funds to continue existing project activities. your problem statement must also provide a short
summary of your current program and describe any gaps between current and desired project results.
Prorram Description. Briefly describe how project activities will address the targeted problem. Describe who
will do what. when. where and how.
SEE PAGE 2 OF INSTRUCTIONS ON ITEMS TO INCLUDE.
Start below and use continuation pages as necessary.
Program participants adhere to a structured day. Clients are obligated to attend moming AA/NA
meetings, group process meetings, stress management sessions, substance abuse education
classes, and structured study time. In addition to the substance abuse education and life skills
training, Moral Reconation Therapy will be offered. This program is specifically designed to
address anti - social personality traits detected in substance abusers.
At the conclusion of the four month program, participants review the goals they identified during
the intake assessment and measure the results of their educational classes. This forum provides
an opportunity for staff and inmates to analyze their performance and to consider ways to
continue rehabilitation. The program's effectiveness will be evaluated by tracking the number of
arrests for a random sample of inmates who were treated in the program 3 months, 6 months, and
1 year after release from the jail. The results will be compared with a random sample of the
general jail population that did not receive treatment.
•
SFY 1998 Subgrant Appl,c2ton Package Application
Section //- Page 3ol /7
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SFY 1998 Drug 7trol and System Improvement Formula ant Program
(Edward Byme Memorial Stale and Local Assistance Program)
E. Program Objectives and Performance Measures
Complete uniform program objectives and performance measures (found in Appendix V) for the federally
authorized program area you want to implement. Your application is not complete without them and an
incomplete application will not be considered for subgrant funding.
If the program area you selected does not have uniform program objectives published in this document or
if you cannot relate your objectives to those stated, contact Tom Bishop at 904/488-8016 for further
instructions. DO NOT mix objectives from different Program Areas.
Start below and use continuation pages as necessary.
•
•
11.B.2. — Intervention Program - Local
Objective 11.B.2.1.: To provide 150 offenders with intake and screening services during the
grant period.
Objective 11.B.2.2.: To provide 150 with random drug screening /urinalysis tests during the
grant period.
•
Objective 11.B.2.3.: To provide 150 offenders with diagnostic services during the grant period.
Objective 11.B.2.4.: To provide 150 offenders with psycosocial assessments during the grant
period. •
Objective 11.B.2.5.: To provide 150 offenders with case management services during the grant
period.
Objective 11.B.2.11.: To estimate that 135 offenders will successfully complete this intervention
program during the grant period.
•
•
•
SPY /998 SubgrantAop/ication Package Application
Section 11 - Page 5 of 17
SFY 1998 Drug C rol and System Improvement Formula nt Program
(Edward Byrne Memorial State and Local Assistance Program)
F. Project Budget Narrative
You must describe line items for each applicable Budget Category for which you are requesting subgrant
funding. Provide sufficient detail to show cost relationships to project activities. In addition, describe specific
sources of matching funds.
Start below and use continuabdon pages as necessary.
Personnel Expense
Salaries 82,000.00
FICA 6,273.00
W/C 656:00
Insurance 5,400.00
Sub -Total 94,329.00
Operating Expenses
' Educational Tools 17,400.00
Office Supplies 1,861.00 — c 3 `-
Training 1,200.00
Travel 1,820.00 •
Sub -Total 22,281.00
Data Processing
Computer Equipment 2,250.00
Sub -Total 2,250.00
Total 118,860.00
•
Training and Travel will include (2) employees to Orlando MRT Training
Computer equipment will include (1) PC to monitor program outcomes. Purchases to be made
according to Monroe County Purchasing Policy Procedures.
Match to be provided through the Monroe County Board of Commissioners General Revenue -
Grants Matching Funds.
SfY /998 Subgrait Application Package Application
Section /l- Page 6o //7
SFY 1998 Drug . Jtrol and System Improvement Formul, ant Program
(Edward Byrne Memorial State and Loca/Auistance Program)
G. Project Budget Schedule
The Project Budget Schedule includes six Budget Categories (Salaries and Benefits, Contractual Services,
Expenses, Operating Capital Outlay (OCO), Data Processing Services, and Indirect Costs) and Total Project
Costs. Total Local Match must be a minimum of 25% of the Total Budget.
Type or Print Dollar Amounts Only in Applicable Categories and Leave Others Blank.
Budget Category Federal Match Total
Salaries And Benefits
Contractual Services 89 ,145.00 29,715.00 118,860.00
• Expenses
•
Operating Capital Outlay
Data Processing
Indirect Costs
• Totals 89 ,145.00 29,715.00 118, 860.00
SPY /998 SubgrantAga0vbon Package /lpphcation
Section /l- Page7orl7
SFY 1998 Drub )ntrol and System Improvement Formu. Want Program
(Edward Byrne Memorial State and Local Assistance Program)
H. Acceptance and Agreement
All persons involved in or having administrative responsibility for the subgrant must read these "Acceptance
and Agreement" conditions. This 'Acceptance and Agreement' (Section H) must be returned a�
part of the completed application.
Note Condition No. 13: Only project costs incurred on or after the effective date of this
agreement and on or prior to the termination date of a recipient's project are eligible for
reimbursement.
Conditions of Agreement Upon approval of this subgrant, the approved application and the following terms
of conditions will become binding. Non - compliance will result in project costs being disallowed.
The term ' department unless otherwise stated, refers to the Department of Community Affairs. The
term "Bureau , unless otherwise stated, refers to the Bureau of Community Assistance.
The term " subgrant recipient" refers to the goveming body of a city or a county or an Indian Tribe which
verforms criminal justice functions as determined by the U.S. Secretary of the Interior, and includes an
implementing agency' which is a subordinate agency of a city, county or Indian Tribe, or an agency under
the direction of an elected official (for example, Sheriff or Clerk of the Court).
I. Reports
a. Project Performance Reports:
The recipient shall submit department Quarterly Project Performance Reports to the bureau by
February I , May I , August I , and within forty-five (45) days after the subgrant termination date.
The recipient shall submit an Annual Project Performance Report for the 'origina/'project period. This
report shall be submitted to the bureau within forty -five (45) days after the end of the original project
period. The 'original project period is generally for twelve (I 2) months.
In addition, if the subgrant award period is extended beyond the 'original' project period, additional
Quarterly Project Performance Reports shall be submitted as well as a Final Project Performance
Report The latter report shall cover the entire time frame of project activities and is due within forty -
five (45) days after the end of the extended period.
b. Financial Reports:
The recipient shall have a choice of submitting either Monthly or Quarry financial Cairn Reports
[DC4 C//Form -. A - GSto the bureau. Monthly Reimbursement Claims (1 -1 1) are due thirty -
one (3 1) days after the end of the reporting period. Quarterly Reimbursement Claims
(I -3) are due thirty -one (31) days after the end of the reporting period. A final tinandal
Claim Reportand a C rirr nalJustce Contact (Frnancia/) Coseout Paobge shall be submitted to the
bureau within forty -five (45) days of the subgrant termination period. Such daim shall be distinctly
identified as "final'.
Before the "final' daim will be processed. the recipient must submit to the department all outstanding
project reports and must have satisfied all special conditions. Failure to comply with the above
provisions shall result in forfeiture of reimbursement.
The recipient shall submit department Quarterly Project Generated Income Reportsto the bureau by
February I . May I , August I , and within forty - five (45) days after the subgrant termination
date covering subgrant project generated income and expenditures during the previous quarter. (See
Paragraph 14. Program Income.)
SfY /99B Aibgrant Application Package mJlrcat on
Section 11- Page 8 of 17
SFY 1998 Drug )ntrol and System Improvement Formu, ;rant Program
(Edward Byrne Memorial State and Loca/Assistance Program)
c. Other Reports:
The recipient shall submit other reports as may be reasonably required by the bureau. All required
reports, instructions, and forms shall be distributed with the subgrant award.
2. Fiscal Control and Fund Accounting Procedures
The recipient shall establish fiscal control and fund accounting procedures that assure proper disbursement
and accounting of subgrant funds and required non - federal expenditures. All funds spent on this project shall
be disbursed according to provisions of the project budget as approved by the bureau. •
All expenditures and cost accounting of funds shall conform to Office of Justice Programs' financial Guide,
U.S. Department of Justice Common Rule for State and Loca/ Governments, and in federal Office of
Management and Budget's (OMB's) CirrularsA 21, A -87, and A-1 l0, in their entirety).
All funds not spent according to this agreement shall be subject to repayment by the recipient.
3. Compliance with 'Consultants Competitive Negotiation Ad'
The recipient, when applicable, agrees to satisfy all requirements provided in Section 287.055, F/rida
Statutes, known as the 'Consultants Competitive Negotiation Ad
4. Approval of Consultant Contracts •
The department shall review and approve in writin all consultant contracts prior to employment of a
consultant.. Approval shall be based upon the contracts compliance with requirements found in the Office
of Justice Programs' Financial Guide, U.S. Department of Justice's Common Rule for State and Local
Government, and in applicable state statutes. The department's approval of the recipient agreement does
•
not constitute approval of consultant contracts.
S. Allowable Costs
Allowance for costs incurred under the subgrant shall be determined according to 'General Principles of
Allowability and Standards for Selected Cost Items` set forth in the Office of Justice Programs' Financial
•
Guide, U.S. Department of justice's Common Rule for State And Loca/ Governments and federal OMB's
•
Gztdar No. A-87, 'Cost Principles for State and Local Governments', or OMB's Grrular No. A-2 I, 'Cost
Principles for Educational Institutions ".
All procedures employed in the use of federal funds to procure services, supplies or equipment, shall be
according to U.S. Department of Justice's Common Rule for State and Local Government;, or Attachment
"O" of OMB's Grcu/arI °. A -1 10 and Florida Law to be eligible for reimbursement
•
6. Travel
All travel reimbursement for out -of -state or out -of- grant - specified work area shall be based upon written
approval of the department prior to commencement of actual travel.
The cost of all travel shall be reimbursed according to local regulations, but not in excess of provisions in
Section 112.061, Honda Statutes.
All bills for any travel expenses shall be submitted according to provisions in Section / 12.06/, Florida
Statutes.
7. Written Approval of Changes in this Approved Agreement •
Recipients shall obtain approval from the department for major changes. These include, but are not limited
to:
a. Changes in project activities, designs or research plans set forth in the approved agreement;
SFY 1998 SubgrantApprication Package Application
Section 11 - Page 9 of 17
SFY 1998 Drug ,trd and System Improvement Formul, ant Program
(Edward Byrne Memorial State and Local Assistance Program)
b. Budget deviations that do not meet the following criterion. That is, a recipient may transfer funds
between budget categories as long as the total amount of transfer (increase or decrease) does not
exceed ten (10) percent of the total approved budget category and the transfer is made to an approved
budget line item: or,
c. Transfers of funds above the ten (10) percent cap shall be made only if a revised budget is approved
by the department.
d. Under no circumstances can transfers of funds increase the total budgeted award. Transfers do not
allow for increasing the quantitative number of items documented in any approved budget line item.
(For example. equipment items in Operating Capital Outlay or Expense categories or staff positions in
the Salaries and Benefits category.)
8. Reimbursement Subject to Available Funds
The obligation of the State of Florida to reimburse recipients for incurred costs is subject to available federal
Anti-Drug Abuse Act funds.
9. Advance Funding
Advance funding is authorized up to twenty -five (25) percent of the federal award for each project according
to Section 2/6. l8/(l4Xb), Florida Statutes (/99!), the Office of Justice Program Financial Guide, U.S.
Department of Justice's Common Ru/e for State and Loca/ Goimments. Advance funding shall be
provided to a recipient upon a written request to the department justifying the need for such funds. This
request, including the justification, shall be enclosed with the subgrant application.
•
10. Commencement of Project
If a project has not begun within sbcty(60) days after acceptance of the subgrant award, the recipient shall
send a letter to the bureau indicating steps to initiate the project, reasons for delay and request an expected
project starting date.
If a project has not begun within ninety(90)days after acceptance of the subgrant award, the recipient shall
send another letter to the bureau, again explaining reasons for delay and request another revised project
starting date.
Upon receipt of the ntnety(90) dayletter, the department shall determine if the reason for delay is justified
or shall, at its discretion, unilaterally terminate this agreement and reobligate subgrant funds to other
department approved projects. The department, where warranted by extenuating circumstances, may
extend the starting date of the project past the ninety (90) day period, but only by formal written
amendmentto this agreement.
11. Extension of a Contract for Contractual Services
. Extension of a contract for contractual services between the recipient and a contractor (which indudes all
project budget categories) shall be in writing for a period notto exceed six (6) months and is subject to the
terms tes and conditions set forth in the initial contract. Only one extension of the contract shall be
acceptable, unless failure to complete the contract is due to events beyond the control of the contractor.
12. Excusable Delays
•
Except with respect to defaults of consultants, the recipient shall not be in default by reason of any failure
in performance of this agreement according to its terms (including any failure by the recipient to make
progress in the execution of work hereunder which endangers such performance) if such failure arises out
of causes beyond the control and without the fautt or negligence of the recipient. Such causes indude but
are not limited to acts of God or of the public enemy, acts of the govemment in either its sovereign or
contractual capacity, fires, floods. epidemics, quarantine restrictions, strikes, freight embargoes, and unusually
severe weather, but in every case the failure to perform shall be beyond the control and without the fault
or negligence of the recipient.
SfY /998 S igrant Application Package Application
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SFY 1998 Drut ntrol and System Improvement Forms. ,rant Program
(Edward Byrne Memorial State and Local Assistance Program)
If failure to perform is caused by failure of a consultant to perform or make progress, and if such failure arises
out of causes beyond the control of recipient and -consultant, and without fault or negligence of either of
them, the recipient shall not be deemed in default, unless
a. Supplies or services to be fumished by the consuttant were obtainable from other sources, •
b. The department ordered the recipient in writing to procure such supplies or services from other
sources, and
c. The recipient failed to reasonably comply with such order.
Upon request of the recipient, the department shall ascertain the facts and the extent of such failure,
and if the department determines that any failure to perform was occasioned by one or more said
causes, the delivery schedule shall be revised accordingly.
13. Obligation of Recipient Funds
Recipient funds shall not under any circumstances be obligated prior to the effective date or subsequent to
the termination date of the grant period. Only project costs incurred on or after the effective date
and on or prior to the termination date of the recipient's project are eligible for
reimbursement. A cost is incurred when the recipient's employee or consultant performs required
services, or when the recipient receives goods, notwithstanding the date of order. •
14. Program Income (also known as Project Generated Income)
Program income meansthe gross income earned by the recipient during the subgrant period, as a direct
result of the subgrant award. Program income shall be handled according to the Office of Justice Programs'
•
Financial Guide, U.S. Department of Justice's Common Rule for State and Local Government Reference:
The Cash Management Improvement Act of 1990).
15. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the recipient, the
recipient's consultants and suppliers, or both, the department shall impose sanctions it deems appropriate
inducting withholding payments and cancellation, termination or suspension of the agreement in whole or
in part In such event, the department shall notify the recipient of its decision thirty(30) days in advance of
the effective date of such sanction. The recipient shall be paid only for those services satisfactorily
performed prior to the effective date of such sanction.
16. Access To Records
The Department of Community Affairs; the U.S. Department of Justice, Office of Justice Programs, Bureau
of Justice Assistance; and, the Auditor General of the State of Florida, the U.S. Comptroller General or any •
of their duly authorized representatives, shall have access to books, documents, papers and records of the
recipient, implementing agency and contractors for the purpose of audit and examination according to the
Office of Justice Programs' Financial Guide, U.S. Department of Justice's Common Rule f State and Local
Government
The department reserves the right to unilaterally terminate this agreement if the recipient, implementing
agency or contractor refuses to allow public access to all documents, papers, letters, or other materials
subject to provisions of Chapter / /9, Horida Statutes, and made or received by the recipient or its
contractor in conjunction with this agreement.
17. Audit
a. The recipient shall provide to the department one copy of an annual audit conducted in compliance
with The Single Audit Act of 1984, P.L. 98 -502. The audit shall be performed in accordance with the
federal OMB's Circular A - /28 and other applicable federal law. The contract for this agreement shall
be identified with the subject audit in The Schedule of Federal Financial Assistance. The contract shall
be identified as federal funds passed - through the Ronda Department of Community Affairs and include
SFY /998 Suibgrant Application Pack3e App li c ation
Secron/1 -Page /l of 17
j -:
SFY 1998 Dru, .ntrol and System Improvement Form. 7rant Program
(Edward Byrne Memorial State and Local Assistance Program)
the contract number, CFDA number. award amount. contract period. funds received and disbursed.
When applicable. the recipient shall submit an annual financial audit which meets the requirements of
Sections 11.45 and 2 1 6.349, Florida Statutes; and, Chapters 1 0.550 and 10.600, Rules of the Florida
Auditor General
b. A complete audit report which covers any portion of the effective dates of this agreement must be
submitted within 30 days after its completion, but no later than seven (7) months after the audit period.
In order to be complete, the submitted report shall include any management letters issued separately
and management's written response to al/findings, both audit report and management letter findings.
Incomplete audit reports will not be accepted by the department and will be retumed to the recipient.
c. The recipient shall have all audits completed by an independent public accountant (IPA). The IPA shall
be either a Certified Public Accountant or a Licensed Public Accountant.
d. The recipient shall take appropriate corrective action within six (6) months of the issue date of the audit
report in instances of noncompliance with federal laws and regulations.
e. The recipient shall ensure that audit working papers are made available to the department, or its
designee. upon request for a period of five (5) years from the date the audit report is issued, unless
extended in writing by the department.
f. If this agreement is dosed out without an audit, the department reserves the right to recover any
disallowed costs identified in an audit completed after such closeout.
g. The completed audit reports should be sent to the following address:
Office of Audit Services
2555 Shumard Oak Boulevard
Sadowski Building
Tallahassee, Florida 32399 -2100
18. Procedures for Claim Reimbursement
All daims for reimbursement of recipient costs shall be submitted on the DG4 -Cf Form 3(A -G),
Revised 09/96, prescribed and provided by the bureau. A recipient shall submit either monthly or
quarterly daims in order to report current project costs.
All daims for reimbursement shall be submitted in sufficient detail for proper pre-audit and post- audit.
19. Retention of Records
The recipient shall maintain all records and documents for a minimum of three (3) years from the date of
the final financial statement and be available for audit and public disclosure upon request of duly authorized
persons.
20. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered subordinate
to this agreement is govemed by the terms of the Office of Justice Programs' financial Guide, U.S.
Department of Justice's Common Rule hr State and Local Go►.emrnent) or the federal OMB's Circular
A- / /0, Attachment N, Paragraph -Fight (8).
21. Property Accountability
The recipient agrees to use all non-expendable property for criminal justice purposes during its useful life
or request department disposition.
The recipient shall establish and administer a system to protect, preserve, use, maintain and dispose of any
property fumished to it by the department or purchased pursuant to this agreement according to federal
property management standards set forth in the Office of Justice Programs' Financial Guide, U.S.
SFY 1998 Su'grant pp✓iction Package Application
Sections/ - Page 12 of17 •
SFY 1998 Drui mtrol and System Improvement Formu rant Program
(Edward Byrne Memorial State and Local Assistance Program)
Department of Justice's Common Rule for State and Local Government) or the federal OMB's Grcu/ar
A -/ 10, Attachment N This obligation continues as long as the recipient retains the property,
notwithstanding expiration of this agreement.
22. Disputes and Appeals
The department shall make its decision in writing when responding to any disputes, disagreements or
questions of fact arising under this agreement and shall distribute its response to all concemed parties. The
recipient shall proceed diligently with the performance of this agreement according to the department's
decision.
,
If the recipient appeals the department's decision, it shall be made in writing within twenty -one (2/)
• calendar days to the secretary of the department, whose decision is final.
If the recipient appeals the department's decision, it also shall be made in writing within twenty -one (2/)
calendar days to the department's clerk (agency clerk). The recipient's right to appeal the department's
decision is contained in Chapter /20, Florida Statutes, and in procedures set forth in Rule 28- 5.201,
Honda Administrative Code. Failure to appeal within this time frame constitutes a waiver of proceedings
under Chapter /20, Florida Statutes.
23. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a representative of
the bureau, of. the U.S. Department of Justice's Bureau of Justice Assistance or both have the privilege of
visiting the project site to monitor, inspect and assess work performed under this agreement.
24. Publication or Printing of Reports
a. Before publication or printing, a final draft of any report required under or pertaining to this agreement
shall be sent to the bureau for its review and comment.
b. Publications or printed reports covered under a. above shall indude the following statements on the
cover page:
(1) 'This report was prepared for the Florida Department of Community Affairs, James F. Murley,
Secretary, in cooperation with the U.S. Department of Justice, Bureau of Justice Assistance.' The
next printed line shall identify the month and year the report was published.
(2) 'This program was supported by grant # awarded to the Department
of Community Affairs, State of Florida, and by the Bureau of Justice Assistance (BJA), Office of
Justice Programs (OJP), U.S. Department of Justice. The BJA is a component of OJP which also
includes the Bureau of Justice Statistics, National Institute of Justice, Office of Juvenile Justice and
Delinquency Prevention, and the Office for Victims of Crime.'
(3) "Points of view, opinions, and conclusions expressed in this report are those of the recipient and
do not necessarily represent the official position or policies of the State of Florida Department of
• Community Affairs, the U.S. Department of Justice, Office of Justice Programs, or any other agency
of the state or federal govemment.
25. Equal Employment Opportunity (EEO) •
No person, on the grounds of race, creed, color or national origin shall be excluded from participation in,
be refused benefits of, or otherwise subjected to discrimination under grants awarded pursuant to Public
Law 89 -564, Mon- Disoiminatron Requirements of the Anti -Drug Abuse Act of 1988; Title Nofthe Cm/
Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973 as amended; Title /X of the Education
Amendments 011972; The lige Discriminat on Act of 1975; and, Department of /ustice Non- Discrimination
Regulations 28 CFR Part 42, Subparts C, D, E. F, G and H.
SPY 1998 Subgrant Application Package Application
Secrion 11 - Page 13 of 17
l
SFY 1998 Dru ontrol and System lmprowment Form_ ;rant Program
(Edward Byrne Memorial State and Local Assistance Program)
The recipient and a criminal justice agency that is the implementing agency agree to certify that they either
do or do not meet EEO program criteria as set forth in Section 501 of The Federal Omnibus Crime Control ,
and Safe Streets Act of /968 as amended and that they have or have not formulated, implemented and
maintained a current EEO Program. Submission of this certification is a prerequisite to entering into j
this agreement. This certification is a material representation of fact upon which reliance was placed when
this agreement was made. If the recipient or implementing agency meet Act criteria but have not
formulated, implemented and maintained such a current written EEO Program, they have /20 days after
the date this agreement was made to comply with the Act or face Toss of federal funds subject to the
sanctions in the Justice System Improvement Act of /979, Pub. L. 96 -157, 42 U.S.C. 370/, et seq.
(Reference Section 803 (a) of the Acre 42 U.S.C. 3783 (a) and CFR Section 42.207 Compliance
Information).
Any state agency, county or city receiving $500,000 or more in federal Anti - Drug Abuse Act funds shall s
submit their equal employment opportunity plan, and /or the most recent update, with their application, for
submittal to the U.S. Department of Justice, Bureau of Justice Assistance for approval.
26. Americans with Disabilities Act 1 990
Subgrantees must comply with the requirements of the Americans with Disabilities Act (ADA), Public Law
101 -336, which prohibits discrimination by public and private entities on the basis of disability and requires
certain accommodations be made with regard to employment (Title I), state and local government services
and transportation (Title 11), public accommodations (Title III), and telecommunications (Title IV).
27. Criminal Intelligence System
The purpose of the federal regulation published in 28 CFR Part 23 - Criminal Intelligence Systems Operating
Policies is to assure that recipients of federal funds for the principal purpose of operating a criminal
intelligence system under the Omnibus Crime Control and Sak Streets Act of 1968, 42 U.S.C.370/, et
seq., as amended (Pub. L 90-351, as amended by Pub. L. 93-83, Pub. L. 93-415, Pub. L 94 -430, Pub.
L 94 - 503, Pub. L 95 - /5, and Pub. L 96 - 157). use those funds in conformance with the privacy and •
constitutional rights of individuals.
The recipient and a criminal justice agency that is the implementing agency agree to� they operate
a criminal intelligence system in accordance with Sections 802(a) and 8/8(c) oft he fs Crime Control
and Sale Street Act of /968as amended andcomply with criteria as set forth in 28 CRi Part23 - Criminal
Intelligence Systems Operating Polices and in the Bureau of Justice Assistance's Formula Grant Program
Guidance. Submission of this certification is a prerequisite to entering into this agreement.
This certification is a material representation of fact upon which reliance was placed when this agreement
was made. If the recipient or criminal justice agency operates a criminal intelligence system and does not
meet Act and federal regulation criteria, they must indicate when they plan to Dome into compliance.
Federal law requires a subgrant- funded criminal intelligence system project to be in compliance with the Act
and federal regulation prior to the award of federal funds. The recipient is responsible for the continued
adherence to the regulation goveming the operation of the system or faces the loss of federal funds. The
department's approval of the recipient agreement does not constitute approval of the subgrant funded
development or operation of a criminal intelligence system.
28. Non - Procurement, Debarment and Suspension
The recipient agrees to comply with Executive Order /2549, Debarment and Suspension (34 CFR Part
85, Section 85.5/0, Partiipants Responsibilities). These procedures require the recipient to certify it shall
not enter into any lower tiered covered transaction with a person who is debarred, suspended, declared
ineligible or is voluntarily excluded from participating in this covered transaction, unless authorized by the
department.
29. Payment Contingent on Appropriation
The State of Florida's performance and obligation to pay under this agreement is contingent upon an annual
appropriation by the Florida Legislature.
SFY 1998 Su6grant Application Package Applicabon
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SFY 1998 Drb, ontrol and System Improvement Forme ;rant Program
(Edward Byme Memorial State and Local Assistance Program)
30. Federal Restrictions on Lobbying
The recipient agrees to comply with Section 319 of Public Law /01- 12 / set forth in 'New Restrictions on
Lobbying; Inter Final Rule,'" published in the February 26, /990, Federal Register.
Each person shall file the most current edition of this Certification And Disclosure Form, if applicable, with
each submission that initiates agency consideration of such person for award of federal contract, grant, or
cooperative agreement of $100,000 or more; or federal loan of $150.000 or more.
•
This certification is a material representation of fact upon which reliance was placed when this agreement
was made. Submission of this certification is a prerequisite to entering into this agreement subject to
conditions and penalties imposed by Section /352, Title 3/, United States Code. My person who fails to
file the required certification is subject to a civil penalty of not•Iess than $10,000 and not more than
$100,000 for each failure to file.
The undersigned certifies, to the best of his or her knowledge and belief, that: •
•
a. No federally appropriated funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of any federal agency, a member of congress. an officer
or employee of congress, or an employee of a member of congress in connection with the awarding
of any federal loan, the entering into of any renewal, amendment, or modification of any federal
contract, grant, loan or cooperative agreement.
b. If any non - federal funds have been paid or shall be paid to any person for influencing or attempting to
influence an officer or employee of congress, or an employee of a member of congress in connection
with this federal contract, grant loan, or cooperative agreement, the undersigned shall complete and
submit the standard form, Qisclosure of Lobbying Activities, according to its instructions.
•
c. The undersigned shall require that the language of this certification be induded in award documents for
all subgrant awards at all tiers and that all subgrant recipients shall certify and disclose accordingly.
3 I . State Restrictions on Lobbying
In addition to the provisions contained in Paragraph 30 of Section H, Acceptance and Agreement, the
expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this
contract.
32. Statement of Federal Funding Percentage and Dollar Amount
When issuing statements, press releases, requests for proposals, bid solicitations, and other documents
describing projects or programs funded in whole or in part with federal funds, all grantees and recipients
receiving these federal funds, induding but not limited to state and local govemments, shall dearly state:
a. The percentage of the total cost of the program or project that shall be financed with federal funds, and
b. The dollar amount of federal funds to be expended on the project or program.
33. Project Closeout
Project funds which have been properly obligated by the end of the subgrant funding period will have 90
days in which to be liquidated (expended). Any funds notliquidated at the end of the 90-dayperiod will
lapse and revert to the department. A subgrant funded project will not be closed out until the recipient has
satisfied al/doseout requirements in one frna /subgrant closeout package.
34. Background Check
it is strongly recommended that all programs targeting juveniles, implemented by other than a swom law
enforcement officer or program licensed by the Department of Health and Rehabilitative Services, conduct
background checks on all personnel providing direct services.
SFY 1998 SLtgrant Application Package 4pplicavo^
Section // - Page 15 or 17
SFY 1998 Drui, intro✓ and System Improvement Form) Trant Program
(Eduard Byrne Memorial State and Local Assatance Program)
35. Immigration and Nationality Act
•
No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1 324a(e),
Section 274A(e) of the Immigration and Nationality it ( "INA "). The Department shall consider the
employment by any contractor of unauthorized aliens a violation of Section 274A(e) of the INA Such
violation by the subgrant recipient of the employment provisions contained in Section 274A(e) of the INA
shall be grounds for unilateral cancellation of this contract by the Department.
•
•
•
•
•
•
•
•
SFY 1998 SubgrantApp/ication Package Application
Secrionl / - Page 16of17
,
SFY 1998 Drug ltrol and System Improvement Formula ant Program
(Edward Byrne Memorial State and Local Assistance Program)
•
I. Signature Page
In witness whereof, the parties affirm they each have read and agree to conditions set forth in this agreement,
have read and understand the agreement in its enbrsty have executed this agreement by their duly
authorized officers on the date, month and year set out below.
Corrections including strikeovers, whiteouts, etc., on this page are not acceptable.
State of Florida
. Department of Community Affairs
Bureau of Community Assistance
By: 4. riukOil,
Type Name and Tit] . Clayton H. Wilder, Community Program Administrator
Date: a j — i g -9
Subgrant Recipient
Authorizing OfFiaal of Govemmental Unit -
(Commission Chairman, Mayor, or Designated Representative)
t c� —
By: - -
Type Name and Tide: James L. Roberts . County Administrator
Date: 6 ff f ( FEID Number: 59 6000749
•
Implementing Agency
Official, Administrator or Designated Representative
Br idakd n
�S! 4
Type Name and Title: Richard D. Roth, Monroe County Sheriff
Date: ( '/U1 6 ? -7
SfY /998 SubgrantA p'icabon Package Application
Section 11 - Page 17 of17
A
t om; BOARD OF COUNTY COMMISSIONERS
MAYOR Keith Douglass, District 4
OUNTY o ROE , I oil ' Mayor Pro tem Jack London, District 2 • KEY WEST FLORIDA 33040 .,R -' � .. � Wilhelmina Harvey, District 1 • •
(305) 294 -4641 •
��' "w .7 /.'. • Shirley Freeman, District 3
1+, Mary Kay Reich, District 5
James L. Roberts
County Administrator ��� �'
Public Service Building
5100 College Road ''• A.
Key West, FL 33040
June 12, 1997
Clayton Wilder
Community Program Administrator
DCA - Community Assistance
Criminal Justice Programs
2555 Shumard Oak Boulevard
Tallahassee, FL 32399 -2100
Re: Signature Authority - FY98 Monroe County Anti -Drug Abuse Programs
Dear Mr. Wilder,
May this letter serve as authorization for Deanna S. Lloyd to have signature authority in order to conduct the
business related to program implementation. If any additional information or documentation is required, please
contact 305.292.4474. Thank you.
-Sincerely,
James L. Roberts _ - � 4.— . I1_ ' • 41
County Administrator Recipient of Signature • uthorit A
Drug Control and System Improvement Formula Grant Program
EEO Certification Letter - Subgrant Recipient
Mr. Clayton H. Wilder
Community Program Administrator
Bureau of Community Assistance
Department of Community Affairs
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399 -2100
Re: Compliance with Equal Employment Opportunity (EEO) Program
Requirements -- Subgrant Recipient
Dear Mr. Wilder:
•
I, the undersigned authorized official, certify that according to Section 50/ of the Omnibus Crime
Control and Safe Streets Act of /968as amended, that ... (Initial one of the following):
Subgrant recipient x Does meet Act criteria. Does riot meet At criteria.
I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I
understand that if the subgrant recipient meets these criteria, it must formulate, implement and maintain
a written EEO Program relating to employment practices affecting minority persons and women. I also
affirm that the subgrant recipient ... (Initial one of the following):
X Has a current EEO Program Plan. Does not have a current EEO Program Plan.
I further affirm that if the recipient meets the Act criteria and does not have a current written EEO
Program, federal law requires it to formulate, implement, and maintain such a program within /20 days
after a subgrant application for federal assistance is approved or face loss of federal funds.
Requires signature of authorized official:
Type Name and Title: James L. Roberts Monroe Count Administrator
By: — � Date: (' f I
SFY /998 Subgrant Application Package EEO Certitcabon Lette r
sppendx N- Page 2 013
Drug Control and System Improvement Formula Grant Program
EEO Certification Letter - Implementing Agency
Mr. Clayton H. Wilder -
Community Program Administrator
Bureau of Community Assistance
. Department of Community Affairs
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399 -2100
Re: Compliance with Equal Employment Opportunity (EEO)
•
Program Requirements -- Criminal Justice Agency f:
Dear Mr. Wilder:
fi
1, the undersigned authorized official, certify that according to Section 50/ of the Omnibus Crime
Control and Safe Streets Act of /968as amended, that ... (Initial one of the following):
Criminal Justice Agency: X Does meet Act criteria. Does not meet Act criteria.
I affirm that I have read the Act criteria set forth in Subgrant Application Instructions. I understand
that if the implementing agency meets these criteria, it must participate in the subgrant recipient's EEO
Program or formulate, implement and maintain its own written EEO Program relating to employment
practices affecting minority persons and women. I also affirm that the implementing agency ... (Initial
one of the following):
X Has a current EEO Program Plan. Does not have a current EEO Program Plan.
[further affirm that if the implementing agency meetsthe Act criteria and does not participate in the
subgrant recipient's EEO Program or does not have its own written EEO Program, federal law requires
it to participate in such a program or formulate, implement, and maintain its own program within /20
days after a subgrant application is approved or face loss of federal funds.
Requires signature of authorized official:
Type N. •'" and Title: Richa d D. Roth, Monroe County Sheriff
By C2A4t Date: 6// D ig7
SfY /998 Subgrant App /ication Package EEO C'erblicaton Letters
Appendvr N- Page 3 of