11/12/1996 Y `.
J
State of Florida
Department of Community Affairs
Division of Housing and Community Development
Bureau of Community Assistance
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399
CERTIFICATION OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee, through its authorized representative,
acknowledges receipt and acceptance of subgrant award number
97- CJ- 6J- 11 -54 -01 -094 in the amount of $49,419,
for a project entitled: Drug Diversion and Treatment
Program
for the period of 10/01/96 through 09/30/97, in accordance with
the statement of work contained in the subgrant application, and
subject to the Department of Community Affairs' conditions of
agreement -nd s iii al conditions governing this subgrant.
11 l rl fl2 96
Si • ature of a=uthorized Official) (Date of Acceptance)
1 OP .b0 MAqte—
(Typed Name and Title of Official)
CC
I41
O ff _ _ �,,
• (SEAL) -- -
• ATTEST: DANNY KOLHAGE,
,r+ ; � � 1. CLERK
APPROVED AS TO FQR5M
AN► • L SUFFICI Y. 7
BY
DEPU CLERK i
ROBERT N. W •
1
DATE AP — Z
DCA -CJ Form 1 (June, 1985)
State of Florida
Department of Community Affairs
Division of Housing and Community Development
Bureau of Community Assistance
The Sadoswki Building
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399
SUBGRANT AWARD CERTIFICATE
Subgrantee:Monroe County Board of Commissioners
Date of Award: O CT 1 5 1996
Grant Period: From: 10/01/96 To:09/30/97
Project Title: Drug Diversion and Treatment
Program
Grant Number: 97- CJ- 6J- 11 -54 -01 -094
Federal Funds: $49,419.00
BGMTF Funds:
State Agency Match:
Local Agency Match: $16,473.00
Total Project Cost: $65,892.00
Program Area: 13D
Award is hereby made in the amount and for the period shown above
of a grant under Title I of the Omnibus Crime Control and Safe
Streets Act of 1968, P.L. 90 -351, as amended, and the Anti -Drug
Abuse Act of 1988, P.L. 100.690, to the above mentioned subgrantee
and subject to any attached standard or special conditions.
This award is subject to all applicable rules, regulations, and
conditions as contained in the Financial and Administrative Guide
for Grants, Guideline Manual 7100.1D, Office of Justice Programs,
Common Rule for State and Local Governments and A -87, or OMB
Circulars A -110 and A -21, in their entirety. It is also subject
to such further rules, regulations and policies as may be reasonably
prescribed by the State or Federal Government consistent with the
purposes and authorization of P.L. 90 -351, as amended, and
P.L. 100.690.
SUBGRANT AWARD CERTIFICATE (CONTINUED):
This grant shall become effective on the beginning date of the
grant period provided that within 30 days from the date of award,
properly executed Certificate of Acceptance of Subgrant Award
is returned to the department.
Authorized Official
Clayton H. Wilder
Community Program Administrator
Bureau of Community Assistance
o — to ALP
Date
[X]This award is subject to special and /or standard conditions
(attached) .
BCA Revised 7 -1 -79
Pretrial Services
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
I DCA Contract Number: 97- CJ- 6J- 11 -54 -01 -094
A. Names & Addresses Unique ID 93 -132 PA 13D
1. Continuation of Previous Subgrant? (Check One) Yes X No _�-
2. Previous Subgrant, State Project ID Number (If Yes in 1. above).
JUN 1 0 1996
1 96 - CJ - 3 - 11 - 54 - 01 - 083
3. Subgrant Recipient.
Name of Chief Elected Official: Shirley Freeman
Title: Mayor, Monroe County Board of County Commissioners
Address: 310 Fleming Street, Key West, Florida
Zip Code: 33040
Area Code and Telephone Number: (305 )292 - 3430
SUNCOM Number:
Area Code and Fax Phone Number: ( 305 )292 - 3577
4. Chief Financial Officer.
Name of Chief Financial Officer: Danny Kolhage
Title: Clerk of Court, Monroe County
Address: 500 Whitehead Street, Key West, Florida
Zip Code: 33040
Area Code and Telephone Number: ( 305)292 - 3550
SUNCOM Number:
Area Code and Fax Phone Number: ( 305 )292 - 9530
5. Implementing Agency. (Government Agency Responsible for Project)
Name of Chief Executive Official:James L. Roberts
Title: County Administrator
Address: Public Service Bldg., 5100 College Road, Key West, Fl
Zip Code: 33040
Area Code and Telephone Number: (305 )292 - 4441
SUNCOM Number:
Area Code and Fax Phone Number: ( 305) 292 4544
6. Project Director. (Employee of Governmental Implementing Agency)
Name of Project Director: Raymond A. Long, III
Title: Director, Pretrial Services
Address: 323 Fleming Street, 2nd Floor, Key West, Florida
Zip Code: 33040
Area Code and Telephone Number: ( 305) 292 - 3469
SUNCOM Number:
Area Code and Fax Phone Number: ( 305) 292 - 3515
Subgrant Application Package SFY 1997 Application
Section 11- 1
1
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
B. Administrative Data
7. Project Title (Not to exceed 84 characters, including spaces).
Drug Diversion and Treatment Program
8. For Period.
Period Month Day Year
Beginning October 1 1996
Ending September 30 1997
9. Is the Subgrantee or the Implementing Agency a Member of a Local Criminal Justice
Advisory Council or Substance Abuse Policy Advisory Board, Coalition, or Council?
(See the Program Announcement for a description of board responsibilities.)
(Check One.) Yes x No
C. Fiscal Data
10. (If other than the Chief Financial Officer) Remit Warrant to:
11. Vendor # (Enter Federal Employer Identification Number of Subgrantee):
59 6000749
12. SAMAS # (Enter if you are a state agency):
13. Will the Project earn Project Generated Income (PGI)?
(Check one.) Yes x No
(See Section H., Paragraph 14 for a definition of PGI.)
14. Will the applicant be requesting an advance of federal funds?
(Check one.) Yes No x
If Yes, a letter of request must be attached.
Subgrant Application Package SFY 1997 Application
Section 11- 2
D. Program Data
Problem Identification. A key informant survey conducted in 1992 by
the Monroe County Substance Abuse Policy Advisory Board concluded
that following alcohol, cocaine was the second most abused
substance in the county. In addition, an evaluation of the Monroe
County Pretrial Services Program's Substance Abuse Project by the
Florida State University Institute for Health and Human Services
Research also conducted in 1992, found that cocaine was the primary
drug of abuse for 75.5 percent of clients entering the program.
The evaluation reported a consensus among community experts that
while the program is "well run ", it needs a treatment program for
offenders. The dearth of treatment services in the county for
indigent and low income substance abusers was also noted in the
evaluation. However, the evaluation's analysis of arrests by
clients who had successfully completed the intervention programming
offered by Pretrial Services as compared to those who failed to
complete revealed the following: Clients who completed the
intervention programming had a lower rate of rearrest for drug
crimes (six percent and fifteen percent at six and twelve months,
respectively) than those who did not complete (twenty -eight percent
and forty percent). Finally, the evaluation reported several major
issues, the top two being: " The lack of adequate programs,
facilities and staff to meet the substance abuse treatment needs of
Monroe County offenders was found to be a serious problem in this
county" and "Monroe County currently has no resources to assess or
address the substance abuse treatment needs of jail inmates ".
Proposed Solution. Richard J. Fowler, Chief Judge of the 16th
Judicial Circuit (which encompasses all of Monroe County ), is
committed to relieving the congestion in the criminal court system
and the jail brought about by the cycle of substance abuse and
arrest inherent to cocaine - addicted offenders. The establishment
of a Diversion and Treatment Program through a partnership of the
judiciary and Pretrial Services utilizing a Drug Court and
treatment services, respectively, has proven to be an effective
recovery strategy for substance abusing offenders in other
jurisdictions and this grant application seeks to replicate such a
program. Timely intervention is critical for interrupting
substance abusing behavior and diversion offers a means of
preventing further penetration by the offender into the already
overburdened criminal justice system. As was noted in the _above
section on problem identification, even basic intervention services
provided to offenders has a positive effect on drug rearrest rates.
D. Program Data
The proposed Diversion and Treatment Program would encompass both
traditional and innovative interventions using a three -phase multi-
disciplinary approach to substance abuse treatment. Throughout all
phases, clients will meet with the Drug Court Judge no less than
monthly and, based on treatment progress reports provided by the
Substance Abuse Counselor, the judge will offer support,
recognition and encouragement or, in the event of noncompliance,
advised admonishment or reincarceration with an in -jail treatment
component provided by the Substance Abuse Counselor. Clients who
have not put the necessary effort into the program or who have
gotten rearrested may be placed back into earlier treatment phases
or, as a last resort, removed from the diversion program and sent
to criminal court for trial.
In Phase I, lasting approximately two weeks, the Substance Abuse
Counselor would provide assessment and evaluation techniques
designed to identify offenders who are most likely to benefit from
the program including acupuncture and other relaxation treatment.
Daily acupuncture /relaxation sessions which have proven to reduce
craving and enable participants to better utilize conventional
interventions will be provided through contractual relationships
with licensed personnel. Phase I will also include the provision
of daily 12 Step group meetings provided by volunteers, daily
urinalysis conducted by Pretrial Services non - grant- funded staff,
weekly group and individual counseling sessions conducted by the
Substance Abuse Counselor. All counseling activities will take
place at the Substarice Abuse Counselor's office site and at a
rented off -site for groups.
In Phase II, lasting approximately twelve weeks, the Treatment
Specialist will develop with the client a sobriety
contract /treatment plan to serve as a blueprint for service
delivery to assist the client in addressing specific treatment
needs. Acupuncture /relaxation sessions, NA /AA attendance,
counselor contacts, and utilization of community services will be
negotiated. Weekly group sessions and individual counseling
sessions will be provided by the Treatment Specialist while
urinalysis testing will continue to be provided on -site by Pretrial
Services.
Phase III participants would be provided with aftercare services by
the Substance Abuse Counselor including weekly group sessions for
approximately twenty -two weeks and referrals to academic,
vocational, remedial and training programs available through
existing community resources. Urinalysis testing would continue as
described above. Finally, the client "graduates" and the criminal
charges are dismissed at an open Drug Court hearing.
D. Program Description (continued)
Pretrial Services is divided into two parts. The first part, Pretrial Services, is the
only program in Monroe County of the criminal justice system that has early
access to criminal defendants. Every arrestee is screened within 24 hours of
booking. There is office space located adjacent to the booking office in the
Monroe County Detention Center and also in the main Courthouse in Key West.
This insures access to both the defendant and the Court, which makes a final
determination as to the acceptance of clients into either program. The second
component of Pretrial Services is the Pretrial Diversion and Treatment Program.
After review and screening by the Pretrial Staff, selected defendants are screened a
second time to see if they meet the criteria for the program.
Florida Statute 948.08 provides the mechanism and the authority to release the
defendants to the Pretrial Diversion and Treatment Program. The statute
specifically states that any defendant who is arrested for a third degree possession
of a controlled substance or a second degree purchase of a controlled substance
and has no prior criminal adjudications on felonies, is qualified for the program.
Misdemeanor arrests are and can be included into the treatment program.
After the criminal histories of the selected defendants are reviewed, an interview is
scheduled with the defendant to determine if they are interested in the program,
and if they meet program criteria, i.e. arrest record, etc. Determination is also
made from consultations with their attorney and whether the defendant has a
desire to participate in the program. Once this is completed, a detailed report is
provided to the Circuit Judge for review and the appropriate entrance court
documents into the program are signed. The program, as previously noted, has a
three phased multidisciplinary approach to substance abuse treatment. At the
successful conclusion of the one -year program, the defendants charges are
dismissed at a formal court hearing.
DRUG CONTROL AND SYSTEM IMPROVEMENT FORMULA GRANT PROGRAM
(re: Purpose Area 13.B. — Offender Community Treatment - Local)
Summary Request for Pretrial Diversion and Treatment Program (Drug Court)
Prepared by the 16th Judicial Circuit Court Administrator's Office
This is the fourth year request to continue funding for the Pretrial Diversion and Treatment
Program designed to reduce substance- abusing behavior in the pretrial defendant population
through the provision of a continuum of services including identification, assessment, on -site
urinalysis drug testing, education, relaxation therapy, individual and group counseling, drug court
attendance, case management and referrals.
Problem Identification. A recent local key informant survey concluded that, following alcohol,
cocaine was the most abused substance in Monroe County. Similarly, cocaine is the primary drug
of abuse for over 75% of pretrial defendants according to a Florida State University 1992
evaluation of the court's Pretrial Services Program's Substance Abuse Project. That evaluation
further reported that while the program was `well run ", it needed a treatment program for
offenders. The lack of treatment services in the county for indigent and low income substance
abusers was also noted. In response to the evaluation's findings as well as to the cycle of
s ibstance abuse and arrest inherent to cocaine - addicted offenders, Judge Richard J. Fowler led
the courts in the establishment of a Diversion and Treatment Program utilizing a Drug Court and -
treatment services. The program was created with this grant funding and requires continuation
funding to proceed.
Outcome Measures. During the first two years of the program (the first year being taken up with
start-up activities for several months), over 500 defendants were screened for program
participation. Eighty -three clients were served over the same period with a 78% retention rate
(the total of graduates [221plus active participants [45]). This compares favorably with the 60%
retention rate reflected m data analyzed by the Bureau ofJustice Assistance from twenty Drug
Court programs around the country and the generally acknowledged success rates of 10 to 15%
reported by traditional drug treatment programs. Retention data will continue to be collected on
Diversion and Treatment Program clients throughout the grant period.
Funding Request. The amount requested to support the program is $65,892 ($49,419 - DCA;
$16,473 - County match) and includes $56,767 in salaries and benefits for 1.5 counselors serving
the Lower Keys only and $9125 for expenses st: ;h as drug testing supplies, client educational
material and staff professional training.
A preliminary assessment of the drug court program experience from the Bureau ofJustice
Assistance's Drug Court Resource Center is attached for the purpose of providing information on
additional potential program outcomes.
-1141
THE AMERICAN UNIVERSITY
WAS HINCTON, D.0
•
School of Public Affairs PRELIMINARY ASSESSMENT OF THE Justice Programs Office
DRUG COURT PROGRAM EXPERIENCE TEL: (202) 885 -2875
FAX: (202) 885 -2885
INTRODUCTION Other findings include:
BJA's Drug Court Resource Center at The THE COST.EFFECTZVENESS OF DRUG COURT
American University has recently published the first PROGRAMS
volume of Drug Courts: An Overview of Operational
Characteristics and Implementation Issues, which The average cost for the treatment component
provides the first comprehensive profile of drug court of a drug court program ranges between $900 and
Programs in the United State. The report documents $1,600 per participant. Savings in jail bed da alone
the operations and impact of twent drug court have been estimated to be at least $ 5,000 per defendant
programs that have been operational for at least one -- which does not factor in the value of the added
y ear. The reported findings also confirm informal capabilit (see below) to incarcerate the more serious
observations b Drug Court Resource Center staff offenders which man jurisdictions are also deriving
during the course of working with numerous drug court from these programs. Similarl prosecutors are
programs, during the past several years, through the reporting that the drug court programs have reduced
various technical assistance and training programs BJA police overtime and other witness costs, as well as grand
and SJI has conducted. Among the findings of the jury expenses for those jurisdictions with an indictment
reporting programs presented in the Overview are: process, that would otherwise be re if these cases
• recidivism has been significantly reduced for proceeded in the traditional manner.
drug court program participants; IMPROVED ALLOCATION OF COURT AND OILIER
CRIMINAL JUSTICE RESOURCES
there is a significant decrease in drug use
among most drug court participants while In addition to cost savings, all components of
participating in the program, and a substantial the justice system are reporting that the drug court
period of abstinence for those who successfull programs are enabling their agencies to more efficientl
complete the program prior to their graduation allocate criminal justice resources. Staff and services
wbichi had heretofore been consumed b the less serious
an unanticipated beneficial impact resulting but time- conruming d rug cases targeted for drug court
from the programs has been the birth of a - assignment, can now be directed to more serious cases
significant number of drug -free babies to : and to those offenders who present greater risks to
women enrolled in the programs communit safet Prosecutors and indigent defense
counsel report that the case preparation and court
man programs are now expanding their appearance time that has been freed up through these
targeted population, based on the success of programs is e to one or more FTE attorne
their initial implementation experience and positions. In all of the drug court programs, the
supervising judge has taken over the monitoring
support for the drug court programs from functions of probation staff, thereb permitting them to
prosecutors and law enforcement officials, in be available to supervise other defendants released in the
particular, has been significant and, in a communit who generally present greater risk. The
number of jurisdictions, the Lave contributed caseloads assumed b the drug court judges have elso
asset forfeiture funds to augment available freed up docket time of the other judges which can now
treatment resources be assigned to other criminal matter, as well ac civil
DRUG COURT RESOURCE CENTER
A PROGRAM OF THE BUREAU OF JUSTICE ASSISTANCE. U.S. DEPARTMENT OF JUSTICE
B'2 ^dywiI H 650
cases which, in man jurisdictions, have been relegated period (usuall 60 -120 or more da following arrest)
to secondar priorit in light of the drug caseload. In and, after conviction, usuall monthl reporting to a
jurisdictions where jail space has been freed up, this probation officer. urinal onl periodically. and
space can now b. utilized for more serious offenders. treatment services onl if available, with the courts
involvement only when probation violations were
PRosBctrTOR3 AND POLICE FIND DRUG COURTS reported — generall when new crimes were committed.
ARE EIFFECT VB
Prosecutor and police in man of the THE PROGRAMS REPORTING SHOW A HIGH
• jurisdictions which have developed drug court programs PARTICIPANT R8I13NIZON RATE
report that the Drug Court provides their agencies with Despite their rigorous requirements, Drug
a more effective response to substance abusers and is a Court programs are retaining a significant percentage of
sigrafieAnt alternative to the "revolving door" syndrome the defendants enrolled and consequentl having a much
that lima fre resulted from the traditional case more positive impact on participants' live. than
Process, which generally permits defendants to be traditional pretrial and/or probation supervision. Most
released back into the communit -- and back using of these programs bags not been fully operational long
drugs -- very shortl after arrest. enough to have a sufficient number of participant&
complete the program, (generall re 15 or more
DRUG COURTS PROVIDE INTENSIVE SUPERVISION months), to provide meaningful data in terms of
ARE LITTLE'IT3D BEFORE participant retention rata. However, the data from
twent Drug Court programs reflects a minim
Defendant supervision and monitoring -- as well
as treatment services — in all of the drug court programs
retention rate of 60% (the total of graduates plus active
immediate and inteasiw than participants) for moot programs. This drug court
are significantl more
would have been provided to the typical drag court retention rate can be contrasted with generall
defendant prior to the program. Drug Court defendants a�OS'1'�ed rumen rates of 10 to 15% reported across
come country by traditioal drug treatment programs.
under the court's supervision immediatel after also been noted that in many cases de fendants m y
has It
arrest and, during the initial phases of the program, are
re to attend treatment sessions, generally four to
be terminated from the program because they {ail to
y sis testing at meet the rigorous re imposed b the court
six times a week, undergo random urinal
least weald and appear before the Drug Court judge but have, nevertheless, made significant progress in
ever two to tree weeks, with graduall decreasing terms of employment status, educational development,.
frequenc Of court appearance. and treatment sessions {,�mil relationship., and reduction in drug lift, and are
in a significantly better position than they would
during subse periods, depending upon defendant otherwise have been had the not entered the court
performance. Almost all Of the j urisdictions have °}'
instituted procedure. for immediate execution of bench program.
wariest, (i e., 'smart) for defendant, who fail to appear at Unequivocall j udges involved with drug court
an court hearing. All of the drug court programs also
use various measures to address participant relapse,
programs maintain that the drug court program
mas
inc.buling: more fre court bearings short -term approach is b far much more effective than the
incaroeration (up to seven days) with or without traditional criminal cast process for those significant
treatment aeeignment of relapsing defendant, to 8 - 2q, numbers o{ offenders who seriousl desire to address
hours on a work crew or 2 - 4 weeks at a forestr camp; their substance rebus( problem and turn their lives
more frequent contact with the treatment provider and �o It should also be noted that most of the judges
who take this position have been dealing with c
more fre urinal Prior to instituting these caseloads for man y eah and man of them are former
program., supervision of defendants released pretrial
generall consisted of a wee kl y call -in and periodic prosecutor.
reportin to a pretrial service agenc durin the pretrial
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Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
Program Area 13.A.
Offender Community Treatment - State
Continuation
13.A.3. Nonresidential Program - State
Program Objective 13.A.3.1.: To provide 200 offenders with intake and screening services during the
grant period.
Program Objective 13.A.3.2:. To provide 50 offenders with initial drug screening/urinalysis tests during
the grant period.
Program Objective 13.A.3.3.: To provide 0 offenders with diagnostic services during the grant period.
Program Objective 13.A.3.4.: To provide 50 offenders with psychosocial assessments during the grant
period.
Program Objective 13.A.3.5.: To provide 50 offenders with case management services during the grant
period.
Program Objective 13.A.3.6.: To provide S0 offenders with treatment services during the grant period.
Program Objective 13.A.3.7.: To provide 50 offenders with rehabilitation services during the grant
period.
Program Objective 13.A.3.8.: To provide S offenders with offender tracking and reporting services
during the grant period.
Program Objective 13.A.3.9.: To estimate that 25 offenders will successfully complete this
nonresidential program during the grant period.
Subgrant Application Package SFY 1997 Uniform Measurable Program Objective
Appendix V - 54
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
F. Project Budget Narrative
You must describe line items for each applicable Budget Category for xvhich you are
requesting subgrant funding. Provide sufficient detail to show cost relationships to project
activities. In addition, describe specific sources of matching funds.
Start below and use continuation pages as necessary.
Salaries and Benefits: This category reflects a cost of $41,375
for salaries to support one full -time and one -part time Substance
Abuse Counselor. Also included are benefits: FICA, retirement,
Worker's Comp. and health insurance for the full -time position and
FICA, retirement and Worker's Comp. for the part -time position, which
total $15,392.
Expenses: Items in this category include:
Out - of- county travel for attendance at training for both Substance
Abuse Counselors at $ 1,000.
Medical supplies including urinalysis tests, gloves, specimen cups,
etc., at $ 7,500.
Educational materials for clients including books, pamphlets,
workbooks, videos, etc. at $625.
Matching funds for this project will be provided by Monroe County
Board of County Commissioners, Subgrantee, from the Board of County
Commissioners Contingency Funds.
Subgrant Application Package SFY 1997 Application
Section 11- 6
Pretrial Services
Revised Budget Narrative
Salaries /Benefits 9/20/96
SALARIES:
Substance Abuse Counselor (1.0) $30,342.00
Substance Abuse Counselor (0.5) 11,033.00
Subtotal
$41,375.00
BENEFITS:
FICA (7.65 %) $ 3,165.00
Retirement (17.57 %) 7,270.00
Health Insurance 4,957.00
Subtotal
$15,392.00
Total $56,767.00
Personnel
All personnel matters are handled through the Court Administrator's
Office in the 16th Judicial Circuit. All bulletins of job
advertisements are sent out to the various local newspapers and the
Job Service of Florida. All advertisements and hiring practices
are governed both by the State Court Administrator's Office through
the Chief Circuit Court Judge of the 16th Judicial Circuit and the
Rules and Regulations of the court of the State and Monroe County's
hiring practices. The part -time personnel position was established
due to the caseload surge after the ending of the first grant year
project, continued growth has occurred from the time of the grant
project. Attached please finythe job descriptions for the salaried
personnel in this grant project.
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local. - assistance Program)
G. Project Budget Schedule
The Project Budget Schedule includes six Budget Categories (Salaries and Benefits,
Contractual Services, Expenses, Operating Capital Outlay (OCO), Data Processing Services,
and Indirect Costs) and Total Project Costs. Total Local Match must be a minimum of 25%
of the Total Budget.
Type or Print Dollar,4mounts Only in Applicable Categories and Leave Others Blank.
Budget Category Federal Match Total
Salaries And Benefits $42,575.25 $14,191.75 $56,767.00
Contractual Services
Expenses 6,843.75 2,281.25 9,125.00
Operating Capital Outlay
Data Processing
Indirect Costs
Totals 49,419. 16,4 65,892.
Subgrant Application Package SFY 1997 Application
Section 11- 7
PRETRIAL SERVICES PROGRAM
PRETRIAL SERVICES SUBSTANCE ABUSE COUNSELOR
DISTINGUISHING CHARACTERISTICS OF WORK:
This is a high level position in the Pretrial Services Program.
The individual holding this position has the primary responsibility
for the coordination of pretrial services for substance abusing
defendants and performs related tasks.
The Pretrial Services Substance Abuse Counselor functions at an
increased level of independence. Supervision is provided less
routinely and includes periodic review of work completed. Work
assignments are less directed and initiative consistent within the
scope of the job assignment is required.
REPORTS TO: SUPERVISES:
Pretrial Services Director N/A
ILLUSTRATIVE TASKS:
- Develops, monitors and modifies, as necessary, the substance
abuse education and treatment as well as in -house urinalysis
testing program for supervised pretrial substance abusing
defendants including a written protocol.
- Requests records on eligible arrestees.
- Interviews eligible arrestees and assesses ability and
willingness to participate in substance abuse services/
Diversion and Treatment Program.
- Verifies information provided by interviewees.
- Prepares criminal history report forms.
- Prepares reports on interviewees after assessment for the court
including case plan and release recommendations when applicable.
- Opens cases on released defendants completing all related paper-
work and advises defendant of release conditions as well as
treatment plans and goals.
- Supervises, conducts individual and group counseling, reviews
all assigned clients' case plans and court status and provides
the Court with weekly, biweekly and monthly progress reports.
- Provides urinalysis testing, substance abuse education and
appropriate treatment and psycho- social referrals to clients.
- Prepares memos and warrants (when applicable) to judiciary
upon clients non - compliance within confines of protocol.
- Closes cases on terminated clients completing all related
paperwork.
- Maintains all program and client data.
QUALIFICATIONS
Bachelor's degree in one of the behavioral sciences or related
field. One year experience counseling substance abusers. In
addition, the individual holding this position is expected to be
able to communicate verbally and in writing in an effective manner
within very limited time frames. As well, the individual is
expected to demonstrate effective working relationships with
judiciary, clients, community agencies and other staff. Bilingual
Spanish /English is highly desirable and may be required depending
on existing bilingual staff.
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
H. Acceptance and Agreement
All persons involved in or having administrative responsibility for the subgrant must read
these "Acceptance and Agreement" conditions. This "Acceptance and Agreement"
(Section H) must be returned as part of the completed application.
Note Condition No. 13: Only project costs incurred on or after the effective date of this
agreement and on or prior to the termination date of a recipient's project are eligible for
reimbursement.
Conditions of Agreement. Upon approval of this subgrant, the approved application and the
following terms of conditions will become binding. Non - compliance will result in project
costs being disallowed.
The term "department ", unless otherwise stated, refers to the Department of Community
Affairs. The term "Bureau ", unless otherwise stated, refers to the Bureau of Community
Assistance.
The term "subgrant recipient" refers to the governing body of a city or a county or an Indian
Tribe which performs criminal justice functions as determined by the U.S. Secretary of the
Interior, and includes an "implementing agency" which is a subordinate agency of a city,
county or Indian Tribe, or an agency under the direction of an elected official (for example,
Sheriff or Clerk of the Court).
1. Reports
A. Project Performance Reports:
The recipient shall submit department Quarterly Project Performance Reports to the
bureau by February 1, May 1, August 1, and November 1 covering subgrant activities
during the previous quarter.
The recipient shall submit an Annual Project Performance Report, for the "original"
project period. This report shall be submitted to the bureau within thirty (30) days after
the end of the original project period. The "original" project period is generally for
twelve (12) months. The last quarterly report shall be submitted with the annual report.
In addition, if the subgrant award period is extended beyond the "original" project
period, additional Quarterly Project Performance Reports shall be submitted as well as
a Final Project Performance Report. The latter report shall cover the entire time frame
of project activities and is due within thirty (30) days after the end of the extended
period.
B. Financial Reports:
The recipient shall submit Monthly Financial Claim Reports [DCA -CJ Form- 3(A -G) j
to the bureau. A final Financial Claim Report and a Criminal Justice Contract
(Financial) Closeout Package shall be submitted to the bureau within forty-five (45)
days of the subgrant termination period. Such claim shall be distinctly identified as
"final ".
Subgrant Application Package SFY 1997 Application
Section 11- 8
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
Before the "final" claim will be processed, the recipient must submit to the department
all outstanding project performance reports and must have satisfied all special
conditions. Failure to comply with the above provisions shall result in forfeiture of
reimbursement.
The recipient shall submit department Quarterly Project Generated Income Reports to
the bureau by February 1, May 1, August 1, and November 1 covering subgrant project
generated income and expenditures during the previous quarter. (See Paragraph 14.
Program Income.)
C. Other Reports:
The recipient shall submit other reports as may be reasonably required by the bureau.
All required reports, instructions, and forms shall be distributed with the subgrant
award.
2. Fiscal Control and Fund Accounting Procedures
The recipient shall establish fiscal control and fund accounting procedures that assure
proper disbursement and accounting of subgrant funds and required non - federal
expenditures. All funds spent on this project shall be disbursed according to provisions of
the project budget as approved by the bureau.
All expenditures and cost accounting of funds shall conform to Office of Justice Programs'
Financial and Administrative Guide for Grants (Guideline Manual 7100. ID, U.S.
Department of Justice Common Rule for State and Local Governments), and in federal
Office of Management and Budget's (OMB's) Circulars A -21, A -87, and A -110, in their
entirety).
All funds not spent according to this agreement shall be subject to repayment by the
recipient.
3. Compliance with "Consultant's Competitive Negotiation Act"
The recipient, when applicable, agrees to satisfy all requirements provided in Section
287.055, Florida Statutes, known as the "Consultant's Competitive Negotiation Act ".
4. Approval of Consultant Contracts
The department shall review and approve in writing all consultant contracts prior to
employment of a consultant. Approval shall be based upon the contract's compliance with
requirements found in the Office of Justice Programs' Financial and Administrative Guide
for Grants (Guideline Manual 7100.1 D, U.S. Department of Justice's Common Rule for
State and Local Governments), and in applicable state statutes. The department's approval
of the recipient agreement does not constitute approval of consultant contracts.
Subgrant Application Package SFY 1997 Application
Section 11- 9
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
5. Allowable Costs
Allowance for costs incurred under the subgrant shall be determined according to "General
Principles of Allowability and Standards for Selected Cost Items" set forth in the Office of
Justice Programs' Financial and Administrative Guide for Grants (Guideline Manual
7100.1D, U.S. Department ofJustice's Common Rule for State And Local Governments) and
federal OMB's Circular No. A -87, "Cost Principles for State and Local Governments ", or
OMB's Circular No. A -21, "Cost Principles for Educational Institutions ".
All procedures employed in the use of federal funds to procure services, supplies or
equipment, shall be according to U.S. Department of Justice's Common Rule for State and
Local Governments, or Attachment "O" of OMB's Circular No. A -110 and Florida Law to
be eligible for reimbursement.
6. Travel
All travel reimbursement for out -of -state or out -of -grant- specified work area shall be based
upon written approval of the department prior to commencement of actual travel.
The cost of all travel shall be reimbursed according to local regulations, but not in excess
of provisions in Section 112.061, Florida Statutes.
All bills for any travel expenses shall be submitted according to provisions in Section
112.061, Florida Statutes.
7. Written Approval of Changes in this Approved Agreement
Recipients shall obtain approval from the department for major changes. These include, but
are not limited to:
A. Changes in project activities, designs or research plans set forth in the approved
agreement;
B. Budget deviations that do not meet the following criterion. That is, a recipient may
transfer funds between budget categories as long as the total amount of transfer
(increase or decrease) does not exceed ten (10) percent of the total approved budget
category and the transfer is made to an approved budget line item; or,
C. Transfers of funds above the ten (10) percent cap shall be made only if a revised budget
is approved by the department.
D. Under no circumstances can transfers of funds increase the total budgeted award.
Transfers do not allow for increasing the quantitative number of items documented in
any approved budget line item. (For example, equipment items in Operating Capital
Outlay or Expense categories or staff positions in the Salaries and Benefits category.)
8. Reimbursement Subject to Available Funds
The obligation of the State of Florida to reimburse recipients for incurred costs is subject
to available federal Anti -Drug Abuse Act funds.
Subgrant Application Package SFY 1997 Application ,
Section II - 10
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
9. Advance Funding
Advance funding is authorized up to twenty -five (25) percent of the federal award for each
project according to Section 216.181(12)(B), Florida Statutes (1991); the Office of Justice
Programs' Financial and Administrative Guide for Grants (Guideline Manual 7100.1 D, U.S.
Department ofJustice's Common Rule for State and Local Governments). Advance funding
shall be provided to a recipient upon a written request to the department justifying the need
for such funds. This request, including the justification, shall be enclosed with the
subgrant application.
10. Commencement of Project
If a project has not begun within sixty (60) days after acceptance of the subgrant award, the
recipient shall send a letter to the bureau indicating steps to initiate the project, reasons for
delay and request an expected project starting date.
If a project has not begun within ninety (90) days after acceptance of the subgrant award,
the recipient shall send another letter to the bureau, again explaining reasons for delay and
request another revised project starting date.
Upon receipt of the ninety (90) day letter, the department shall determine if the reason for
delay is justified or shall, at its discretion, unilaterally terminate this agreement and
reobligate subgrant funds to other department approved projects. The department, where
warranted by extenuating circumstances, may extend the starting date of the project past the
ninety (90) day period, but only by formal written amendment to this agreement.
11. Extension of a Contract for Contractual Services
Extension of a contract for contractual services between the recipient and a contractor
(which includes all project budget categories) shall be in writing for a period not to exceed
six (6) months and is subject to the same terms and conditions set forth in the initial
contract. Only one extension of the contract shall be acceptable, unless failure to complete
the contract is due to events beyond the control of the contractor.
12. Excusable Delays
Except with respect to defaults of consultants, the recipient shall not be in default by reason
of any failure in performance of this agreement according to its terms (including any failure
by the recipient to make progress in the execution of work hereunder which endangers such
performance) if such failure arises out of causes beyond the control and without the fault
or negligence of the recipient. Such causes include but are not limited to acts of God or of
the public enemy, acts of the government in either its sovereign or contractual capacity,
fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually
severe weather, but in every case the failure to perform shall be beyond the control and
without the fault or negligence of the recipient.
If failure to perform is caused by failure of a consultant to perform or make progress, and
if such failure arises out of causes beyond the control of recipient and consultant, and
without fault or negligence of either of them, the recipient shall not be deemed in default,
unless:
Subgrant Application Package SFY 1997 Application
Section 11- 11
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
A. Supplies or services to be furnished by the consultant were obtainable from other
sources,
B. The department ordered the recipient in writing to procure such supplies or services
from other sources, and
C. The recipient failed to reasonably comply with such order.
Upon request of the recipient, the department shall ascertain the facts and the extent of
such failure, and if the department determines that any failure to perform was
occasioned by one or more said causes, the delivery schedule shall be revised
accordingly.
13. Obligation of Recipient Funds
Recipient funds shall not under any circumstances be obligated prior to the effective date
or subsequent to the termination date of the grant period. Only project costs incurred on
or after the effective date and on or prior to the termination date of the recipient's
project are eligible for reimbursement. A cost is incurred when the recipient's employee
or consultant performs required services, or when the recipient receives goods,
notwithstanding the date of order.
14. Program Income (also known as Project Generated Income)
Program income means the gross income earned by the recipient during the subgrant period,
as a direct result of the subgrant award. Program income shall be handled according to the
Office of Justice Programs' Financial and Administrative Guide for Grants (Guideline
Manual 7100. JD, U.S. Department of Justice's Common Rule for State and Local
Government. Reference: The Cash Management Improvement Act of 1990).
15. Performance of Agreement Provisions
In the event of default, non - compliance or violation of any provision of this agreement by
the recipient, the recipient's consultants and suppliers, or both, the department shall impose
sanctions it deems appropriate including withholding payments and cancellation,
termination or suspension of the agreement in whole or in part. In such event, the
department shall notify the recipient of its decision thirty (30) days in advance of the
effective date of such sanction. The recipient shall be paid only for those services
satisfactorily performed prior to the effective date of such sanction.
16. Access To Records
The Department of Community Affairs; the U.S. Department of Justice, Office of Justice
Programs, Bureau of Justice Assistance; and, the Auditor General of the State of Florida,
the U.S. Comptroller General or any of their duly authorized representatives, shall have
access to books, documents, papers and records of the recipient, implementing agency and
contractors for the purpose of audit and examination according to the Office of Justice
Programs' Financial and Administrative Guide for Grants (Guideline Manual 7100.1D,
U.S. Department of Justice's Common Rule for State and Local Government).
Subgrant Application Package SFY 1997 Application
Section 11- 11
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
The department reserves the right to unilaterally terminate this agreement if the recipient,
implementing agency or contractor refuses to allow public access to all documents, papers,
letters, or other materials subject to provisions of Chapter 119, Florida Statutes, and made
or received by the recipient or its contractor in conjunction with this agreement.
17. Audit
A. The recipient shall provide to the department one copy of an annual audit conducted in
compliance with The Single Audit Act of 1984, P.L. 98 -502. The audit shall be
performed in accordance with the federal OMB's Circular A -128 and other applicable
federal law. The contract for this agreement shall be identified with the subject audit
in The Schedule of Federal Financial Assistance. The contract shall be identified as
federal funds passed - through the Florida Department of Community Affairs and include
the contract number, CFDA number, award amount, contract period, funds received and
disbursed. When applicable, the recipient shall submit an annual financial audit which
meets the requirements of Sections 11.45 and 216.349, Florida Statutes; and, Chapters
10.550 and 10.600, Rules of the Florida Auditor General.
B. A complete audit report which covers any portion of the effective dates of this
agreement must be submitted within 30 days after its completion, but no later than seven
(7) months after the audit period. In order to be complete, the submitted report shall
include any management letters issued separately and management's written response
to all findings, both audit report and management letter findings. Incomplete audit
reports will not be accepted by the department and will be returned to the recipient.
C. The recipient shall have all audits completed by an independent public accountant
(IPA). The IPA shall be either a Certified Public Accountant or a Licensed Public
Accountant.
D. The recipient shall take appropriate corrective action within six (6) months of the issue
date of the audit report in instances of noncompliance with federal laws and regulations.
E. The recipient shall ensure that audit working papers are made available to the
department, or its designee, upon request for a period of five (5) years from the date the
audit report is issued, unless extended in writing by the department.
F. If this agreement is closed out without an audit, the department reserves the right to
recover any disallowed costs identified in an audit completed after such closeout.
G. The completed audit reports should be sent to the following address:
Department of Community Affairs
Office of Audit Services
2740 Centerview Drive
The Rhyne Building
Tallahassee, Florida 32399 -2100
Subgrant Application Package SFY 1997 Application
Section 11- 13
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
18. Procedures for Claim Reimbursement
All claims for reimbursement of recipient costs shall be submitted on DCA -CJ Form
3(A -G), prescribed and provided by the bureau. A recipient shall submit claims monthly
in order to report current project costs.
All claims requesting reimbursement for Operating Capital Outlay (OCO) items having a
unit cost of $5,000 or more and a useful life of one (1) year or more shall be accompanied
by a completed non - expendable property form signed by the recipient's property custodian.
If local accounting procedures require OCO reporting at a lesser amount than $5,000, local
requirements shall be adhered to.
All claims for reimbursement shall be submitted in sufficient detail for proper pre -audit
and post- audit.
All bills for fees or other compensation for services or expenses shall be submitted in detail
sufficient for a proper pre -audit and post -audit thereof.
- 19. Retention of Records
The recipient shall maintain all records and documents for a minimum of three (3) years
from the date of the final financial statement and be available for audit and public
disclosure upon request of duly authorized persons.
20. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or
discovered subordinate to this agreement is governed by the terms of the Office of Justice
Programs' Financial and Administrative Guide for Grants (Guideline Manual 7100.1D,
U.S. Department of Justice's Common Rule for State and Local Government) or the federal
OMB's Circular A -110, Attachment N, Paragraph Eight (8).
21. Property Accountability
The recipient agrees to use all non - expendable property for criminal justice purposes
during its useful life or request department disposition.
The recipient shall establish and administer a system to protect, preserve, use, maintain and
dispose of any property furnished to it by the department or purchased pursuant to this
agreement according to federal property management standards set forth in the Office of
Justice Programs' Financial and Administrative Guide for Grants (Guideline Manual
7100. JD, U.S. Department of Justice's Common Rule for State and Local Government) or
the federal OMB's Circular A -110, Attachment N. This obligation continues as long as the
recipient retains the property, notwithstanding expiration of this agreement.
22. Disputes and Appeals
The department shall make its decision in writing when responding to any disputes,
disagreements or questions of fact arising under this agreement and shall distribute its
response to all concerned parties. The recipient shall proceed diligently with the
performance of this agreement according to the department's decision.
Subgrant Application Package SFY 1997 Application
Section 11- 14
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
If the recipient appeals the department's decision, it shall be made in writing within
twenty -one (21) calendar days to the secretary of the department, whose decision is final.
If the recipient appeals the department's decision, it also shall be made in writing within
twenty - one (21) calendar days to the department's clerk (agency clerk). The recipient's
right to appeal the department's decision is contained in Chapter 120, Florida Statutes, and
in procedures set forth in Chapters 28 - 5 and 9 - 5, Florida Administrative Code. Failure to
appeal within this time frame constitutes a waiver of proceedings under Chapter 120,
Florida Statutes.
23. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a
representative of the bureau, of the U.S. Department of Justice's Bureau of Justice
Assistance or both have the privilege of visiting the project site to monitor, inspect and
assess work performed under this agreement.
24. Publication or Printing of Reports
A. Before publication or printing, a final draft of any report required under or pertaining
to this agreement shall be sent to the bureau for its review and comment.
B. Publications or printed reports covered under A. above shall include the following
statements on the cover page:
1. "This report was prepared for the Florida Department of Community
Affairs, James F. Murley, Secretary, in cooperation with the U.S.
Department ofJustice, Bureau ofJustice Assistance." The next printed line
shall identify the month and year the report was published.
2. "This program was supported by grant # awarded to the
Department of Community Affairs, State of Florida, and by the Bureau of
Justice Assistance (BJA), Office of Justice Programs (OJP), U.S.
Department of Justice. The BJA is a component of OJP which also
includes the Bureau of Justice Statistics, National Institute of Justice,
Office of Juvenile Justice and Delinquency Prevention, and the Office for
Victims of Crime."
3. "Points of view, opinions, and conclusions expressed in this report are
those of the recipient and do not necessarily represent the official position
or policies of the State of Florida Department of Community Affairs, the
U.S. Department ofJustice, Office ofJustice Programs, or any other agency
of the state or federal government.
25. Equal Employment Opportunity (EEO)
No person, on the grounds of race, creed, color or national origin shall be excluded from
participation in, be refused benefits of, or otherwise subjected to discrimination under
grants awarded pursuant to Public Law 89 -564, Non - Discrimination Requirements of the
Anti -Drug Abuse Act of 1988; Title IV of the Civil Rights Act of 1964; Section 504 of the
Subgrant Application Package SFY 1997 Application
Section 11- 15
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
Rehabilitation Act of 1973 as amended; Title IX of the Education Amendments of 1972;
The Age Discrimination Act of 1975; and, Department of Justice Non - Discrimination
Regulations 28 CFR Part 42, Subparts C, D, E, F, G and H.
The recipient and a criminal justice agency that is the implementing agency agree to certify
that they either do or do not meet EEO program criteria as set forth in Section 501 of The
Federal Omnibus Crime Control and Safe Streets Act of 1968 as amended and that they
have or have not formulated, implemented and maintained a current EEO Program.
Submission of this certification is a prerequisite to entering into this agreement. This
certification is a material representation of fact upon which reliance was placed when this
agreement was made. If the recipient or implementing agency meet Act criteria but have
not formulated, implemented and maintained such a current written EEO Program, they
have 120 days after the date this agreement was made to comply with the Act or face loss
of federal funds subject to the sanctions in the Justice System Improvement Act of 1979,
Pub. L. 96 -157, 42 U.S.C. 3701, et seq. (Reference Section 803 (a) of the Act, 42 U.S.C.
3783 (a) and CFR Section 42.207 Compliance Information).
Any state agency, county or city receiving $500,000 or more in federal Anti -Drug Abuse
Act funds shall submit their equal employment opportunity plan, and/or the most recent
update, with their application, for submittal to the U.S. Department of Justice, Bureau of
Justice Assistance for approval.
26. Americans with Disabilities Act 1990
Subgrantees must comply with the requirements of the Americans with Disabilities Act
(ADA), Public Law 101 -336, which prohibits discrimination by public and private entities
on the basis of disability and requires certain accommodations be made with regard to
employment (Title I), state and local government services and transportation (Title II),
public accommodations (Title III), and telecommunications (Title IV).
27. Criminal Intelligence System
The purpose of the federal regulation published in 28 CFR Part 23 - Criminal Intelligence
Systems Operating Policies is to assure that recipients of federal funds for the principal
purpose of operating a criminal intelligence system under the Omnibus Crime Control and
Safe Streets Act of 1968, 42 U.S.C. 3701, et seq., as amended (Pub. L. 90 -351, as amended
by Pub. L. 93 -83, Pub. L. 93 -415, Pub. L. 94 -430, Pub. L. 94 -503, Pub. L. 95 -115, and
Pub. L. 96 -157), use those funds in conformance with the privacy and constitutional rights
of individuals.
The recipient and a criminal justice agency that is the implementing agency agree to certify
that they operate a criminal intelligence system in accordance with Sections 802(a) and
818(c) of the Omnibus Crime Control and Safe Streets Act of 1968 as amended and comply
with criteria as set forth in 28 CFR Part 23 - Criminal Intelligence Systems Operating
Policies and in the Bureau of Justice Assistance's Formula Grant Program Guidance.
Submission of this certification is a prerequisite to entering into this agreement.
This certification is a material representation of fact upon which reliance was placed when
this agreement was made. If the recipient or criminal justice agency operates a criminal
intelligence system and does not meet Act and federal regulation criteria, they must
indicate when they plan to come into compliance. Federal law requires a subgrant funded
Subgrant Application Package SFY 1997 Application
Section 11 - 16
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
criminal intelligence system project to be in compliance with the Act and federal regulation
prior to the award of federal funds. The recipient is responsible for the continued
adherence to the regulation governing the operation of the system or faces the loss of
federal funds. The department's approval of the recipient agreement does not constitute
approval of the subgrant funded development or operation of a criminal intelligence
system.
28. Non - Procurement, Debarment and Suspension
The recipient agrees to comply with Executive Order 12549, Debarment and Suspension
(34 CFR, Part 85, Section 85.510, Participant's Responsibilities). These procedures
require the recipient to certify it shall not enter into any lower tiered covered transaction
with a person who is debarred, suspended, declared ineligible or is voluntarily excluded
from participating in this covered transaction, unless authorized by the department.
29. Payment Contingent on Appropriation
The State of Florida's performance and obligation to pay under this agreement is
contingent upon an annual appropriation by the Florida Legislature.
30. Federal Restrictions on Lobbying
The recipient agrees to comply with Section 319 of Public Law 101 -121 set forth in "New
Restrictions on Lobbying; Interim Final Rule, " published in the February 26, 1990,
Federal Register.
Each person shall file the most current edition of this Certification And Disclosure Form,
if applicable, with each submission that initiates agency consideration of such person for
award of federal contract, grant, or cooperative agreement of $100,000 or more; or federal
loan of $150,000 or more.
This certification is a material representation of fact upon which reliance was placed when
this agreement was made. Submission of this certification is a prerequisite to entering into
this agreement subject to conditions and penalties imposed by Section 1352, Title 31,
United States Code. Any person who fails to file the required certification is subject to a
civil penalty of not less than $10,000 and not more than $100,000 for each failure to file.
The undersigned certifies, to the best of his or her knowledge and belief, that:
A. No federally appropriated funds have been paid or shall be paid to any person for
influencing or attempting to influence an officer or employee of any federal agency,
a member of congress, an officer or employee of congress, or an employee of a
member of congress in connection with the awarding of any federal loan, the entering
into of any renewal, amendment, or modification of any federal contract, grant, loan
or cooperative agreement.
B. If any non - federal funds have been paid or shall be paid to any person for influencing
or attempting to influence an officer or employee of congress, or an employee of a
member of congress in connection with this federal contract, grant loan, or cooperative
agreement, the undersigned shall complete and submit the standard form, Disclosure
of Lobbying Activities, according to its instructions.
Subgrant Application Package SFY 1997 Application
Section !! - 17
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
C. The undersigned shall require that the language of this certification be included in
award documents for all subgrant awards at all tiers and that all subgrant recipients
shall certify and disclose accordingly.
31. State Restrictions on Lobbying
In addition to the provisions contained in Paragraph 30 of Section H, Acceptance and
Agreement, the expenditure of funds for the purpose of lobbying the legislature or a
state agency is prohibited under this contract.
32. Statement of Federal Funding Percentage and Dollar Amount
When issuing statements, press releases, requests for proposals, bid solicitations, and other
documents describing projects or programs funded in whole or in part with federal funds,
all grantees and recipients receiving these federal funds, including but not limited to state
and Local governments, shall clearly state:
A. The percentage of the total cost of the program or project that shall be financed with
federal funds, and
B. The dollar amount of federal funds to be expended on the project or program.
33. Project Closeout
Project funds which have been properly obligated by the end of the subgrant funding
period will have 90 days in which to be liquidated (expended). Any funds not liquidated
at the end of the 90 - day period will lapse and revert to the department. A subgrant funded
project will not be closed out until the recipient has satisfied all closeout requirements in
one final subgrant closeout package.
34. Background Check
It is strongly recommended that all programs targeting juveniles, implemented by other
than a sworn law enforcement officer or program licensed by the Department of Health and
Rehabilitative Services, conduct background checks on all personnel providing direct
services.
Subgrant Application Package SFY 1997 Application
Section I1- 18
OMB /GRANTS MANAGEMENT
RESOLUTION NO. 207 - 1996
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF MONROE COUNTY
FLORIDA, AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION
TO THE FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS FY97
ANTI -DRUG ABUSE PROGRAM
WHEREAS, the Department of Community Affairs has announced
the FY96/97 funding cycle of the Anti -Drug Abuse Act Formula
Grant Progam; and
WHEREAS, on April 18, 1996, the Monroe County Board of
Commissioners agreed to serve as the coordinating unit of
government in the development of the grant proposals and in the
distribution of funds allocated to Monroe County in the amount of
$227,150 with a 25% cash match requirement; and
WHEREAS, the Monroe County Substance Abuse Policy Advisory
Board, with concern given to the County's current drug control
efforts, has recommended certain programs receive funding to
provide the community with activities focused on drug and alcohol
education, prevention, rehabilitation, and treatment; now
therefore,
BE IT RESOLVEI5IBY THE BOARD OF COUNTY COMMISSIONERS OF MONROE
COUNTY, FLORIDA, that:
1. The Board of County Commissioners concurs with the Monroe
County Substance Abuse Policy Advisory Board's recommendations;
and that
2. The County Administrator is hereby authorized to submit an
application for FY97 grant funds to the Department of Community
Affairs Anti -Drug Abuse Grant Program; and that
3. This resolution shall become effective immediatel• , on ti
adoption by the Board of County Commissioners and exe.•0
the Presiding Officer and Clerk.
PASSED AND ADOPTED by the Board of County Commissionersuof Monroe
County, Florida, at a regular meeting of said Board held.o� the
22nd day of May, A.D. 1996.
Mayor Freeman yes
Mayor ProTem London
Commissioner Douglass Yes
yes
Commissioner Reich
Commissioner Harvey yes
yNTY1 (Seal) BOARD OF COUNTY COMMISSIONERS • Attest � 0, 4 a,M,t,�4) BY.gittlYas
LORIDA
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APPROVED AS TO FPM
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Drug Control and System Improvement Formula Grant Program
EEO Certification Letter - Subgrant Recipient
Mr. Clayton H. Wilder,
Community Program Administrator
Bureau of Community Assistance
Department of Community Affairs
2740 Centerview Drive
Tallahassee, Florida 32399 -2100
Re: Compliance with Equal Employment Opportunity (EEO) Program
Requirements -- Subgrant Recipient
Dear Mr. Wilder:
I, the undersigned authorized official, certify that according to Section 501 of the
Omnibus Crime Control and Safe Streets Act of 1968 as amended, that...(Initial one of the
following):
Subgrant recipient X Does meet Act criteria. _Does not meet Act criteria.
I affirm that I have read the Act criteria set forth in the Subgrant Instructions. I understand
that if the subgrant recipient meets these criteria, it must formulate, implement and maintain a
written EEO Program relating to employment practices affecting minority persons and women. I
also affirm that the subgrant recipient...Initial one of the following:
x Has a current EEO Program Plan. Does not have a current EEO Program Plan.
I further affirm that if the recipient meets the Act criteria and does not have a current written
EEO Program, federal law requires it to formulate, implement, and maintain such a program within
120 days after a subgrant application for federal assistance is approved or face loss of federal funds.
Requires signature of authorized official:
Type Name and Title: - [arme L. Roberts , Monroe County Administrator
Date: i , 1 1 ft,
Subgrant Application Package SFY 1997 EEO Certification Letters
Appendix IV - 2
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
I. Signature Page
In witness whereof, the parties affirm they each have read and agree to conditions set forth
in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duly authorized officers on the date, month and year set
out below.
Corrections including strikeovers, whiteouts, etc., on this page are not acceptable.
State of Florida
Department of Community Affairs
Bureau of Community Assistance
By: `c
- Type Name and Title: Clayton H. Wilder, Community Program Administrator
Date: h - 10 of (.o
Subgrant Recipient
Authorizing Official of Governmental Unit
(Commission Chairman, Mayor, or Designated Representative)
By: \
Type Name and Title: James L. Roberts , Monroe County Administrator
Date: 1,, 15
FEID Number: 59 6000749
Implementing Agency
Official, Administrator or Designated Representative
By: •
Type Name and Title: James L. Roberts . Monroe County Adriinist rat or
Date: L 1 5 C,-
Subgrant Application Package SFY 1997 Application
Section 11- 19