11/21/1995 1
State of Florida
Department of Community Affairs
Division of Housing and Community Development
Bureau of Community Assistance
The Rhyne Building
2740 Centerview Drive
Tallahassee, Florida 32399
CERTIFICATION OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee, through its authorized representative,
acknowledges receipt and acceptance of subgrant award number
96- CJ- 3S- 11 -54 -01 -088 in the amount of $47,604,
for a project entitled: Drug Diversion and Treatment
Program (Drug Court)
for the period of 10/01/95 through 09/30/96, in accordance with
the statement of work contained in the subgrant application, and
subject to the Department of Community Affairs' conditions of
agreement and special conditions governing this subgrant.
BOARD OF COUNTY COMMISSIONERS "/
(Date of Acceptance)
i
By w
- - ,11ayo' airman
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DCA -CJ Form 1 (June, 1985) " °`
MAU
ATTEST: DAIRY L MUNI.I LERK
BY Q g Q L 44o►
DENY CL
State of Florida
Department of Community Affairs
Division of Housing and Community Development
Bureau of Community Assistance
The Rhyne Building
2740 Centerview Drive
Tallahassee, Florida 32399
SUBGRANT AWARD CERTIFICATE
Subgrantee: Monroe County Board of Commissioners
Date of Award: 10/3/95
Grant Period: From: 10/01/95 To: 09/30/96
Project Title: Drug Diversion and Treatment
Program (Drug Court)
Grant Number: 96- CJ- 3S- 11 -54 -01 -088
Federal Funds: $47,604.00
BGMTF Funds:
State Agency Match:
Local Agency Match: $15,868.00
Total Project Cost: $63,472.00
Program Area: 13B
Award is hereby made in the amount and for the period shown above of a grant
under Title I of the Omnibus Crime Control and Safe Streets Act of 1968,
P.L. 90 -351, as amended, and the Anti -Drug Abuse Act of 1988, P.L. 100.690, to
the above mentioned subgrantee and subject to any attached standard or special
conditions.
This award is subject to all applicable rules, regulations, and conditions as
contained in the Financial and Administrative Guide for Grants, Guideline
Manual 7100.1D, Office of Justice Programs, Common Rule for State and Local
Governments and A -87, or OMB Circulars A -110 and A -21, in their entirety. It
is also subject to such further rules, regulations and policies as may be
reasonably prescribed by the State or Federal Government consistent with the
purposes and authorization of P.L. 90 -351, as amended, and P.L. 100.690.
SUBGRANT AWARD CERTIFICATE (CONTINUED):
This grant shall become effective on the beginning date of the grant period,
provided that within 30 days from the date of award, a properly executed
Certificate of Acceptance of Subgrant Award is returned to the department.
Authorized Official
Clayton H. Wilder
Community Program Administrator
Bureau of Community Assistance
i ' -atS
Date
[X]This award is subject to special and /or standard conditions (attached).
BPSM Revised 7 -1 -79
• State of Florida
Department of Community Affairs
Division of Housing and Community Development
Bureau of Community Assistance
The Rhyne Building
2740 Centerview Drive
Tallahassee, Florida 32399
SPECIAL CONDITION(S) /GENERAL COMMENT(S)
Grantee (Name of SPA): Bureau of Community Assistance
Grant Number: 96- CJ- 3S- 11 -54 -01 -088
Grant Title: Drug Diversion and Treatment
Program (Drug Court)
In addition to the general conditions applicable to fiscal
administration, the grant is subject to the following Special
Condition(s) /General Comment(s):
GENERAL COMMENT(S):
The professional services contract is approved.
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
DCA Contract Number: 96 CJ 3S 11 - 54 - 01 - 088
A. Names & Addresses Unique ID 93 - 132 PA 13B
1. Continuation of Previous Subgrant? (Check One) Yes X No
2. Previous Subgrant, State Project ID Number (If Yes in 1. above). eR . !`
95 f. CJ ' 1 4 >a
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3. Subgrant Recipient. - a o , \,.F
Name of Chief Elected Official: Shirley Freeman
Title: Mayor, Monroe County Board of County Commissioners
Address: 310 Fleming Street, Key West, Florida
Zip Code: 33040
Area Code and Telephone Number: (305 ) 292 - 3430
SUNCOM Number:
Area Code and Fax Phone Number: (305 )2.92 - 3577
4. Chief Financial Officer.
Name of Chief Financial Officer: Danny Kolhage
Title: Clerk of Court, Monroe County
Address : 500 Whitehead St. Key West, FL
Zip Code: 33040
Area Code and Telephone Number: (305 )292 - 3550
SUNCOM Number:
Area Code and Fax Phone Number: 05 ) 292 -9530
5. Implementing Agency. (Government Agency Responsible for Project)
Name of Chief Executive Official: James L. Roberts
Title: County Administrator
Address: Public Service Bldg., 5100 College Road Key West, FL
Zip Code: 33040
Area Code and Telephone Number: (305 )292 - 4441
SUNCOM Number:
Area Code and Fax Phone Number: (305 )292 - 4544
6. Project Director. (Employee of Governmental Implementing Agency)
Name of Project Director: Raymond A. Long, III
Title: Director, Pretrial Services
Address: 323 Fleming Street, 2nd Floor, Key West, F1
Zip Code: 33040
Area Code and Telephone Number: (305) 292 - 3469
SUNCOM Number:
Area Code and Fax Phone Number: (305 )292 - 3515
Subgrant Application Package Section 11 -1 Application
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
B. Administrative Data
7. Project Title (Not to exceed 84 characters, including spaces).
Drug Diversion and Treatment Program
8. For Period.
Period Month Day Year
Beginning October 1 1995
Ending September 30 1996
9. Is the Subgrantee or the Implementing Agency a Member of a Local Criminal Justice
Advisory Council or Substance Abuse Policy Advisory Board, Coalition, or Council?
(See the Program Announcement for a description of board responsibilities.)
(Check One.) Yes x No
C. Fiscal Data
10. (If other than the Chief Financial Officer) Remit Warrant to:
11. Vendor # (Enter Federal Employer Identification Number of Subgrantee):
59- 6000749
12. SAMAS # (Enter if you are a state agency):
13. Will the Project earn Project Generated Income (PGI)? .
(Check one.) Yes x No
(See Section H., Paragraph 14 for a definition of PGI.)
14. Will the applicant be requesting an advance of federal funds?
(Check one.) Yes No x
If Yes, a letter of request must be attached.
Subgrant Application Package Section II - 2 Application
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
D. Program Data
Problem Identification. Briefly describe a specific problem to be addressed with
subgrant funds. If you are seeking funds to continue existing project activities, your
problem statement must also provide a short summary of your current program and
describe any gaps between current and desired project results.
Program Description. Briefly describe how project activities will address the
targeted problem. Describe who will do what, when, where and how.
SEE PAGE 2 OF INSTRUCTIONS ON ITEMS TO INCLUDE.
Start below and use continuation pages as necessary.
This is a request to continue funding for a Pretrial Diversion and
Treatment Program implemented last grant year under the 16th
Judicial's Circuit's Pretrial Services Program. Pretrial Services
(PTS) developed a continuum of services designed to impact
substance - abusing behavior on the part of offenders in the pretrial
stages. These services include identification, assessment, on -site
urinalysis drug testing, education, relaxation therapy, individual
and group counseling, case management and referral. The program
provides the only early intervention service for substance - abusing'
offenders in Monroe County. No other component within or outside
of the criminal justice system has as early access to criminal
defendants as does Pretrial Services which screens every arrestee
within twenty -four hours of booking. Office space for the program,
located at both the Monroe County Detention Center and adjacent to
the main courthouse , Key West, insures access to both the
defendant and the curt which makes a final determination of
acceptance of clients'into the program. Because research has shown
that early intervention is critical for interrupting substance
abuse behavior, the program seeks to begin service provision on the
day of their release.
Prior to the implementation of this program, a.sujvey conducted in
1992 by the Monroe County Substance Abuse Policy Advisory Board
noted several major service gaps including "the lack of treatment
for substance abuse offenders ". The Pretrial Diversion and
Treatment Program began addressing the need through Anti -Drug Abuse
funding last year. one of the first obstacles in the acceptance of
clients into the program was the fact that many of these substance -
abusing offenders were multiple charged. That is, in addition to
a charge of purchase or possession of cocaine, they were also
charged with other offenses causing them to fall out of the
statutory guidelines for court diversion. However, with the
cooperation of the State Attorney's Office, those defendants have
been made eligible for diversion.
Subgrant Application Package Section II - 3 Application
- - --
D. Program Data
Services are provided by the PTS staff, through contract, and by
1.5 grant- funded positions (a full- and part -time Substance Abuse
Counselor). During the first grant year 93 -94, we had thirty -seven
defendants placed on the program and it was noteworthy that only
three were rearrested on a new criminal offense, six had simply
absconded from the program and refused additional treatment. The
remaining twenty -six have been on various forms of supervision for
nearly twelve months in some cases. In some cases, an average of
approximately six months without further violation.
It is shown that extensive treatment by this office in cooperation
with judicial intervention is providing startling results at the
present time. To through May 1, 1995, a total of fifty -eight
have been placed on the program. It should be noted that thirteen
of the fifty -eight were placed on the program directly from the
Monroe County Detention Center to the program, thus reducing the
incarceration cost. Further, it should be noted that during this
grant year the carry overs from the previous grant year have shown
that at this time, nine have graduated from the program, and the
remaining ones continue treatment and satisfactory progress while
in the program. Those clients that have experienced some relapse
are placed back into different and more stringent supervision and
into more intensive and frequent treatment services and this seems
to be enhancing their recovery, thus reducing their risk of
misconduct.
Please see Attachment; A for full review of the current Diversion
Program proposed for continuation funding. The Program has the
full support of the judiciary of the State of Florida's 16th
Judicial Circuit Court and of the Monroe County Substance Abuse
Policy Advisory Board.
D. Program Data ATTACHMENT A
Problem Identification. A key informant survey conducted in 1992 by
the Monroe County Substance Abuse Policy Advisory Board concluded
that following alcohol, cocaine was the second most abused
substance in the county. In addition, an evaluation of the Monroe
County Pretrial Services Program's Substance Abuse Project by the
Florida State University Institute for Health and Human Services
Research also conducted in 1992, found that cocaine was the primary
drug of abuse for 75.5 percent of clients entering the program.
The evaluation reported a consensus among community experts that
while the program is "well run ", it needs a treatment program for
offenders. The dearth of treatment services in the county for
indigent and low income substance abusers was also noted in the
evaluation. However, the evaluation's analysis of arrests by
clients who had successfully completed the intervention programming
offered by Pretrial Services as compared to those who failed to
complete revealed the following: Clients who completed the
intervention programming had a lower rate of rearrest for drug
crimes (six percent and fifteen percent at six and twelve months,
respectively) than those who did not complete (twenty -eight percent
and forty percent). Finally, the evaluation reported several major
issues, the top two being: The lack of adequate programs,
facilities and staff to meet the substance abuse treatment needs of
Monroe County offenders was found to be a serious problem in this
county" and "Monroe County currently has no resources to assess or
address the substance abuse treatment needs of jail inmates ".
Proposed Solution. Richard J. Fowler, Chief Judge of the 16th
Judicial Circuit (which encompasses all of Monroe County ), is
committed to relieving the congestion in the criminal court system
and the jail brought about by the cycle of substance abuse and
arrest inherent to cocaine - addicted offenders. The establishment
of a Diversion and Treatment Program through a partnership of the
judiciary and Pretrial Services utilizing a Drug Court and
treatment services, respectively, has proven to be an effective
recovery strategy for substance abusing offenders in other
jurisdictions and this grant application seeks to replicate such a
program. Timely intervention is critical for interrupting
substance abusing behavior and diversion offers a means of
preventing further penetration by the offender into the already
overburdened criminal justice system. As was noted in the above
section on problem identification, even basic intervention services
provided to offenders has a positive effect on drug rearrest rates.
D. Program Data ATTACHMENT A
The proposed Diversion and Treatment Program would encompass both
traditional and innovative interventions using a three -phase multi-
disciplinary approach to substance abuse treatment. Throughout all
phases, clients will meet with the Drug Court Judge no less than
monthly and, based on treatment progress reports provided by the
Substance Abuse Counselor, the judge will offer support,
recognition and encouragement or, in the event of noncompliance,
advised admonishment or reincarceration with an in -jail treatment
component provided by the Substance Abuse Counselor. Clients who
have not put the necessary effort into the program or who have
gotten rearrested may be placed back into earlier treatment phases
or, as a last resort, removed from the diversion program and sent
to criminal court for trial.
In Phase I, lasting approximately two weeks, the Substance Abuse
Counselor would provide assessment and evaluation techniques
designed to identify offenders who are most likely to benefit from
the program including acupuncture and other relaxation treatment.
Daily acupuncture /relaxation sessions which have proven to reduce
craving and enable participants to better utilize conventional
interventions will be provided through contractual relationships
with licensed personnel. Phase I will also include the provision
of daily 12 Step group meetings provided by volunteers, daily
urinalysis conducted by Pretrial Services non - grant- funded staff,
weekly group and individual counseling sessions conducted by the
Substance Abuse Coun All counseling activities will take
place at the Substance Abuse Counselor's office site and at a
rented off -site for groups.
In Phase II, lasting approximately twelve weeks, the Treatment
Specialist will develop with the client a sobriety
contract /treatment plan to serve as a blueprint for service
delivery to assist the client in addressing specific treatment
needs. Acupuncture /relaxation sessions, NA /AA attendance,
counselor contacts, and utilization of community services will be
negotiated. Weekly group sessions and individual counseling
sessions will be provided by the Treatment Specialist while
urinalysis testing will continue to be provided on -site by Pretrial
Services.
Phase III participants would be provided with aftercare services by
the Substance Abuse Counselor including weekly group sessions for
approximately twenty -two weeks and referrals to academic,
vocational, remedial and training programs available through
existing community resources. Urinalysis testing would continue as
described above. Finally, the client "graduates" and the criminal
charges are dismissed at an open Drug Court hearing.
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
Program Objective 13.A.1.7.: To refer offenders to intervention programs during the grant period
Program Objective 13.A.1.8.: To refer offenders to non - residential drug treatment programs during the grant
period.
Program Objective 13.A.1.9.: To refer offenders to residential drug treatment programs during the $rant period.
Intervention Program 13.A.2.
Program Objective 13.A2.1.: To provide offenders with intake and screening services during the grant period.
Program Objective 13.A.2.2.: To provide offenders with drug screening/urinalysis tests during the grant period.
Program Objective 13.A.2.3.: To provide offenders with diagnostic services during the grant period
Program Objective 13.A.2.4.: To provide offenders with psychosocial assessments during the grant period.
Program Objective 13.A.2.5.: To provide offenders with case management services during the grant period
Program Objective 13.A.2.6.: To provide offenders with short-term supportive counseling during the grant
period.
Program Objective 13.A.2.7.: To provide offenders with court liaison services during the grant period
Program Objective 13.A.2.8.: To refer offenders to non - residential drug treatment programs during the grant
period.
Program Objective 13.A.2.9.: To refer offenders to residential drug treatment programs during the grant period.
Program Objective 13.A.2.10.: To provide offenders with offender tracking and reporting services during the
grant period.
Program Objective 13.A.2.11.: To estimate that offenders will successfully complete this intervention program
during the grant period.
Nonresidential Program 13.A.3.
Program Objective 13.A.3.1.: To provide 200 offenders with intake and screening services during the grant period.
Program Objective 13.A.3.2:. To provide 50 offenders with drug screening/urinalysis tests during the grant period.
Program Objective 13.A.3.3.: To provide 0 offenders with diagnostic services during the grant period.
Program Objective 13.A.3.4.: To provide 5 0 offenders with psychosocial assessments during the grant period.
Program Objective 13.A.3.5.: To provide 5 0 offenders with case management services during the grant period.
Program Objective 13.3.6.: To provide 50 offenders with treatment services during the grant period.
Program Objective 13.A.3.7.: To provide 50 offenders with rehabilitation services during the grant period.
Program Objective 13.A.3.8.:. To provide 50 offenders with offender tracking and reporting services during the grant
period.
Subgrant Application Package Appendix VIII - 26 Uniform Measurable Program Objectives
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
Program Objective 13A3.9.: To estimate that 35 offenders will successfully complete this nonresidential program
during the grant period
Residential Program 13.A.4
Program Objective 13A4.1.: To provide offenders with intake and screening services during the grant period
Program Objective 13.k4.2.: To provide offenders with drug screening/urinalysis tests during the grant period.
Program Objective 13A4.3.: To provide offenders with diagnostic services during the grant period
Program Objective 13.A.4.4.: To provide offenders with psychosocial assessments during the grant period.
Program Objective 13A4.5.: To provide offenders with case management services during the grant period.
Program Objective 13A4.6.: To provide offenders with treatment services during the grant period.
Program Objective 13A4.7.: To provide offenders with rehabilitation services during the grant period
Program Objective 13A4.8.: To provide offenders with offender tracking and reporting services during the grant
period.
Program Objective 13.A.4.9.: To estimate that offenders will successfully complete this residential program during
the grant period
Program Objective 13.k4.10.: To provide treatment beds to offenders during the grant period.
Program Area 13.B.
Offender Community Treatment - Local
Following are uniform program objectives for funding federally Authorized Program Area 13.B. projects, that is, Offender
Community Treatment - Local Projects.
Complete program objectives only for those programs where you use grant funds for project activities. Report all grant -
funded activities including those provided with matching funds. If you provide activities in addition to those mentioned
below, draft program objectives and include them in the application.
Therapeutic environments and service definitions used for this program area are found in a state rule known as Minimum
Standards forAlcohol Prevention and Treatment and Drug Abuse Treatment and Prevention Programs which establishes
minimum standards for drug abuse treatment programs licensed by the Florida Department of Health and Rehabilitative
Services (Refer to Chapter IOE - -16, Florida Administrative Code). A Glossary of Terms (Appendix IX) is attached.
Check all therapeutic environments and program services that apply and fill -out objectives for them. [You must have
objectives for each therapeutic environment for which you provide program services. For example, if you have an
intervention program and a nonresidentialprogram, you must provide separate objectives for each of them. Do not
combine objectives for therapeutic environments. Do not leave an objective blank unless subgrant funds are not used to
provide a program service.]
13.B.1. Detoxification Program: 13.B.2. Intervention Program:
Sobering -Up Services Drug Screening/Urinalysis Tests
Medical Detoxification Diagnostic Services
Daily Structured Activities Psychosocial Assessments
Short-Term Supportive Counseling Case Management
Case Management Services Short-Term Supportive Counseling
Referrals to Intervention Programs Court Liaison Services
Subgrant Application Package Appendix VIII - 27 Uniform Measurable Program Objectives
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Drug Control and System Improvement .Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
F. Project Budget Narrative
You must describe line items for each applicable Budget Category for which you are requesting
sub ?rant funding. Provide sufficient detail to show cost relationships to project activities. In
addition, describe specific sources of matching funds.
Start below and use continuation pages as necessary.
Salaries and Benefits: This category reflects a cost of $40,170
for salaries to support one full -time and one -part time Substance
Abuse Counselor. Also included are benefits: FICA, retirement,
Worker's Comp. and health insurance for the full -time position and
FICA, retirement and Worker's Comp. for the part -time position.
Expenses: Items in this category include:
Out - of- county travel for attendance at training for both Substance
Abuse Counselors at $1,000.00
Consumable office supplies at $200.00
Advertising for position openings
$100.00
Medical supplies including urinalysis tests, gloves, specimen cups,
etc., at $5,951.00 •
Educational materials for clients including books, pamphlets,
workbooks, videos, etc. at $1000.00
Matching funds for this project will be provided by Monroe County
Board of County Commissioners, Subgrantee, from the Board of County
Commissioners Contingency Funds.
Subgrant Application Package Section 11- 6
Application
SALARIES:
Substance Abuse Counselor (1.0) $29,458.00
Substance Abuse Counselor (0.5) 10,712.00
Subtotal
$40,170.00
BENEFITS:
FICA (7.65 %) $ 3,073.00
Retirement (17.57 %) 7,058.00
Health Insurance 4,920.00
Subtotal
$15,051.00
Total $55,221.00
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
G. Project Budget Schedule
The Project Budget Schedule includes six Budget Categories (Salaries and Benefits,
Contractual Services, Expenses, Operating Capital Outlay (OCO), Data Processing Services,
and Indirect Costs) and Total Project Costs. Total Local Match must be a minimum of 25%
of the Total Budget.
Type or Print Dollar Amounts Only in Applicable Categories and Leave Others Blank
Budget Category Federal Match Total
Salaries And Benefits $41,415.75 $13,805.25 $55,221.00
Contractual Services
Expenses $6,188.25 $2,062.75 $8,251.00
Operating Capital Outlay
Data Processing
Indirect Costs
Totals $47,604.00 $15,868.00 $63,472.00
Subgrant Application Package Section 11- 7 Application
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
H. Acceptance and Agreement
All persons involved in or having administrative responsibility for the subgrant must read these
"Acceptance and Agreement" conditions. This "Acceptance and Agreement" (Section 11)
must be returned as part of the completed application.
Note Condition No. 13: Only project costs incurred on or after the effective date of this
agreement and on or prior to the termination date of a recipient's project are eligible for
reimbursement.
Conditions of Agreement. Upon approval of this subgrant, the approved application and the
following terms of conditions will become binding. Non - compliance will result in project
costs being disallowed.
The term "department ", unless otherwise stated, refers to the Department of Community
Affairs. The term "Bureau ", unless otherwise stated, refers to the Bureau of Community
Assistance.
The term "subgrant recipient" refers to the governing body of a city or a county or an Indian
Tribe which performs criminal justice functions as determined by the U.S. Secretary of the
Interior, and includes an "implementing agency" which is a subordinate agency of a city,
county or Indian Tribe, or an agency under the direction of an elected official (for example;
Sheriff or Clerk of the Court).
1. Reports
A. Project Performance Reports:
The recipient shall submit department Quarterly Project Performance Reports to the
bureau by February 1, May 1, August 1, and November 1 covering subgrant activities
during the previous quarter.
The recipient shall submit an Annual Project Performance Report, for the "original"
project period. This report shall be submitted to the bureau within thirty (30) days after
the end of the original project period. The "original" project period is generally for
twelve (12) months. The last quarterly report shall be submitted with the annual report.
In addition, if the subgrant award period is extended beyond the "original" project
period, additional Quarterly Project Performance Reports shall be submitted as well as
a Final Project Performance Report. The latter report shall cover the entire time frame
of project activities and is due within thirty (30) days after the end of the extended
period.
B. Financial Reports:
The recipient shall submit Monthly Financial Claim Reports [DCA -CJ Form- 3(A-G)
Revised 11/01/93] to the bureau. A final Financial Claim Report and a Criminal Justice
Contract (Financial) Closeout Package (Revised 12/15/94) shall be submitted to the
bureau within forty-five (45) days of the subgrant termination period. Such claim shall
be distinctly identified as "final ".
Subgrant Application Package Section 11- 8 Application
•
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
Before the "final" claim will be processed, the recipient must submit to the department
all outstanding project performance reports and must have satisfied all special conditions.
Failure to comply with the above provisions shall result in forfeiture of reimbursement.
The recipient shall submit department Quarterly Project Generated Income Reports
(Revised 12/30/93) to the bureau by February 1, May 1, August 1, and November 1
covering subgrant project generated income and expenditures during the previous
quarter. (See Paragraph 14. Program Income.)
C. Other Reports:
The recipient shall submit other reports as may be reasonably required by the bureau.
All required reports, instructions, and forms shall be distributed with the subgrant award.
2. Fiscal Control and Fund Accounting Procedures
The recipient shall establish fiscal control and fund accounting procedures that assure proper
disbursement and accounting of subgrant funds and required non - federal expenditures. All
funds spent on this project shall be disbursed according to provisions of the project budget
as approved by the bureau.
All expenditures and cost accounting of funds shall conform to Office of Justice Programs'
Financial and Administrative Guide for Grants (Guideline Manual 7100.1D, U.S.
Department of Justice Common Rule for State and Local Governments), and in federal
Office of Management and Budget's Circulars A -21, A-87, and A -110, in their entirety).
All funds not spent according to this agreement shall be subject to repayment by the
recipient.
3. Compliance with "Consultant's Competitive Negotiation Act"
The recipient, when applicable, agrees to satisfy all requirements provided in Section
287.055, Florida Statutes, known as the "Consultant's Competitive Negotiation Act ".
4. Approval of Consultant Contracts
The department shall review and approve in writing all consultant contracts prior to
employment of a consultant. Approval shall be based upon the contract's compliance with
requirements found in the Office of Justice Programs' Financial and Administrative Guide
for Grants (Guideline Manual 7100. ID, U.S. Department of Justice's Common Rule for
State and Local Governments), and in applicable state statutes. The department's approval
of the recipient agreement does not constitute approval of consultant contracts.
Subgrant .Application Package Section 11- 9 Application
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
5. Allowable Costs
Allowance for costs incurred under the subgrant shall be determined according to "General
Principles of Allowability and Standards for Selected Cost Items" set forth in the Office of
Justice Programs' Financial and Administrative Guide for Grants (Guideline Manual
7100.1D, U.S. Department of Justice's Common Rule for State And Local Governments)
and federal Office ofManagement and Budget's (OMB) Circular No. A-87, "Cost Principles
for State and Local Governments ", or OMB's Circular No. A -21, "Cost Principles for
Educational Institutions ". •
All procedures employed in the use of federal funds to procure services, supplies or
equipment, shall be according to U.S. Department of Justice's Common Rule for State and
Local Governments, or Attachment "0" of OMB's Circular No. A -110 and Florida Law to
be eligible for reimbursement.
6. Travel
All travel reimbursement for out -of -state or out -of -grant specified- work -area shall be based
upon written approval of the department prior to commencement of actual travel.
The cost of all travel shall be reimbursed according to local regulations, but not in excess of
provisions in Section 112.061, Florida Statutes.
All bills for any travel expenses shall be submitted according to provisions in Section
112.061, Florida Statutes.
7. Written Approval of Changes in this Approved Agreement
Recipients shall obtain approval from the department for major changes. These include, but
are not limited to:
A. Changes in project activities, designs or research plans set forth in the approved
agreement;
B. Budget deviations that do not meet the following criterion. That is, a recipient may
transfer funds between budget categories as long as the total amount of transfer (increase
or decrease) does not exceed ten (10) percent of the total approved budget category and
the transfer is made to an approved budget line item; or, •
C. Transfers of funds above the ten (10) percent cap shall be made only if a revised budget
is approved by the department.
D. Under no circumstances can transfers of funds increase the total budgeted award.
Transfers do not allow for increasing the quantitative number of items documented in
any approved budget line item. (For example, equipment items in Operating Capital
Outlay or Expense categories or staff positions in the Salaries and Benefits category.)
Subgrant Application Package Section II -10 Application
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
8. Reimbursement Subject to Available Funds
The obligation of the State of Florida to reimburse recipients for incurred costs is subject to
available federal Anti -Drug Abuse Act funds.
9. Advance Funding
Advance funding is authorized up to twenty -five (25) percent of the federal award for each
project according to Section 216.181(12)(B), Florida Statutes (1991); the Office of Justice
Programs' Financial and Administrative Guide for Grants (Guideline Manual 7100.1D,
U.S. Department of Justice's Common Rule for State and Local Governments). Advance
funding shall be provided to a recipient upon a written request to the department justifying
the need for such funds. This request, including the justification, shall be enclosed with
the subgrant application.
10. Commencement of Project
If a project has not begun within sixty (60) days after acceptance of the subgrant award, the
recipient shall send a letter to the bureau indicating steps to initiate the project, reasons for
delay and request an expected project starting date.
If a project has not begun within ninety (90) days after acceptance of the subgrant award,
the recipient shall send another letter to the bureau, again explaining reasons for delay and
request another revised project starting date.
Upon receipt of the ninety (90) day letter, the department shall determine if the reason for
delay is justified or shall, at its discretion, unilaterally terminate this agreement and reobligate
subgrant funds to other department approved projects. The department, where warranted
by extenuating circumstances, may extend the starting date of the project past the ninety (90)
day period, but only by formal written amendment to this agreement.
11. Extension of a Contract for Contractual Services
Extension of a contract for contractual services between the recipient and a contractor
(which includes all project budget categories) shall be in writing for a period not to exceed
six (6) months and is subject to the same terms and conditions set forth in the initial contract.
Only one extension of the contract shall be acceptable, unless failure to complete the contract
is due to events beyond the control of the contractor.
12. Excusable Delays
Except with respect to defaults of consultants, the recipient shall not be in default by reason
of any failure in performance of this agreement according to its terms (including any failure
by the recipient to make progress in the execution of work hereunder which endangers such
performance) if such failure arises out of causes beyond the control and without the fault or
negligence of the recipient. Such causes include but are not limited to acts of God or of the
public enemy, acts of the government in either its sovereign or contractual capacity, fires,
floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually severe
weather, but in every case the failure to perform shall be beyond the control and without the
fault or negligence of the recipient.
Subgrant.4pplication Package Section II -11 Application
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
If failure to perform is caused by failure of a consultant to perform or make progress, and
if such failure arises out of causes beyond the control of recipient and consultant, and
without fault or negligence of either of them, the recipient shall not be deemed in default,
unless:
A. Supplies or services to be furnished by the consultant were obtainable from other
sources,
B. The department ordered the recipient in writing to procure such supplies or services
from other sources, and
C. The recipient failed to reasonably comply with such order.
Upon request of the recipient, the department shall ascertain the facts and the extent of
such failure, and if the department determines that any failure to perform was
occasioned by one or more said causes, the delivery schedule shall be revised
accordingly.
13. Obligation of Recipient Funds
Recipient funds shall not under any circumstances be obligated prior to the effective date or
subsequent to the termination date of the grant period. Only project costs incurred on or
after the effective date and on or prior to the termination date of the recipient's
project are eligible for reimbursement. A cost is incurred when the recipient's employee
or consultant performs required services, or when the recipient receives goods,
notwithstanding the date of order.
14. Program Income (also known as Project Generated Income)
Program income means the gross income earned by the recipient during the subgrant period,
as a direct result of the subgrant award. Program income shall be handled according to the
Office of Justice Programs' Financial and Administrative Guide for Grants (Guideline
Manual 7100.1D, U.S. Department of Justice's Common Rule for State and Local
Government. Reference: The Cash Management Improvement Act of 1990).
15. Performance of Agreement Provisions
In the event of default, non - compliance or violation of any provision of this agreement by
the recipient, the recipient's consultants and suppliers, or both, the department shall impose
sanctions it deems appropriate including withholding payments and cancellation, termination
or suspension of the agreement in whole or in part. In such event, the department shall
notify the recipient of its decision thirty (30) days in advance of the effective date of such
sanction. The recipient shall be paid only for those services satisfactorily performed prior
to the effective date of such sanction.
16. Access To Records
The Department of Community Affairs; the U.S. Department of Justice, Office of Justice
Programs, Bureau of Justice Assistance; and, the Auditor General of the State of Florida, the
U.S. Comptroller General or any of their duly authorized representatives, shall have access
to books, documents, papers and records of the recipient, implementing agency and
Subgrant.application Package Section 11 -12 Application
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
contractors for the purpose of audit and examination according to the Office of Justice
Programs' Financial and Administrative Guide for Grants (Guideline Manual 7100.1D,
U.S. Department of Justice's Common Rule for State and Local Government).
The department reserves the right to unilaterally terminate this agreement if the recipient,
implementing agency or contractor refuses to allow public access to all documents, papers,
letters, or other materials subject to provisions of Chapter 119, Florida Statutes, and made
or received by the recipient or its contractor in conjunction with this agreement.
17. Audit
A. The recipient shall provide to the department one copy of an annual audit conducted in
compliance with The Single Audit Act of 1984, P.L. 98 -502. The audit shall be
performed in accordance with the federal Office of Management and Budget's Circular
A -128 and other applicable federal law. The contract for this agreement shall be
identified with the subject audit in The Schedule of Federal Financial Assistance. The
contract shall be identified as federal funds passed - through the Florida Department of
Community Affairs and include the contract number, CFDA number, award amount,
contract period, funds received and disbursed. When applicable, the recipient shall
submit an annual financial audit which meets the requirements of Sections 11.45 and
216.349, Florida Statutes; and, Chapters 10.550 and 10.600, Rules of the Florida
Auditor General.
B. A complete audit report which covers any portion of the effective dates of this agreement
must be submitted within 30 days after its completion, but no later than seven (7) months
after the audit period. In order to be complete, the submitted report shall include any
management letters issued separately and management's written response to all findings,
both audit report and management letter findings. Incomplete audit reports will not be
accepted by the department and will be returned to the recipient.
C. The recipient shall have all audits completed by an independent public accountant (IPA).
The IPA shall be either a Certified Public Accountant or a Licensed Public Accountant.
D. The recipient shall take appropriate corrective action within six (6) months of the issue
date of the audit report in instances of noncompliance with federal laws and regulations.
E. The recipient shall ensure that audit working papers are made available to the
department, or its designee, upon request for a period of five (5) years from the date the
audit report is issued, unless extended in writing by the department.
F. If this agreement is closed out without an audit, the department reserves the right to
recover any disallowed costs identified in an audit completed after such closeout.
Subgrant Application Package Section 11 -13 Application
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
G. The completed audit reports should be sent to the following address:
Department of Community Affairs •
Office of Audit Services
2740 Centerview Drive
The Rhyne Building
Tallahassee, Florida 32399 -2100
18. Procedures for Claim Reimbursement
All claims for reimbursement of recipient costs shall be submitted on DCA-CJ Form 3(A-G)
Revised 11/01/93, prescribed and provided by the bureau. A recipient shall submit claims
monthly in order to report current project costs.
All claims requesting reimbursement for Operating Capital Outlay (OCO) items having a
unit cost of $5,000 or more and a useful life of one (1) year or more shall be accompanied
by a completed non - expendable property form signed by the recipient's property custodian.
If local accounting procedures require OCO reporting at a lesser amount than $5,000, local
requirements shall be adhered to.
All claims for reimbursement shall be submitted in sufficient detail for proper pre -audit and
post- audit.
All bills for fees or other compensation for services or expenses shall be submitted in detail
sufficient for a proper pre -audit and post -audit thereof.
19. Retention of Records
The recipient shall maintain all records and documents for minimum of three (3) years
from the date of the final financial statement and be available for audit and public disclosure
upon request of duly authorized persons.
20. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or
discovered subordinate to this agreement is governed by the terms of the Office of Justice
Programs' Financial and Administrative Guide for Grants (Guideline Manual 7100.1D,
U.S. Department of Justice's Common Rule for State and Local Government) or the federal
Office of Management and Budget's Circular A -110, Attachment N, Paragraph Eight (8).
21. Property Accountability
The recipient agrees to use all non - expendable property for criminal justice purposes during
its useful life or request department disposition.
The recipient shall establish and administer a system to protect, preserve, use, maintain and
dispose of any property furnished to it by the department or purchased pursuant to this
Subgrant Application Package Section 11- 14 Application
Drug Control and System Improvement Formula Grant Program
• (Edward Byrne Memorial State and Local Assistance Program)
agreement according to federal property management standards set forth in the Office of
Justice Programs' Financial and Administrative Guide for Grants (Guideline Manual
7100.1D, U.S. Department of Justice's Common Rule for State and Local Government) or
the federal Office of Management and Budget's Circular A -110, Attachment N. This
obligation continues as long as the recipient retains the property, notwithstanding expiration
of this agreement.
22. Disputes and Appeals
The department shall make its decision in writing when responding to any disputes,
disagreements or questions of fact arising under this agreement and shall distribute its
response to all concerned parties. The recipient shall proceed diligently with the
performance of this agreement according to the department's decision.
If the recipient appeals the department's decision, it shall be made in writing within twenty -
one (21) calendar days to the secretary of the department, whose decision is final.
If the recipient appeals the department's decision, it also shall be made in writing within
twenty -one (21) calendar days to the department's clerk (agency clerk). The recipient's
right to appeal the department's decision is contained in Chapter 120, Florida Statutes, and
in procedures set forth in Chapters 28 -5 and 9 -5, Florida Administrative Code. Failure :to
appeal within this time frame constitutes a waiver of proceedings under Chapter 120,
Florida Statutes.
23. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a
representative of the bureau, of the U.S. Department of Justice's Bureau of Justice
Assistance or both have the privilege of visiting the project site to monitor, inspect and
assess work performed under this agreement.
24. Publication or Printing of Reports
A. Before publication or printing, a final draft of any report required under or pertaining
to this agreement shall be sent to the bureau for its review and comment.
B. Publications or printed reports covered under A. above shall include the following
statements on the cover page:
1. "This report was prepared for the Florida Department of Community Affairs, Linda
Loomis Shelley, Secretary, in cooperation with the U.S. Department of Justice,
Bureau of Justice Assistance." The next printed line shall identify the month and
year the report was published.
2. "This program was supported by grant # awarded to the Department of
Community Affairs, State of Florida, and by the Bureau of Justice Assistance (BJA),
Office of Justice Programs (OJP), U.S. Department of Justice. The BJA is a
component of OJP which also includes the Bureau of Justice Statistics, National
Institute of Justice, Office of Juvenile Justice and Delinquency Prevention, and the
Office for Victims of Crime."
Subgrant Application Package Section II -15 Application
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
3. "Points of view, opinions, and conclusions expressed in this report are those of the
recipient and do not necessarily represent the official position or policies of the
State of Florida, Department of Community Affairs, the U.S. Department ofJustice,
Office ofJustice Programs, or any other agency of the state or federal government.
25. Equal Employment Opportunity (EEO)
No person, on the grounds of race, creed, color or national origin shall be excluded from
participation in, be refused benefits of or otherwise subjected to discrimination under grants
awarded pursuant to Public Law 89 -564, Non Discrimination Requirements of the Anti -
Drug Abuse Act of 1988; Title IV of the Civil Rights Act of 1964; Section 504 of the
Rehabilitation Act of 1973 as amended; Title IX of the Education Amendments of 1972;
The Age Discrimination Act of 1975; ang Department of Justice Non - Discrimination
Regulations 28 CFR Part 42, Subparts C, D, E, F, G and H.
The recipient and a criminal justice agency that is the implementing agency agree to certify
that they either do or do not meet EEO program criteria as set forth in Section 501 of The
Federal Omnibus Crime Control and Safe Streets Act of 1968 as amended and that they
have or have not formulated, implemented and maintained a current EEO Program.
Submission of this certification is a prerequisite to entering into this agreement. This
certification is a material representation of fact upon which reliance.was placed when this
agreement was made. If the recipient or implementing agency meet Act criteria but have
not formulated, implemented and maintained such a current written EEO Program, they
have 120 days after the date this agreement was made to comply with the Act or face loss
of federal funds subject to the sanctions in the Justice System Improvement Act of 1979,
Pub. L. 96 -157, 42 U.S.C. 3701, et seq. (Reference Section 803 (a) of the Act, 42 U.S.C.
3783 (a) and CFR Section 42.207 Compliance Information).
Any state agency, county or city receiving $500,000 or more in federal Anti-Drug Abuse
Act funds shall submit their equal employment opportunity plan, and/or the most recent
update, with their application, for submittal to the U.S. Department ofJustice, Bureau of
Justice Assistance for approval.
26. Americans with Disabilities Act 1990
Subgrantees must comply with the requirements of the Americans with Disabilities Act
(ADA), Public Law 101 -336, which prohibits discrimination by public and private entities
on the basis of disability and requires certain accommodations be made with regard to
employment (Title I), state and local government services and transportation (Title II),
public accommodations (Title III), and telecommunications (Title IV).
27. Criminal Intelligence System
The purpose of the federal regulation published in 28 CFR Part 23 - Criminal Intelligence
Systems Operating Policies is to assure that recipients of federal funds for the principal
purpose of operating a criminal intelligence system under the Omnibus Crime Control and
Safe Streets Act of 1968, 42 U.S.C. 3701, et seq., as amended (Pub. L. 90 -351, as amended
by Pub. L. 93-83, Pub. L. 93 -415, Pub. L. 94 -430, Pub. L. 94 -503, Pub. L. 95 -115, and
Pub. L 96 -157), use those funds in conformance with the privacy and constitutional rights
of individuals.
Subgrant Application Package Section 11 -16 Application
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
The recipient and a criminal justice agency that is the implementing agency agree to certify
that they operate a criminal intelligence system in accordance with Sections 802(a) and
818(c) of the Omnibus Crime Control and Safe Streets Act of 1968 as amended and comply
with criteria as set forth in 28 CFR Part 23 - Criminal Intelligence Systems Operating
Policies and in the Bureau of Justice Assistance's Formula Grant Program Guidance.
Submission of this certification is a prerequisite to entering into this agreement.
This certification is a material representation of fact upon which reliance was placed when
this agreement was made. If the recipient or criminal justice agency operates a criminal
intelligence system and does not meet Act and federal regulation criteria, they must indicate
when they plan to come into compliance. Federal law requires a subgrant funded criminal
intelligence system project to be in compliance with the Act and federal regulation prior to
the award of federal funds. The recipient is responsible for the continued adherence to the
regulation governing the operation of the system or faces the loss of federal funds. The
department's approval of the recipient agreement does not constitute approval of the
subgrant funded development or operation of a criminal intelligence system.
28. Non - Procurement, Debarment and Suspension
The recipient agrees to comply with Executive Order 12549, Debarment and Suspension
(34 CFR, Part 85, Section 85.510, Participant's Responsibilities). These procedures
require the recipient to certify it shall not enter into any lower tiered covered transaction
with a person who is debarred, suspended, declared ineligible or is voluntarily excluded
from participating in this covered transaction, unless authorized by the department.
- 29. Payment Contingent on Appropriation
The State of Florida's performance and obligation to pay under this agreement is contingent
upon an annual appropriation by the Florida Legislature.
30. Federal Restrictions on Lobbying
The recipient agrees to comply with Section 319 of Public Law 101 -121 set forth in "New
Restrictions on Lobbying; Interim Final Rule, " published in the February 26, 1990,
Federal Register.
Each person shall file the most current edition of this Certification And Disclosure Form,
if applicable, with each submission that initiates agency consideration of such person for
award of federal contract, grant, or cooperative agreement of $100,000 or more; or federal
loan of $150,000 or more.
This certification is a material representation of fact upon which reliance was placed when
this agreement was made. Submission of this certification is a prerequisite to entering into
this agreement subject to conditions and penalties imposed by Section 1352, Title 31,
United States Code. Any person who fails to file the required certification is subject to a
civil penalty of not less than $10,000 and not more than $100,000 for each failure to file.
Subgrant.4pplication Package Section II -17 Application
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
The undersigned certifies, to the best of his or her knowledge and belief, that:
A. No federally appropriated funds have been paid or shall be paid to any person for
influencing or attempting to influence an officer or employee of any federal agency, a
member of congress, an officer or employee of congress, or an employee of a member
of congress in connection with the awarding of any federal loan, the entering into of any
renewal, amendment, or modification of any federal contract, grant, loan or cooperative
agreement.
B. If any non - federal funds have been paid or shall be paid to any person for influencing
or attempting to influence an officer or employee of congress, or an employee of a
member of congress in connection with this federal contract, grant loan, or cooperative
agreement, the undersigned shall complete and submit the standard form, Disclosure of
Lobbying Activities, according to its instructions.
C. The undersigned shall require that the language of this certification be included in award
documents for all subgrant awards at all tiers and that all subgrant recipients shall certify
and disclose accordingly.
31. State Restrictions on Lobbying
In addition to the provisions contained in Paragraph 30 of Section H, Acceptance and
Agreement, the expenditure of funds for the purpose of lobbying the legislature or a
state agency is prohibited under this contract.
32. Statement of Federal Funding Percentage and Dollar Amount
When issuing statements, press releases, requests for proposals, bid solicitations, and other
documents describing projects or programs funded in whole or in part with federal funds,
all grantees and recipients receiving these federal funds, including but not limited to state
and local governments, shall clearly state:
A. The percentage of the total cost of the program or project that shall be financed with
federal funds, and
B. The dollar amount of federal funds to be expended on the project or program.
33. Project Closeout -
Project funds which have been properly obligated by the end of the subgrant funding period
will have 90 days in which to be liquidated (expended). Any funds not liquidated at the end
of the 90-day period will lapse and revert to the department. A subgrant funded project will
not be closed out until the recipient has satisfied all closeout requirements in one final
subgrant closeout package.
34. Background Check
It is strongly recommended that all programs targeting juveniles, implemented by other than
a sworn law enforcement officer or program licensed by the Department of Health and
Rehabilitative Services, conduct background checks on all personnel providing direct
services.
Subgrant Application Package Section II - 18 . 4pplication
1F` OMB /GRANTS MANAGEMENT
'95 fAY 2�E6ION NO 162- 1995
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF MONROE COUNTY
FLORIDA, AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO
THE FLORIDEPARTMENT OF COMMUNITY AFFAIRS FY95/96 ANTI -DRUG
ABUSE PRO
WHEREAS, the Department of Community Affairs (DCA) has
announced the FY95/96 funding cycle of the Anti -Drug Abuse Act
Formula Grant Program; and
WHEREAS, on April 19, 1995, the Monroe County Board of
Commissioners agreed to serve as the coordinating unit of
government in the development of the grant proposals and in the
distribution of funds allocated to Monroe County in the amount of
$204,210 with a 25% cash match requirement; and
WHEREAS, the Monroe County Substance Abuse Policy Advisory
Board, with concern given to the County's current drug control
efforts, has recommended for funding four programs that provide
the community with activities focused on drug and alcohol
education, prevention, rehabilitation, and treatment; now
therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE
COUNTY, FLORIDA, that:
1. The Board of County Commissioners concurs with the Monroe
County Substance Abuse Policy Advisory Board's recommendation to
submit applications on behalf of the Key West Police Department's
DARE Program, the Monroe County Sheriff's Department's DARE
Program, the 16th Judicial Circuit's Pretrial Service Drug
Diversion and Treatment Program, and the Middle Keys Guidance
Clinic's Keys to Recovery Program; and.that
2. The County Administrator is hereby authorized to submit an
application for grant funds to the Department of Community
Affairs' Anti -Drug Abuse Grant Program; and that
3. This resolution shall become effective immediately upon
adoption by the Board of County Commissioners and execution by
the Presiding Officer and Clerk. F
PASSED AND ADOPTED by the Board of County Commissioners of Monroe
County, Florida, at a regular meeting of said Board held on the
16th day of May, A.D. 1995.
Mayor Freeman yes Commissioner Douglass yes
Mayor ProTem London yes Commissioner Reich yes
Commissioner Harvey yes
BOARD C ' TY C I S S I ONERS
(Seal) OF ,•. C'11 IDA
Attest : DANNY L. KOLHAGE , CLERK By:
Mayor/ '.i
B C. onti •
Deputy C er -- — --
, ' L ` ' t r, ------ -
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
EEO Certification Letter - Subgrant Recipient
Mr. John A. Lenaerts, Chief
Bureau of Community Assistance
Department of Community Affairs
2740 Centerview Drive
Tallahassee, Florida 32399 -2100
Re: Compliance with Equal Employment Opportunity (EEO) Program
Requirements -- Subgrant Recipient
Dear Mr. Lenaerts:
I, the undersigned authorized official, certify that according to Section 501 of the Omnibus
Crime Control and Safe Streets Act of 1968 as amended, that...(Initial one of the following):
Subgrant recipient X Does meet Act criteria. Does not meet Act criteria.
I affirm that I have read the Act criteria set forth in the Subsrant Instructions. I understand
that if the subgrant recipient meets these criteria, it must formulate, implement and maintain a written
EEO Program relating to employment practices affecting minority persons and women. I also affirm
that the subgrant recipient...Initial one of the following:
x Has a current EEO Program Plan. Does not have a current EEO Program Plan.
I further affirm that if the recipient meets the Act criteria and does not have a current written
EEO Program, federal law requires it to formulate, implement, and maintain such a program within
120 days after a subgrant application for federal assistance is approved or face loss of federal funds.
Requires signature of authorized official:
Type Name and Title: James L. Roberts, Monroe County Administrator
By: MPS — "" 4 11 D 5, 1995
Subgrant Application Package .4ppendix V- 2 EEO Certification Letters
Drug Control and System Improvement Formula Grant Program
(Edward Byrne Memorial State and Local Assistance Program)
I. Signature Page
•
In witness whereof, the parties affirm they each have read and agree to conditions set forth
in this agreement, have read and understand the agreement in its entirety and have executed
this agreement by their duly authorized officers on the date, month and year set out below.
Corrections including strikeovers, whiteouts, etc., on this page are not acceptable.
State of Florida
Department of Community Affairs
Bureau of Community Assistance
By:
Type Name and Title: Clayton H. Wilder, Community Program Administrator
Date: 10 - 3- 95
•
Subgrant Recipient
Authorizing Official of Governmental Unit
(Commission Chairman, Mayor, or Designated Representative)
By:
Type Name and Title: James L. Roberts, Monroe County Administrator
Date: June 5, 1995 •
•
FEID Number: 59 6000749
Implementing Agency
Official, Administrator or Designated Representative
B
Type Name and Title: James L. Roberts, Monroe County Administrator
Date: June 5, 1995
Subgrant.Application Package Section II - 19 .application