11/23/1994 IP: .
FDACS CONTRACT #
FLORIDA
2682
1994 SBA TREE PLANTING PROGRAM
GRANT AGREEMENT
q , is Agreement, made and entered into this the day of 41 t �
19 /J by and between the STATE OF FLORIDA DEPARTMENT OF AGRICULT E AND CONSUMER
SERVICES, a component agency of the State of Florida, hereinafter called the
"Department" and Monroe County
hereinafter called the "Subgrantee ".
W I T N E S S E T H
WHEREAS, the Department desires to increase tree planting on public lands
within the State of Florida by granting funds to the Subgrantee for the purpose
of planting trees as outlined in the Florida 1994 SBA Tree Planting Program,
Grant Application Number SBA 44, included herein as Exhibit "A" and "B" and by
reference made a part hereof;
WHEREAS, the Department and the Subgrantee are of the opinion that the
citizens of the state would benefit from the environmental enhancement and
beautification of our communities and rural areas through the planting of trees;
WHEREAS, the Department has awarded to the Subgrantee a tree planting grant
for the specific Project set forth in the Florida 1994 SBA Tree Planting Program,
Grant Application Number SBA- 44 , hereinafter referred to as the "Project ";
WHEREAS, the parties hereto mutually recognize the benefits of the Project
as described in Exhibit "A" and "B" and the need for entering into an agreement
designating and setting forth the responsibilities of each party;
WHEREAS, the parties recognize that tree planting also requires maintenance
and the Subgrantee has agreed to provide that maintenance for all trees and
associated plants which are planted as a part of the Project;
NOW THEREFORE, for and in consideration of the mutual benefits that flow
each to the other, the parties covenant and agree as follows:
1. Failure by the Subgrantee to sign and return this Agreement by
December 16 , 19 94 shall constitute forfeiture of the grant award.
2. The effective date of this Agreement is r , 19
3. The Subgrantee shall complete all porti s of t Project, excluding
the three (3) year care and maintenance requirements described in Section 6 of
this Agreement, by August 1 , 19 95 and as set forth in Exhibit "A ", "B"
and "C" and approved by the Department on September 12 , 1994
The criteria for the Project are set forth therein. The three (3) year care and
maintenance requirements will extend for three (3) years, effective the date of
a satisfactory rated Certification of Compliance by the Department. The Project
to be performed by the Subgrantee shall be subject to periodic inspections by the
Department and the U.S. Small Business Administration. The Subgrantee shall not
change or deviate from the Project as described in Exhibit "A" and "B" without
1
! .
written approval by the Department.
4. All trees and planting materials purchased with grant funds for this
project will be provided by Small Businesses and all tree planting will be
contracted to Small Businesses as defined in 13 CFR Parts 121 and 125.
5. The Subgrantee has estimated the Project cost to be $39.030.00 as shown
on the Grant Application budget sheet included as Exhibit "B" and by reference
made a part hereof. The Department agrees to pay to the Subgrantee the total sum
of $ 19,515.00 or 50 percent of the final approved Project costs,
whichever is less (the "Grant Amount "); provided, that, if the Subgrantee's
matching amount expended is less than the matching amount anticipated in Exhibit
"B ", then such grant amount shall be reduced by multiplying the grant amount
times the ratio of the Subgrantee's matching monies actually provided to the
Subgrantee's matching monies as described in Exhibit "B ".
(a) Two or more verbal quotes must be obtained for all individual
purchases /expenditures over $3,500.00 and less than $10,000.00. Three or more
written quotes must be obtained or a formal bid procedure used for all individual
purchases /expenditures of $10,000.00 or more. Justification must be provided for
a sole source award or for an award to a vendor other than that vendor submitting
the lowest bid or quote. Records of these quotes shall be maintained and made
available upon request to the Department at all times during the period of this
Agreement and for three (3) years from the date of a satisfactory rated
Certification of Compliance. Copies of these documents and records shall be
furnished to the Department upon request.
Only those items which directly relate to this Project as described in Exhibits
"A" and "B" shall qualify as allowable costs. Project costs incurred prior to
the effective date of this Agreement are ineligible for reimbursement. Payment
shall be made following submittal of: a satisfactory rated Certification of
Compliance by the Department, a final report summarizing project accomplishments,
proof of payment (example: copy of cancelled check), and dated invoices /receipts
with detailed documentation of all project expenditures as described in Exhibit
"A" and "B ", excluding the three (3) year care and maintenance requirements. A
sixty (60) day grow -in period will be required after Project completion.
Certification of Compliance by the Department may be requested at any time after
Project completion, but inspection for certification shall not take place until
at least sixty (60) days after Project completion. Upon receipt of a
satisfactory rated Certification of Compliance, the Subgrantee may submit dated
invoices /receipts for payment. The final report along with proof of payment and
dated invoices /receipts for reimbursement must be received by the Department on
. or before August 1 , 1995 .
(b) Dated invoices /receipts for fees or other compensation for services
or expenses shall be submitted in detail sufficient for a proper preaudit and
postaudit thereof.
2
(c) Records of costs incurred under terms of this Agreement shall be
maintained and made available upon request to the Department at all times during
the period of this Agreement and for three (3) years from the date of a
satisfactory rated Certification of Compliance. Copies of these documents and
records shall be furnished to the Department upon request. Records of costs
incurred include all records of the costs to the Subgrantee and subcontractors
considered necessary by the Department for a proper audit of the Project.
6. The Subgrantee agrees to provide care and maintenance for trees and
associated plant material planted as a part of the Project at the Subgrantee's
expense for a period of three (3) years from the date of a satisfactory rated
Certification of Compliance by the Department.
The Subgrantee shall maintain the project in a responsible manner and with
due care in accordance with the below listed "project Standards" for the property
owned by: Monroe County and
located at: Stock Island, at the intersection of 5th Avenue and 5th Street,
Approximately mile marker 5. Last island before Key West. Monroe County
Specifically, the Subgrantee accepts the below listed responsibilities and
duties:
(a) Care and maintenance (including but not limited to:
planting, watering, mulching, staking, pruning, and
fertilizing) of all trees and associated plant material
must be in accordance with the Planting and Maintenance
Guidelines included herein as Exhibit "C" and by
reference made a part hereof.
(b) Keeping the planting site free of weeds.
(c) Mowing and /or cutting grasses to the proper length.
(d) Replacing dead, diseased, or extensively damaged trees
in their entirety, or replacing those that fall below
original Project Standards.
(e) Keeping the planting site free of litter.
The Subgrantee agrees to replace at the Subgrantee's expense all trees and
associated plants which die within three (3) years from the date of a
satisfactory rated Certification of Compliance by the Department or that part of
the project that falls below Project Standards. In the event any trees must be
removed and replaced for whatever reason, then they shall be replaced with trees
of the same grade, size, and specification as provided in Exhibit "A" and "B"
(minimum requirements for plant stock are Florida Grade No. 1 or better).
The above named functions to be performed by the Subgrantee shall be
subject to periodic inspections by the Department and the U.S. Small Business
Administration. It is the intent of the parties hereto that the owner of the
property described in this Section 6 shall be the owner of the planting and other
installations included and stipulated in Grant Application Number SBA -44 .
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7. The Subgrantee agrees to:
(a) Submit to the Department an interim report on Project accomplishments
by March 15 , 19 95 and a final report summarizing Project accomplishments
as a prerequisite to a final satisfactory rated Certification of Compliance by
the Department. Failure to submit a required report is sufficient grounds for
termination of this Agreement according to the provisions of subparagraph 8(b).
(b) Submit detailed annual reports to the Department on the status of the
Project for three (3) years from the date of a satisfactory rated Certification
of Compliance.
8. This Agreement may be terminated under one of the following conditions:
(a) By the Department, unilaterally, for refusal by the
Subgrantee to allow public access to all documents,
papers, letters or other material subject to Chapter
119, F.S., and made or received by the Subgrantee in
conjunction with this Agreement.
(b) By the Department, if the Subgrantee in any way fails to
perform its duties under this Agreement, following
thirty (30) calendar days written notice by the
Department.
(c) By the Subgrantee following thirty (30) calendar days
written notice.
9. In the event this Agreement is terminated in accordance with
subparagraph 8(b) due to failure of the Subgrantee to satisfactorily perform the
maintenance portion of this Agreement, then the Subgrantee shall refund to the
Department a pro -rated portion of the grant award based upon the following
schedule:
(a) If this Agreement is terminated during the first year
following Certification of Compliance by the Department,
75 percent of the grant award.
(b) If this Agreement is terminated during the second year
following Certification of Compliance by the Department,
50 percent of the grant award.
(c) If this Agreement is terminated during the third year
following Certification of Compliance by the Department,
25 percent of the grant award.
10. This Agreement may be terminated in writing by the parties according
to the terms of the Agreement.
11. The Subgrantee covenants and agrees that to the extent allowed by law,
it will indemnify and hold harmless the Department and all of the Department's
officers, agents, and employees from any claim, action, neglect, or omission by
the Subgrantee during the performance of the Agreement, whether direct or
indirect, and whether any person or property to which the Department or said
4
parties may be subject, except that neither the Subgrantee nor any of its
subcontractors will be liable under this paragraph for damages arising out of
injury or damage to persons or property directly caused or resulting from the
sole negligence of the Department or any of its officers, agents, or employees.
12. This Agreement embodies the entire Agreement and understanding between
the parties hereto and there are no other Agreements or understandings, oral or
written, with reference to the subject matter hereof that are not superseded
hereby.
13. This Agreement may not be assigned or transferred by the Subgrantee,
in whole or in part, without the expressed written consent of the Department.
14. This Agreement, regardless of where executed, shall be governed by and
construed in accordance with the laws of the State of Florida.
15. All notices, demands, requests or other instruments shall be given by
depositing the same in the U.S. mail, postage prepaid, registered or certified
with return receipt requested, or by telex (FAX) or telegram:
(a) If to the Department, addressed to:
Division of Forestry
3125 Conner Boulevard
Tallahassee, Florida 32399 -1650
or at such other address the Department may from time to time
designate by written notice to the Subgrantee; and
(b). If to the Subgrantee, addressed to:
Monroe County
5100 College Road
Stock Island, FL 33040
or at such other address as the Subgrantee may from time to
time designate by written notice to the Department.
All time limits provided hereunder shall run from the date of receipt of
all mailed notices, demands, request and other instruments, or from the date
telexed or faxed.
16. Time is of the essence of this Agreement.
17. This Agreement, which disburses grants and aids appropriations, is
subject to the requirements of Section 216.347, Florida Statutes, and the
Subgrantee is therefore not allowed to expend any funds received through this
Agreement for the purpose of lobbying the Florida Legislature, Judiciary, the
Department, or any other State of Florida agency.
This Agreement, which disburses grants and aids appropriations, is subject
to the requirements of 18 USC, Section 1913.
This Agreement, which disburses grants and aids appropriations, is subject
to the requirements of Section 216.349, Florida Statutes, which are:
(a) The Department and the Comptroller before disbursing any funds must
independently ensure that the proposed expenditure is in accordance with all
5
legal and regulatory requirements and that this Agreement specifically prohibits
the use of funds for the purpose of lobbying the Legislature or any State of
Florida agency.
(b) If the Subgrantee is a local government agency, non - profit
organization, or not - for - profit organization it shall: (i) for amounts
$25,000.00 or less, have its head attest that it has complied with grant
provisions, (ii) for amounts greater than $25,000.00 but not more than
$100,000.00 have a grant - specific audit performed in accordance with the rules
of the Auditor General or have a statement prepared by an independent certified
public accountant which attests that the grant provisions have been complied
with, (iii) for amounts greater than $100,000.00 have a grant- specific audit
performed in accordance with the rules of the Auditor General, and (iv) have such
audits, statements, or attestations filed with the Department and the Auditor
General.
18. Subgrantees should be aware of the following time frames. Upon
receipt, a State agency has five (5) working days to inspect and approve the
goods and services, unless the bid specifications, purchase order or Agreement
specifies otherwise. A State agency has twenty (20) days to deliver a request
for payment (voucher) to the Department of Banking and Finance. The twenty (20)
days are measured from the date the dated invoice is received or the date the
goods or services are received, inspected, and approved, whichever is later.
If a payment is not available within forty (40) days, a separate interest
penalty of .03333 percent per day will be due and payable, in addition to the
invoice amount, to the Subgrantee. The interest penalty provision applies after
a thirty -five (35) day time period to health care providers, as defined by rule.
Interest penalties of less than one (1) dollar will not be enforced unless the
Subgrantee requests payment. Invoices which have to be returned to a Subgrantee
because of Subgrantee preparation errors will result in a delay in the payment.
The invoice payment requirements do not start until properly completed and dated
invoices and documentation are provided to the Department.
A Vendor Ombudsman has been established within the Department of Banking
and Finance. The duties of this individual include acting as an advocate for
Subgrantees who may be experiencing problems in obtaining timely payment(s) from
a state agency. The Vendor Ombudsman may be contacted at (904) 488 -2924 or by
calling the State Comptroller's Hotline, 1- 800 - 848 -3792.
19. If more than one party executes this Agreement as Subgrantee, then
they may choose to apportion various duties and responsibilities between
themselves, but they shall each remain fully responsible to the Department for
any and all requirements undertaken in this Agreement.
20. The Subgrantee certifies that neither it nor its principals is
presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded for participation in this grant program by any Federal
6
department or agency.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be
executed the day and year first above written.
STATE OF FLORIDA
DEPARTMENT OF AGRI ULTURE
• AND SUM SERV S
By:
Director, Division of
Administration
Monroe County
Name of Subgrantee
Authorized Sig to -
Title: Mayor /Chairman
Attest :DANNY L. KOLHAGE, CLERK (SEAL)
By „6✓Gr.
De
DATE : No(e/y&bef (3 j 1 cif
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7
, . EXHIBIT A
1
• PEF- r: T R .1 PARK LANDCAP I \G P
___, ., „...._:: 1 E___ _ I • ;
TABLE DE CONTENTS
CDVEP SHEET
REQUEST FOR PROPOSAL W/ ATTACHMENTS
DETAILED BUDGET SUMMARY W/THREE YEAR CARE AND MAINTENANCE
PLANTING SKETCH AND INSTRUCTIONS
PHOTOGRAPHS DF SITE
LETTERS DF COMMUNITY SUPPORT
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SCALE: 1'=200'
DIPECTIONS TO BERNSTEIN PARK
FROM MIAMI cr U.S. 1 SOUTHBOUND:
Stock Istang trgC4- light on Cross Street. Straight to 1st stop sign on 5th Avenue Lei't at
stop 5iCr.. Straight 1 t to stop sign at 5th Strest. Property is at corner of 5th Avenue anci 7th Street.
FROM AIRPORT or KEY WEST.
Tra,:el across Cow Key E:ridge Straight on U.S, 1 to 1st traffic light wichi Is Cross Street, Right at Cross
:treet Cat Hght). Straight at 1st stop sicin at 5th AvenL4e Left at stop sign. Straight 1 bIoc= to stop s:gr.
•7' Et h Street. Proper is at corner ol' 5th Avenue ond 5th Stree
•
MONROE COUNTY ID :305- 292 -4401 JUL 01'94 9:56 No.002 P.02
EXHIBITA
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-
EXHIBIT A
ATTACHMENT I
Page 1 of 4
FLORIDA APPLICATION FORM
1994 SBA NATIONAL SMALL BUSINESS
TREE PLANTING PROGRAM
PROJECT INFORMATION
1. A) Street Address (Project): 5th Avenue & 5th Street
Stock Tsland, Key West F1,, 33040
B) Describe the specific location of the planting project:
Plonroe County, Florida, on StocR Island, at• the intersection
of 5th Avenue and 5th Street. Approximately mile marker 5.
Last island before Key West.
c) Section 67/68 75 County Monroe
ATTACH THE FOLLOWING TO EACH COPY OF THE PROPOSAL
(1) Three (3) to five (5) color photographs of the
planting site.
•
(2) A Project location map.
(3) A detailed planting sketch. Site factors which
influence long -term survivability should be
considered: overhead and underground utilities,
•
sidewalks, signage conflicts, traffic visibility,
lightpoles, size of planting space /site, etc. Please
include a directional arrow and approximate scale. •
2. Who owns or controls this property? Monroe Crn,nt
IF THE PROPERTY IS NOT PRESENTLY OWNED BY THE APPLICANT,
DOCUMENTATION FROM THE OWNER AUTHORIZING THE APPLICANT TO
• PLANT AND MAINTAIN THE PROJECT FOR THREE (3) YEARS MUST BE
SUBMITTED AS A PART OF THE PROPOSAL.
3. Describe how the project benefits:
A) The Public: S - '. . -• •.SO MOOS • • -. • glall
lots which don't provide much space for property owners to landscape.
T.- -- - . - - . -. _.. . • • - -. ..de
from the tropical sun in the picnic and playground areas, and to
enj nv 1 ei c iirel y al nng the proposed nature trail Educational
markers will be installed to instruct park visitors on the benefits
of xeri crape landscaping to reinforce ways individuals can slew,
stop, and reverse the negative impacts of poor. conservation. Local
government maintenance costs are minimized, a savings to the taxpayer.
18
MONROE COUNTY ID :305- 292 -4401 JUL 01'94 9 :57 No.002 P.03
,. , ATTACktMtr�l ( HtBIT A
. Page 2 o f 4
B) The Environment:: -'e er_atin_ barren id :i• - •'
microclimates of native trees, the heat and glare reflecting
from the white u= .' . he reduced decreasin- t, '
impacts of sun, wind, and water upon t e ocal environment. Air
and noise ollutio f, m surroundin businesses will be il ,ted,
improving t e neighborhood habitat. ore wing space will be
created for local and migratory wildlife, provid food an
shelter. Native trees require little or no wate fertilizer, or
insecticides, reducin im acts on natural resources and fossil
ue s. - rearing an attractive, P easant environment •
a sense of stewardship for. the land and its wildli s
4. SPECIES DIVERSITY, INDIGENOUS T
LIMYTATZONS SHOULD YOUR PROJECT.
A) Quantity and species of trees and /or palms:
Ouantity Species Height
8 GUMBO LIMBO 12 feet
4 GEIGrR TREE 12 feet
6 SATIN LEAF 12 feet
4 BLOLLY 12 feet
3 SHORTLEAF FIG 12 feet
4 , WILD TAMERIND 12 feet
5 MASTIC 12 feet
4 JAMAICA DOGWOOD 10 feet
4 PARADISE TREE 12 feet
3 MAHOGANY 12 feet
12 BASAL PALM 12 feet
9 KEY THATCH PALM 12 feet
12 FLORIDA THATCH PALM 12 feet
12 FIDDLEWOOD 6 feet
9 PITCH APPLE 6 feet
7 PIGEON PLUM 10 feet
15 SPANISH STOPPER 6 feet
6 WILD LIME 6 feet
B) Planting stock will be (please circle):
Bareroat Tublings C no tam Sall Burlap
C) Approximate age of trees /palms to be planted: 2 - 10 vrs.
D) Site acreage or linear feet of right -of- Way: -,9.5 acres _
5. Describe how you will maximize the use of small businesses to
implement this project (please be specific:)A small business
will he hired for site preparation. Purchase o7. t e native
plant material will be from at least 3 different local vendors.
ant insta ation wi be .et to a oca contractor wa.t - e
understandin• that s ecific duties will he sub -let, i.e. back-
ooe operators. urc asp o. t e materia s soi , sta :as wi.
be from local, small businesses.
•
19
• EXHIBIT A
ATTACHMENT I
Page 4 of 4
A DETAILED ITEMIZED BUDGET SUMMARY MUST BE SUBMITTED WITH EACH
COPY OF THE PROPOSAL. ALL COST ESTIMATES LISTED ABOVE MUST BE
EXPLAINED. BE SPECIFIC.
APPLICANT INFORMATION
Agency /Organization Name:Monroe County Board of Conffiiissioners
Type of Organization: Local /State Government, Non - Profit,
Educational Institution): Local Government
Name and Title of Contact Person: Desiree Peacock, Engineering Dept.
Address: Public Service Building, 5100 College Road
.Stock Island, FL Zip: 33040 Telephone: (305 ) 292 -4468
Federal Employer Identification Number (F.E.I.N.): 59 - 6000749
THE F.E.I.N. MUST BE THAT NUMBER ASSIGNED TO THE APPLICANT BY THE
INTERNAL REVENUE SERVICE.
AS AUTHORIZED REPRESENTATIVE OF SAID APPLICANT, I HEREBY CERTIFY
THAT ALL PARTS OF THE RFP HAVE BEEN READ AND UNDERSTOOD AND THAT
ALL INFORMATION SUBMITTED HEREIN IS TRUE AND CORRECT. I ACCEPT
THE TERMS AND CONDITIONS AS SPECIFIED IN THE RFP AND I AGREE TO
IMPLEMENT THIS PROJECT ACCORDING TO THE ATTACHED COST AND -
TECHNICAL PROPOSAL AND TO ABIDE BY THE PROVISIONS OF THE SMALL
BUSINESS ADMINISTRATION'S REGULATIONS CFR PARTS 121 AND 125 FOR
THIS PROGRAM.
Authorized Representative: James L. Roberts
Title:Monroe County Administrator Telephone(305 ) 292 -4441
Stock
Address: 5100 College--RQad City: Island, FL Zip 33040
Snature: _Jr i �
`' g ��_�_ ^ I Date: -7 /0 t-
Proposals must be received no later than 2:30 p.m. on March 11,
1994 at:
FDACS Purchasing Office
Mayo Building - Room SB -8
Tallahassee, FL 32399 -0800
PROPOSAL #RFP /DF- 93/94 -30
OPENING DATE: MARCH 11, 1994
2:30 PM
21
MONROE. COUNTY ID 305 -292 -4401 JUL 01'94 9 :58 N l al,
A TAC MENT I
I
• Page 3 of 4
6. The care and maintenance for a three (3) year pid aftero
project implementation is a vital part of the program.
will provide the required three (3) year care and maintenance
for the planting project? -
Mnnroe CDunty Board of Chmmissioners
• -- o' _ ' s i "; Its _ :.. Recreation De artment
?. Please give the name(s) and qualifications of the person(s)
who will be representing the applicant in supervising the
planting and maintenance:
aesirge Pe: • .-••• •- Pro'ect En•ineer-4 vrs of Public
Ne s Protest Supervision. Rgistered Architect
ter of Facil tgaintenannce -14 vrs Superintsndant
_________________of conssruction projects
8, Project Costs: (Costs should be rounded to the nearest
dollar). 50 :50 match only.
(A) (B)
Requested Grapt S Local Lat ch S
Trees
9738.0 4411.00
7 � .00 - 0
Contract planting q1
Planting Materials
657,00 1059 : 00
Related Expenditures 4 * *** * * * * * ** ***** 12263.00
First year of Care * * * * * * * * ** * * * * *** 178 2.00
and Maintenance
TOTAL REQUESTED (Column A) . 12525 O ,12_______
TOTAL LOCAL MATCH (Column 8) 19515.00
50%
TOTAL PROJECT COSTS , 900 00
(Add Columns A &B) 100
20
SEP -20 -94 TUE 11:05 GRANTS DEPARTMENT 3052924477 P.02
EXHIBITS
GRANT COSTS •
TREES:
Zanthoxylum fagara
Wild Lime 6 @ 15.00 90.00
Guapira discolor
Blolly 4 @ 75.00 300.00
Bursera simaruba
Gumbo Limbo 8 @ 78.00 624.00
Cordia sebestena
. Geiger Tree 4 @ 60.00 240.00
Chrylsophyllum oliviforme
Satin Leaf 6 @ 70.00 420.00
Ficus citrifolia
Shortleaf Fig 3 @ 84.00 252.00 •
Lysiloma bahamensis
Wild Tamarind 4 @ 75.00 300.00
Aiastichodendron poetisdfssimum 5 @ 75.00 375.00
Mastic
•
Piscidia piscipula
Jamaica Dogwood 4 @ 80.00 320.00
simaruba glauca
Paradise Tree 4 @ 90.00 360.00
Swietenia mahogani 3 @ 84.00 252.00
Mahogany
Sabal palmetto . • Sabal Palm 12 @ 75.00 900.00
Thrinax morrisii
Key Thatch Palm g @ 120.00 1080.00
Thrinax parviflora
Florida Thatch Palm 12 @ 180.00 . 2160.00
Citharexylum fruticosum 12 @ 25.00 300.00
Fiddlewood
Clusia rosea .
@ 60.00 540,00
Pitch Apple
Coccoloba diversifoiia 700.00
Pigeon Plum 7 @ 100.00
Euginia foetida
Spanish Stopper 15 @ 35.00 525.00 1
Total Trees 127 9738.00
Staking and Guying Materials
-DOES NOT include wire or hose 400.00
170 2x4x8 stakes @ $2.35 ea 108.00
50 2x2x8 stakes @ $2.16 ea 45.00
3 rolls strapping $14.95 per 200' roll 21.00
300'of 6' collar @ $7.00 /100`
60'of 12 gauge ties /tree /25 trees/511.00/200 83.00
M aterials 657.00
Total Staking /Guying .
I , L
EXHIBIT B
County Match:
Trees:
Coccoloba uvifera
SeaGrape 9 @ 65.00 585.00
Conocarpus erectus
Buttonwood 6 @ 70.00 420.00
Myrica cerifera
Southern Wax Myrtle 2 @ 70.00 140.00
Sub -Total 1145.00
Shrubs:
Capparus cynaphallophora
Jamaica Caper 35 @ 25.00 875.00
Casasia clusiifolia
Seven Year Apple 22 @ 15.00 330.00
Hamelia patens
Firebush 28 @ 4.50 126.00
Pithecellobium guadalupense
Blackbead 10 @ 25.00 250.00
Colubrina arborescens
Wild Coffee 23 @ 5.00 115.00
Suriana maritima
Bay Cedar 30 @ 15.00 450.00
Zamia pumila
Coontie 23 @ 15.00 345.00
Sub -Total 2491.00
Groundcovers:
Lantana camara
Weeping Lantana $100.00 /100 100.00
Tulbaghia violacea
Society Garlic 125.00/100 125.00
Helianthus debilis
Beach Sunflower 150.00/100 150.00
Gaillardia pulchella
Blanket Flower 150.00/100 150.00
Borrichia arborescens
Silver Sea Oxeye 250.00/100 250.00
Sub -Total 775.00
TOTAL TREES, SHRUBS, & GROUNDCOVERS $4411.00
SEP -20 -94 TUE 11:06 GRANTS DEPARTMENT 3052924477 P.03
•
• EXHIBIT a
Staking and Guying Materials
-DOES NOT include wire or hose
55 2x4x8 stakes @ $2.35 ea I 'OD
2 rolls strapping @ $14.95 /roll. 30.00
Amended Soil 2 truckloads @ $475.00/ea 900.00
TOTAL 1059.00
Related Expenditures
Water & Labor during establishment period
7128.00
Based on materials:
500 gal plants (5 gal /watering) 2500 gallons
171 3 gal plants (5 gal /watering) 855 gallons
105 trees (15 gal /watering) 1575 gallons
31 palms (20 gal /watering) 629 gallons
5550 gal /watering @ $10.16/1000 gallons:
1st 4 weeks - 3 waterings /week $ 677.00
2nd 4 weeks - 2 waterings /week 451.00
Total water $1128.00
Based on labor of 1 man 5 for
02 /day days/watering
$300.00 /watering or $ 1
1st 4 weeks - 3 watering /week $3600.00
2nd 4 weeks - 2 watering /week 2400.00
Total labor for watering $6000.00
contract for preparation/tree y e removal - 5 days
Labor or si
Based on 20 Australian Pines @ $228.75/tree 4575.00
Labor for installation of shrubs, groundcovers 560.00
Based on the following:
1 backhoe w /operator @ $60 /day /4days 240.00
1 laborer @ $10 /hr /8hr /4days
122fi3.00,
TOTAL = =_
SUMMARY OF APPLICANTS MATCHING COSTS:
Plants 4411.00
Plant Materials 1059.00
Related Expenses 12263.00
1st yr Maintenance1
$19515.00
SEP -20 -94 TUE 10:12 GRANTS DEPARTMENT 3052924477 P.04
EXHIBIT E
•
Contract Planting
Labor for Plant Installation - 10 days 9120.00
Based on the following:
1 Supervisor @ $15.00/hr/6 hr day $120.00
2 Foremen @ $12.00/hr/8 hr day 192.00
6 Laborers @ 10.00 /hr /8 hr day 480.00
2 operators w /backhoe @ $60.00 /day -1.20.00
$912.00 /day
SUMMARY OF ELIGIBLE GRANT COSTS:
Trees $ 9738.00
Staking, etc. 657..00
Contract Planting 9120.00
$19515.00 (Figures rounded to nearest dollar)
Three Year Maintenance Program
Water: Based on 6 waterings /year (as needed)
Quantity based on the number of gallons
for one complete watering as per
Establishment Period or 5,550 gallons
5,550 x 6 = 33,300 gallons
@ $10.16/1000 gallons per year $277.00
Labor: Based on Establishment Period Labor Costs.
1 man for 2 days per watering
$150.00 x 12 per year $,800.00
Landscape areas:
2 man crew - 26 visits /year at $300.00/day
includes fertilizer, weeding, pruning, nu ching (twice /yr) and
cleanup. per year $7,800.00
Total per year $9,877.00
Estimate of three -year maintenance costs. Since the
landscape proposal is based 6n xeriscape design, the use of
native vegetation should diminish the overall costs of
maintenance.
•
• r EXHIBIT "0"
PLANTING AND MAINTENANCE GUIDELINES
A Planting
- Site factors which influence long -term survivability should be
considered: overhead and underground utilities, sidewalks, signage
conflicts, traffic visibility, lightpoles, right -of -way or site
improvements, size of planting space /site, etc.
- All planting stock must be Florida Grade n1 or better.
- All synthetic or non - degradable material such as nylon rope or
treated burlap, etc. must be removed from the root ball prior to
planting. All biodegradable material should be removed from the
upper 1/3 of the root ball. Precautions should be taken to prevent
remaining pieces of material from extending above the soil where
they can act as wicks, drying the soil.
- If trees are planted with wire baskets around the root ball, it is
recommended that the top two tiers of wire be cut and removed after
the root ball is set in the planting hole.
-- The planting hole size should be at least 3 -5 times the diameter of
the root ball (where possible) and the same depth as the root ball.
-• Position the tree or palm in; the center of the planting hole with
the top of the root ball even with the surrounding soil surface.
- Backfill with soil from the planting site if the soil is not
contaminated. All large rocks should be removed. When the hole is
half full, slowly water to saturate the soil and remove air
pockets, then continue to fill the hole with soil. It is not
recommended that large amounts. of organic matter be incorporated
into the backfill.
- Water thoroughly to: remove air pockets, secure the soil around
the roots, and provide nourishment.
- Rake the soil evenly around the entire planting area.
B Mulching
- Mulch an area at least 3 times the diameter of the root ball to a
depth . of 2 " -4" with wood chips, bark mulch, shredded mulch,
leaves, or pine needles. Keep the mulch several inches away from
the trunk of the tree or palm.
- Replenish mulch as it decomposes maintaining a 2 " -4" layer over the
life of the project.
C Staking
- Stake only if necessary. For example, if the tree or palm. will not
stand on its own due to potential windthrow or vandalism.
- Use flexible materials such as strapping or commercially available
ties that give as the tree diameter increases and as the tree
moves. Biodegradable material is recommended. Do not use wire
even if the wire is inside rubber hose.
EXHIBIT • • IBIT "C"
PLANTING AND MAINTENANCE GUIDELINES (CONTINUED)
- Stakes and ties should remain on trees no longer than 1 year to
avoid girdling.
D Pruning
- At the time of planting only dead, damaged, rubbing or cross
branches or fronds should be removed. (Some researchers now
believe that removing the growing tips of a transplanted tree will
slow root regeneration).
- Remove sucker sprouts from the base of the tree after planting.
- Corrective /structural pruning can begin approximately one year
after planting. Do not remove more than 1/3 of the live crown at
any time.
E Watering
- Establish a regular watering schedule and adhere to it. Slow deep
watering is recommended.
- Water as needed during extremely hot or dry periods.
As tree or palm growth progresses, be sure to water outward (away
from the trunk) to the surrounding soil area, this will promote the
growth and spread of roots.
- Various species of trees or palms and /or soil types may require
varied degrees of watering. Soil moisture and tree health should
be monitored and irrigation adjusted accordingly. Non - irrigated
sites need to be monitored more closely.
F Fertilizing
- Begin a fertilization program within the first year of planting.
Broadcast fertilizing or fertilizer plugs /stakes are recommended.
- Fertilize lightly after the first year using a balanced fertilizer
(rates should be based on the size of the tree or palm and any
special nutrient requirements).
- If micronutrier_t deficiencies are suspected, have a soil test
completed and supplement the fertilization program accordingly.
For further information or assistance, contact your local County or
Urban Forester, or your County Extension Agent.