1st Amendment 03/21/2012AMENDMENT NUMBER ONE TO CONTRACT BETWEEN
MONROE COUNTY AND ACS GOVERNMENT SYSTEMS, INC.
This Amen ent umber One to CONTRACT (Amendment) is made and entered into this
day of , 2012, by MONROE COUNTY ( "COUNTY "), a political subdivision of the
State of Florida, whose address is Marathon Government Center, 2798 Overseas Highway, Marathon,
Florida, 33050, and ACS Government Systems, Inc. ( "CONTRACTOR "), whose address is 130 Division
Street, Waite Park, MN 56387.
WITHNESSETH:
WHEREAS, the parties entered into a contract dated December 14, 2011, to design a new software
query tool for the Monroe County Property Appraiser's office that will enable the Appraiser to extract
parcel data specifically indicating living area on the ground floor of each Monroe County parcel and
export this information to the Growth Management division; and
WHEREAS, there have been unforeseen delays due to adequate staff for CONTRACTOR which
necessitate a change in the delivery schedule by CONTRACTOR; and
WHEREAS, the COUNTY authorized CONTRACTOR to begin work on January 17, 2012; and
WHEREAS, no work is being done on COUNTY premises and CONTRACTOR is the only vendor able to
do the work described, obviating the need for COUNTY'S usual insurance documents and coverages;
NOW, THEREFORE, the parties agree as follows:
1. The Completion Date, presented in Exhibit A of the original contract, under "Timeline Proposed"
is amended from March 28, 2012, to May 1, 2012, as shown on the attached Amended Exhibit A.
2. The proposed beginning date on Exhibit A of the original contract under "Timeline Proposed" is
amended to January 17, 2012 as shown on the attached Amended Exhibit A.
3. Section 32 of the contract dated December 14, 2011, is hereby deleted.
4. These amendments are retroactive to December 14, 2011.
5. All other provisions of the contract dated December 14, 2011, remain in effect.
BALANCE OF PAGE INTENTIONALLY LEFT BLANK
SIGNATURE PAGE TO FOLLOW
Amendment One ACS Government Systems, Inc — BOCC March 21, 2012. Page I of
Last Modified 2117!2012
N14 y�r.,
sm
Kolhage, Clerk
Deputy Clerk
CD co
0
C j:� Q
c
CD cv
w
,41
Witness //�
, I; ;
P t ame: �_
(2)
itne s
Print Name: — : E n cl
n'
(Ilia Q
STATE OF
COUNTY OF �t
M0NRO OUNTY ATTORNEY
APP ED ASTO F A
Date:
Thee fore oing i strument was acknowledged b9fore a this ,day of , 20'1,.t
by i{( (�� / �' � , as (insert title) Z� j y - of and for
GOVERNMENT SYSTEMS, Inc. who is [ Versonally known to me, or who [ ] has produced a
drivers license as identification.
SEAL Julie A. Melville
Notary Put* - Wrinesola
# A P
MY Comm. 4. Jon. 31, 2015
MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
By
Mayor /Chaff
ACS GOVERNMENT SYSTEMS, INC.
By
A��r
Name AO6Oore�
Print Name �
l
MONRo,E 7NTY ATTORNEY
A �PPI ; . ' 4,S TO FORM
Date:
o ary ublic
y commission expires: R l�A
�l
Amendment One ACS Government Systems, Inc — BOCC March 21, 2012. Page 2 of 4
Last Modified: 2/17/2012
AMENDED
Exhibit A: Scope of Services
Title: Parcel Extract for Growth Management ID No: 1 CR020
Originator: Monroe County, Florida Organization: ACS Government Systems,
Purpose:
Inc.
The CONTRACTOR will develop a new query tool accessing the Monroe County Property Appraiser's
(Appraiser) tax roll database to identify parcels that may have living space on the ground level. The
query tool will determine if section codes (FLA, EPB, LLF, SBF, SBU, GBF, GBU and any other codes
manually entered) exists in the first drawing (far left hand corner) on a property record page. If one of
these section codes is found, then the query tool will add the parcel to a result set. This results set can
then be opened in a parcel viewer to extract the data to a defined output file.
Note: The list of section codes will be defined in a configuration file
Query tool Functionality
1. Select all COUNTY parcels.
2. Open the sketch file for each Parcel
3. Scan through each Parcel's Sketch files to determine if the sketch has one of the section codes.
If one of the codes exists in the sketch, the query tool will process the buildings on the sketch and
determine which building is at the far left corner which would be the ground level. It will then
determine if one of the codes is in the ground level. If the Sketch file has more than one page the
query tool will search through all pages and determine if one of the pages has one of the section
codes in the ground level.
4. If the query tool determines that a parcel may have a living area in the ground level, then that
Parcel will be written to a result set, the name of the result set can be configured, but the default
will be 'Growth Management Ground Living Area Report Month /DD/YYYY' with the date being
the date of generation.
5. The query tool will loop through all Parcels.
6. Once the query tool has completed Appraiser staff will open a Parcel viewer, and load in the
result set that was created by the query tool
7. Appraiser staff shall be able to run Parcel Record Card and extract the data for all the parcels.
This data file will be forwarded to the COUNTY.
Query tool Requirements
1. Provide ability to modify and /or enter additional section codes into the query function.
2. Execution of job can be stopped and resumed to assist with long runtime issues that may prevent
it from running completely in one night.
3. Populate a table, accessible to the PA, to contain list of all the parcel ids to be reviewed. This
table can be queried by Appraiser to determine parcels not processed.
4. Upon completion create a text file indicating the total number of parcels, total number of parcels
processed and number of parcels not processed due to error.
5. Failed status: if a parcel can't be processed write error to table ( #3 above) and continue to next
parcel.
6. Create exportable data output in agreed format.
7. The data accurately reflects the parcels having a living area in the ground level.
Amendment One ACS Government Systems, Inc — BOCC March 21, 2012. Page 3 of 4
Last Modified: 2/17/2012
Timeline Proposed:
Target completion date: May 1, 2012.
This project should begin upon receipt of written approval of contractual agreement with COUNTY, which
was given January 17, 2012.
Accordingly, time allotment for the completion of this project is estimated at 3 to 4 weeks:
PHASE 1
• 8 Days for Coding
• 2 Days for Vendor testing Code
• 1 Day for Documentation
• 1 Day for Install on Appraiser's system and confirm application running (code entry for query
criteria, extract and export features)
PHASE 2
• 4 Days for Growth Management to review output data to confirm output is accurate.(commence
30 day data review, reporting inaccuracies)
PHASE 3
Additional Time as Needed within 30 Day Review:
• Support and bug fixing as required with response and proposed resolution from ACS within 2
working days of notification by COUNTY to ACS
• Provision of modification to COUNTY/Appraiser
• 2 Days for Appraiser and/or Growth Management approving modifications
Impact on Resources:
Work will be assigned and scheduled accordingly to meet the target completion date in the
Timeline Proposed Section above. CONTRACTOR is committed to completing all necessary
work by the timeline mutually agreed to by CONTRACTOR and COUNTY. However,
CONTRACTOR and COUNTY both understand that there are variables outside of the control of
both COUNTY and CONTRACTOR that may impact the schedule and target completion date. If
extension of time is necessary agreement shall be obtained according to section 7.1 in the
Contract.
Assumptions:
o The first drawing displayed (on left hand side) of a property record page represents the ground
level.
o Appraiser will provide a test environment for testing data output.
o Appraiser will install the query tool and configure the query tool on its system using files and
instructions provided by CONTRACTOR.
o Appraiser and COUNTY Growth Management staff is responsible for full system testing prior to
promotion of the changes to the production environment.
o The Query Tool will be compatible with the Appraiser Computer Assisted Mass Appraisal
Software, and will meet the minimum standards set forth in Minimum Standards Contract
between the CONTRACTOR and Appraiser.
Amendment One ACS Government Systems, Inc•-BOCC March 21,2012. Page 4 of 4
Last Modified:2/17/2012