1st Renewal & Amendment 03/21/2012DANNY L. KOLHA GE
CLERK OF THE CIRCUIT COURT
DATE: March 28, 2012
TO: Dent Pierce, Director
Public Works Division
ATTN. Beth Leto, Assistant Director
Public Works Division
FROM. Isabel C. DeSantis, D.C. .
At the March 21, 2012, Board of County Commissioner's meeting, the Board granted
approval and authorized execution of the following:
Item C19 Amendment and renewal contract with Best Janitorial & Supplies, Inc. for
janitorial services at the Big Pine Key Library.
Item C20 Amendment and renewal contract with Best Janitorial & Supplies, Inc. for
janitorial services at the George Dolezal Marathon Library.
Item C21 Amendment and renewal contract with Best Janitorial & Supplies, Inc. for
janitorial services at the Islamorada Library.
Item C22 Amendment and renewal contract with Best Janitorial & Supplies, Inc. for
janitorial services at the Key Largo Library.
Item C23 Amendment and renewal contract with Diversified Services of Key West, Inc. for
janitorial services at the May Hill Russell Library and Department of Juvenile Justice Building,
second floor.
Enclosed are duplicate originals of the above -mentioned for your handling. Should you
have any questions, please do not hesitate to contact this office.
cc: County Attorney
Finance
File
AMENDMENT AND RENEWAL AGREEMENT
JANITORIAL SERVICES — KEY LARGO LIBRARY
MONROE COUNTY. FLORIDA
,-THIS AMENDMENT AND RENEWAL AGREEMENT is made and entered into this
day of , 2012, between MONROE COUNTY (hereinafter "County" or
"Owner"), a political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key
West, Florida 33040, and BEST JANITORIAL & SUPPLIES, INC. ("CONTRACTOR"), a Florida
corporation, whose address is 6900 NW 37th Avenue, Miami, Florida 33147.
WHEREAS, the parties hereto did on May 18, 2011 enter into an agreement to provide
janitorial services five (5) days per week for KEY LARGO LIBRARY, Monroe County (hereinafter
"Original Agreement"); and
WHEREAS, the Board of County Commissioners did on September 15, 2011 extend the
number of days the library is to be open
W F,REAS, parties hereto wish to amend the contract to add one additional day per week of
janitorial services at the library which will increase the monthly fee; and
WHEREAS, in accordance with the terms of the original contract, the parties wish to exercise
the first renewal option, extending the contract term for one additional year and increasing the
monthly contract cost for the renewal term by 3% CPI-U;
NOW TBEREFORE, in consideration of the mutual promises and covenants set forth below,
the parties agree as follows:
1. Item 2, Scope of Work, subparagraph G shall read as follows:
G. Janitorial services will be 6 days a week, Monday through Saturday (excluding
holidays), beginning at 7:30 a.m. or 8:30 a.m. and finishing no later than 9:30 am.
(Library opening time).
2. Item 3, Payments to Contractor, subparagraph B shall read as follows:
B. CONTRACTOR shall submit to COUNTY invoices with supporting documentation
acceptable to the Clerk, on a monthly schedule in arrears. Acceptability to the Clerk is
based on generally accepted accounting principles and such laws, rules and regulations
as may govern the Clerk's disbursal of funds. From April 1, 2012 through May 31,
2012, the Contract amount shall be One Thousand Five Hundred Forty-one and
no/100 Dollars ($1,541.00) per month, and from June 1. 2012 through May 31, 2013
the Contract amount shall be One Thousand Five Hundred Eighty-seven and
23/100 Dollars ($1,587.23) per month.
3. Item 4, Term of Agreement, shall read as follows:
This agreement shall commence on April 1, 2012 and end on May 31, 2013, unless
terminated earlier under paragraph 18 of this Agreement.
The County shall have the option to renew this Agreement for one (1) additional
one-year period at the terms and conditions mutually agreeable to the parties,
exercisable upon written notice given at least 30 days prior to the end of the renewal
term.
The Contract amount shall be adjusted annually in accordance with the percentage
change in the U.S. Department of Commerce Consumer Price Index (CPI-U) for all
Urban Consumers as reported by the U. S. Bureau of Labor Statistics and shall be
based upon the CPI-U computation at December 31 of the previous year.
4. Except as set forth above, in all other respects, the terms and conditions set forth in the
Original Agreement remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year
first above written.
(SEAL)
COMMISSIONERS
ATTEST: DANNY L. KOLHAGE, CLERK
By.K..
Deputy Clerk
Witnesses for CONTRACTOR:
Signature 0
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Signature
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BOARD OF COUNTY
OF MONROE COUNTY, FLORIDA
By ,
Mayor/Chairperson
BEST JANITORIAL & SUPPLIES, INC.
By Pe-o,ea 1q. 12 2
Print Name
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Telephone Number:
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