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03/21/2012 AgendaREVISED AGENDA MONROE COUNTY BOARD OF COUNTY COMMISSIONERS Any person who wishes to be heard shall provide the Clerk with his or her name and residence and the agenda item on which he or she wishes to be heard. Such information shall be on a card provided by the County. Once public input begins, there will be no further speaker cards allowed to be submitted to the Clerk for that subject. An individual has three minutes and a person representing an organization has five minutes to address the Board (except that individuals wishing to speak during public hearings pertaining to land use issues will have five minutes). The first person representing the organization will be allowed the five minutes. Subsequently, all other speakers on behalf of that organization have three minutes to address the Board. Once an individual has addressed the Board, he or she will not be permitted to return to the podium for follow-up comments, unless the issue involved is quasi judicial in nature. In that case, the applicant may return to the podium to conclude his or her position at the end of the public hearing. ADA ASSISTANCE. If you are a person with a disability who needs special accommodations in order to participate in this proceeding, please contact the County Administrator's Office, by phoning (305) 292-4441, between the hours of 8:30 a.m. - 5:00 p.m., no later than five (S) calendar days prior to the scheduled meeting; if you are hearing or voice impaired, call "711 ". Please note that all time approximate items are listed in bold. Wednesday, March 21, 2012 Marathon Government Center 2798 Overseas Highway, MM 47.5 (Gulf) Marathon, Florida 9:00 A.M. - Regular Meeting 9:15 A.M.- Land Authority Governing Board 3:00 P.M. - Public Hearings TIME APPROXIMATE REGULAR MEETING 9:00 A.M. CALL TO ORDER vfNVOCATION ,/SALUTE TO FLAG ✓A. ADDITIONS, CORRECTIONS, DELETIONS B. PRESENTATION OF AWARDS Presentation of Years of Service Award for 20 years of service to Monroe County to Pat Kennedy, Sr. Technician Maintenance, Facilities Maintenance, Public Works/Engineering Division. VIEW C. BULK APPROVALS — COMMISSIONER CARRUTHERS 31. Approval of various resolutions for the transfer of funds and 32. resolutions for the receipt of unanticipated revenue. VIEW Approval of the Fiscal Year 2013 Budget Timetable. VIEW 63. Approval of Gallagher Benefit Services, Inc. (GBS) Insight User Agreement Addendum. VIEW Q 4. Approval to purchase 50 Lenovo personal desktop computers with 60 flat screen monitors and 5 All -in -one workstations per quotation # S7201376 from PC Mall Gov, Inc. VIEW .55. Approval to purchase of Equalogic storage hardware and software from Dell, Inc. as shown on quote #614369135 for the Marathon Government Center and on quote #614368772 for our new Miami AT & T Internet Data Center to replace the obsolete storage area networks in both Key West and Marathon. VIEW 66. Approval for Revised Supply List made part of the food service contract between GA Food Service, Inc. and the Board of County Commissioners. The company has revised their Supply List effective 3/1/2012 to provide reductions in the pricing of two supply items. VIEW 7. Approval of Amendment 004 to the Community Care for the Elderly (CCE) Contract KC-1171 between the Alliance for Aging, Inc. (Area Agency on Aging) and the Monroe County Board of County Commissioners (Social Services/In-Home Services), effective 3-1-2012. VIEW 8. Approval of Amendment 001 to the Older Americans Act (OAA) Contract AA-1229 between the Alliance for Aging, Inc. (Area Agency on Aging) and the Monroe County Board of County Commissioners (Social Services/In-Home Services) for fiscal year 1/1/2012 to 12/31/2012. VIEW 9. Approval of Amendment Number 1 to the Contract with J.A. LaRocco Enterprises, Inc. to incorporate new specifications established by the Florida Keys Aqueduct Authority (FKAA). VIEW 10. Issuance of a Class A Certificate of Public Convenience and Necessity (COPCN) to Monroe County Fire Rescue for the operation of an ALS transport ambulance service. VIEW 2 C. BULK APPROVALS — CONTINUED 11. Issuance of a Certificate of Public Convenience and Necessity (COPCN) to Atlantic/Key West Ambulance, Inc., d/b/a American Medical Response for the operation of an ALS transport ambulance service. VIEW �j 12. Approval of an Agreement between the University of Miami on behalf of its Tissue Bank, the District 16 Medical Examiner's Office and the Monroe County Board of County Commissioners regarding use of the Medical Examiner's Facility for cadaveric donor tissue procurement operations. VIEW 13. Approval of Fourth Extension of Time to Lease Amendment with Coast FBO, LLC, Fixed Base Operator (FBO), at Florida Keys Marathon Airport. VIEW 14. Approval of an Agreement with Keyhopper Transportation, Inc. for a month -to -month lease of counter and office space in the passenger terminal building at the Florida Keys Marathon Airport. VIEW 15. Approval of an Agreement with ADF Charter Corporation d/b/a AirStar for a month -to -month lease of counter, office space and covered areas and storage at the passenger terminal building at the Florida Keys Marathon Airport. VIEW 16. Approval of a Resolution authorizing an agent of an Animal Control Contractor to enforce Chapter 4, Monroe County Code, and Chapter 828, Florida Statutes, and to issue citations for violations of the Monroe County Code including requiring appearance for disposition in County Court. VIEW 17. Approval to transfer title of County vehicle number 2600/991 (serial number 1FMRE11243HA79785) to the Islamorada Firefighters Benevolent Association. VIEW 18. Approval to terminate the current bio-diesel contract with Dion Oil Company, and approval to advertise for bids for delivery of B5 thru B20 bio-diesel fuel as requested by the County. VIEW �i 19. Approval to amend and renew contract with Best Janitorial & Supplies, Inc. for janitorial services at the Big Pine Key Library. VIEW 20. Approval to amend and renew contract with Best Janitorial & Supplies, Inc. for janitorial services at the George Dolezal Marathon Library. VIEW a 21. Approval to amend and renew contract with Best Janitorial & Supplies, Inc. for janitorial services at the Islamorada Library. VIEW J C. A N BULK APPROVALS — CONTINUED 22. Approval to amend and renew contract with Best Janitorial & Supplies, Inc. for janitorial services at the Key Largo Library. VIEW 5 26 P 27. t____V2'1 29. 630 P-0 - �P/' b32 Approval to amend and renew contract with Diversified Services of Key West, Inc. for janitorial services at the May Hill Russell Library and Department of Juvenile Justice Building, second floor. VIEW Approval to enter into a one -year's residential lease agreement with a Sheriff's Deputy for Location B to commence April 1, 2012 and terminate March 31, 2013. VIEW Approval of 3rd Amendment to Agreement for Consulting Services with Government Services Group, Inc., to provide professional services relating to the annual Solid Waste Assessment roll. VIEW Approval of Contract with ADT Security Services, Inc. for the Duck Key Security System Installation and Maintenance project. VIEW Approval of Local Agency Program (LAP) Agreement with Florida Department of Transportation (FDOT) for funding for design of repairs to Card Sound Bridge (#904990). VIEW Approval of amendment #1 to the Joint Participation Agreement (JPA) with Florida Department of Transportation (FDOT) for the No Name Key Bridge Repair Project to remove funding for construction and construction engineering and inspection. (CEI) phases. The funds for these phases will be replaced with federal funds under a LAP Agreement. VIEW Approval to negotiate a contract for Hurricane Debris Monitoring and Disaster Related Services with the respondent who will be selected by lot in accordance with the Monroe County Purchasing Policy when the ranking process results in a tie between two respondents. VIEW Approval to execute amendment one to the existing contract with Kisinger Campo & Associates Corp. (KCA) for Engineering Design and Permitting Services for the No Name Key Bridge Repairs Project to include an Asbestos Survey and Load Rating Analysis. VIEW Approval of a task order with AMEC Environment & Infrastructure, Inc. under the On Call Professional Engineering Services Contract to develop Phase I of a Canal Management Master Plan. The project will be funded by Water Quality Protection Program funds provided by the Florida Department of Environmental Protection (FDEP). VIEW Receipt of monthly report on change orders reviewed by the County Administrator's office. VIEW C. BULK APPROVALS — CONTINUED 33. Approval to execute Amendment 1 to the Big Coppitt Florida Department of Environmental Protection (FDEP) Clean Water 34. State Revolving Fund (SRF) Loan Agreement WW602091. VIEW Ratification of the sample task order of the CDM Smith General Consulting Master Services Agreement for professional services at the Key West International and Florida Keys Marathon airports. VIEW 35. Approval of a change order/amendment to the original agreement with ESCO (Engineered Arresting Systems Corporation) for repairs on the EMAS (Engineered Materials Arresting Systems) bed located on the eastern end of Runway 09-27 at the Key West International Airport, authorizing for additional damage that was discovered when emergency repairs were started. VIEW 36. Ratification of Task Order No. 12/14-04 for professional services with Jacobs Project Management Co. for modifications and renovation of the existing baggage claim/arrivals facility at the nn Key West International Airport. VIEW 37. Approval to negotiate a lease option between Monroe County and The Marathon Landing and Flying Club, Inc. for vacant ground to construct an aircraft hangar at The Florida Keys Marathon Airport. VIEW 38. Approval of Pro-Rata Litigation Fee Agreements with Lexington Insurance Company in Lexington Claim number 683-440396- SUB-1 and Lexington Claim number 683-431360-SUB-1. VIEW 39. Approval of Design Services Agreement with MBI/K2M for Customs Terminal Security Enhancements — Key West International Airport Phase II and III. VIEW M{ v% Ratification of Task Order No. 12/14-01 with Jacobs Project Management Co. for DBE support services for the DBE implementation plan at the Key West International Airport and the Florida Keys Marathon Airport. VIEW (� 41. Approval of construction contract with American Bridge Company in the amount of $1,830,000 for the Tom's Harbor Channel Bridge �42. Repair Project. VIEW Approval to waive purchasing policies and issue a purchase order for emergency repairs to the Freeman Justice Center security equipment. VIEW D. TO RIST DEVELOPMENT COUNCIL ----1. Approval of an Amendment to Agreement with marine Mammal Conservancy, Inc. for the Marine Mammal Conservancy Phase I project to extend completion date to June 30, 2012, and to revise Exhibit A — Segment 3. VIEW 1ST DEVELOPMENT COUNCIL - CONTINUED Approval of an amendment to agreement with Florida Keys Land and sea Trust, Inc. to extend termination date to December 31, 2012 and revise exhibit A. VIEW Approval of an Amendment to Agreement with Floridakeys.com to allow for the addition of a compensation of special projects in an amount not to exceed $175,000. VIEW Approval of an Agreement with Matecumbe Historical Trust Corporation in an amount not to exceed $378,297 for the Irving R Eyster Museum of Florida Keys History, DAC IV, FY 2012 Capital Resources. VIEW Approval of one "At Large" appointment to the Tourist Development Council District I Advisory Committee. VIEW Approval of �g "At Large" appointment; to the Tourist Development Council District IV Advisory Committee. VIEW E. STAFF REPORTS I. AIRPORTS ADJOURNMENT 9:15 A.M. F. ADJOURNMENT BUDGET & FINANCE EMERGENCY SERVICES EMPLOYEE SERVICES PROJECT MANAGEMENT GROWTH MANAGEMENT PUBLIC WORKS TECHNICAL SERVICES LAND AUTHORITY GOVERNING BOARD 1. Approval of the minutes for the February 15, 2012 meeting. VIEW 2. Approval of contracts to purchase property for conservation. a) Block 25, Lot 4, Sands, Big Pine Key VIEW b) Block 25, Lot 15, Sands, Big Pine Key VIEW c) Block 47, Lots 10-12, Sands, Big Pine Key VIEW d) Block 53, Lot 6, Sands, Big Pine Key VIEW e) Block 19, Lots 7 and 8, Palm Villa, Big Pine Key. VIEW 3. Update on Key West Housing Authority's purchase of Bahama Conch Community Land Trust's affordable housing properties. VIEW J G. UDGET & FINANCE 1. Discussion of FY 2013 Human Services Advisory Board funding cycle, including approval of amount of $2,221,777. (This amount p reflects no net increase over last year. Funding has been flat since 1 FY 2009). VIEW 10:30 A.M. H. i XTENSION SERVICES I. Presentation and Approval of a Resolution Adopting the Energy Efficiency and Conservation Strategy for County Operations. VIEW V4 ►�, 14 I. EMPLOYEE SERVICES (� 1. Approval to allow employees and elected officials to opt out of the / medical and prescription benefits program during a special open enrollment period with the changes to become effective May 1, 2012. VIEW 2. Approval to allow Retirees to pay a premium and retain life insurance at a premium of $11.00 a month if choosing to opt out of the medical and prescription program as of May 1, 2012. VIEW 3. Approval to charge a premium of $50.00 per month for employees and elected officials who are hired on or after May 1, 2012 into a position that makes him/her newly eligible for health insurance (25+hpw), if choosing to enroll in the County's self-insurance medical and prescription program. VIEW 4. Approval to change the department billing rate from $790 per M f month to $320 per month for employees and elected officials who choose to opt out of the medical and prescription benefits plan to become effective May 1, 2012. VIEW DIVISION OF GROWTH MANAGEMENT — BULK APPROVALS 1. Approval of Amendment Number One to Contract between Monroe County and ACS Government Systems, Inc. to design a new software query tool for the Monroe County Property Appraiser to provide information about ground floor living area to the Growth Management Division for use with the FEMA Floodplain Program, by amending the timeline on Exhibit A. VIEW 2. Approval to re -appoint Charles E. Miller (as a Second Alternate) to one (1) additional three (3) year term to the Contractors' Examining Board (CEB) beginning March 2012. VIEW J. IVISION OF GROWTH MANAGEMENT — CONTINUED Request for the BOCC to authorize the County Administrator or his designee to provide a letter of no objection, as an affected property owner of RE# 0084140.000000, in order to complete a road abandonment petition filed by Keys Lake Villas, LLC for the abandonment of a platted, undeveloped right-of-way that is located in Section 1, Township 61 South, Range 39 East and Section 6, Township 61 South, Range 40 East, Key Largo, Monroe County, Florida according to P. F. Jenkins Model Land Company plat (PB1-68). VIEW 4. Approval of Second Amendment to Occupancy Agreement and Ground Lease with Habitat for Humanity of the Upper Keys for property on First Avenue in Key Largo, reducing the number of units from fourteen (14) to seven (7) with completion June 1, 2018. VIEW 5. Approval of Agreement for Expert Witness Services with Joseph Paskalik, due to the specific knowledge he possesses, which the County may need in connection with litigation or claims to which the County is a party. VIEW 66. Approval to advertise a public hearing to consider adoption of an Ordinance amending Chapter 6 of the Monroe County Code by eliminating Sec. 6-107 Unlawful Uses and Improvements; eliminating inspection when a building permit is requested as required by Chapter 2011-82 Laws of Florida. VIEW 7. Approval of the request by the Pigeon Key Preservation Foundation Inc. to apply for a Certificate of Appropriateness to the Historic Preservation Commission (HPC) for construction of a solar array; with future consideration by the Board of County Commissioners pending, as the HPC is advisory to the Board. ^ _ VIEW �y IVISION OF GROWTH MANAGEMENT Update on FEMA Pilot extension letter dated December 29, 2011 and Monroe County staff response letter dated January 25, 2012. VIEW L. MONROE COUNTY SHERIFF DEPARTMENT 1. Approval to submit DCF Criminal Justice Mental Health and Substance Abuse Reinvestment Grant/Application for Advance Funding for the "Second Year". VIEW M. COMMISSIONERS' ITEMS 51. MAYOR RICE - Approval to appoint Morgan P. Hill to the Affordable Housing Advisory Committee. VIEW 62. MAYOR RICE - Approval to appoint Ed Swift to the Affordable Housing Advisory Committee. VIEW 3. MAYOR RICE - Approval to appoint William Wiatt to fulfill the Mayoral appointment to the Affordable Housing Advisory Committee. VIEW 4. MAYOR RICE - Approval to appoint Robert Glazer to the Climate Change Advisory Committee for a one year term. VIEW 5. MAYOR RICE - Approval to reappoint Donna Flammang to the Duck Key Security District Advisory Board. VIEW 6. MAYOR RICE - Approval to reappoint Billy Wagner to the Duck Key Security District Advisory Board. VIEW 7. COMMISSIONER WIGINGTON — Approval of the appointment of Heather Roberts to the Affordable Housing Advisory Committee by the BOCC replacing Mary Rice who resigned. VIEW COMMISSIONER MURPHY - Discussion and approval of the elimination of the $5.00 vessel pump -out fee. VIEW 9. COMMISSIONER MURPHY - Approval of a resolution of the Board of County Commissioners of Monroe County, Florida in support of the effort by the Florida Fish and Wildlife Conservation Commission to create a slow speed boating safety zone at Jewfish Creek. VIEW 10. COMMISSIONER MURPHY - Appointment of Ron Miller and Jerry Gaddis to the Affordable Housing Advisory Committee - term to expire in November, 2012 with the term of Commissioner Murphy. VIEW 11. COMMISSIONER NEUGENT - Approval by Monroe County Board of Commissioners to reappoint Peter Worthington to the Marine & Port Advisory Committee with term expiring 04/20/2015 /1 VIEW l� 12. COMMISSIONER NEUGENT - Approval by Monroe County Board of Commissioners to reappoint Randy Wall to the Affordable Housing Advisory Committee with term expiring 11/1/2014. VIEW 13. COMMISSIONER NEUGENT - Approval by Monroe County Board of Commissioners to appoint Jim Cameron to the Affordable Housing Advisory Committee with term expiring 11/1/2014. VIEW 1 COMMISSIONER NEUGENT - Approval by the Board of County Commissioners to instruct solid waste providers to devise, as soon as possible (no later than Sept 30, 2012), a 3 year plan to eliminate the out -hauling of yard waste. VIEW 9 M. OMMISSIONERS' ITEMS -CONTINUED J15. COMMISSIONER MURPHY - Discussion regarding the State of Florida Department of Economic Opportunity Hurricane Evacuation Clearance Time Work Group meetings and direction on hurricane model scenarios. VIEW �j 16. COMMISSIONER CARRUTHERS - Approval to appoint Chuck Sherman to the Climate Change Advisory Committee for a one-year term, replacing C/h-r//i��sB,,elland who resigned. VIEW / / N. VV COUNTY CLERK 1. Report C� 2. Official approval of the Board of County Commissioners minutes from the January 20, 2012 Board meeting (previously distributed) 3. Approval of Warrants. VIEW 4. Approval of Tourist Development Council expenditures for the /� month of February, 2012. VIEW J 5. Approval to remove surplus equipment from inventory via disposal or advertise for bid. VIEW O. JUNTY ADMINISTRATOR Report VIEW 2. Confirmation of Administrator's appointment of Jerry Smith, as the Building Official, under the Division of Growth Management. VIEW 3. Approval of a retroactive 32 day no cost time extension with Green Earth Environmental Foundation, Inc. VIEW 4. Approval for Monroe County BOCC to execute Amendment No. 2 with SDI Solar, Inc. for the Solar Water Heaters purchase and installation, to provide a 30 day no -cost time extension. (Grant No. ARSO10). VIEW 5. Approval of Grant Agreement Amendment No. 2 from FL Department of Agriculture and Consumer Services for Grant #ARSO10 [# changed to 17522]. This includes modifications to the match amount, termination date, work plan and other terms and conditions. VIEW Approval of Grant Agreement from FL Department of Environmental Protection (FDEP) for a Grant to fund Phase 1 of a county -wide canal improvements masterplan. VIEW 11:00 A.M. 7. Presentation of the BoneIsland Tri 2013 by Mr. Richard Langdon of Questor Multisport, LLC. VIEW V Approval of $,5000 funding to support the Friends of Old Seven ImagineO7 Design Vision Collaborative project for the Old Seven Mile Bridge restoration and preservation. VIEW 10 P. OUNTY ATTORNEY Report 2:00 P.M. 2 Opportunity for public input regarding whether the BOCC should direct the Supervisor of Elections to place a non -binding referendum question (straw ballot) on the November 2012 general election as to whether the Board of Directors of the Florida Keys Aqueduct Authority should be elected. VIEW Discussion & direction re Human Services Advisory Board policies and procedures, including whether the State match required by F.S. § 394.75 & § 394.76 for Substance Abuse and Mental Health services should be treated in the same manner as the Baker Act funding match, as a separate line item in the County budget. VIEW 'J 4. Approval to advertise a public hearing for an ordinance repealing section 13-1 of the Monroe County Code. VIEW Discussion and direction re position of County Attorney. VIEW 6. Approval of resolution or discussion and direction re Facilities Use Policy for non -County governmental agencies, and/or other entities, desiring to use county facilities, particularly on a recurring basis. VIEW 7. Approval to amend Interlocal Agreement between Monroe County and Monroe County Sheriff's Office regarding Emergency Communications for the sole purpose of extending the term of the agreement through February 21, 2022. VIEW 3:00 P.M. Q. PUB,LW HEARINGS 1. A Public Hearing to consider approval of a resolution for a Budget Amendment of Fiscal Year 2012 One Cent Infrastructure Surtax Fund 304, Infrastructure Sales Surtax Revenue Bonds 2007 Fund 308, and Duck Key Wastewater Fund 311. VIEW A Public Hearing regarding the Issuance of Certificate of Public Convenience and Necessity (COPCN) to American Ambulance Service, Inc. for the operation of an ALS transport ambulance service for the period April 21, 2012 through April 20, 2014. VIEW 3 A Public Hearing to consider dedication to Monroe County of 2nd Avenue West, Cudjoe Gardens Eighth Addition subdivision, Cudjoe, as recorded in Plat Book 7 Page 16 of the public records of Monroe County, Florida. VIEW 11 M 3:00 P.M. Q. PUBLI HEARINGS -CONTINUED 4. A public hearing to consider an Ordinance amending Section 138-50 of the Monroe County Land Development Code, to incorporate criteria for Nonresidential Rate of Growth Ordinance (NROGO) exemptions and to provide consistency ith Policy 101.3.4 of the Comprehensive Plan in the Land evelopment Code. VIEW V5.1'A public hearing to consider an Ordinance amending Section 114-20 of the Monroe County Land Development Code, to provide single family residential properties on Stock Island and Key Haven with the option to construct entry features that are greater in mass than currently allowed; to allow a taller fence for utility security when a national code requires or recommends a height greater than that allowed by the Land Development Code; to include the Mixed Use (MU) Land Use District in §114-20(1)d.2.; and to revise existing language to address areas of improper language and incorrect references. VIEW 6 A public hearing to consider approval of an ordinance creating Section 2-346, and amending Section 2-347, of the Monroe County Code to reflect the recently revised and improved Monroe County Purchasing Policy. VIEW 12 AGENDA MONROE COUNTY BOARD OF COUNTY COMMISSIONERS WEDNESDAY, MARCH 21, 2012 TIMES APPROXIMATE 9:00 A.M. X Board of County Commissioners Regular Meeting 9:15 A.M. F1/F3 — Land Authority 9:30 A.M. G1 & P3 — HSAB related items 10:30 A.M. H1 — Extension Services � -2. /4 11:00 A.M. 07 — County Administrator (Bone Island Tri) 12:00 P.M. Lunch Break 2:00 P.M. ✓ P2 — County Attorney (FKAA) 3:00 P.M. Q 1 /Q6 — Public Hearings