Item C42r
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: March 21, 2012 DIVISION: Public Works/Engineering
BULK ITEM: Yes X No
DEPARTMENT: Facilities Maintenance
STAFF CONTACT PERSON/PHONE # Kevin Wilson/797-1547
AGENDA ITEM WORDING: Approval to waive purchasing policies and issue a purchase order for
emergency repairs to the Freeman Justice Center security equipment.
ITEM BACKGROUND: The courthouse security system is used to create ID badges, control access
to secure areas of the courthouse, the panic alarm system, and also interfaces with the fire alarm
system. Current software is no longer supported and various issues with the system need to be
repaired as soon as possible.
PREVIOUS RELEVANT BOCC ACTION: none.
CONTRACT/AGREEMENT CHANGES: n/a
STAFF RECOMMENDATION: Approval.
TOTAL 95,310.30 INDIRECT COST: BUDGETED: Yes: X No:
COST: n/a
Acct. 001-20501-530461
DIFFERENTIAL OF LOCAL PREFERENCE n/a
COST TO COUNTY: same SOURCE OF FUNDS ad valorem
REVENUE PRODUCING: Yes No AMOUNT PER MONTH YEAR
APPROVED BY: County Atty.: OMB/Purchasing: Risk Management:
DOCUMENTATION: INCLUDED: X NOT REQUIRED:
I
DISPOSITION: AGENDA ITEM #: d L
MONROE COUNTY
PUBLIC WORKS & ENGINEERING DIVISION
M E M O R A N D U M
DATE: 20 March 2012
TO: Commissioners CC: Administrator
FROM: Kevin Wilson
SUBJECT: Repair of Access Control System at Freemen Justice Center
Action: Approval to waive purchasing policy for public solicitation and approve a purchase
order in the amount of $95,310.30 for repair of the access control system at the Freeman
Justice Center. Subsequent years' annual maintenance will be budgeted at $17,286.71.
Basis for Recommendation:
1. The access control system has two major failures in the last month and not been fully
functional for several months. The Court Administration / Sheriffs security office are
unable to issue new badges and delete access badges which are no longer required.
2. The attached proposal was solicited from the company that is the authorized local
representative for the existing video surveillance system and will fully integrate the
access control and surveillance systems into one overall security system and provide an
ongoing support contract to ensure it remains fully functional.
3. Sufficient funds are included in the current year's budget to cover these repairs to the
system ($95,310.30).
4. The proposal includes maintenance and support for the first year and quotes an annual
renewal for the second year of $17,286.71
Backaround:
The access control system was originally installed as part of the full construction contract. The
subcontractor responsible for the installation and integration of the systems is no longer in the
business. The County has not had an ongoing maintenance and support contract in place.
The basic software supporting the badge access system is obsolete and no longer supported by
the manufacturer. The central hardware is inadequate to support the required software
upgrades. The proposed work will replace the access system's central server, the access
control software, the video surveillance software, provide uninterruptible power supply (battery
backup power), integrate the surveillance system with the access control system, and make
some changes to the access logic at specific doors. The work will include some modifications
to the access system to comply with safety egress codes by eliminating the need for cardkey
use to exit while maintaining the integrity of the secure area.
The proposed changes have been fully reviewed and confirmed with the Court Administrator
and the Sheriff's security supervisor during a walkthrough of the building on 15 March 2012.
r
FREEMAN JUSTICE CENTER
302 FLEMING STREET
KEY WEST, FLORIDA 33040
TELEPHONE (305) 292-3423
we
FAX (305) 292-3435
SIXTEENTH JuDiczAL CiRCUIT OF F LORiDA
March 16, 2012
Kevin Wilson
Monroe County Public Works & Engineering Division
Murray E. Nelson Government & Cultural Center
102050 Overseas Highway, Room 214
Key Largo, FL 33037
RE: Freeman Justice Center Access Control System
Dear Kevin:
I appreciate the opportunity to offer the court's opinion with regard to the emergency state of the
access control system at the Freeman Justice Center. As you are well aware, we have been
without full access of the system for over three months. Currently, the system is only operational
on the outside doors. Interior doors, such as inmate hallways and courtroom doors must be
propped open in order to obtain access from the secure area. In addition, we are currently unable
to deactivate badges, which have become lost or have remained in the possession of terminated
employees. These are serious security concerns for the judiciary and the Monroe County
Sheriff's Office, who is tasked with providing security for the building.
I was recently asked to accompany ADT on two separate site visits through the Freeman Justice
Center. I was very impressed with their knowledge of our existing system and the capability that
they have in providing us a seamless transition to their system, if they are given the opportunity
to do so. Given ADT's national reputation, I believe they will be able to provide us a level of
service that allows the courthouse to function in a secure manner.
Thank you again for your attention to this serious situation. If you require any additional input,
please do not hesitate to contact me.
Sincerely,
CX�t,
Holly H. Elomina
Trial Court Administrator
cc: Chief Judge David J. Audlin, Jr.
MContract Holder
10 ADT Always There -
ADT Security Services, Inc.
Sherelle Smith
3601 Eisenhower Ave, 3rd Floor
Alexandria, VA 22304
Tel: 703-317-4253
Fax: 703-317-4411
Email: avissmith(a ad
Authorized Federal Supply
Schedule Price Quote
GSA Schedule N GS-07F-8854D
Contract Modification:
GSA Cooperative Purchasing Mod FX60
City of Monroe County Florida
Freeman Justice Center - 302 Fleming St
Key West, FL 33040
Kevin G. Wilson
305-292-4436
Local Sales Rep:
Gilberto Genaro
National Account Manager:
Michael Hunter
NAM Telephone:
813-806-7109
NAM Email
mrhunter@adt.com
Date:
03/20/12
Quote Name:
1-KK51NN
Valid Until:
06/18/12
Installation Charges:
246-35-1
STLOC
Access Control Systems, Door entry control by card access, magnetic
$55,300.39
proximity.
246-36
STLOC
Locking Devices
$197.58
246-42-1
STLOC
Facility Management Systems
$225.00
246-50
STLOC
Ancillary Services relating to Security/Facility Management Systems
$31,127.51
246-52
STLOC
Professional Security/Facility Management Services
$300.11
Open Market
Associated / Open Market Items Not on Schedule
$11,662.99
Total Installation Charge Summary: $98,813.58
Less One -Time Discount:-$3,503.28
Revised Installation Summary (Includes All Available Discounts) $95,310.30
Annual Services Provided
246-50 Optional 2nd Year - Annual Maintenance Charges (One -Year warranty on $16,610.02
Equipment and Labor was included for first year)
246-50 Annual Inspections Charges $676.69
Annual Service Charge Summary: $17,286.71
City of Monroe County FL - 1-KK51NN-R2.)ds DCJS t111-1879
GSA Contract # GS-07F-8854D 3202012
terms and conditions only apply to this purchase. 1 of 5
MContract Holder
10 ADT Always There -
ADT Security Services, Inc.
Sherelle Smith
3601 Eisenhower Ave, 3rd Floor
Alexandria, VA 22304
Tel: 703-317-4253
Fax: 703-317-4411
Email:
Authorized Federal Supply
Schedule Price Quote
GSA Schedule # GS-07F-8854D
Contract Modification:
GSA Cooperative Purchasing Mod FX60
City of Monroe County Florida
Freeman Justice Center - 302 Fleming St
Key West, FL 33040
Kevin G. Wilson
305-292-4436
Local Sales Rep:
Gilberto Genaro
National Account Manager:
Michael Hunter
NAM Telephone:
813-806-7109
NAM Email
mrhunter@adt.com
Date:
03/20/12
Quote Name:
1-KK51NN
Rates assume that the Davis Bacon Act ("DBA") does not apply. If this is incorrect, please advise in writing before
submittal of purchase order and provide the applicable DBA wage determination and we will provide a revised quote
under SIN 246-51, Installation Requiring Construction. Service Contract Act rates do not apply to these "Ancillary
Services" - see Solicitation 7FCI4_3-03-0084-B — REFRESH 12, Attachment 03 — Page 13.
Please note that except for component only orders the end products provided under ADT's GSA contract are certain
fire, safety, and alarm systems, which are substantially transformed in the United States from individual component
parts, including any Open Market items which are substantially transformed in the United States from individual
component parts, on the job site. ADT's compliance with FAR 52.2255, Trade Agreements, is based on the
understanding that the end products for individual orders under the GSA contract are systems, unless a component -
only order is specified. Component -only orders may include items that are not U.S.-made, qualifying country, or
designated country end products compliant with FAR 52.225-5 or DFARS 252.225-7021.
This proposal DOES NOT include any applicable Local, State, or Federal taxes.
Customer to provide Power and Telco Communications.
City of Monroe County FL - 1-KK5INN-R2.xls DCJS #11-1879
GSA Contract # GS-07F-8854D 3(202012
terms and conditions only apply to this purchase. 2 of 5
® Contract Holder
ADT Always There'
City of Monroe County Florida
Freeman Justice Center - 302 Fleming St
Key West, FL 33040
Authorized Federal Supply
Schedule Price Quote
GSA Schedule # GS-07F-88541)
GSA Net Price
GSA
Reference
SIN
Qty-
Model
Description
Each Extended
246-35-1 52 RCR-REX-W Request To Exit Dual Tech Sensor, White
246-36 2 EEB2 Emergency Exit Button w/ 30 sec. Timer- SF
Grn/Red/Handicap
246-35-1 1 CC9000B/P-R CC9000 Ser P Bdle-Rack
246-35-1
1
CC9000-DVTEL
DVTeI CC9000 Integration193
246-35-1
2
STAR008W-
ISTAR PRO 8 RDR 64 MEG NO PWR
64ANPS
STAR016W-
246-35-1
3
ISTAR PRO, 16 RDR, 64 MEG NIPS
64ANPS
246-35-1
5
AS0063-00
BATTERY BACKUP, POWER SUPPLY
246-35-1
9
AS0073-000
APC 8RDR INPUT BUS MODULE
246-35-1
5
AS0074-000
RM Output Final Assembly
246-35-1
4
RM-DCM-CAN
ENCL FOR 2 RM4-E AND TWO 18 08
City of Monroe County FL - 1-KK51NN-R2.x1s
GSA Contract # GS-07F-8854D
terms and conditions only apply to this purchase. 3 of 5
$81.94 $4,260.88
$98.79 $197.58
$17,878.95 $17,878.95
$748.07
$748.07
$4,189.21
$8,378.42
$5,610.55
$16,831.65
$549.84
$2,749.20
$254.34
$2,289.06
$302.96 $1,514.80
$162.34 $649.36
DCJS #11-1879
3/20/2012
® Contract Holder
ADT Always 7horw
City of Monroe County Florida
Freeman Justice Center - 302 Fleming St
Key West, FL 33040
Authorized Federal Supply
Schedule Price Quote
GSA Schedule # GS-07F-8854D
GSA Net Price
GSA
Reference
Qty.
Model
Description
Each Extended
SIN
246-42-1
500
740051 18/6c STR OAS CMP BLUE 740051
$0.45
$225.00
Associated / Clen Market Items Not on Schedule
Assoc Item
5
LAT-C-SDK-01 One (1) Classic System Software Development Kit
$257.43
$1,287.15
connection license
Assoc Item
1
PES-1-C-SWH-B Access Control Integration -Software House Ccure
$1 189.61
$1,189.61
9000 to iSOC Classic
Assoc Item
1
SER-CMS-DIEM Remote Commisioning Assistance with Software
$2 092.29
$2,092.29
House Integration
Assoc Item
1
LOCAL Softwarehouse CCure 9000 SSA
$1,868.11
$1,868.11
Assoc Item
1
LOCAL DVTEL 1 Year Gold Level Service Agreement
$1,509.43
$1,509.43
Assoc Item
16
LOCAL Blank Plates (White)
$2.24
$35.84
Assoc Item
1
Dell P22121-13 / Dell Dell Professional P2212H 21.5-inch Widescreen
$242.11
$242.11
Monitor
Existing Equipment on site
Assoc Item 40 Pelco Cameras Existing Equipment
Assoc Item 1 Misc Miscellaneous Materials (EMT/Flex,Box Fittings, $3,438.45 $3,438.45
Box Tampers, ETC.)
City of Monroe County FL - 1-KK51NN-R2.x1s DCJS #11-1879
GSA Contract # GS-07F-8854D N20/2012
terms and conditions only apply to this purchase. 4 of 5
® Contract Holder
ADT Ahaeys Thero-
GSA
Reference I Qty.
City of Monroe County Florida
Freeman Justice Center - 302 Fleming St
Key West, FL 33040
Model I Description
Authorized Federal Supply
Schedule Price Quote
GSA Schedule # GS-07F-8854D
Each Extended
Labor and Other Services
(ADT GSA Contract: GS-07F-8854D)
246-50 Installation Labor, Programming and Testing $31,127.51
246-52
Professional Security/Facility Management
Services
Total Discount:
$300.11
Totall $98 813.58
-$3, 503.28
City of Monroe County FL - 1-KK51NN-R2.xls DCJS #11-1879
GSA Contract # GS-07F-8854D 3/20/2012
terms and conditions only apply to this purchase. 5 of 5
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: March 21, 2012 DIVISION: Public Works/Engineering
BULK ITEM: Yes No
DEPARTMENT: Facilities Maintenance
STAFF CONTACT PERSON/PHONE # Kevin Wilson/797-1547
AGENDA ITEM WORDING: Approval to waive purchasing policies and issue a purchase order for
emergency repairs to the Freeman Justice Center security equipment.
ITEM BACKGROUND: The courthouse security system is used to create ID badges, control access
to secure areas of the courthouse, the panic alarm system, and also interfaces with the fire alarm
system. Current software is no longer supported and various issues with the system need to be
repaired as soon as possible.
PREVIOUS RELEVANT BOCC ACTION: none.
CONTRACT/AGREEMENT CHANGES: n/a
STAFF RECOMMENDATION: Approval.
TOTAL COST: Approx. INDIRECT COST
$91,000
DIFFERENTIAL OF LOCAL PREFERENCE
COST TO COUNTY: same
n/a BUDGETED: Yes: X No:
Acct. 001-20501-530461
n/a
SOURCE OF FUNDS ad valorem
REVENUE PRODUCING: Yes No AMOUNT PER MONTH YEAR
APPROVED BY: County Atty.: OMB/Purchasing: Risk Management:
DOCUMENTATION: INCLUDED: X NOT REQUIRED:
DISPOSITION: AGENDA ITEM 4: