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Item L1
BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: March 21, 2012 __ Division: Monroe County Sherifrs Office Bulk Item: Yes X No _ Department: Grants Staff Contact Person/Phone #: Tamara Snider / 292-7092 AGENDA ITEM WORDING: Approval to submit DCF Criminal Justice Mental Health and Substance Abuse Reinvestment Grant 1 Application for Advance Funding for the "Second Year". ITEM BACKGROUND: In February 2012 Department of Children and Families approved the second year funding of the Mental Health and Substance Abuse Reinvestment Grant. DCF is now requesting the Mayor's signature on the second year advance funding form. On April 22, 2011, a MOU was executed between DCF and Monroe County. On April 29, 2011, the Monroe County Sheriffs Office was advised by DCF that it should apply for 100% of the first year's funds in advance, due to the possibility that said funds may not be available after June 30, 2011. A separate form requires the Mayor's signature in order to obtain the advance funds. In February 2011 a request was submitted to the BOCC to (1) Approval to execute Memorandum of Understanding #LHZ237 between the State of Florida, Department of Children and Families and Monroe County in order to accept a three-year Implementation Grant in the amount of $749,469.00, and (2) approval of Memorandum of Understanding between the Monroe County Sheriffs Office and County regarding the Implementation Grant. In September 2010, the BOCC approved the Sheriffs request to submit an application for the Implementation Grant. On or about January 12, 2011, the Sheriff was notified that the State had awarded the grant. This Implementation Grant will help the Sheriffs Office to provide alternatives to detention for offenders who are mentally ill and/or have substance abuse problems. NOTE: The In -Kind Match of $306, 056.32 per year ($918,174.96 for 3 years) will be provided by Lower Keys Medical Center, 16"' Judicial Circuit Drug Court/Court Administration, Florida Keys Outreach Coalition, Institute of Criminal Justice (CIT Training), and the Monroe County Sheriff Office. PREVIOUS RELEVANT BOCC ACTION: On April 22, 2011 the Mayor signed off on the first year's advance funding form for the Mental Health and Substance Abuse Reinvestment Grant. CONTRACT/AGREEMENT CHANGES: None STAFF RECOMMENDATIONS: Approval. TOTAL COST: $749,469.00 INDIRECT COST: BUDGETED: Yes X No (grant amount) DIFFERENTIAL OF LOCAL PREFERENCE: n/a COST TO COUNTY: 0.00 (see In -Kind Match explanation under item background) SOURCE OF FUNDS: REVENUE PRODUCING: Yes A_ No X UNT PER MONTH Year J306K APPROVED BY: County Atty C� OMB sing Risk Management ly DOCUMENTATION: Included X Not Required DISPOSITION: AGENDA ITEM # MONROE COUNTY BOARD OF COUNTY COMMISSIONERS Contract with: Monroe County Sheriff SUMMARY Effective Date: April 22, 2011 Expiration Date: 3 Year Grant Contract Purpose/Description: Approval to submit the Criminal Justice Mental Health and Substance Abuse Reinvestment Grant I Application for Advance Funding for the second year. Contract Manager: Tamara Snider 292-7092 Monroe County Sheriffs Office (Name) (Ext.) (Department) for BOCC meeting on March 21, 2012 Agenda Deadline: March 6, 2012 Total Dollar Value of Contract: $749,823.00 Budgeted? Yes X No Account Codes: Current Year Portion: $249,823.00 -XXXXXX Grant: $749,469.00 for 3 years ($249,823.00 per year) County Match: $0.00 NOTE. The In -Kind Match of $306,058.32 per year ($918,174.96 for 3 years) will be provided by Lower Keys Medical Center, I e Judicial Circuit Drug Court/Court Administration, Florida Keys Outreach Coalition, Institute of Criminal Justice (CIT Training), and the Monroe County Sheriff Office. ADDITIONAL COSTS: $0.00 Estimated Ongoing Costs: $0.00 Division Director Risk Manajeent OMB/Purrng County Attorney Comments: CONTRACT REVIEW Changes In Needed Yes❑ Nab_ Yes❑ N& l t- Yes❑ No—/© 31� Jd Yes❑ No[R OMB Form Revised 9/11/95 MCP #2 Date Out f % eviewer _ 3 A'wp` 3 f? 1 d &1 rz CRIMINAL JUSTICE IIAENTAL HEALTH.AND SUBSTANCE ABUSE REINVESTMENT GRANT PROGRAM GRANTEE APPLICATION, FOR ADVANCE FUNDING A. GRANTEE INFORMATION Grantee Type: Government Contact Agency _ - ! Person Grantee Monroe County Board of - Name i County Commissioners Attn: Lisa Tennyson, Grants Address Administrator 1100 Simonton Street Key West, FL 33040 Grantee'FEID j __596000749._----._—__-- __ B. ADVANCE REQUEST_ Fiscal Year �--Amount--- Release Date � Notes I - - --- -- --............... Prior fiscal year advance 2011 $249,823.00 06/14/11 was approved and released June, 2011. j RequEstetl advance — -- - th 4 Quarter schedule and paymi ent amount 2012 $114,952.88 State FY 11112 --- -- __ . ! This request. --- $249,823.00 th j 4 Quarter Subject to future reporting obligations, 2013 (estimated State FY 12113 availability of funds and amount) (estimated date) DCF approval.__ C. JUSTIFICATION I Provide DETAILED explanation of why: advance funding is necessary _ ........ Monroe County is entering the second year of the 3-year Criminal Justice, Mental Health and Substance Abuse Reinvestment Implementation Grant. This project was approved in compliance with ! the grant process specified in Section 394.666, Florida Statutes. This project is a county initiative to increase public safety; decrease recidivism as implement re-entry efforts; avert increased spending on criminal justice; and improve the accessibility and effectiveness of treatment services for adults and juveniles who have a substance abuse disorder, or co-occurring mental health and substance abuse disorders, and mental illness, and who are in, or at risk of entering, the criminal or juvenile justice systems. This project is an expansion of Monroe County's activities and services to the target populations and requires a 100% County match. Under these circumstances, the Grantee does not have the capacity to undertake the grant supported costs of this project out of its own revenue. The grantee was approved and received $249,823.00 for the first project year. Based on the Semi- ! Annual and Supplemental Financial Report, Monroe County Board of County Commissioners reported $34,447.04 in actual expenses and $26,040.04 in encumbered expenses as of November 30, 2011, for a total of $60,487.08 in grant funded expenses. This advance request is expected to equal the second project year budget approved in the Monroe County's grant application and will give the Grantee the capacity to establish and maintain all grant related activities without interruption. Attach documentation in support of this request such as audited` financial' statements identifying all organization assets, liabilitles, etc. 1) A Summary Financial Report for the Monroe County Board of Commissioners project supported by these funds is attached. 2) The most recent county audit available covers the county Fiscal Year ending September 30, 2010. A copy of independent auditors report with details of the Federal Awards Programs and State Financial Assistance Projects is attached. Explain how advanced `funds are to be used i The Monroe County Criminal Justice Advisory Council will implement the first phase of the Monroe County Grant Memorandum of Understanding. Examples of service deliverables that Monroe County plans to accomplish with this grant are: • Create CIT Training for Law Enforcement, develop CIT Teams to facilitate triage, assessment, referrals, and treatment - post booking and pre -booking for adults. • Develop specialty court docket for pre -booking on adult referrals. • Juvenile post -adjudication; identify/assess at risk and provide referral for family intervention treatment. Do; you plan to make. advance payments, using any portion of these funds, to subcontractors who are 'other than not-for-profit.corporations or governmental agencies? Yes ❑ No ® Imes, please idehtify_those corporations: - Will advanced funds be placed in interest bearing accounts) amending disbursement? Yes ® No ❑---- _ _._ -____ . -. _ Interest accrued on advanced funds is to be reported semi-annually to the Department. Interest accrued on funds advanced in Fiscal Years 2011 and 2012 will be used to offset future advances in 2012 and 2013, respectively. Unapplied interest, unexpended advances or unmatched funding will be j returned to the State of Florida upon expiration of this MOU on 04/21114. If n 'o,'Oease explain.:_..... NIA D. HISTORY OF:ADVANCE PAYMENTS CASH ADVANCES _ INTEREST $ EARNED - -------------- - —_ _- —_ -- $ RETURNED i CONTRACT SFY DATE $ AMOUNT j 2011 06114111 LHZ37 $249,823.00 $495.26 as of 11/30/11 Pending, please see below Please explain each instance where interest returned to the_department is less than the interest earned: —� Under this MOU, interest accrued on the first advance is being used to partially offset the total amount due to the county for the second project year. The Monroe County Board of County Commissioners will apply the unreturned interest accrued to project expenses. Interest accrued on the second year advance will continue to be reported and that amount will be used to offset the third project year fund release for this program. Unspent funds and any unapplied interest will be returned to the State upon i expiration of this MOU. 2 E "FUTURE ADVANCES' - Please, provide abrief summary of your plans showing what actions will be taken to minimize or eliminate the j need for future advances from the department The Monroe County Board of County Commissioners and the Department of Children and Families anticipates the third and final annual release of funds for this program in Fiscal Year 2013, in compliance with the grant award period established in section 394.666, F.S., and the terms of MOU #LHZ37. Future funding is contingent on annual Legislative appropriations. Monroe County is solely responsible for securing any required funding for project sustainability after April 21, 2014. F. CERTIFICATION ----_ ......... l hereby certify that l have verified the information provided in this GRANTEE APPLICATION FOR ADVANCE. FUNDING to: be accurate and complete and that; it represents the minimum amounts) to meet the;cash-needs resulting from the DCF Memorandum of Understanding for which his advance; payment is being requested. I further certify that all such funds. recelved in advance will only --be used for approved purposes in accordance:with applicable federal; and state laws, rules, regulations, policies and Memorandum of Understanding terms ! and conditions. ----.- ...SIGNATURE _ _. _ - -� __..... -- TITLE - -- - DATE --- --� FOR DEPARTMENT USE ONLY _ THIS SECTION TO BE COMPLETED BY THE Date Application GRANT MANAGER----------_� Received PRIOR CONTRACT PERFORMANCE: Does the GRANTEE have a history of contracting with the de artment? Yes ❑ No ❑ If "ves"_ have there been any instances of unsatisfactory performances ! Yes ❑ No ❑ -... If "yes', please explain RECOMMENDATIONS Do N of Approve For Advance Funding_ _ I Recommend For Advance Funding _ Please provide rationale supportingyouur disapprovallrecommendation.— SIGNATURE — —� _—_ TITLE — - ----I — _ DATE E THIS SECTION TO BE COMPLETED BY CONTRACT ADMINISTRATION AND BUDGET—-] CONTRACT ADMINISTRATION _ _�_— BUDGET MANAGER Based on the information presented in the above The subject budget appropriation application, advance payments are El are not ❑ is ❑, is not: p j allowable pursuant to section 216.181, Florida authorized (GRANTS AND AIDS) for advance payment Statutes. ---- - —_ _.--_-__-; and sufficient funds a_ relare not available. Signed Date ; Signed Date 1......... ...... ..._._... MO OE COUNTY ATTORNEY RO ED S Q RM: N A L. MALL ASSISTANT COUNTY ATTORNEY 3 bate 3- 5-' CRIMINAL JUSTICE MENTAL HEALTH AND SUBSTANCE ABUSE REINVESTMENT GRANT PROGRAM SUMMARY FINANCIAL REPORT Coun Monroe MOU# LHZ37 MOU Begin Date 04/22/2011 End Date 04/21/2014 County Grant Manager Lisa Tennyson Title and Agency Grants Administrator, Office of Management and Budget County Lead Agency Monroe County Grant Type Implementation Report Prepared By Lisa Tennyson Report Date 10/1812011 Report Period: From 04/22/2011 To: 09/30/2011 CJMHSA'Ek" ' n Category . ' Total CJMHSA , roy Bud'se Grant,Award Couri..-Match . . Total DIRECT EXPENSES Sa#arias $315,000.00 $0.00 $315 000.00 Fnn6d0nefits $119,466.00 $0.00 $119,466.00 E ui" ant:: $0.00 $0.00 $0.00 Travel , $22,683.00 $0,00 , $22 583.00 Sta $15,600.00 $0.00 ;$15,600 00 Renf/Utilit e's $0.00 $0.00 $0.00 Other Ex ses:, $0.00 $918,174.96 $918,17496 SUBTOTAL DIRECT $472,749.00 $918,174.96 $1390,92396' CONTRACTUAL EXPENSES Consulterrt Fees :' $258,180.00 $0.00 $258,180.00 Frin a Benefits. $0.00 $0.00 $0 00 $0.00 $0.00 ._$0.00. Travel, $14,760.00 $0.00 $14,760.00 S,u lres $900.00 $0.00 $900.00 Rent/Utilitaas. $0.00 $0.00 $0.00 Otfiier Ex . Haas. , $2,880.00 $0.00 $2;88000 SUBTOTAL CONTRACTUAL $276,720.00 $0.00 $276,720:00 ADMINISTRATIVE $ $0.00 $0.00 $0.00 ADMINISTRATIVE % 0.0% 0.0% 0.0%. TOTAL ALL COSTS $749,469.00 $918,174.96 $1` 687 843.96 STATE ADVANCES AND INTEREST CJMHSA Funds Adv>anCed- $249,823A0 Data Funds : A. dvanced 06/1412011 Accrued Interest on Adrrances' 3 $495.26 Interest Accrued' As Of. Date 11/3012011 Next Semi -Annual Report is due May 1, 2012. 2 As approved in the county CJMHSA Memorandum of Understanding on file with the Department of Children and Families or as revised with written approval of the Department of Children and Families. 3 Interest reported in the Semi -Annual Financial Report and Supplemental Financial Report. 4 CJMHSA Expense Category ; CJMHSA Expanses Period a _. CJMHSA=Expenses <Pirlor Periods CJMHSA Total Expenses to Date DIRECT EXPENSES Salaries $9, 845.69 $11, 236.80 $21, 082.49 Fria ' ;Benefits. $3,017.49 $4,046.91 $7,064.40 °E ui r ent: ,'; $0.00 $0.00 $0.00 Travel:' $1,407.36 $871.70 $2,279.06 Supollles, c, $645.42 $230.27 $875.69 RentlUfiht�es:;; $0.00 $0.00 $0.00 Other:x Haas $0.00 $0.00 $0.00 SUBTOTAL DIRECT $14,916.96 $16,385.68 $31,301.64 CONTRACTUAL EXPENSES Consultant: Fees $2,000.00 $0.00 $2,000.00 Friri ' -Bents $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Tesyel' $1,145.40 $0.00 $1,145.40 :Su s: $0.00 $0.00 $0.00 RentfUtilitiec" $0.00 $0.00 $0.00 Othe�'E arises $0.00 $0.00 $0.00 SUBTOTAL CONTRACTUAL $3,146.40 $0.00 $3,145.40 ADMINISTRATIVE $ $0.00 $0.00 $0.00 ADMINISTRATIVE % 0.0% 0.0% 0.0% TOTAL ALL COSTS $18,061.36 $16,385.68 $34,447.04 STATE ADVANCES AND INTEREST CJMHSA lrunds Advanced ;I $249,823.00 Avatiabie Fund Balance as of 111361111 $189,335.928 4 Grant funded expenses only from 10/01/11 through 11/30/11, as reported in the Supplemental Financial Report submitted to the Department of Children and Families. 5 Grant funded expenses only from date of MOU execution through 09/30/11, as reported in the Semi - Annual Financial Report submitted to the Department of Children and Families. 6 In addition to the expenses shown, Monroe County reported $26,040.04 in encumbered grant funded expenses from 10/01/11 through 11130/11, for a total of $60,487.08 in actual and encumbered expenses. The available fund balance with the inclusion of the encumbered expenses would be $189,335.92. 5 1 AMENDMENT (Ist AMENDMENT) TO MEMORANDUM Or UNDERSTANDING REGARDING CRIMINAL JUSTICE MENTAL HEALTH AND SUBSTANCE ABUSE REINVESTMENT GRANT PROGRAM THIS FIRST AMENDMENT to the Memorandum of Understanding (MOU) dated the 1 7t& day o 2011, is entered into by and between the Board of County Commissioners (BOCC) for Monroe County and the State of Florida Department of Children and Families (DCF) (collectively, the Parties). WHEREAS, on February 16, 2011, after approval by the BOCC, the Mayor of Monroe County Board of County Commissioners executed a Memorandum of Understanding for Criminal Justice, Mental Health and Substance Abuse Services to be provided by the Monroe County Sheriff's Office under a grant (Implementation Grant); and WHEREAS, on April 22, 2011, DCF signed the MOU for the Implementation Grant; and WHEREAS, subsequently, on May 17, 2011, DCF notified the Monroe County Sheriff's Office that it desired to make several small changes in the wording of the MOU; NOW, THEREFORE, in consideration of the mutual covenants contained herein the Parties agree to the amended agreement as follows: Page 3, paragraph 11, Page 5 paragraph 24 (c), and Page 5 paragraph 24(d) of the MOU are revised as A hereto. Each of the paragraphs shall be initialed by the Mayor in addition to execution of provisions of the MOU dated April 22, 2011, shall remain in full force and effect. WHEREOF, the parties have set their hands and seal on the day and year first above (5LAL) Att Danny . Kolhage, Clerk Deputy Clerk (CORPORATE SEAL) Attest: By. Secretary Print Name Date: MON OE COUNTY ATTORNEY A RO D S O ORM: NTHI . ALL, ASSIST NT CO�U "T Y ATTORNEY Date il Board of gounty Commissioners of Monr Courit, Mayor/Ch,girman izzulf Department of Children and Families Signed By: Name: David A. Sofferin Title: Assistant Secretary for Substance Abuse and Mental Health Date: ltorld. E3o1F+nm�nt or [hl4dnnd.F�mlNea Flick Scott State of Florida Governor Department of Children and Families David E. Wilkins Secretary May 17, 2011'/ y/� 4,y Lisa Tennyson Grants Administrator —Monroe County 1100 Simonton Street Key West, FL 33040 Dear Ms. Tennyson: Re: MOU #LHZ37--Criminal Justice Mental Health Substance Abuse Reinvestment Grant Program (Monroe County, —Implementation) Dear Ms. Tennyson: A correction is needed on page 3, item #11, and page 5, Items #24.c) and #24.d), of Monroe County's Memorandum of Understanding (MOU). Enclosed are two copies of each page reflecting the changes. Ms, Heather Carruthers, District Three/Mayor, Monroe County Board of County Commissioners, will need to initial and date the changes on both copies. Please mail all the initialed and dated pages to me and I will get them initialed and dated by our Department official and mail an original copy back to you. Please let me know if you have any questions. Respectfully, Jennifer Benghuzzi Grant Manager r *U_LA C'.�. w. kqr� O-K. r 1317 Winewood Boulevard, Tallahassee, Florida 32399-0700 Mission: Protect the Vulnerable, Promote Strong and Economically Self -Sufficient Families, and Advance Personal and Family Recovery and Resiliency Approved 12/07/10 Mou# 8. County agrees to provide a financial and compliance audit to the Department as described in the Financial and Compliance Attachment (Attachment III) and to ensure that all related party transactions are disclosed to the auditor. 9. County agrees to retain all financial records, supporting documents, statistical records and any other documents, whether kept by electronic storage media or otherwise, for a period of not less than six (6) years after the starting date of this Grant Memorandum of Understanding. If audit findings have not been resolved at the end of the six (6) year period, the records shall be retained until resolution of the audit findings. State auditors and any persons authorized by the Department shall have full access to, and shall have the right to examine any materials at any time during regular business hours. 10. County agrees to provide data and other information requested by the CJMHSA Grant Technical Assistance Center (TAC) at the Louis de la Parte Florida Mental Health Institute of the University of South Florida to enable TAC to perform statutory duties established in the authorizing legislation. County agrees to submit semi-annual program reports on or before May 1 and November 1, annually to the Florida Department of Children and Families. County agrees to submit an annual fiscal report, signed by the County Administrator, on or before November 1 to the Florida Department of Children and Families. The Department will provide County with templates and forms needed to file all required reports. 11. County agrees to be liable, to the extent provided by law, for all claims, suits, judgments, or damages, including court costs and attorney's fees, arising out of the negligent or intentional / acts or omissions of the Pesipien County, and its agents, sub -recipients and employees, during performance of the contracts authorized by this Grant Memorandum of Understanding. 12. County agrees to establish an informal dispute resolution process to resolve any disputes between the County and any sub -recipients or persons served with grant funds. 13. County and all sub -recipients shall, in publicizing, advertising, or describing the sponsorship of the program, state: "Sponsored by Monroe County and the State of Florida, Department of Children and Families" If the sponsorship reference is in written material, the words "State of Florida, Department of Children and Families" shall appear in the same size letters or type as the name of the County. 14. County shall not use or disclose any information concerning a person served with grant funds under this Grant Memorandum of Understanding for any purpose prohibited by state law or regulations (except with the written consent of a person legally authorized to give that consent or when authorized by law). 15. County shall permit Department personnel or representatives to monitor the services that are provided by the County under this Grant Memorandum of Understanding. 16. County agrees to allow public access to all documents, papers, letters, or other materials subject to the provisions of Chapter 119, F.S, made or received by County in conjunction with this Grant Memorandum of Understanding. Approved 12/07/ 10 MOU# 24. Official Name of Payee and Representatives: a) Official name of payee and address where payment is to be sent: Monroe County Board of County Commissioners Attention: Lisa Tennyson, Grants Administrator 1100 Simonton Street Key West, FL 33040 b) The name, address, telephone number, and email address of the Grant Manager for under this Grant Memorandum of Understanding is: Lisa Tennyson 1100 Simonton Street, Key West, FL 33040 (305) 292-4444 tennyson-lisa0monroecounty-fl.gov c) The name, address, telephone number, and email address of the Procurement Manager under this Grant Memorandum of Understanding is: Ellen Piekalkiewicz Department of Children and Families Office of the Assistant Secretary for Substance Abuse and Mental Health 1317 Winewood Boulevard, Building 1, Suite 206 F Tallahassee, Florida 32399-0700 Phone: 850) 717-4623 elien—piekalklowicz@dcf.state.fl.us d) The name, address, telephone number, and email address of the Grant Manager for Department of Children and Families under this Grant Memorandum of Understanding is: Jennifer Benghuzzi Department of Children and Families Substance Abuse and Mental Health Program Office Contract Management Unit 1317 Winewood Boulevard Building 6, Room 255 Tallahassee, Florida 32399-0700 Phone: (860)-488-4294-{850) 717-4348 Jennifer Benghuzzi@dcf.state.fl.us 25. This Grant Memorandum of Understanding and its attachments and any exhibits referenced in the attachments, together with any documents incorporated by reference, contain Approved 12/07/10 MEMORANDUM OF UNDERSTANDING for IMPLEMENTATION GRANT CRIMINAL JUSTICE, MENTAL_ HEALTH and SUBSTANCE ABUSE REINVESTMENT GRANT Monroe County Board of County Commissioners and State of Florida Department of Children and Famllies WHEREAS, the Department of Children and Families (hereinafter Department) along with the Grant Review Committee has authority under section 394.656, F.S. to implement the Criminal Justice, Mental Health and Substance Abuse Reinvestment Grant Program (hereinafter Program), and WHEREAS, the Program provides funding to counties they can plan, implement, or expand initiatives that increase public safety, avert increased'spending on criminal justice, and improve the accessibility and effectiveness of treatment services for adults and juveniles who have mental illness, substance abuse disorder, or co-occurring mental health and substance abuse disorders and who are in, or at risk of entering, the criminal or juvenile justice systems, and WHEREAS, per section 394,658, F.S., only a county or a consortium of counties are eligible to apply for the implementation grant, and WHEREAS, a county or a consortium of counties that received an Implementation/E..xpanslon Grant under the 2007 solicitation of the Reinvestment are excluded from applying for the implementation grant. These counties were Alachua, Broward, Hillsborough, Lee, Leon, Orange, Pinellas, .Polk, Miami, Nassau, and St. Lucie; and WHEREAS, the Department has received a grant application from Monroe County in the 16th Judicial Circuit (hereinafter County) in response to the Request for Applications issued by the Department on August 20, 2010, and WHEREAS, the Grant Review Committee has considered all the applications submitted to the Department, and WHEREAS, it appears to the Department that there is a need to provide the funds requested by the County's Implementation Grant Application, D m z E Approved 12/07/10 MOU# 1-h. 37 1. b awards the sum of $749,469n County over NOW, THEREFORE, the department hereby three years with $249,823 of that total grant amount being awarded (beginning with state fiscal year 2010-2011 under the following terms and conditions: 1. The application filed with the Department by the County dated October 4, 2010 and attached to this agreement as Attachment i is hereby incorporated within this agreement as if fully set out at length herein. The solicitation document upon which that application is based Is also hereby incorporated within this agreement and Is attached as Attachment II. 2. County hereby agrees to perform the tasks and to provide the services described in Attachment i with the following exceptions and/or special conditions: a. To conduct travel in accordance with the Department's travel guidelines as governed by Subsection 287.058(1)(b), F.S., and in accordance with section 112.061, F.S. See, the Department's travel policy, CFOP 40-1 (Official Travel of DCF Employees and Non - Employees). b. Written approval from the Department must be obtained prior to purchasing ' any Information Technology Resource (ITR) with grant funds. The County agrees to secure prior written approval by means of an Information Resources Request (IRR) form before purchase of any ITR. The County agrees to comply with the Department's ITR policy, CFOP 50-9, Policy on Information .Resource Requests. 3. County agrees that it will award sub -grants as described in its application and that it will do all things promised in that application Including, but not limited to, supervising and coordinating expenditures made by sub -recipients. County further agrees to assure that funds are expended for the purposes intended and that a full accounting for these grants funds is made. 4. If there is a conflict between the grant application and this Memorandum of Understanding, the Grant Memorandum of Understanding shall prevail 5. In accordance with sections 11.062 and 216.347, F.S., no funds provided by this grant may be expended for the purpose of lobbying the Legislature, the judicial branch, or a state agency. 6. This Grant Memorandum of Understanding is entered into in the State of Florida, and shall be construed, performed, and enforced in accordance with applicable Florida laws. In the event that litigation by either party to this Memorandum of Understanding becomes necessary, venue shall be proper'only in Leon County, Florida. 7. County agrees to maintain complete, accurate and adequate records, including financial records, relating to funds received pursuant to this Grant Memorandum of Understanding and of all expenditures made by County and its sub -recipients with grant funds. The County will require audit and record keeping requirements in all sub -grants and assignments. 2 Approved 12/07/10 8. County agrees to provide a financial and compliance audit to the Department as described in the Financial and Compliance Attachment (Attachment 111) and to ensure that all related party transactions are disclosed to the auditor. 9. County agrees to retain all financial records, supporting documents, statistical records and any other documents, whether kept by electronic storage media or otherwise, for a period of not less than six (a) years after the starting date of this Grant Memorandum of Understanding. If audit findings have not been resolved at the and of the six (6) year ,perlod, the records shall be retained until resolution of the audit findings. State auditors and any persons authorized by the Department shall have full access to, and shall have the right to examine any materials at any time during regular business hours. 10. County agrees to provide data and other information requested by the CJMHSA Gant Technical Assistance Center (TAC) at the Louis de la Parte Florida Mental Health Institute of the University of South Florida to enable TAC to perform statutory duties established in the authorizing legislation. County agrees to submit semi-annual program reports on or before May 1 and November 1, annually to the Florida Department of Children and Families. County agrees to submit an annual fiscal report, signed by the County Administrator, on or before November 1 to the. Florida Department of Children and Families. The Department will provide County with templates and forms needed to file all required reports. 11. County agrees to be liable, to the extent provided by law, for all claims, suits, Judgments, or damages, including court costs and attorney's fees, arising out of the negligent or intentional acts or omissions of the Recipient, and its agents, sub -recipients and employees, during performance of the contracts authorized by this Grant Memorandum of Understanding. 12. County agrees to establish an informal dispute resolution process to resolve any disputes between the County and any sub -recipients or persons served with grant funds. 13. County and all sub -recipients shall, in publicizing, advertising, or describing the sponsorship of the program, state: "Sponsored by Monroe County and the State of Florida, Department of Children and Families" If the sponsorship reference is in written material, the words "State of Florida, Department of Children and Families" shall appear in the same size letters or type as the name of the County. 14. County shall not use or disclose any information concerning a person served with grant funds under this Grant Memorandum of Understanding for any purpose prohibited by state law or -regulations (except with the written consent of a person legally authorized to give that consent or when authorized by law), 16. County shall permit Department personnel or representatives to monitor the services that are provided by the County under this Grant Memorandum of Understanding, 16. County agrees to allow public access to all documents, papers, letters, or other materials subject to the provisions of Chapter 119, F.S, made or received by County in conjunction with this Grant Memorandum of Understanding. Approved t 21071 ] 0 MOU# ZI 17. Payment under all state contracts is contingent upon an annual appropriation by the Florida Legislature. The release of these funds shall be subject to the availability of the funds at the Department. 18. Any notice required under this Grant Memorandum of Understanding shall be in writing and sent by hand delivery, U.S. Postal Service Certified mail, return receipt requested, or any expedited delivery service that provides verification of delivery. The notice shall be sent to the representative of County responsible for administration at the designated address contained in this Grant Memorandum of Understanding. 19. This Grant Memorandum of Understanding shall be effective on the date signed by both parties. It shall end at midnight, local time in Tallahassee, Florida, on June 30, 2013, or three years from the effective date, whichever is later. 20, The Department may terminate this Memorandum of Understanding with cause, without cause, or if funds are not available for payment. The Department may terminate this Grant Memorandum of Understanding by giving no less than twenty-four (24) hours notice in writing to County. The notice shall be delivered by hand delivery, U.S. Postal Service, or any expedited delivery service that provides verification of delivery. The Departrent shall be the final authority as to availability and adequacy of state funds. In the event of termination, County will be compensated for any work satisfactorily completed prior to the effective date of termination. 21. County agrees to return to the Department any overpayments or funds disallowed after any audit. In the event that the County or its independent auditor discovers that an overpayment has been made, County shall repay the overpayment immediately without prior notification from the Department. In the event that the Department first discovers an overpayment has been made, the Grant Manager, on behalf of the Department, will notify County by letter of such findings, Should repayment not be made forthwith, County will be charged interest at the lawful rate on the outstanding balance. 22. Ih accordance with section 402.73(3), F.S, if this grant includes funds for the purchase of or improvement to real property the provision of grant funds are contingent upon County granting to the state a security interest in the property in the amount of the state funds provided for at least five (5) years from the date of purchase or the completion of the improvements. As a condition of receipt of state funding for this purpose, County agrees that, if it disposes of the property before the Department's interest Is satisfied, County will refund the proportionate share of the state's initial investment. 23. This Grant Memorandum of Understanding can be modified only by a formal, written agreement signed by the parties to it. Any modifications shall be attached to the original Grant Memorandum of Understanding and a copy shall be seat to all interested persons. Approved 12/07/10 24, Official Name of Payee and Representatives: a) Official name of payee and address where payment is to be sent: Monroe County Board of County Commissioners Attention: Lisa Tennyson, Grants Administrator 1100 Simonton Street Key West, FL 33040 MOU L,237 b) The name, address, telephone number, and email address of the Grant Manager for under this Grant Memorandum of Understanding is: Lisa Tennyson 1100 Simonton Street, Key West, FL 33040 (305) 2924444 enn n-1 a mo a n - ov c) The name, address, telephone number, and email address of the Procurement Manager under this Grant Memorandum of Understanding is: Ellen Plekalklewicz Department of Children and Families Office of the Assistant Secretary of Mental Health and Substance Abuse 1317 Wlnewood Boulevard, Building 1, Suite 206 F Tallahassee,, Florida 32399-0700 Phone: (850) 410-1676 alien oiekalklawlcz@dof,state.fl.us d) The name, address, telephone number, and email address of the Grant Manager for Department of Children ,and Families under this Grant Memorandum of Understanding is: Jennifer Benghuzzl Department of Children and Famillas Substance Abuse and Mental Health Program Office Contract Management Unit 1317 Winewood Boulevard Building 6, Room 255 Tallahassee, Florida 32399-0700 Phone: (850) 4884284 Jenr Afor Ben hu zl dcf,s .fl.us 26. This Grant Memorandum of Understanding and its attachments and any exhibits referenced in the attachments, together with any documents incorporated by reference, contain all the terms and conditions agreed upon by the parties. There are no provisions,. terms, Approved 12/07/10 MOU#/-/ % Understanding shall supersede all previous communications, representations, or agreements, either oral or written between the parties. If any term or provision of this Grant Memorandum of Understanding is determined unlawful or unenforceable, the remaining provisions of this Grant Memorandum -of Understanding shall remain in full force and effect. 26. County agrees to comply with section 394.657, F.S., relating to the establishment of County planning councils or committees. Within 30 days of the effective date of this Grant Memorandum of Understanding, County must provide the list of members of this council to -the Grant Manager for the Department in accordance with Attachment IV. 27. County must comply with the Health Insurance Portability and Accountability Act (42 U.S.C. 1320d.) as well as all regulations promulgated under that statute (See, 45 CFR Parts 160, 162, and 184). Approved I2107/10 IN WITNESS HEREOF the parties have executed this 187 page Grant Memorandum of Understanding, including Attachments 1, 11, 111 and IV, by their urtidersigned officials. County : Signed By: Name: Date: eb=aryU,6, 201 County Federal ElD#; 59-6oa0749 . r , �� ,�w� L r k. County Fiscal Year Ending Data; 09 1 2011 STATE OF FLORIDA - DEPARTMENT OF CHILDREN AND FAMILIES Signed By: I V Name: David A. Sofferin Title; Assistant Secretary for Substance Abuse and Mental Health Date: I �Z f 2- a/ J MO ROE COUNTY ATTORNEY pR SD S O ORM; C NTHIA . AL.L ASSI ANT COUNTY ATTORNEY Date `a Monroe County, Florida Schedule Expenditures of Federal Awards and stdo Financial Assistance Protects For the Year Ended September 30, 2010 FederailStab Agency. Passdhrouph Entity F e Depertmeet of Agriculture: Passed through Florida Department of Elder Affaire and Alliance for Aging: ARRA NSIP - 2009 ARRA NSIP - 2010 NSIP - 2010 Total Federal Agency Department of Health and Human Services: Passed through Florida Department of Elder Affairs and Alliance for Aging: Title 111113 Support Services - 2009 Title IIIB Support Services - 2010 Total Program Title II IC-1 Congregate Meals - 2009 Title IIIC-2 Home Delivered Meals - 2009 Title IIIC-1 Congregate Meals - 2010 Title IIIC-2 Horne Delivered Meals - 2010 Total Program Title I II-E In -Home Services - 2009 Title III-E I"orne Services - 2010 Total Program ARRA OAA Title III C1 Congregate Meals ARRA OAA Title III C2 Home Delivered Meals Passed through Florida Department of Revenue, Agency for Children and Families, Office of Child Support Enforcement: Child Support Enforcement Title N-D Passed through Florida Department of Community Affairs: Low Income Home Energy Assistance Program - 2009 Low Income Home Energy Assistance Program - ?010 Total Federal Agency Depafent of the Interior. ` US Fish and Wildlife Services: Passed through Florida Department of EnvOn mental Protection: Clean Vessel Act Grant Program . Total Federal Agency f, Y The acoompanying notes are an integral part of this schedule. 1-5 10.570 10.570 10.570 93.044 93.044 93.045 93.045 03.046 93.045 93.052 93.052 93.707 93.705 93.563 93.565 93.508 15.616 U8951 $ 148 U81051 4,114 U81051 28,923 33,185 i4A929 22,535 AA1029 82172 104,807 AA929 35,848 AA929 59,335 AA1029 88,017 AA1029 158,124 L. g �339325 25,178 AA1029 53,420 78,508 ARRA-929 24,254 ARRA-029 _ 25,783 CD344 137,320 09EA-7K-11.54-01-019 104,329 10EA-SF-11-64-01-019 - 223,657 1,038,080 LE555 for CVACS-498 15,693 15,893 (Continued) 1-6 Monroe County, Florida Schedule Ercpendltarpe of Federaf Awards and State Financial Assistance Projects For the Year Ended September 30, 2010 Faderel/Stats Agency, CFDA PessAhrough Entice Federal ProuMMMW Department of Justice: Direct Program: Bureau of Justice Assistance: 1$' 607 Bulletproof Vest Partnership Grant 16.738 Monroe County Sheriff Office Trained & Accountable Program LLEBG Juvenile Drug court 16.738 Total Program ARRA—Recovery Act JAG Program 16.804 Passed through Office of the Attorney General; Victims of Crime Acts 16.b75 Passed through Florida Department of Law Enforcement: Edward Byrne Memorial Justice Assist. Grant - Youth Challenge Middle Sch. Prog. V 16.738 Edward Byrne Memorial Justice Assistance Grant - Preventing Recidivism 16.738 Edward Byrne Memorial Justin Assistance Grant - Drug Court Program Urine Lob 10.738 Edgard Syme Memorial Justice Assistance Grant - Women In Transition 16.738 Total Program Residential Substance Abuse Treatment - MC Jail incarceration Program 16,593 Residential Substance Abuse Treatment - MC Jail Incarceration Program 16.593 Total Program ARRA-t ow, Enforcement Equipment Upgrade 10.803 ARRA-Law Enforcement Technology/Equipment Purchase 16.803 ARRA-Moftage Freud Prevention and Probction Program 16.003 ARRA-O WOor Re -Entry Employment Readiness Program 16.603 Total Federal Agency Enecutivi Office of the President: Direct Program: High intensity Drug Trafficking Areas G10M10001A High intensity Drug Trafficking Areas G'i bA High Intensity Drug Trafficking Areas G PR00DO01A High Intensity Drug Trafficking Ames G09MI0001A 9MI High Intensity Drug Trafficking Areas G High intensity Drug Trafficking AreasG0001A OPRO NA High Intensity Drug Tmffloking Anse i6PMIP598Z High intensity Drug Tndkl fng Areas 16PM1P598Z The accompanying notes are an integral part of this schedule. 1-7 n tui . .ii 7NEEL �. �� . 15,289 2009-DJ-B)(-0770 23,972 2007-DJ-BX-1158 23,792 47,764 2009-SB-B9.0468 _ 76,552 09231 225,258 2010-JAGC-MONR 2-4X-045 41,723 2d10,1A e-MONK-3-4X-119 32,725 2G10-JAGC-MONR.44X-113 "e,284 2G10-JAGC-MONR-I-4X-112 21,E 142,432, 2010-RSAT-MONR-1-WO-005 50,000 2011-RSAT-MONR-I-A9-004 328 50,326 2009-SU-B9-002112010 ARRC-MONK-7 WT-093 56,156 2009-SU-89-0021/2010 ARRC-MONR-6-W7-M 193,841 20094U-89-0021/2010,ARRC-MOLAR-5-W7-157 60,953 20094U 89-0G21/2010-ARRC-MONR4-W7-012 44,E 913.453 G1 OMIO001A 3,653,643 G10MI0005A 785,382 G10PR0001A 2,595.697 G09M10001A 5,664,504 G09MKMM 805,422 G09PR0001 A 3,891,708 15PMIP598Z 1,823 IBPMIP598Z 3,796 (Continued) 1-8 Monroe County, Florida ScMdule Expenditures of Federal Awards and SUM Financial Assistance Projects For the Year Ended September 30. 2010 Federou tmeAgency, GFOA Pm4hrough Entity Number ro Executive Office of the President Continued: High Intensity Drug Trafficking Areas IBPMIP596Z High Intensity Drug Trafficking Areas IBPMIP598Z High Intensity Drug Traflicking Areas IBPPRP57OZ High Intensity Drug Trraficking Areas 17PMIP58OZ High Intensity Drug Trafficking Areas 17PMIP598Z High Intensity Drug Trafficking Areas 17PPRP67OZ High Intensity Drug Trafficking Areas 18PM1P588Z High Intensity Drug Traf Ickteg Areas I8PMIP598Z High Intensity Drug Trafficking Antes 18PPRP578Z High Intensity Drug Trafficking Arose IBPMIP6980 High Intensity Drug TmIficking Areas IBPMIP6981 Total Federal Agency Department of Transportation: Direct Program: Federal Aviation Administration: Key West AIP-3733 20.106 Key West AIP-3735 20.10E Key West AIP-3736 20.108 Key West AIP4737 20.106 Key West AIP-3739 20.105 Key West AIP-3741 20.100 Marathon AIP-4426 . 20.106 Marathon AIP-4427 20.106- Marathon AIP-4428 20.10E Total Federal Agency Federal Highway Administration: Passed through Florida Department of Transportation: Transpor#atkm Planning Program 07 - 09 20.205 ARRA-0eiger Creek Bridge Repair Project 20.205 ARRA-Palm Drive Brldpa Repair Project 20.205 Total Federal Agency The ac oompanying notes are an Integral part of the schedule. 1-9 IOPMIP56OZ 54,812 ISPMIP598Z 10,538 ISPPRP578Z 118,410 17PMIP588Z 1,178,924 17PMIP508Z 186,100 17PPRP578Z 536,607 IOPMIP589Z 208,020 IOPMIP598Z 107,192 IOPPRP578Z 190295 IBPMIP5980 317,731 IBPMIP5981 76,880 20,309 490 3-12-0037-033-2007 32.786 3-12.0037435-2008 2,039,460 3-12-0037-038-2008 684,896 3-12-0037-037-2008 $1,293 3-12-0037-039-2009 8,100 3-12-0037-041-2009 1,520,807 3-124XW4-028-2009 7,521 3-12. XW4-027 2000 237,564 3-1240044-028 2010 7,410 4,919,814 8887-370 122,460 428355-1-58-011APN75 849.287 425182-1-58-011APLOO 136,053 MAW (Continued) 1-10 Mbnroe County, Florida Schedule Expenftm of Federal Awards end Stab Financial Assistance ProHcb For fire Year Ended Sepember 30, 2010 FederallSOM Agency, CFDA Passr hrough Entity Boral PasrsnAftft Depamnent of Horneland Secur"Y: Passed through Fiodde Department of Community Affairs: Public Assistance Programs: 97.038 Hurrkare Wilma-FEMA-DR 1B09-FL Passed through Florida Division of Emergency Management: 97.038 Tropical Storm Fay - FEMA-EM-1785-DR Total Program 97A 10 Severe Rspetkive Loss Grant Hazard Miti9ad0n Grant-Maaftn Airport Passenger Trmnl Bldg FEMA 1609-107-11 97.439 Hazard Mitigation Grant-Mthn Garape Overhead Door Wind Relmlit FEMA 1609448-R 97.039 Hazard Malgatbn Grant -Detention Ctr Overhead Door Wind Re" FEMA 1609.136-R 97.039 Hazard Mitigation Grard-Whn Emergency Ops Carrier Wind Retrofit FEMA 1609-153-R 97.039 Total Program Emergency Management Performs Grant 97.042 Emergency Management Performance Grant 97.042 Total Program 97.067 Homeland Sew* - 2008 Passed through the City of Miami: 97.067 Urban Area Security Initiative Gram Program - 2007 97.067 Urban Area Security lnitietive Grant Program - 200a Total Program Direct Program: 9tong for Adequate Fire & Emergency Response {SAFER} 07.044 Transportation Security Administration: 97.000 Law Enfbmement oftoer Reimbursement Agreement Total Federal Agency Enrvirommnbl Pr*6MMM Agency. 68.458 Capitalization Grants for State Revolving Funds Depsibnont of Energy: Passed through Florida Department of Community Affaire: 81.402 ARRA-Weetherization Asshrtarnoe Program ARRA-Weatherization Aseletanoe Program 81.402 Total Federal Agency The accompanying notes are an integral part of this schedule. 08-WL4K-11-54-01-W8 580.577 08-FA-89-11-54-00-548 283 580,840 10SR47-11-54-01-030 23,274 09HM-37-1144-01402 21,965 09HM-37-11.54-01-030 201 08HM-37-11-54-01-015 405 08EC-30-11-54-01-039 _ 80,478 W0 25-11-04-01-122 �3,129 18,302 11-FC,-7W-11-04-01.063 15,020 33,331 08-DS4W-11-54-01-343 53,555 09-DS-24-11 23-02-011 157,526 10-DS48-11-23-02-185 302120 513 00 EMW 2007-FF-01214 624,203 HSTS0208HSLR360 61,232 11..E C8120001.090 14 470,306 10WX-7X-11.54-01.319 40,306 10WX-7X-11-54-01-719 81,128 121434 (Continued) 1-12 mbnroe County, Florida Schedule ExpwWh as of Federal Awards and Stab Financial Asslstana PrOW12 For the Year Ended Saptrrmber A 2010 FederauStab Agency, CFDA Pass4*=vh En ty Institute of Nkmum and Library $ervlcee; Passed through Florida Department of State. Division of Library and Information Services: 45.310 Library Services and Technology Act Grant Department of Housing and Urban DevelDpmeft Passed through Florida Department of Community Af[aim: 14.228 Community Development Block Grant Passed throught Florida Department of Children and Families: 14.257 Homeless Prevention and Rapid Rehousing Grant Total Federal Agency United Stabs Treasury DeperM wnt: Equitable Sharing Agreement Total Expenditures of Federal Awards 21.000 The accompanying nobs are an integral part of this schedule. 1-13 09-LS'TA-E-04 9,931 10084K4-11-54-02-K24 w 4kM KFZ28 251,353 295,037 351,348_ $ 45 305,378 1-14 (Conllnusd) Monroe County, Florida Schedule Expenditures of Federal Awards and State Financial Assistance Protects For the Year Ended September 30, 2010 CSFA Sub l mimb Florida Department of Community AffNrs: Division of Emergency Management: 08 Emergency Management Programs 52.0 Marathon Emergency Qperatiorni Center. 52.010 Deep Water Horizon r Total Deportment Florida Depertnunt of Children and Families: Community Care for Disabled Adults - 2009 60.008 Community Care for Disabled Adults - 2010 80.008 Total Department Florida Department of Elder Affairs: Passed through The Alliance for Aging: Home Care for the Elderly - 2009 .001 65'�1 Home Caro for the Elderly - 2010 � Total Program 65.004 Attheimers Disease Initiative - 2009 Aisheimees Disease InkWive - 2010 65.004 Total Program 85.010 Community Care for Elderly - 2009 Community Care for Elderly - 2010 05.010 Total Program Total Department Florida Department of Environmental Prolsctlan: 37.012 Small County Recycling Statewide Surface Water Restoration & Weeiewater Projects 37.039 Total Department Florida Deparbment of Health: EMS County Award .2008 64.005 EMS County Award - 2000 54.005 Total Program EMS Matching Grant Total Department Florida Depatrrrent of Juvenile Justice Intensive Delinquency Diversion Service 80.022 " Information provided for state financial assistance but not required for federal awards. The accompanying notes are an integral part of this schedule. Tmrwhw To Contract Grant_d>amdw n1 10•BG-25-11-6"1-122 ; 102,724 _ 06-EC-30-11-64.01.039 221,256 �r 399,930 723,910 KG061 48,398 - KGO55 14,317 62,715 KHO72 39,084 - KH7070 10,893 - 49 777 -_ KZ997 50,740 - KZ1097 10,686 - 61,435 KC971 434,883 -- KC1071 122,894 --�•=� 557 777 •- 868,989 ..�...,.— 78,787_ LP0603 860,711 - 039,498 C7044 4,497 - C8044 62,715 57 212 m90sa 92,307 139 519 �„� X1431 85,432 (Continued) 1-16 Monros County, Florida Schedule Expenditures of Federal Award$ and Sfaie Financial ASSIBb"ee Projeets For the Year Ended September 30, 2010 CSFA � Nilt� Florida Department of 8taie: 45.030 State Aid tu Libraries - 2008 45.030 State Aid to Libraries - 2009 45.030 State Aid to Lib sdu - 2010 Total Department Florida Depar knent of Transportatlon: Trangmrtatlon Planning Program 07 - 09 56.023 55.023 Pigeon Key Ferry Servos 55.023 55.023 State Highway Project Reimbursement Total Program MOO Key Wed Airport 55.004 Key Wed Airport 55.004 Key Wed Airport 55.0D4 Key West & Marathon Airport 55.004 Key West A Marathon Airport 55.004 Marathon Airport Total Program Total Department Florida Fish A Wildlife Conservation ComMIS810n: Boating Improvement Fund 7.006 Sunset Point Park Boat Ramp 77.008 Total Program Exotic Plant Control Services Total Departmarrt Florida Hawing Finance Corpontlon: 52.901 State Housing initiative Program 52.901 Stale Housing Initiative Program 52.901 State Housing Initiative Program 52.901 Impact Fee Proviso Total Department Total Expenditures of State Financial Assistance - Information provided for state financial assistance but not required for federal awards. The accompanying notes are an integral part of this schedule. I-W j Tmnsbf To SxmdtWm SuhnclDIS 08-STAB 124 - 09-ST-37 71,290 - 10-ST-37 27,805 - 99379 _ - 25222811407/AOU27 20,410 - 414545158011AOQ11 282,371 - 25207711401/AN-062 - 56,818 - 359,599 -- 41263519401/ANJ94 53,671 - 41265919401/ANM 171,278 - 4245819401/APT62 178,724 -- 25426919401/AOL94 52,495 -- 25426919402/AK043 8,290 - 420437194011APG44 120,334 - 584,797 944,390 - - 305,413 - 08071 20,001 - 326,504 -- 08150 173,766 - 500,270 - SHIP 07-08 PLAN 6 YR 1 40,000 -- SHIP O8-09 PLAN 6 YR 2 71,596 - SHIP 09.10 PLAN 6 YR 3 41,227 - - 2,000,000 2,152,825 -- s 6,317.833 S � 1-18 J , Monroe County, Florida Notes to Schedule of Expenditures of Fademl Awards and State Financial Assistance Prol"O For the Year Ended September 30, 2010 Nate 1— Reporting Entity For reporting entity purposes. the Schedule of Federal Awards and State Financial Assistance projects (the "Schedule') presents the Federal vemment d rtSblte graft ded co nt dtvitY Of Monroe County.Florida (the County") primary go unit. Note 3 — Summarll of Signtlicant Accounting Policies The accounting policies and presentation of the Schedule t ofon Expenditures modified Federal Awards and State Flnancial.Assistance PrOJOcts are presn basis of a000unWV and in accordance with accounting principles generally accepted in the United States of America as applicable to govemmarbi organizations. The information in this schedule is presented In accordance with the requirements of 011ie Circular Ar133, Audits of SfaiK Locaf Govemments, and mM this schedule many the Florida Single Audit Act. Therefore, some amounts prowled of the basic ul emay dWer from amounts presented in, or used in the props ncial statements. 1119 MONROE COUNTY, FLORIDA SCHEDULE OF FINDINGS AND QUESTIONED COSTS FEDERAL AWARDS PROGRAMS AND STATE FINANCIAL ASSI917ANCE PROJECTS For the Year Ended September 30, 2010 PART I - SUMMARY OF AUDITORS' RESULTS 1. The Independent Auditors' Report on the financial statements expresses unqualified opinions. 2. No significant deficiencies relating to the audit of the financial statements are reported In the Independent Auditors' Report on internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements in Accordance with Government Auditing Standerda 3. No Instances of noncompliance material to the financial statements of the County were disclosed during the audit. 4. No significant deficiencies relating to the audit of major federal awards programs or stab f vandal assistance projects are reported in the Independent Auditors' Report on Compliance With Requirements That Could. Have a Direct and Material Effect on Each Major Federal Awards Program and State Financial Assistance Project and on Internal Control Over Compliance in Accordance with OMB Circular A-133 and Chapter 10.550, Rules of the AudNor General. 5. The Independent Auditors' Report on Compliance With Requirements That Could Have a Direct and Material Effect on Each Major Federal Awards Program and State Financial Assistance Project and on Internal Control Over Compliance in Accordance with OMB Circular A-133 and Chapter 10.550, Rules of the Audffor General expressed an unquallfled opinion. Q. No audit findings relative to major federal awards programs for the County are reported In this Schedule. 7. One audit finding relative to major state financial assistance projects for the County Is reported in this Schedule. 8. The threshold for distinguishing Type A and Type B programslpro*b was $1,359,111511 for major federal awards programs and $300,000 for major state financial asslstance projects. 9. The County qualified as a low -risk auditee for federal Single Audit purposes, as that term is defined In OMB Circular A-133. 10. The programslpmJects tested as major progremelprojects included the following: Federal rams Federal CFDA No. High Intensity Drug Trafficking Areas 08.)= Capitalization Grants for State Revolving Funds 60.458 Federal Aviation Administration 1-20 20.100 MONROE COUNTY. FLORIDA SCHEDULE OF FINDINGS AND QUESTIONED COSTS FEDERAL AWARDS PROGRAMS AND STATE FINANCIAL � SSISTANCE PROJECTS For the Year Ended September 30.2010 PART I - SUMMARY OF AUDITORS' RESULTS (CONTINUED) State Projects State Housing Initiative Program Boating Improvement Program Transportation Planning Program 07-09 Exotic Plant Control Services Deepwater Horizon PART 11- FINDINGS -- FINANCIAL STATEMENTS None noted. $kale CSFA No. 52.901 77.006 55.023 nla nla PART ill - FINDINGS AND QUESTIONED COSTS —MAJOR FEDERAL AWARDS PROGRAMS None noted. PART IV - FINDINGS AND QUESTIONED COSTS -- MAJOR STATE FINANCIAL ASSISTANCE PROJECTS Florida Department of Emrlronmsnlal Protection, Division of Emergency Marmgement Program Name: Deepwater Horizon CSFA S pin Finding 10-01 NONMATERIAL NON-COMPLIANCE Crltorle: According W the Florida Department of Emergency Management's (DEM) Memorandum of Understanding with Monroe County Tourist Development Council (TdC) dated June 29, 2010, the Monroe County Tourist Development Council shall track all expenditures and provide such documentation to DEM, Including proof of payment, by August 31, 2010. Condition: The final close-out report was submitted on September 29, 2010. Questioned Cost: WA Effect: Deepwater Horizon expenditures, supporting documentation and proof of payment was not submitted timely. 1-21 MONROE COUNTY, FLORIDA SCHEDULE OF FINDINGS AND QUESTIONED COSTS FEDERAL AWARDS PROGRAMS AND STATE FINANCIAL A33I8TANCE PROJECTS For the Year Ended September 30, 2010 Cause: The final ciow-out report was not submitted timely due to the canfuslon of the parties InvoWd as to who was responsible for submission of the report. Recommendation: We recommend that Internal controls be put in place to ensure that reports are prepared and filed in a tknely manner. Management Response: If additional State of Fiorlda funding Is awarded b the TIC, the Director of the TDC will receive all correspondence from all parties Imolved to ensure that all deadlines are met. 1-22 MONROE COUNTY, FLORIDA J SUMMARY SCHEDULE OF CORRECTIVE ACTION PLAN FEDERAL AWARDS PROGRAMS AND STATE FINANCIAL ASSISTANCE PROJECTS For the Year Ended September 30, 2010 Finding 10.01 Name of Parson: Harold D. Wheeler, Director of TDC Corrective Acaon Plan: If acdd)tioonal State of Florida funding Is awarded to the TDC, the DlmcW of the TDC will rewlve all correspondence from all partles involved to ensure that all deadlines are met, Proposed Completion Date: January 11, 2011 1-23 MONROE COUNTY, FLORIDA SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS FEDERAL AWARDS PROGRAMS ANthe Year Ended September D S r FINANCIAL ASSISTANCE PROJECTS There were no Single Audit findings for the year ended September 30, 2009, 1-24 INDEPENDENT AUDITORW MANAGEMENT LETTER To the Honorable Mayor and Board of county commissioners of Monroe County, Florlw. We have audited the financial statements of the governmental iund ir>formatiorn o Monroe coun�tye activities, each major fund, and the aggregate remaining Florida (the "County"), as of and for the year ended September 30, 2010, and have issued our report thereon dated March 31, 2011. We conducted our audit In accordance with auditing standards generally accepted In the United States of America and the standards applicable to financial audits contained in Govw ment Auditing Standards, issued by the Comptroller General of the United Stares; and OMB Circular A-133, Audits of States, Local GaremmentA and Non-PWH Organiratlona. We have Issued our Independent Auditors' Report on Internal Control over Financial Reporting and on Compliance and Other Matters, Independent Auditors' Report on Compliance with Requirements that Could Have a Direct and Material Effect on each Major Federal Program and Slate Financial Assistance projects and on Internal Control over Compliance, and Schedule of Findings and Questioned Costs. Disclosures in those reports and schedule, which are dated March 31, 2011, should be considered In oorJunctlon with this management letter. Additionally, our audit was conducted in accordance with Chapter 10,550, Rules of the Auditor General, which govern the conduct of local government entitywaudits hich pa root Included rmed In the State Of Florida. This letter includes the following Information, In the aforementloned auditors' reports or schedule. Section 10.554(1 XI)i., Rules of the Auditar General, requires that we determine whether or not corrective actions have been taken to address significant findings and recommendations made In the preceding annual financial audit report. There were no recommendations made In the preceding annual financial audit report. Section 10.554(1)(1)2., Rules of the Aud#w General, requires our audit to include a review of the provisions of Section 218.145, Florida Statutes, regarding the investment of public funds. In connection with our audit, nothing came to our attention that could cause us to believe that the County was in noncompliance with Section 2.18.415 regarding the Invedment of public funds. Section 10.554(1xi)3., Rules of the Audits' General, requires that we address in the management letter any recommendations to Improve the County's financial management. In connection with our audit, we did not have any such recommendations. J-1 Section 10.564(1XIX4., Rules of the Audlfor General, requires that we address violations of provisions of contracts and grant agreements or. abuse, that have an effect on the financial statements that is less than material but more than Inconsequential. In connection with our audit, we did not have any such findings. Section 10.554(1 XI)5., Rules of the Aud#o+r General, provides that the auditor may, based on professional Judgment, report the following matters that have an inconsequential effect on financial statements, considering both quentltative and qualitative factors:' (1) violations of provisions of contracts or grant agreements, fraud, illegal acts, or abuse, and (2) control deficiencies that are not significant deficiencies. In connection with our audit, we did not have arty such findings. Section 10.664(1 Xi)6., Rules of the AudJtar General, requires that the name or official ON and legal authority for the primary government and each component unit of the reporting entity be disclosed In the management letter, unless disclosed in fife notes to the flnencial statemsrrts. The County Wes established by Laws of Florida 71-616. The County has disclosed each component unit in the notes to the financial statements. Section 10.5"1 Xi)7.a., Rules of the Audh'or General, requires a .statement be Included as to whether or not the local governmental entity has met one or more of the conditions described in Section 218.503(1), Florida Statutes, and Identification of the specific condltaon(s) met. In connection with our audit of the financlal statements of fife County, the results of our tests did not Indicate -the County met any of the specified conditions of a financial emergency contaked In Section 218.503(1). However, our audit does not provide a legal determination of the County's compliance with this requirement. Section 10.554(1XI)7.b., Rules of the Auditor General, requires that we determine whether the annual finandal report for the County for the fiscal year ended September 30, 2010, filed with the Florida Department of Financial Services pursuant to Section 218.32(1 Xa), Florida Statutes, is in agreement with the annual financial audit report for the fiscal year ended September 30, 2010. Our comparison of the lreport filed with the Florida Department the Financial Services to the County's 2010 a ditedfinancial statements resulted In nomteriialf Ciftrences. pursuant to Sections 10.554(1Xi)T.c. and 10.556(7), Rules of the Audkor General, We applied financial condition assessment procedures as of September 30, 2010. It is management's responsibility to monitor the County'* financial condition, and our financial condition assessment was based in part on representations made by management and the review of financial Information provided by same. pursuant to Chapter 119, Florida Statutes, this management letter is a public record and its distribution Is not limited. Auditing standards generally accepted In the United States of America require us to Indicate that aria letter is Intended solely for the Intom-stlon and use of management, the Cotxtty Mayor and Board of County Commissioners of Monroe. County, Florida, the Florida Auditor General and applicable state and federal agencies, and Is not Intended to be and should not be used by anyone other than those specified parties. CHERRY, BEKAER;T & HOLLA►ND, L.L.P. Orlando, Florida March 31, 2011 J-2