Item N5BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: March 21, 2012
Bulk Item: Yes Y—X No
Division: Monroe County
Department: Fixed Asset Surplus
Staff Contact Person: JJ Gerawpy
AGENDA ITEM WORDING: Approval to remove surplus equipment form inventory via
disposal or advertise for bid.
ITEM BACKGROUND: See attached schedule
PREVIOUS RELEVANT BOCC ACTION: N/A
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS:
TOTAL COST: N/A
COST TO COUNTY: N/A
BUDGETED: Yes No
CtOURCE OF FUNDS: N/A
REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing Risk Management
DIVISION DIRECTOR APPROVAL:
(Kevin Madok, Assistant Finance Director)
DOCUMENTATION: Included Yes Not Required
DISPOSITION: AGENDA ITEM
Revised 8/08
Board of Coun Commisioners
March 21, 2012
SCHEDULE OF SURPLUS ITEMS
ITEM BACKGROUND
AMOUNT
BOCC ACTION
Original
Estimated
County ID #
Description
Value
value
need approval to-
4358
Dell Powered 4600
Obsolete equipment
$10,70100
KOO
remove from inventory and dispose
5177
Dell Precision 380
Obsolete equipment
$1,581.73
$0.00
remove from inventory and dispose
2530
HP Laserjet 4000
Obsolete equipment
$1,527.00
$0.00
remove from inventory and dispose
5018
Dell Precision 3000
Obsolete equipment
$1,654.28
$0,00
remove from inventory and dispose
5288
Dell GX520
Obsolete equipment
$1,588.16
$0.00
remove from inventory and dispose
4209
Life-Pac 12
Obsolete Equpinvent Trade -In
$15,933.36
$3,500.00
remove from inventory and trade-in
1632
801 R Air Compressor
Obsolete equipment
$6,978.00
$500,00
approval to advertise for bids
2035
98 Ford F700 Clam Tk
Obsolete equipment
$65,332.67
$23,500,00
approval to advertise for bids
2088
02 Dodge 1500 Truck
Obsolete equipment
$13,867.00
$2,000.00
approval to advertise for bids
1456
98 Chev 3500 Truck
Obsolete equipment
$20,841.00
$2,500.00
approval to advertise for bids
2184
98 Chev 3500 Truck
Obsolete equipment
$24,203.00
$1.200.00
approval to advertise for bids
2039
97 Mack DM690S Truck
Obsolete equipment
$82,923.00
$33,900.00
approval to advertise for bids
2038
98 Ford Roll Off Truck
Obsolete equipment
$72,588.00
$29,500.00
approval to advertise for bids
1679
92 Load King Trailer
Obsolete equipment
$16,943.00
$1,200.00
approval to advertise for bids
2111
97 Caterpillar Roller
Obsolete equipment
$23,030.00
$12,500.00
approval to advertise for bids
2162
97 Leeboy Paver
Obsolete equipment
$55,552,00
$23,900.00
approval to advertise for bids
2180
04 Sterling w/OiI Tank
Obsolete equipment
$85,598.00
$40,750.00
approval to advertise for bids
5128
06 Mack Road Tractor
Obsolete equipment
$66,531 .55
$36,500.00
approval to advertise for bids
5405
06 Boma g Rubber Roller
Obsolete equipment
$50,823.00
$34,500.00
approval to advertise for bids
5406
06 Boma g Steel Roller
Obsolete equipment
$54481 14
$37,500.00
approval to advertise for bids
1135
90 Ford Tractor
Obsolete equipment
$31,362.00
$3,900.00
approval to advertise for bids
Received
MONROE COUNTY FEB 0 3 2012
INVENTORY DELETION REQUEST FlnanceDSK
TO: JJ Geraway FROM: Andrew Bulla — Stop #2
Stop #8
Property Clerk, Finance Dept. Business Operations Rm 10
DATE: -*�
CHECK ONFU APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
xxxx APPROVAL TO REMOVE FROM I]WENTORY AND DISPOSE OF
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: I
REASON FOR REQUEST:
Equipment is defective, obsolete and not cost effective to repair.
PREPARED BY: ANDREW A0LLA,,,--A DATE: 01/24/2012
PRINT NAME
DIVISION DIRECTOR APPROVAL: MARY VANDEN BROOK
PRINTNAME
OMB FORM REVISED 10/28/2003
To: JJ Geraw4y, Property Manage
Finance Dept. Stop 8
Date:
5177
38N5S81
Dell Precision 380
12/31/2005
$1,58L73/$0.00
2530
SUSMC116626
HP Laserjet 4000
2/3/1999
$1,527.00/$0.00
5018
GHY781
Dell Precision 3000
9/19/2005
$1,654.28/$0.00
Check one appropriate line below:
APPROVAL TO ADVERTISE FOR BIDS
x APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
Reason for request:
Equipment is obsolete and no longer used.
PREPARED BY: _I DATE:
Sitore
(j
JJ Geraway
Printed Name
DIVISION DIRECTOR APPROVAL:
/Wature
D Ti
All "77-7 L. KCLKAGE, Clerk -
Printed Name
MONROE COUNTY
"COMPUTER RELATED EQ.UIPMENT"
INVENTORY DELETION REQUEST
TO: piloi�
PROPERTY CLERK, FINANCE DEPT.
DATE: d - vL-7 - 1 0�
Moocb�.Cwf)+'A
Financo Dept.
Received
FE"
M.C.
I.D. NUMBER
SERIAL
NUMBER
ASSET
DESCRIPTION
DATE
PURCHASED
ORIGINAL & EST.
PRESENT VALUE
A)o
CHECK ONE (1) APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FORBIDS.
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO:
REASON FOR REOUEST:
PREPARED BY:
DIVISION DIRECTOR APPROVAL:
TECHNICAL SERVICES
um
NA-170—R
OMB FORM REVISED 10/28/2003
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: _-44k*k4Ls4m&w— Stop #8 'FROM: Harvey Hillman
Property Clerk, Finance Dept.
DATE: 02/21/2012
-0iWaal & Est Asset Date
*v,
r. Desiript".. PuC P i6at value
r
4209 13451841 Life-Pac 12 April 2001 Trade-in value
$3,500.00
C06,�
Received
F IF 2 2 1 Z ful 12
Finance DeDt
CHECK ONE (1) APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
x APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR REQUEST:
The equipment is part of payment (trade-in) for new LP- 15 that is now in service.
PREPARED BY: DATE:
PRINT NA ''Harvey Hillman
DIVISION DIRECTOR APPROVAL: _pg
PRINT NAME Janr;/(Alahan'
2/z/ /,//Z-
OMB FORM REVISED 10/28/2003
BOARD OF GOVERNORS
FIRE AND AMBULANCE DISTRICT I
AGENDA ITEM SUMMARY
Meeting Date: December 14,2011
Bulk Item: Yes No X
Division: Emergency Services
Department: Fire Rescue
Staff Contact Person/Phone # Susan Hover/x6088
AGENDA ITEM WORDING- Approval to issue a Purchase Order to Physio-Control, Inc., the sole
source provider of the LIFEPAK family of products, in the amount of $25,363.15 to purchase a
scheduled replacement LifePak 15 cardiac monitor defibrillator unit and integral components, and
approval for the Fire Chief to sign the necessary documentation to complete the purchase transaction.
ITEM BACKGROUND: During the Fiscal Year 2012 budget process, funds were budgeted for the
purchase of one scheduled replacement LifePak 15 cardiac monitor defibrillator unit and integral
components for use in Monroe County Fire Rescue operations. Physio-Control, Inc., division of
Medtronic, Inc., is the sole source provider of the LIFEPAK family of products.
PREVIOUS RELEVANT BOARD ACTION: During the Fiscal Year 2012 budget process, funds
were budgeted for the purchase of one LifePak 15 cardiac monitor defibrillator unit and integral
components for use in Monroe County Fire Rescue operations.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval. ,
TOTAL COST: $25,363.15 INDIRECT COST: N/A BUDGETED: Yes X No
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY: $25,363.15 SOURCE OF FUNDS:- Ad Valorem Taxes
11500-560-640
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County Attyk OMB/Purchasing — Risk Management
DOCUMENTATION: Included X Not Required
/-I
DISPOSITION: y4w-A--th AGENDA ITEM#
/ v
Revised 7/09
Physic -Control, Inc.
11811 Willows Road NE
P.O. Box 97023
Redmond, WA 98073-9723 U,SA
www.physio-control,com
www,medtronic.com
let 800.442.1142
fax 800.732.0956
To: Harvey Hillman
Monroe County Fire Rescue
Quote#:
1-185559882
490 63rd St Ocean
MARATHON, FL 33050
Rev#:
1
Phone: (305) 289-6047
Quote Date:
0311012011
hiliman-harvey(gmonroecounty-fl.gov
Sales Consultant:
Debbi Stanfield
800-442-1142 x 72305
FOB:
Redmond, WA
Terms:
Net 30, all quotes subject to credit approval
and the following terms & conditions
Serial number for trade-in unit: 13451839
Contract: None
UnECata�og, # I DE-svilptiuq aty
Exp Date:
Pnck!'� Uml DIsc
05/09/2011
T ,, o a -!,,I U r,,, Ext Total
1 99577400045 - LPI 5 MONITOR/DEFIS, CPR, 1
$29,995.00 $4 ,499,25
It _�t
$3,500,00 $21,995,75 $21,99515
Pace, to 360J, SP02,121. GIL, NISP, CO2.
Trend, BT
INCLUDED AT NO CHARGE: 2 PAIR QU(K-COMBO
ELECTRODES PER UNIT - 11996-000091, TEST LOAD
- 21330-001365, ShipKIt- 41577-000012,
2 21330-001176 - U-ION BATTERY 5.7 AMP 4
$390.00 $58,50
$0.00 $331.50 $1,326.00
HOUR CAPACITY
RECHARGEABLE LITHIUM -ION, WITH FUEL GAUGE
3 11577-000004 - STATION BATTERY 1
$1,540.00 $231 kl)
$0.00 $1,309.00 $1,309.00
CHARGER
AC OPERATION FOR STATIONARY APPLICATIONS,
FOR USE WITH THE LI-ION 5.7 AMP BATTERY
INCLUDES AC POWER CORD, MOUNTING BRACKET -
AND OPERATING INSTRUCTIONS
4 11171-000017 - LNCS DCI, ADULT SP02 1
$270.00 $40.50
$0.00 $229.50 $229-50
SENSOR REUSABLE
LNCS DCI,ADULT SP02 SENSOR,REUSABLE,REF
1863
5 11220-000028 -Top Pouch 1
$47.00 $7.05
$0.00 $39,95 $39.95
Storage for sensors and electrodes. Insert in place of
standard paddles,
6 11577-000002 - KIT - CARRY SAG, MAIN SAG 1
$260.00 $39.00
$0.00 $221,00 $221.00
ACCESSORY 11577-000002 LP1 5 KIT CRY BAG.
Includes shoulder strap 11577-000001
7 11260-000039 - KIT - CARRY SAG, REAR 1
$67.00 $10.05
$0.00 $56.95 $56.95
POUCH
KIT- CARRY BAG, REAR POUCH
SUB TOTAL
ESTIMATED TAX
ESTIMATED SHIPPING & HANDLING
GRAND TOTAL
Trade -In Detall
Product
$25,178.15
$0.00
$185.00
$25,363.15
Qty Unit Value Total Value
1
Pricing Summary Totals
List Price: $33,739.00
Trade-ins: $3,500.00
Cash Discounts: $5,060.85
Tax + S&W + $185.00
GRAND TOTAL FOR THIS QUOTE $25,363.15
TO PLACE AN ORDER, PLEASE FAX A COPY OF THE QUOTE AND PURCHASE ORDER
TO: # $00-732-0956, ATTN. REP SUPPORT "Ask your sales representative how to ,get 25% or more off
list price on your LIFEPAK disposables by signing up for a disposables agreement"
PHYSIO-CONTROL, INC. REQUIRES WRITTEN
VERIFICATION OF THIS ORDER.A PURCHASE ORDER IS
REQUIRED ON ALL ORDERS $10,000 OR GREATER BEFORE
APPLICABLE FREIGHT AND TAXES.THE UNDERSIGNED IS
AUTHORIZED TO ACCEPT THIS ORDER IN ACCORDANCE
WITH THE TERMS AND PRICES DENOTED HEREIN. SIGN TO
THE RIGHT:
Ref. Code: MH/03189501/1-32H6VF
CUSTOMER APPROVAL (AUTHORIZED SIGNATURE)
ll 4
TITLE
DATE
Notes
Taxes, Shipping and handling fees are estimates only and are subject to change at the time of order. Shipping and handling applies to ground
transport only.
Above pricing valid only if quote is purchased in its entirely (optional items not required).
To receive a trade-in credit, the customer agrees to return the trade-in device(s) within 30 days of receipt of the replacement device(s) to
Physio-Control's place of business or to an authorized Physio-Control representative. Physio-Control will provide instructions for returning the
device(s) and will pay for the associated shipping cost
In the event that the trade-in device(s) are not received by Physio-Control within the 30-day window, customer acknowledges that the quote
shall constitute a purchase order and agrees to be invoiced for the amount of the trade-in discount. Invoice shall be payable upon receipt.
Items listed above at no change are included as part of a package discount that involves the purchase of a bundle of items. Customer is solely
responsible for appropriately allocating the discount extended on the bundle when fulfilling any reporting obligations it might have.
MONROE COUNTY ATTORNEY
ROVED AS TO RM:
CYNTHIA L. HALL
ASS S AN OJ!sgY ATTQRNEY
Date _:..�_
MONROE COUNTY JAN 3 0 2012
INVENTORY DELETION REQUEST FkWm Dept,
TO: J. J. Geraway, STOP #8 FROM: Roy Sanchez, Director
PROPERTY MGR.. FINANCE DEPT. Fleet Management nt
DATE: January 26, 2012
M.G.
SERIAL
ASSET
DATE
ORIGINAL & EST.
I.D.
NUMBER
DESCRIPTION
PURCHASED
PRESENT VALUE
NUMBER
0940/028
#&K4i+- -
80 INGERSOLL RAND AIR
9/30/1980
6,978.00 / 500.00
/Ifg.�
11 G o"� �f'j' t! F� 9/ 0
COMPRESSOR
0976/059
1FDXF80C3WVA13158
98 FORD F700 CLAM TK
8/26/1997
65,332.67 / 23,500.00
2401/209
1 D7HA 16K22J224758
02 DODGE 1500 PICKUP TK
04/20/2002
13,867.00 / 2,000.00
"! 0903/851
IGCGC33R3 WF032187
98 CHEV 3500 CREW CAB
01/08/1998
20,841.00 / 2,500.00
y�
PICKUP TK
0940/481
1GBHC33R8WF049432
98 CHEV 3500 STAKE BODY
04/23/1998
24,203.00 / 1,200.00
0977/159
IM2B209C8VM020332
97 MACK DM690S ROLL OFF
9/9/19%
82,923.00 / 33,900.00
rV.? 9
TK
0977/173�
1FDZW96T5WVA40139
98 FORD LOUISVILLE ROLL
4/23/98
72,588.00/ 29,500.00
,r
o?0,,,3 b
OFF TK
CHECK ONE (1) APPROPRIATE LINE BELOW:
XXX APPROVAL TO ADVERTISE FOR BIDS.
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO:
REASON FOR REQUEST: The above items are no longer in use or are beyond economical repair. First 3 items are located in
Key West, fourth item is at Marathon, fifth item is at Plantation Key, and last two are at the Long Key Transfer Station.
PREPARED BY: N
PRINT NAME: Ron Cherry
DIVISION DIRECTOR APPROVAL:
DATE: 1 /26/2012
OMB FORM REVISED 1042M003
ROC*W
MONROE COUNTY JAN 3 0 2012
INVENTORY DELETION REQUEST Fkwrce D9pL
TO: J. J. Geraway, STOP #8 FROM: Roy Sanchez, Director
PROPERTY MGR.. FINANCE DEPT. Fleet Management Department
DATE: JanuM 26, 2012
M.C.
SERIAL
ASSET
DATE
ORIGINAL & EST.
I.D.
NUMBER
DESCRIPTION
PURCHASED
PRESENT VALUE
NUMBER
0940/328
1B4L37235NI117544
92 LOAD KING LOWBOY
1992
V-1,v1 1,200.00
! �
TRAILER * w/ affidavit
4/3IfA
0940/427
04&HMd*t""
97 CATERPILLAR CB214C
1 /30/1997
23,030.00 / 12,500.00
0711
x Ko o ` f-3
VIBRATORY ROLLER
0940/457
1 162CH
97 LEEBOY L800OLH PAVER
8/7/1997
55,552.00 /23,900.00
0714001
0940/585
2FZACGAK64AM33324
04 STERLING W/ ROSCO
8/13/2003
85,598.00 /40,750.00
'r'2 1 eo
OIL DIST. TANK
0940/5128
1 M I AJO I Y06NOO 1148
06 MACK CNH612 ROAD
11 / 16/2005
66,531.55 / 43,900.ee-
(5128)
TRACTOR
34, y-0o &0
0940/5405
901 A22202247
06 BOMAG BW I 1 RH RUBBER
2/22/2006
50,823.00 / 34,500.00
(5405)
TIRE ROLLER
0940/5406
90IC14603434
06 BOMAG BW9ASW STEEL
2/22/2006
54,481.14 /37,500.00
(5406)
WHEEL ROLLER
3200l047
BC33613
90 FORD/NH 6610 TRACTOR
3/14J1990
31,362.04 / 3,900.00
CHECK ONE (1) APPROPRIATE LINE BELOW:
xxx APPROVAL TO ADVERTISE FOR BIDS.
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO:
REASON FOR REQUEST: The above items are no longer in use or are beyond economical repair. First item located in
Marathon, and the rest are located at Plantation Key.
PREPARED BY: `-- ` DATE: 1/26/2012
PRINT NAME: Ron Cherry
DIVISION DIRECTOR APPROVAL:
RI AME: Kevin Wilson
f l 7-e-
OMB FORM REVISED I0t2W003