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Item N5BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: March 21, 2012 Bulk Item: Yes Y—X No Division: Monroe County Department: Fixed Asset Surplus Staff Contact Person: JJ Gerawpy AGENDA ITEM WORDING: Approval to remove surplus equipment form inventory via disposal or advertise for bid. ITEM BACKGROUND: See attached schedule PREVIOUS RELEVANT BOCC ACTION: N/A CONTRACT/AGREEMENT CHANGES: STAFF RECOMMENDATIONS: TOTAL COST: N/A COST TO COUNTY: N/A BUDGETED: Yes No CtOURCE OF FUNDS: N/A REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year APPROVED BY: County Atty OMB/Purchasing Risk Management DIVISION DIRECTOR APPROVAL: (Kevin Madok, Assistant Finance Director) DOCUMENTATION: Included Yes Not Required DISPOSITION: AGENDA ITEM Revised 8/08 Board of Coun Commisioners March 21, 2012 SCHEDULE OF SURPLUS ITEMS ITEM BACKGROUND AMOUNT BOCC ACTION Original Estimated County ID # Description Value value need approval to- 4358 Dell Powered 4600 Obsolete equipment $10,70100 KOO remove from inventory and dispose 5177 Dell Precision 380 Obsolete equipment $1,581.73 $0.00 remove from inventory and dispose 2530 HP Laserjet 4000 Obsolete equipment $1,527.00 $0.00 remove from inventory and dispose 5018 Dell Precision 3000 Obsolete equipment $1,654.28 $0,00 remove from inventory and dispose 5288 Dell GX520 Obsolete equipment $1,588.16 $0.00 remove from inventory and dispose 4209 Life-Pac 12 Obsolete Equpinvent Trade -In $15,933.36 $3,500.00 remove from inventory and trade-in 1632 801 R Air Compressor Obsolete equipment $6,978.00 $500,00 approval to advertise for bids 2035 98 Ford F700 Clam Tk Obsolete equipment $65,332.67 $23,500,00 approval to advertise for bids 2088 02 Dodge 1500 Truck Obsolete equipment $13,867.00 $2,000.00 approval to advertise for bids 1456 98 Chev 3500 Truck Obsolete equipment $20,841.00 $2,500.00 approval to advertise for bids 2184 98 Chev 3500 Truck Obsolete equipment $24,203.00 $1.200.00 approval to advertise for bids 2039 97 Mack DM690S Truck Obsolete equipment $82,923.00 $33,900.00 approval to advertise for bids 2038 98 Ford Roll Off Truck Obsolete equipment $72,588.00 $29,500.00 approval to advertise for bids 1679 92 Load King Trailer Obsolete equipment $16,943.00 $1,200.00 approval to advertise for bids 2111 97 Caterpillar Roller Obsolete equipment $23,030.00 $12,500.00 approval to advertise for bids 2162 97 Leeboy Paver Obsolete equipment $55,552,00 $23,900.00 approval to advertise for bids 2180 04 Sterling w/OiI Tank Obsolete equipment $85,598.00 $40,750.00 approval to advertise for bids 5128 06 Mack Road Tractor Obsolete equipment $66,531 .55 $36,500.00 approval to advertise for bids 5405 06 Boma g Rubber Roller Obsolete equipment $50,823.00 $34,500.00 approval to advertise for bids 5406 06 Boma g Steel Roller Obsolete equipment $54481 14 $37,500.00 approval to advertise for bids 1135 90 Ford Tractor Obsolete equipment $31,362.00 $3,900.00 approval to advertise for bids Received MONROE COUNTY FEB 0 3 2012 INVENTORY DELETION REQUEST FlnanceDSK TO: JJ Geraway FROM: Andrew Bulla — Stop #2 Stop #8 Property Clerk, Finance Dept. Business Operations Rm 10 DATE: -*� CHECK ONFU APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. xxxx APPROVAL TO REMOVE FROM I]WENTORY AND DISPOSE OF APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: I REASON FOR REQUEST: Equipment is defective, obsolete and not cost effective to repair. PREPARED BY: ANDREW A0LLA,,,--A DATE: 01/24/2012 PRINT NAME DIVISION DIRECTOR APPROVAL: MARY VANDEN BROOK PRINTNAME OMB FORM REVISED 10/28/2003 To: JJ Geraw4y, Property Manage Finance Dept. Stop 8 Date: 5177 38N5S81 Dell Precision 380 12/31/2005 $1,58L73/$0.00 2530 SUSMC116626 HP Laserjet 4000 2/3/1999 $1,527.00/$0.00 5018 GHY781 Dell Precision 3000 9/19/2005 $1,654.28/$0.00 Check one appropriate line below: APPROVAL TO ADVERTISE FOR BIDS x APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: Reason for request: Equipment is obsolete and no longer used. PREPARED BY: _I DATE: Sitore (j JJ Geraway Printed Name DIVISION DIRECTOR APPROVAL: /Wature D Ti All "77-7 L. KCLKAGE, Clerk - Printed Name MONROE COUNTY "COMPUTER RELATED EQ.UIPMENT" INVENTORY DELETION REQUEST TO: piloi� PROPERTY CLERK, FINANCE DEPT. DATE: d - vL-7 - 1 0� Moocb�.Cwf)+'A Financo Dept. Received FE" M.C. I.D. NUMBER SERIAL NUMBER ASSET DESCRIPTION DATE PURCHASED ORIGINAL & EST. PRESENT VALUE A)o CHECK ONE (1) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FORBIDS. APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO: REASON FOR REOUEST: PREPARED BY: DIVISION DIRECTOR APPROVAL: TECHNICAL SERVICES um NA-170—R OMB FORM REVISED 10/28/2003 MONROE COUNTY INVENTORY DELETION REQUEST TO: _-44k*k4Ls4m&w— Stop #8 'FROM: Harvey Hillman Property Clerk, Finance Dept. DATE: 02/21/2012 -0iWaal & Est Asset Date *v, r. Desiript".. PuC P i6at value r 4209 13451841 Life-Pac 12 April 2001 Trade-in value $3,500.00 C06,� Received F IF 2 2 1 Z ful 12 Finance DeDt CHECK ONE (1) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. x APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON FOR REQUEST: The equipment is part of payment (trade-in) for new LP- 15 that is now in service. PREPARED BY: DATE: PRINT NA ''Harvey Hillman DIVISION DIRECTOR APPROVAL: _pg PRINT NAME Janr;/(Alahan' 2/z/ /,//Z- OMB FORM REVISED 10/28/2003 BOARD OF GOVERNORS FIRE AND AMBULANCE DISTRICT I AGENDA ITEM SUMMARY Meeting Date: December 14,2011 Bulk Item: Yes No X Division: Emergency Services Department: Fire Rescue Staff Contact Person/Phone # Susan Hover/x6088 AGENDA ITEM WORDING- Approval to issue a Purchase Order to Physio-Control, Inc., the sole source provider of the LIFEPAK family of products, in the amount of $25,363.15 to purchase a scheduled replacement LifePak 15 cardiac monitor defibrillator unit and integral components, and approval for the Fire Chief to sign the necessary documentation to complete the purchase transaction. ITEM BACKGROUND: During the Fiscal Year 2012 budget process, funds were budgeted for the purchase of one scheduled replacement LifePak 15 cardiac monitor defibrillator unit and integral components for use in Monroe County Fire Rescue operations. Physio-Control, Inc., division of Medtronic, Inc., is the sole source provider of the LIFEPAK family of products. PREVIOUS RELEVANT BOARD ACTION: During the Fiscal Year 2012 budget process, funds were budgeted for the purchase of one LifePak 15 cardiac monitor defibrillator unit and integral components for use in Monroe County Fire Rescue operations. CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATIONS: Approval. , TOTAL COST: $25,363.15 INDIRECT COST: N/A BUDGETED: Yes X No DIFFERENTIAL OF LOCAL PREFERENCE: N/A COST TO COUNTY: $25,363.15 SOURCE OF FUNDS:- Ad Valorem Taxes 11500-560-640 REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year APPROVED BY: County Attyk OMB/Purchasing — Risk Management DOCUMENTATION: Included X Not Required /-I DISPOSITION: y4w-A--th AGENDA ITEM# / v Revised 7/09 Physic -Control, Inc. 11811 Willows Road NE P.O. Box 97023 Redmond, WA 98073-9723 U,SA www.physio-control,com www,medtronic.com let 800.442.1142 fax 800.732.0956 To: Harvey Hillman Monroe County Fire Rescue Quote#: 1-185559882 490 63rd St Ocean MARATHON, FL 33050 Rev#: 1 Phone: (305) 289-6047 Quote Date: 0311012011 hiliman-harvey(gmonroecounty-fl.gov Sales Consultant: Debbi Stanfield 800-442-1142 x 72305 FOB: Redmond, WA Terms: Net 30, all quotes subject to credit approval and the following terms & conditions Serial number for trade-in unit: 13451839 Contract: None UnECata�og, # I DE-svilptiuq aty Exp Date: Pnck!'� Uml DIsc 05/09/2011 T ,, o a -!,,I U r,,, Ext Total 1 99577400045 - LPI 5 MONITOR/DEFIS, CPR, 1 $29,995.00 $4 ,499,25 It _�t $3,500,00 $21,995,75 $21,99515 Pace, to 360J, SP02,121. GIL, NISP, CO2. Trend, BT INCLUDED AT NO CHARGE: 2 PAIR QU(K-COMBO ELECTRODES PER UNIT - 11996-000091, TEST LOAD - 21330-001365, ShipKIt- 41577-000012, 2 21330-001176 - U-ION BATTERY 5.7 AMP 4 $390.00 $58,50 $0.00 $331.50 $1,326.00 HOUR CAPACITY RECHARGEABLE LITHIUM -ION, WITH FUEL GAUGE 3 11577-000004 - STATION BATTERY 1 $1,540.00 $231 kl) $0.00 $1,309.00 $1,309.00 CHARGER AC OPERATION FOR STATIONARY APPLICATIONS, FOR USE WITH THE LI-ION 5.7 AMP BATTERY INCLUDES AC POWER CORD, MOUNTING BRACKET - AND OPERATING INSTRUCTIONS 4 11171-000017 - LNCS DCI, ADULT SP02 1 $270.00 $40.50 $0.00 $229.50 $229-50 SENSOR REUSABLE LNCS DCI,ADULT SP02 SENSOR,REUSABLE,REF 1863 5 11220-000028 -Top Pouch 1 $47.00 $7.05 $0.00 $39,95 $39.95 Storage for sensors and electrodes. Insert in place of standard paddles, 6 11577-000002 - KIT - CARRY SAG, MAIN SAG 1 $260.00 $39.00 $0.00 $221,00 $221.00 ACCESSORY 11577-000002 LP1 5 KIT CRY BAG. Includes shoulder strap 11577-000001 7 11260-000039 - KIT - CARRY SAG, REAR 1 $67.00 $10.05 $0.00 $56.95 $56.95 POUCH KIT- CARRY BAG, REAR POUCH SUB TOTAL ESTIMATED TAX ESTIMATED SHIPPING & HANDLING GRAND TOTAL Trade -In Detall Product $25,178.15 $0.00 $185.00 $25,363.15 Qty Unit Value Total Value 1 Pricing Summary Totals List Price: $33,739.00 Trade-ins: $3,500.00 Cash Discounts: $5,060.85 Tax + S&W + $185.00 GRAND TOTAL FOR THIS QUOTE $25,363.15 TO PLACE AN ORDER, PLEASE FAX A COPY OF THE QUOTE AND PURCHASE ORDER TO: # $00-732-0956, ATTN. REP SUPPORT "Ask your sales representative how to ,get 25% or more off list price on your LIFEPAK disposables by signing up for a disposables agreement" PHYSIO-CONTROL, INC. REQUIRES WRITTEN VERIFICATION OF THIS ORDER.A PURCHASE ORDER IS REQUIRED ON ALL ORDERS $10,000 OR GREATER BEFORE APPLICABLE FREIGHT AND TAXES.THE UNDERSIGNED IS AUTHORIZED TO ACCEPT THIS ORDER IN ACCORDANCE WITH THE TERMS AND PRICES DENOTED HEREIN. SIGN TO THE RIGHT: Ref. Code: MH/03189501/1-32H6VF CUSTOMER APPROVAL (AUTHORIZED SIGNATURE) ll 4 TITLE DATE Notes Taxes, Shipping and handling fees are estimates only and are subject to change at the time of order. Shipping and handling applies to ground transport only. Above pricing valid only if quote is purchased in its entirely (optional items not required). To receive a trade-in credit, the customer agrees to return the trade-in device(s) within 30 days of receipt of the replacement device(s) to Physio-Control's place of business or to an authorized Physio-Control representative. Physio-Control will provide instructions for returning the device(s) and will pay for the associated shipping cost In the event that the trade-in device(s) are not received by Physio-Control within the 30-day window, customer acknowledges that the quote shall constitute a purchase order and agrees to be invoiced for the amount of the trade-in discount. Invoice shall be payable upon receipt. Items listed above at no change are included as part of a package discount that involves the purchase of a bundle of items. Customer is solely responsible for appropriately allocating the discount extended on the bundle when fulfilling any reporting obligations it might have. MONROE COUNTY ATTORNEY ROVED AS TO RM: CYNTHIA L. HALL ASS S AN OJ!sgY ATTQRNEY Date _:..�_ MONROE COUNTY JAN 3 0 2012 INVENTORY DELETION REQUEST FkWm Dept, TO: J. J. Geraway, STOP #8 FROM: Roy Sanchez, Director PROPERTY MGR.. FINANCE DEPT. Fleet Management nt DATE: January 26, 2012 M.G. SERIAL ASSET DATE ORIGINAL & EST. I.D. NUMBER DESCRIPTION PURCHASED PRESENT VALUE NUMBER 0940/028 #&K4i+- - 80 INGERSOLL RAND AIR 9/30/1980 6,978.00 / 500.00 /Ifg.� 11 G o"� �f'j' t! F� 9/ 0 COMPRESSOR 0976/059 1FDXF80C3WVA13158 98 FORD F700 CLAM TK 8/26/1997 65,332.67 / 23,500.00 2401/209 1 D7HA 16K22J224758 02 DODGE 1500 PICKUP TK 04/20/2002 13,867.00 / 2,000.00 "! 0903/851 IGCGC33R3 WF032187 98 CHEV 3500 CREW CAB 01/08/1998 20,841.00 / 2,500.00 y� PICKUP TK 0940/481 1GBHC33R8WF049432 98 CHEV 3500 STAKE BODY 04/23/1998 24,203.00 / 1,200.00 0977/159 IM2B209C8VM020332 97 MACK DM690S ROLL OFF 9/9/19% 82,923.00 / 33,900.00 rV.? 9 TK 0977/173� 1FDZW96T5WVA40139 98 FORD LOUISVILLE ROLL 4/23/98 72,588.00/ 29,500.00 ,r o?0,,,3 b OFF TK CHECK ONE (1) APPROPRIATE LINE BELOW: XXX APPROVAL TO ADVERTISE FOR BIDS. APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO: REASON FOR REQUEST: The above items are no longer in use or are beyond economical repair. First 3 items are located in Key West, fourth item is at Marathon, fifth item is at Plantation Key, and last two are at the Long Key Transfer Station. PREPARED BY: N PRINT NAME: Ron Cherry DIVISION DIRECTOR APPROVAL: DATE: 1 /26/2012 OMB FORM REVISED 1042M003 ROC*W MONROE COUNTY JAN 3 0 2012 INVENTORY DELETION REQUEST Fkwrce D9pL TO: J. J. Geraway, STOP #8 FROM: Roy Sanchez, Director PROPERTY MGR.. FINANCE DEPT. Fleet Management Department DATE: JanuM 26, 2012 M.C. SERIAL ASSET DATE ORIGINAL & EST. I.D. NUMBER DESCRIPTION PURCHASED PRESENT VALUE NUMBER 0940/328 1B4L37235NI117544 92 LOAD KING LOWBOY 1992 V-1,v1 1,200.00 ! � TRAILER * w/ affidavit 4/3IfA 0940/427 04&HMd*t"" 97 CATERPILLAR CB214C 1 /30/1997 23,030.00 / 12,500.00 0711 x Ko o ` f-3 VIBRATORY ROLLER 0940/457 1 162CH 97 LEEBOY L800OLH PAVER 8/7/1997 55,552.00 /23,900.00 0714001 0940/585 2FZACGAK64AM33324 04 STERLING W/ ROSCO 8/13/2003 85,598.00 /40,750.00 'r'2 1 eo OIL DIST. TANK 0940/5128 1 M I AJO I Y06NOO 1148 06 MACK CNH612 ROAD 11 / 16/2005 66,531.55 / 43,900.ee- (5128) TRACTOR 34, y-0o &0 0940/5405 901 A22202247 06 BOMAG BW I 1 RH RUBBER 2/22/2006 50,823.00 / 34,500.00 (5405) TIRE ROLLER 0940/5406 90IC14603434 06 BOMAG BW9ASW STEEL 2/22/2006 54,481.14 /37,500.00 (5406) WHEEL ROLLER 3200l047 BC33613 90 FORD/NH 6610 TRACTOR 3/14J1990 31,362.04 / 3,900.00 CHECK ONE (1) APPROPRIATE LINE BELOW: xxx APPROVAL TO ADVERTISE FOR BIDS. APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO: REASON FOR REQUEST: The above items are no longer in use or are beyond economical repair. First item located in Marathon, and the rest are located at Plantation Key. PREPARED BY: `-- ` DATE: 1/26/2012 PRINT NAME: Ron Cherry DIVISION DIRECTOR APPROVAL: RI AME: Kevin Wilson f l 7-e- OMB FORM REVISED I0t2W003