Item O1MEMORANDUM
Office of the County Administrator
TO: Board of County Commissioners
FROM: Debbie Frederick
Deputy County Administrator
DATE: March 6, 2012
SUBJECT: County Divisions' Monthly Activity Report for February, 2012
MONTHLY ACTIVITY REPORT - FEBRUARY, 2012
KEY WEST AIRPORT
• In February, passenger figures for January were compiled. During that month, the six
airlines serving Key West International Airport carried a total of 69,307 passengers. This
is a 22% increase over January of 2011.
• We have been informed by the TSA that a second Check Point lane will be installed in
the passenger screening area of the new terminal building. The work will be completed
in time for next season and will go a long way towards shortening passenger screening
wait time.
• On February the Director of Airports gave a presentation to the Aircraft Rescue and Fire
Fighting (ARFF) Chiefs Association in St Pete. The topic was "One in a million, two in
a week," and discussed the two runway over -runs that occurred here on 10-31-11 and
11-03-11.
• Over the course of six nights in February, we repaired the Engineered Material Arresting
System (EMAS) bed that was damaged in the November over -run incident mentioned
above.
MARATHON AIRPORT
• Airport Emergency Plan Annual Review with First Responder Agencies was
conducted on February 22, 2012, 9:00 a.m., Airport's Departure Lounge.
• City of Marathon's Little Venice Waste Water Treatment Plant expansion project
located on the southeast end of the airport is reportedly nearing completion.
• Wildlife Hazard Assessment: final periodic seasonal observations done in January;
report anticipated in March 2012.
• Environmental Assessment Project associated with the runway relocation proposal:
still awaiting receipt of FAA review comments.
• General Aviation (GA) Security Plan update has been completed and submitted to
the Aviation Division, Florida Department of Transportation for review and
approval.
• Special Events:
• Wings of Freedom Tour (WWII bomber and fighter aircraft)
• Pigeon Key Art Festival
• EAA Aviation Day
EMPLOYEE SERVICES
I. Website Updates (other than normal position vacancy updates, etc.):
Benefits:
Monthly newsletter — Wellness
Human Resources:
Revised 1 job description
FMLA Form Revisions
II. Turnover Numbers To Date:
Feb 2012 Turnover: .95% Turnover to date: 2% 2011 TURNOVER:
13%
Resignations:4 Terminations: I Retired:0 Deceased:0 Layoffs:0
III. Human Resource
IAFF Impasse Hearing
One Pre -Determination Hearing held
Retraining of middle and upper keys Liaisons
Two unemployment claims denied
Applications:
Referral information:
New applications — 54 (TOTAL FOR 2011: 938)
Newspaper — 5
(TOTAL FOR 2011: 114)
Re -submittals - 24 (TOTAL FOR 2011: 575)
Employment Agency —
1 (TOTAL FOR 2011: 18)
In -House submittals —2 (TOTAL FOR 2011: 93)
Friend — 7
(TOTAL FOR 2011: 153)
Total — 80 (TOTAL FOR 2011: 1606)
Relative — 3
(TOTAL FOR 2011: 37)
Walk-in — 5
(TOTAL FOR 2011: 75)
Channel 76 — 0
(TOTAL FOR 2011: 12)
Internet — 53
(TOTAL FOR 2011: 939)
Other - 6
Total - 80
(TOTAL FOR 2011: 1348)
Risk
None
Benefits (Group/Workers Comp)
Meeting with GBS on Plan Document revisions
Sr. Administrator performed Wkrs Comp audit with TPA
Safety
Obtained quotes for Fire Extinguisher servicing — Changing vendors to Keys Fire
Revised NEO presentation
BUDGET & FINANCE
Budget Analysts:
• Prepared, Reviewed and Posted Budget transfers -138
• Prepared and Posted Resolutions — 91
• Reviewed Contract Summaries: 18
2
• Processed invoices & sent to Finance: 4
• Signed off PAF's: 24
• Incoming mail - 44
• Outgoing mail — 36
• Prepared and compiled March 2012 agenda packet.
• Processed and submitted to Finance Dept., MCSO's 911 Wireless/Wireline Octl l
revenue collection.
• Processed and submitted to Finance Key Largo EMS & Ambulance Jan12 salary
reimbursement.
• Reviewed Jan12 Pcard back-up sufficiency.
• Routed Timesheets for signature and submitted to Payroll Dept.
• Updated and completed l st Quarter Revenue/Expense report
• Performed an Employee Database review. Verified that the GovMax employee
database is the same as the database from HR. Items reviewed: position number,
employee name, salary and position title.
• Create the FY13 budget timetable with Tina. This item will be on the March
BOCC agenda. Reserved rooms and confirmed dates with Commissioners,
County Admin. and Deputy County Admin.
• Cost Allocation Plan: BOCC approved KPMG's Task Order at their last meeting.
I have received a list of the reports KPMG needs and we will be using FYI l data.
I have contacted those people who will be responsible in supplying KPMG with
information. KPMG will be here April 2-5th to do their field work and would
like to receive as many as the reports as they can during that week. The last time
we completed a Cost Allocation report was two years ago.
Grants:
• HSAB 2013: Prepped and facilitated FY 2013 cycle kick off meeting February
22 d.
• HSAB 2013 Funding announcement and application: Application cycle is open
until April 25, 2012. Notice of Funding Availability was advertised and
distributed by email to all contacts. Application/Attachments and Instructions
have been made available and were distributed by email to all contacts.
• Legislative affairs: Monitoring various pending legislation with potential impacts
for County (wastewater, permitting, Medicaid, DOH, military coordination, etc.)
Ongoing discussions/emails with FAC staff; emails to Floridian partners; attend
FAC's weekly County lobbyist conference calls.
• Keys Days: prepared materials and attended meetings/events in Tallahassee.
• HSAB internal audit: Drafted HSAB audit responses for County Administrator
review.
• 2012 HSAB and BOCC line items contracts: Regular monitoring, collecting
required documents, processing certifications; addressed compliance requirements
with several entities.
• HSAB website information: Working with Tech Services to establish links on
Grants page to applications, submissions, funding amounts, etc.
• Federal Lobbyists Monitoring on -going UASI federal funding lobbying activities
with Miami group and Chidlow; conference call on wastewater with staff and
Chidlow, updated him on State/DOE status.
• Strategic Plan: Discussed with County Administrator, Deputy County
Administrator, HR Director, the draft SP, Action Plan templates, and coordination
with performance plans and staff evaluations. Completed Strategic Plan Appendix
(analysis of feedback from meetings and surveys.) Attended training on GovMax
related to Strategic Planning and inputting of SP priorities, core services,
performance measures and indicators.
• 2012 State FDLE JAG County grants: Regular monitoring; quarterly reporting
• 2012 RSAT County Grant: Regular monitoring; quarterly reporting
• 2011 Federal JAG Drug Court grant: Regular monitoring; quarterly reporting
• 2011-2012 Federal JAG Sheriffs Office grants: monitored activity; reviewed
invoices; completed drawdown requests.
• State DCF Criminal Justice Mental Health Substance Abuse Implementation
Grant (Sheriffs Office): Continued monitoring of grant and match expenditures;
review match spreadsheets from partners; reviewed/approved invoices; attended
monthly council meeting.
• eCivis Grants Management Software: Processed execution of contract; attended
first training.
Purchasing Department:
Estimated Totals for the month of February 2012 are as follows:
• Total purchase orders processed: 330
• Total orders placed for departments: 62
• Total orders entered for departments: 65
• Office Depot orders processed: 56
• Staples Orders processed: 3
• We opened 4 bids and processed another 6 which was average from the previous
months. Addendums entered 7, contracts reviewed 14, and bills paid 4, and
voided 18 purchase orders. We also processed 838 pieces of mail which was
average from previous
months.
COMMUNITY SUPPORT SERVICES
In -Home And Nutrition Services (1HNS)
OAA, Older Americans Act Programs:
Nutrition (Information in this section is for the period 1/21/12-2/20/12):
• C-1 Congregate Meals totaled 1417 units this period, 242 units over goal but
typical for the season. C-2 Home Delivered Meals totaled 2631 units, slightly
under the monthly goal of 2752 units. New clients have already been signed up to
reduce the underachievement.
In -Home Services (Information in this section is for the period 1/1/12-1/20/12 beginning
of the contract year):
• III-E In -Home Respite: 108 units this period, 108 units year-to-date, 12.96% year -to -
date -achieved, 4.63% overachieved. III-E Facility Respite: 289.5 units this period,
289.5 units year to date, 2% underachieved. We will be asking the Alliance for Aging
for a re -allocation of funds in the III-E program to provide services where they are
most needed.
4
Non-OAA Programs:
CCDA (Community Care for Disabled Adults) for January 2012:
• Case Management: 25 units for the month were produced; 95.75 units year-to-
date.
• Homemaking: 135 units for the month were produced; 1004.75 units year -to date.
• Home -Delivered Meals: 85 meals for the month were provided; 730 meals year-
to-date.
• Personal Care: 55.5 units for the monthly were produced; 351 units year-to-date.
Overall Program Achievement was 48.42%, 1.58% underachieved year-to-date.
CCE (Community Care for the Elderly) for the period 12/21/11-1/20/12:
• Case Management: 35 units for the period and 226.75 units year-to-date. 31%
achieved year-to-date. There are 188 clients on the waiting list.
• Intake: No units achieved and 14 units year-to-date. 39% achieved year-to-date.
• Chore: 0 units achieved and 0 units year-to-date.
• Homemaking: 488 units for the period and 3327.5 units year-to-date. 67.94%
achieved year-to-date. There are 152 clients on the waiting list.
• Personal Care: 296 units for the period and 2305.25 units year-to-date. 78%
achieved year-to-date. There are 70 clients on the waiting list.
• Respite: 44.5 units for the period and 239.5 units year-to-date. 59% achieved
year to date. There are 27 clients on the waiting list.
CCE overall is at 65.85% achievement, 7.51% over the target achievement level, due
primarily to two emergency cases we had during the month. We will continue trying to
reduce the overachievement by attrition. Wait lists are increasing due to lack of funds.
ADI (Alzheimer's Disease Initiative) for the period 12/21/11—1/20/12: 140.75 units
were produced in the period and 1339 units year to date. 57% year-to-date achieved,
1.34% underachieved. There are three clients on the waiting list, one of whom will be
activated to reduce the underachievement.
HCE (Home Care for the Elderly Program) for the period 1/16/12—2/15/12: 16.75
billable units this period, 104.25 billable units year-to-date. 47.61% year-to-date
achieved, 19.03% underachieved. We have requested additional clients from the Aging
Resource Center.
Monroe County Transit
• One-way trips provided: 1856
• Unduplicated clients served: 244
• Special Needs Clients registered: 499
Deposited Revenue: $2,340.00
Expenditures: $65,359.23
Percentage Spent Fiscal YTD: 48.3%
Incoming calls, provision of information and referrals 1,192
Unduplicated Welfare client households that received service 56
New Welfare cases receiving service 20
Low Income Home Energy Assistance Grant Program cases- 59 $ 14,200.00
Low Income Crisis Assistance cases — 38 $ 6,459.46
Home and field visits 42
Office visits 333
s
Bayshore Manor (BSM)
Bayshore Manor's current census is 16 residents. The current census is six private
pay and 10 subsidized . BSM provided 395.75 hrs of OA3E respite care and 0 hours
of Medicaid Waiver this month. Bayshore Manor has five OA3E clients.
There is one client on the waiting list.
Revenue for February 2012 $36,530.88
Expenditures for the same period $45,381.45
Percentage of the budget spent year to date 36.96%
T TRRARV
• Library usage figures continue to reflect the seasonal increase in traffic and visitors
throughout the Keys:
• January circulation reached 38,227 items, 7% higher than last year's total for the
same month
• 40,250 Library customers made use of our onsite services, 22% more than in the
previous month
• E-visits to the Library's website, catalog and archives continue to be a major focus
of our patrons, strongly demonstrating the importance of our online presence; 50%
more e-visits were logged than January of the previous year
• 419 new Library cards were issued in the month, bringing the total of Monroe
County Library cardholders to 52,839
• At least 9,534 PC and Wi-Fi sessions were provided to the public in January, which
was an increase of 32% over the previous month; an estimated 1,674 of them
involved our wireless network, but it is probable that the actual number of wireless
users was well above that figure, as many users access our "hot spots" from outside
the Library buildings, especially at times when the Libraries are closed. More
accurate figures from software used by the Technical Services Department are
anticipated to be available shortly
• The restoration of Monday hours at all Library branches began January 23, and in
just the first two weeks a significant impact was seen on Library services: on the
first Monday, 1,678 onsite visitors came in to enjoy our added hours; the following
Monday Library staff welcomed 1,986 visitors
• Our fiscal year is well underway, and Library spending is on pace with the year; the
State Aid to Libraries Grant for this year has been approved, and the Monroe
County share of the funds for FY 2012 will be S 59,385.00. It is expected that the
major portion of these funds will be used to enhance the Library's collection of
print and electronic materials at all five branches.
EXTENSION SERVICES
• Number of services provided: 452 phone calls, 40 office visits, 13 visits to clients,
27 group teachings with 416 participants, 7 media submissions, and 543
publications distributed. Total Budget for FY 11/12: $189,306.00; Year to Date
Expenditures and Encumbrances: $137,294.72; Remaining Balance: $52,011.28;
Percentage of budget spent and/or encumbered year-to-date: 72%.
The Extension Director accomplished the following activities:
6
• Assisted the Monroe County Sustainability Coordinator with an on -site meeting of
Big Pine Key homeowners, Habitat for Humanity, and contractor Solar
Development Inc., regarding the installation of solar water heaters in Habitat homes
funded by the Florida Energy Grant.
• Organized and assisted with the Monroe County Climate Change Advisory
Committee meeting.
• Participated in the Florida Keys Commercial Fishermen's Association Board
meeting to discuss mackerel and lobster regulatory issues.
• Participated in a NOAA SE & Caribbean Climate Change Extension and Outreach
Community of Practice conference call to organize the June 2012 Workshop.
The Environmental Horticulture Agent accomplished the following activities:
• Held two Rugose Spiraling Whitefly workshops; one in Marathon and one in Key
West. A total of thirty people were in attendance.
• Presented a Rugose Spiraling Whitefly workshop to the Buttonwood Bay
Condominium Association. Ten people attended.
• Spoke to the Islamorada Chamber of Commerce about the Rugose Spiraling
Whitefly. Eighty-five people were in attendance.
• Held five regional plant clinics with 15 Master Gardeners assisting 25 clientele.
• Set up a horticulture educational booth at five different events with help from the
Master Gardeners: Layton Garden Club Yard & Plant Sale; 2nd Annual Middle
School Go Green! Science Fair at the Key West Tropical Forest & Botanical
Garden; Native Plant Giveaway at the Key West Tropical Forest & Botanical
Garden; GardenFest at the Key West Tropical Forest & Botanical Garden; and the
Sugarloaf Volunteer Firehouse Fish Fry/Yard & Plant Sale. In all, 268 residents
were accommodated.
• Held four Master Gardener Training Classes. Twenty interns will attend the class
every Friday for the next 4 weeks, ending on March 23.
• Made four site visits: Stock Island - Aerial vine identification; Cudjoe Key -
Everglades, Queen, and Traveler's Palm problems, and Rugose Spiraling Whitefly;
Marathon - Rugose Spiraling Whitefly on Gumbo Limbo tree on Sombrero Beach
Road.
The Family & Community Development Agent accomplished the following activities:
• Presented a timeline and developed an action plan for completion of the 2011/2012
High School Financial Literacy Program with staff at two high schools.
• Worked with the Monroe County Climate Change Advisory Committee (CCAC) to
develop climate -related recommendations for consideration in the Monroe County
Comprehensive Plan update. Also worked with the CCAC to rank action items in
the Community Climate Action Plan including rewriting the document according to
the group's recommendations.
• Worked on the Energy Efficiency Conservation Block Grant administrative duties
including updating budget records and reviewing amendments.
• Developed a draft resolution for adoption of the Energy Efficiency Conservation
Strategy which was developed with assistance from contractor Cameron -Cole.
7
EMERGENCY SERVICES
Fire Rescue
• Participated in hearing with special magistrate regarding impasse between Monroe
County and IAFF local 3909 contract.
• Participated in stakeholder hearings with State Department of Economic Opportunity
and other applicable agencies regarding emergency evacuation clearance time study
and methodology for Monroe County.
• Updated additional MCFR Standard Operating Procedures (SOPs) and Forms.
Fire Marshal
• Attended contractors meetings for multiple projects in the Upper and Lower Keys.
• Reviewed numerous commercial plans for adherence to building and fire codes.
• Completed standard operating procedures for pre -fire plans.
• Near completion of a new county map book.
Training
• Started the State Certified 235hr Fire Fighter II Class.
• Conducted a State Certified 40hr Ethics Class.
• Conducted a Skills Evaluation on three probationary Firefighters.
Emergency Management
• Participated at a Turkey Point Nuclear Power Plant Task Force meeting to recap 2012
Radiological Emergency Preparedness exercise, and begin scenario planning for the
2013 FEMA evaluated Turkey Point Ingestion Pathway Exercise.
• Working with Fire Rescue staff on the creation of a new Emergency Services website.
To date, Navigation and Content for the website has been submitted to the Vendor.
• Attended a 2-day Traffic Incident Management workshop — conducted by the Florida
Department of Transportation.
• Met with the Regional Emergency Management Directors and the Army 481h Civil
Support Team to discuss the Team's response and assistance to the Region 7 Counties
in the event of an emergency.
• Disseminated Florida Division of Emergency Management Stakeholder Packet and
Worksheets for the FY13-15 Training and Exercise Plan to twenty one Monroe
County stakeholders.
PUBLIC WORKS
• Pollution Control removed 21.79 tons of debris illegally dumped in County rights of
way and 12.08 tons for other departments: (7,6601bs. from the Key West Garage; 780
lbs. of tires from the Marathon Garage; 3,5001bs. from the Marathon Airport; 6,7001bs.
for Marathon Public Works; 3,8201bs. of brush for the Road Department; and 1,7001bs.
of brush for the MCSO)
• Haz Mat staff collected 161 gallons of latex, oil, stains, and caulking. Recycled 145.5
gallons to Plantation Facilities and 15.50 to the Key West Pre -School. Also
collected: 15 car batteries, 61 S-S LA batteries, 19 power tool batteries, 56 Alkaline, 14
Lithium -ion, 4 button, and 45 Nickel -Cadmium batteries
• Fleet Management Mobile Mechanic Norman Haney was selected as Monroe County
Employee of the Year for 2011
• Began initial discussions with MC School Board staff regarding combined Fleet
Maintenance services
• Completed pre -hurricane season generator inspections
• Provided secured parking spaces, additional locked gate entry and building entry for
Judge Garcia
• Replaced missing roof railing on concession stand at Harry Harris Park
• Cut brush at fence line and replaced four gates at Harry Harris Park ball field
• Spread sand at KL Park playground
• Spread mulch at Roth Building
• Roof project at Stock Island Detention Center is almost complete
• Assisted Keys Energy with install of a new electrical manhole cover that is part of the
vault transformer room turnover to MCSO
• Assisting with the conversion of the juvenile holding cell at the Stock Island Detention
Center
• 81.5% of 119 requested work orders at the Stock Island Detention Center were
completed within three days
• Began installation of new, additional volleyball court at Higgs Beach (funded by Higgs
Beach Special Beach Fund)
• Safety repairs made to Bernstein Park fence
• Recycling Brochure in second print; also having the brochure translated to Creole
• RFP for Landfills' Groundwater Testing being published
• Developing RFP for Shed Cleaning
• Presentation to Middle School Science Fair at Key West Botanical Garden
• Presentation at Big Pine Super Sunday at Watson Field; distributed 100 recycling
bins
• Presentation to Sugarloaf Homeowners Association
• Prepared Monroe County residential recycling survey
• Prepared/circulated Monroe County ReNews - 4R Recycling newsletter
• Prepared survey for Florida Counties/Cities to investigate successful recycling and
solid waste programs statewide
• Reviewed Monroe County Recycling Action Plan (in-house proposal for all County
facilities); began middle keys implementation
• Reviewed and commented on Climate Action Plan prepared by the Climate Change
Advisory Committee
• Prepared background data for tour of transfer stations with South Dade Soil and
Water Conservation District to assess composting feasibility
• Updated Monroe County recycling brochure for printing/internet
• Collaborated on proposed bi-lingual brochures and construction/demolition debris
info page
• Prepared new Monroe County Recycling Public Service Announcements for radio
• Planning for Earth Day events/competitions
• Community outreach via email/telephone
9
ENGINEERING
Engineering Services
• Tom's Harbor Channel — Bid Opening for 2n1 RFP 03/08/12. JPA with FDOT
extended to 01-31-13
• No Name Key Bridge Emergency Repairs — NTP issued 02-16-12; contractor
mobilized onsite the week of February 131h
• No Name Key Bridge Design - Amendment 1 to LAP agreement with FDOT — to
remove funds for construction, and engineering/inspection phases is on March
agenda; funds to be replaced with federal funds under the LAP agreement.
• Debris Monitoring — Ranked on Feb. 281h
• CR 905 Bike Lanes —Staff is negotiating task order with On Call Engineering
Consultant for design services.
• Card Sound Bridge - LAP agreement with FDOT for engineering design and
permitting services is set for March, 2012 BOCC Agenda; funds will be available
in fiscal year beginning on July 1, 2012.
• Florida Keys Water Quality Protection Program — staff prepared two task orders
under the AMEC Environment & Infrastructure On Call Consulting contract for
water quality studies. The second task order, which will be funded with grant
money from FDOT is on the March agenda.
• Watson Bridge- staff attended/assisted with onsite inspection of bridge
approaches on February 131h. Staff reviewed CH2MHILL draft design develop
report and provided comments.
• Truman Bridge Widening — Staff is reviewing and providing comments on the
report from Metric Engineering.
PROJECT MANAGEMENT
• ADA RFP #1 — All bids rejected - 2nd RFP processed Demand Star 02-24-12 —
opens March 28, 2012
• ADA RFP #2 — Bid Opens March 21, 2012
• Conch Key Fire Station — Slab complete, wall construction started
• Marathon Courthouse — Mitigation of asbestos containing materials will start mid
March. New project completion scheduled 07-26-12.
• Stock Island Fire Station Preliminary drawings have been provided by
Architect for review.
• Stock Island MacDonald Road Abandonment — have legal description; at legal for
documentation creation
• Crawl Key Fire Training Facility Pre -bid conference — 03-15-12 — Bid opening
04-04-12
• Senior Project Manager Position —Mr. Shane Smith started February 27, 2012
• Senior Engineering Technician position — position vacated and position posted
• Customs/Border Patrol at Marathon AP — received revised design & estimate(s)
Design 02-21-12. Review planned at March BOCC meeting as Commissioner
item (Mayor Rice)
10
• Solar Water Heater Project — Construction complete. Close out in process
• Higgs Beach Playground —Purchase and installation by DL Porter approved Feb.
BOCC. — TDC additional monies approved Jan. 2012 — Fully funded project. —
Permit applied for 02-29-12
• Palm Villa — Bid opening 02-15-12 — NO PROPOSALS RECEIVED. Plan will be
revised and rebid.
• Thomas St. parking - preliminary revised design — received 02-21-12 — at CAY
TDC PROJECTS
• W. Martello Fence — Installed 01-26-12 —change order processing - extending some
fencing -
• E. Martello Brick and Mortar Restoration — Near completion
• W. Martello Brick and Mortar Restoration — Near completion
• E. Martello Exterior/Interior Doors and Battery Power Backup Lighting — door
delivered 01-30-12 - Door installation completed, lighting not yet complete.
Processing CO for additional work.
• Murray Nelson Theater Dressing Rooms— Bid opening 02-21-12. Contract ready for
BOCC approval at March's meeting.
TECHNICAL SERVICES
We completed 260 work orders, installed additional new computers, removed old
computers and other equipment from inventory, worked on Emergency Management
website, helped install displays for energy usage at Freeman Justice Building, updated
library computers, upgraded our anti -virus software, began buildout of new backup email
server, worked on conversion of County Employment to PDF form for web, worked on
conversion for Vendor application to PDF as well, added 11 Gigs of data to Alchemy
Server, improved web pages for Growth Management, gathered web traffic statistics, and
pushed out Microsoft updates.
VETERANS AFFAIRS
Clients assisted:
VA phone calls: 1129
Office visits: 394
New clients: 68
Field visits: 15
Benefits Delivery at Discharge: 10
Transportation program:
Transportation calls: 571
Veterans transported: 223
Financial data:
The financial data for the month of February totals $242,245.00 and indicates the amount
of new revenue brought into Monroe County derived from claims filed by the entire
department.
The financial data captured monthly will vary due to the Veterans Administration's
variable time frame in adjudicating awards.
GROWTH MANAGEMENT
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2009, 2010, 2011 & 2012 GROWTH MANAGEMENT REVENUE vs.EXPENSE
REVENUE ENDING
JANUARY
Total
Revenue
FY' 09
Total
Revenue
FY' 10
Total
Revenue
FY' 11
TotalTotal
BUDGETEDYTD
Rev 12 e
Revenue
as of
January, 2011
Total Revenue
YTD as of
January, 2012
Administrative Engineering
$44,814
$2,052
$19,866
$0
$11,584
$2,813
Boat ImprovementFund
$683,175
$668,103
$699,750
$600,000
$144,323
$142,972
Building Book/Copy/etc.
$10,050
$8,867
$10,836
$10,000
$3,216
$2,505
Building -Income fromPermits/Applic
$2,537,198
$2,134,998
$2,180,439
$2,000,000
$653,305
$615,417
Certificate of Competency/Contractor
$29,782
$160,815
$18,817
$155,000
$8,353
$131,410
Code Compliance
$344,640
$348,442
$532,445
$395,000
$184,064
$133,330
Education Fees - Building
$30,228
$32,420
$24,677
$0
$7,956
$7,466
Education Fees - Environmental
$0
$2,120
$14,254
$0
$4,672
$4,530
Environmental Mitigation
$100,231
$133,368
$155,042
$100,000
$23,996
$128,712
Fire Marshal
$80,804
$45,571
$15,240
$18,000
$6,502
$4,909
Flood Review (sub -account of Buildi
-
-
-
-
$22,520
$18,320
Flood Variance
$0
$50
$0
$0
$0
$0
Historic Preservation
$400
$0
$0
$0
$0
$0
Impact Fees
$329,596
$176,996
$163,363
$127,510
$57,782
$56,571
Land Acquisition De osits-Dev. Rev
$0
$0
$0
-
$0
$0
Marine Resources
$0
-
$3,079
$3,000
$915
$115
Planning Admin/Research/Copy/etc.
$4,078
$1,629
$295
$1,500
$689
$225
Radon/DCA
$2,923
$2,459
$26,526
$24,500
$8,302
$7,519
Recovery/DBPR
$2,894
$2,459
$26,551
$24,500
$8,302
$7,519
Wastewater
$0
$0
$0
$0
$0
$4,500
Zonin ROGO/Environmental
$521,583
$443,278
$471,401
$400,000
$172,857
$121,305
Total
$4,722,396
$4,163,627 $4,362,5811
$3,859,010
$1,319,3361
$1,390,140
EXPENSES ENDING JANUARY
Total Actual
Expense
FY09
Total Actual
Expense
FY10
Total Actual
Expense
FYII
Total
BUDGETED
Expense FY12
Total Expense
YTD as of
January, 2011
Total Expense
YTD as of
January, 2012
Boating Improvement - County $
$7,651
$13,784
$106,379
$502,881
$27,101
$8,212
Boating Improvement - State $
$313,085
$292,524
$364,167
$250,000
$74,177
$48,977
Building Dept.
$2,236,331
$2,144,364
$2,351,380
$2,340,029
$687,374
$657,093
Code Compliance
$1,049,348
$1,157,050
$995,330
$1,292,751
$333,926
$299,694
Comprehensive Plan
$46,045
$380,765
$240,249
$252,000
$21,999
$10,419
Environmental Resources
$269,072
$280,108
$295,142
$368,729
$91,696
$91,260
Environmental Restoration
$128,739
$153,611
$158,229
$171,162
$30,862
$27,847
Geographic Info. (GIS)
$232,759
$209,676
$168,827
$196,657
$60,551
$56,635
Growth M t. Admin.
$458,496
$464,890
$909,891
$762,593
$175,299
$116,615
Planning
$899,234
$990,168
$1,052,377
$1,189,798
$289,813
$342,678
Planning Commission
$84,698
$80,563
$81,844
$84,191
$23,409
$24,688
Total
$5,725,458
$6,167,503
$6,723,815
$7,410,791
$1,816,207
$1,684,118
Difference (Revenue vs. Expense)
I - I.,00; .,062
- 2.t1I13,876i
2,361.234,
-9,56I.781
- 496.,871
- 293.,978
NOTE: FY'09,'10,'11 Revenue, Total Budgeted Revenue FY'12 &Expenses (all) from Finance *FY'09,'10, &'11 Building Expenses
updated 2/7/12 per reports from NIL; Revenue YTD FY' 11, FY' 12 from Comn-Plus. Account No. & Fee ID for Flood Review.
IFormatting decimal place 11011.
13
$20,929
$119,275
$234,925
* Does not include "Boat Improvement Fund" income -receipts only
$1,400,000.00
$1.200.000.00
$1,000,000.00
$800,000.00
$600,000.00
$400,000.00
$200,000.00
MONROE COUNTY
3ROWTH MANAGEMENT
REVENUE
IANUARY, 2012
Ile,,
* Does not include "Boat Improvement Fund" income - receipts only
■ Upper Keys
■ Middle Keys
■ Lower Keys
MONROE COUT
GROWTH
MANAGEMENT
REVENUE
JANUARY, 2012
■ Upper Keys
■ Middle Keys
Lower Keys
■ TOTAL
14
$400,000
$350,040jF
cz�
$300,000
$25 0,000
$200,000 Monroe County
Growth
$15 0,000 Management
Revenue
$100,000
January, 2012
$50,000
$fl
Upper Keys Middle Keys Lower Keys Total
*Does not include 'Boat Improvement Fund" income - receipts only
Channel Marker Program:
30
25
20
15
10
5
0
Feb March
2011
MARINE RESOURCES OFFICE
15
February 2011
Marker/BuoyMonth Channel
$0.00
March
$0.00
April
$848.00
May
$22,186.75
June
$15,121.70
July
$0.00
August
$4,978.00
September
$15,082.00
October
$0.00
November
$0.00
December
$0.00
January 2012
$5,000.00
Total
$63,216.45
Derelict Vessel Program:
Derelict Vessels Removed
20
16 T t
12 14
12
8
8
7
4 6 5 5
3
fl
Feb March April May June July _due Sept Oct Nov Dec ?an
_." 11 101,
16
Month IMF
February 2011
=erefi7tVessel Removal Costs
$9,175.98
March
$11,781.00
April
$3,000.00
May
$67,303.00
June
$500.00
July
$45,728.00
August
$19,422.22
September
$10,945.00
October
$300.00
November
$12,700.00
December
$6,550.00
January 2012
$32,850.00
Total
$220,255.20
Vessel Pumpout Program:
90
80
70
60
50
40
30
20
10
0
Number of Pumpouts.
80
72
71
60
54
45
23
15
0
0
0
0
Feb March April May June July Aug Sept Oct Nov Dec Jan
2011 2012
17
Sewage Removed (gal.)
4000
3500
3000
2500
2000
1500
1000
500
0
Feb March April May June July Aug Sept Oct Nov. Dec Jan
2011 2012
72011
$270
$360
$4,255
April
$355
May
$300
June
$400
July
$225
Aug
$75
$3,459
Sept
$0
Oct
$0
Nov
$0
$1,267
Dec
$0
Jan 2012
$115
Total:
$2,100
$8,981
BUILDING DEPARTMENT
IN
PERMITS
INSPECTIONS
PLAN REVIEW
Upper Keys
232
1,228
769
Middle Keys
200
626
919
Lower Keys
64
-
435
TOTAL
4961
1,8541
2,123
2,500
2,000
1.500
1.000
500
[I]
PERMITS INSPECTIONS PLAN REVIEW
Inspections, FY 2012 vs. 2011
■ Upper Keys
■ Middle Keys
Lower Keys
■ TOTAL
MONROE COUNTY
GROWTH MANAGEMENT,
BUILDING DEPARTMENT
JANUARY, 2012
November, ' 10
November,' l l
December, ' 10
December, ' l l
January, ' 11
January, ' 12
YTD - FYI I
YTD - FY' 12
Building
995
1,013
975
1,083
1,083
1,033
3,947
4,281
Plumb/Mech
915
782
971
735
854
698
3,838
2,945
Electrical
1 281
341
314
438
352
528
1,302
1694
Total
1 2,1911
2,136
2,260
2,2561
2,2891
2,2591
9,0871
8,920
19
Total # Average-20 days
Acker, Scott Upper Keys -Building 437 21.85
10,000
9,000
8,000
7,000
6,000
5,000
4,000
3,000
2,000
1,000
0
zr�'1fl bcr.111 bet, bcr,'�� ay,'11 a� �`�'�1
Io�co 'Occe� qcr'z ' Say Safi` `�` '
Monroe County
Growth Management
Building Department
Inspections - January, 2012
■ Building
■ P1umblMech
Electrical
■ Total
20
Albarran, Mike-Lower/Middle Keys -Electrical
128
6.40
Bowden, Mike-Lower/Middle Keys -Building
197
9.85
Kasprzak, Adam -Upper-Elec/Plumb/MechBldg
302
15.10
Kostic, Harry-Lower/Middle Keys -Bldg & Plans Examiner
23
1.15
Phinney, Tucker-Lower/Middle Keys -Building
182
9.10
Sellers, Corey-Upper/Middle/Lower-Plumb/Mech
96
4.80
Sullivan, Steve -Upper Keys-Building/Elec/Plumb/Mech
393
19.65
Tugwell, Paul -Upper Keys-Plumbing/Mechanical
96
4.80
Total # of Inspections - January, 2012
500
450
400
350
300
250
200
150
100
50
0
All All
ell
Qj o
IV
CIO
' 10
Novembt2,096
November, ' l l
December, ' 10
December, ' l l
January, 'I I
January, ' 12
YTD - FY' 11
YTD - FY' 12
1,859
2,551
1,746
1,541
2,123
8,4671
7,618
21
9,000
8,000
7,000
6,000
5,000
4,000
3,000
2,000
1,000
0
MONROE
COUNTY
GROWTH
MANAGEMENT
BUILDING
DEPARTMENT
,ae, roes
4
GIS OFFICE
GIS Projects - Data/Map Requests/Technical/Programming
- Habitat Map Scanning (on -Going) — Environmental Services
- City of Key West Redistricting
- TIME Hurricane Modeling Training
- Maritime Industries mapping - Planning
- USFWS Focus Areas — Tier III Parcel Analysis
- GIS/Engineering Implementation Discussions
- Marsh Rabbit Parcel Analysis
- Flex Viewer (GIS) development
- Vacant Land Analysis — EAR — Planning
GIS Addressing
- 26 Address Assignments
CODE COMPLIANCE
22
1800
1608
1600 1
1400
1223 1
1200 161
1000
839 829 853
800
600
400
200Lil
1 il
1
1254
I
1
1012 1053 1068
860
ti~ ti� tit titi '��' ti1 ti~ '�~ '�~ ti1 ti� ti1 titi
S`�, �,�, ���{, ��{,��, S�• Ste~• ����, oG,�. �o�, 4�G.",
TOTAL NEW CASES TOTAL INSPECTIONS COMPLETED
UPPER KEYS CASES
NEW CASES 42 INSPECTIONS COMPLETED 164 SM 9
23
180
160
140
120
100
80
60
40
20
0
15
E P F P P
JQQQQ�O�L �O� C.P�O�O �Q�.O�,J
O�
P�
L
MIDDLE KEYS CASES
TOTAL NEW CASES
NEW CASES BYINSPECTORII
TOTAL I NSPECTI ON S
COMPLETED
u INSPECTIONS COMPLETED
BY INSPECTOR
LA CASES HEARD BEFORE
SPECIAL MAGISTRATE
NEW CASES 46 INSPECTIONS COMPLETED 529 SM 20
24
600
500
400
300
200
100
N cn 0 Z m Y 0 p r r 0 ci z a' w
} w 0 u w m m < 0 H
cN V) N p M cN
Z w w w
Q N p K= w LU� p Z p F
Uin
O U< J Q O
w
J Z w >Z_ w m S a w w couZ cn
Q >> a u Q
in LU
U wz°
�
JpwN
r z
J m0
/?NcnooinLu
O U% V) H U z U U W w m m JQ
F Z in U
LU
0 <<V) 0V)V) Jon
~w��azwooa�Jwa
0 0Fw
~
u�o
w
N
V) u aHH2O w
U Z Z� Z w w N m
w
aiLU
m
Z O
Z-NNNz000
U'i
p
cam
w a z Z Z 0 vUi
—ouzz00
a `) Q
Z F
v 0 0=
moo=
O~
a
w V) ~ F Q
w
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a u U w
cN Z w w
2
w
a Q
U
Z a a
— N N
N
Z_
LU
Z Z cN
-
Q
u
LOWER KEYS CASES
7
0 NEW CASES BY INSPECTOR
LjTOTAL INSPECTIONS
COMPLETED
GI INSPECTIONS COMPLETED
BYINSPECTOR
lid CASES HEARD BEFORE
SPECIAL MAGISTRATE
NCASES HEARD BEFORE
NEW CASES 53 INSPECTIONS COMPLETED 461 SM 26
25
500
461
450
400
350
p TOTAL NEW CASES
300
Zbb
250
0 NEW CASES BY INSPECTOR
200
— TOTAL INSPECTIONS
150
COMPLETED
1/ INSPECTIONS COMPLETED
109
100
87M
BY INSPECTOR
53
2
50
U CASES HEARD BEFORE
SPECIAL MAGISTRATE
4
0
A O
�,�
R
�\0 ,1\1) �k�0
QkC' Qp
�P
PLANNING & ENVIRONMENTAL RESOURCES
CURRENT PLANNING CATEGORY
Appeal to Planning Commission, In Progress......................................................................... 1
Appealto DOAH, In Progress................................................................................................. 2
Alcoholic Beverage Permit, Applied....................................................................................... 1
Alcoholic Beverage Permit, In Progress.................................................................................. 2
Conditional Use, Major, Permit, Applied................................................................................ 1
Conditional Use, Major, Permit, Issued................................................................................... 1
Conditional Use, Major, Permit, In Progress........................................................................... 2
Conditional Use Minor Deviation Applied.............................................................................. 2
Conditional Use Minor Deviation Completed......................................................................... 1
Conditional Use Minor Deviation In Progress......................................................................... 1
Conditional Use, Major Deviation In Progress........................................................................ 1
Development Agreement, Completed...................................................................................... 1
26
Development Agreement, In Progress.....................................................................................
1
Home Occupational Permits, Applied.....................................................................................
1
Home Occupational Permits, In Progress................................................................................
1
HB 7207 Time Extension Completed......................................................................................
1
HB 7207 Time Extension, in progress.....................................................................................
2
Public Assembly Permits, Applied..........................................................................................
2
Public Assembly Permits, Issued.............................................................................................
2
RoadAbandonment, In Progress.............................................................................................
3
Setback Waiver, Administrative, Applied...............................................................................
1
Setback Waiver, Administrative, In Progress..........................................................................
1
Variance, Administrative, In Progress.....................................................................................
2
Variance, Planning Commission, In Progress..........................................................................
2
PermitReviews.......................................................................................................................
141
VacationRental, Applied.........................................................................................................
4
VacationRental, Issued...........................................................................................................
5
Vacation Rental Mgr. License, Applied..................................................................................
3
Vacation Rental Mgr. License, Issued.....................................................................................
1
LUD Map Amendment, In progress........................................................................................
1
MCC Text Amendment, In progress........................................................................................
10
ROGOExemptions, Applied...................................................................................................
6
ROGO Exemptions/Denials, Issued.........................................................................................
7
ROGO Exemptions, in progress..............................................................................................
2
LDRD's in progress.................................................................................................................
2
Pre -Application Conferences, in progress...............................................................................
1
Letters of Understanding, Applied...........................................................................................
2
Administrative Meetings
Development Review Committee — 1 meeting, 2 items
Planning Commission Meeting — 1 meeting, 6 items
COMPREHENSIVE PLANNING CATEGORY
Kathy Grasser, Comprehensive Planner
2010 COMPREHENSIVE PLAN
Document Update with 3 effective amendments ....
COMPREHENSIVE PLAN UPDATE
Meeting Attendance:
In-house / Keith and Schnars Staff ..........................
Document Tracking,:
Technical Document
Deliverables to Staff, PC, BOCC .............................
DocumentEditing ....................................................
Draft Evaluation and Appraisal Report Document
.........................................................3
........................................................ I
WA
Document Replacement Notebooks......................................................................................10
Contract Management:
MeetingManagement............................................................................................................10
Reviewed / Updated current calendar/schedule..................................................................... I
TRAINING
Staff
Excel......................................................................................................................................3
Personal
Excel......................................................................................................................................3
COMPREHENSIVE PLANNING - MITCH HARVEY
Development Review Committee Meeting............................................................................ I
PlanningCommission Meeting..............................................................................................1
Preparation of Administrative Relief LDC Amendment....................................................... I
PlanningWebinars.................................................................................................................2
Keith & Schnars Teleconference...........................................................................................I
Preparation of Draft Lower Keys LCP AIS for BOCC......................................................... I
Preparation and presentation of Draft Lower Keys LCP for PC ........................................... I
Responded to E-mails and phone calls.................................................................................10
ENVIRONMENTAL RESOURCES PERFORMANCE REVIEW
January 1 — January 31.2011
CATEGORY:
CodeEnforcement Referral...................................................................................................18
Letter of Current Site Conditions Applications.....................................................................2
Permit Inspections/Final Bio Inspections..............................................................................52
WetlandDelineation.............................................................................................................. I
OTHER: Misc Bio
Site Visits [Miscellaneous]...................................................................................................5
WRITTEN CORRESPONDENCE/ BIOLOGICAL ASSESSMENTS
Code Enforcement Assessment Memo..................................................................................6
GISMap-Assorted................................................................................................................36
OTHER:
Permit Application Review/Assessment-Plan Reviews Completed by Bio ..........................155
MEETINGS
ContractorsSummit............................................................................................................... I
PlanReview Process..............................................................................................................4
Climate Compact Leadership Summit................................................................................... I
MOCO Climate Change Advisory Comm.............................................................................I
DRC....................................................................................................................................... I
28
Planning Commission .....
Pre -Application -Assorted
OTHER:
PumpOut Assistance...............................................................................................
PhoneCalls [Estimated]...........................................................................................
Front Counter Walk Ins [Estimated]........................................................................
Electronic Logging of Files [ELF] -Digital Map Conversions-1986 Habitat Maps.
29