Item S5
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: March 19.2003
Division:
County Administrator
Bulk Item: Y es ~ No
Department: County Administrator
AGENDA ITEM WORDING:
Approval of Contract with Advanced Data Solutions, Inc. for document imaging services for posting
Board of County Commissioners' monthly meeting agendas on the County's website.
ITEM BACKGROUND:
At the meeting of the Board of County Commissioners on April 17, 2002, the Board approved a one
year Contract with Advanced Data Solutions, Inc. for posting the Board's monthly meeting agendas on
the County's website for easier access for the public to view BOCC agendas and backup information.
The first year period has had a favorable response.
PREVIOUS RELEVANT BOCC ACTION:
As stated above.
CONTRACT/AGREEMENT CHANGES:
1) Change in effective date: May 1, 2003 - April 30, 2004.
STAFF RECOMMENDATIONS:
Approval.
TOTAL COST: $1.20/Image. not to exceed $24.500/vr. BUDGETED: Yes -X- No_
COST TO COUNTY: Same as above.
SOURCE OF FUNDS:
Ad Valorem
REVENUE PRODUCING: Yes
No
AMOUNTPERMONTH_ Year
APPROVED BY: County Atty -X- OMB/Purchasing ~
Risk Management _
DIVISION DIRECTOR APPROVAL:
~
"'
James L. Roberts
DOCUMENTATION:
Included X
To Follow_
Not Required_
AGENDA ITEM ~
DISPOSITION:
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Advanced Data Solutions Contract #_
Effective Date: 5/1/03
Expiration Date: 4/30/04
Contract Purpose/Description:
Contract with Advanced Data Solutions, Inc. for document imaging services for posting
BOCC monthly agendas and backup information on the County's website.
Contract Manager: Debbie Frederick 4741 County Administrator/Stop #1
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 3/19/03 Agenda Deadline: 3/5/03
CONTRACT COSTS
Total Dollar Value of Contract: $ 24,500
Budgeted? Y es~ No 0 Account Codes:
Grant: $
County Match: $
Current Year Portion: $
00101-530-~, .,S/O_
- - - -
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ADDITIONAL COSTS
Estimated Ongoing Costs: $~yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Date In Needed
Division Director .:}-/~ YesO Norr
Risk Management 3/,(0) YesO NoW
O.M.B./Purchasing --** -~ Y esO No~'
County Attorney 3 ( I c/o 3 YesO NoU
Date Out
'].7..uS
Comments:
OMB Form Revised 2/27/01 Mep #2
CONTRACT FOR WEB POSTING SERVICES
THIS CONTRACT is entered into by and between MONROE COUNTY, a political
subdivision of the State of Florida, whose address is Gato Building, 1100 Simonton Street, Key
West, FL 33040, hereafter County, and ADVANCED DATA SOLUTIONS, INC., a Florida
corporation, whose address is 109 S. Bayview Blvd, Suite F, Oldsmar, FL 34677, hereafter ADS.
WHEREAS, the County desires to employ a service provider to scan the County Commission
meeting agendas and promptly post the same on the County's website; and
WHEREAS, ADS represents that it is professionally qualified to perform the scanning and
web posting services needed by the County; now, therefore
IN CONSIDERATION of the mutual promises and covenants set forth below the parties
agree as follows:
1. ADS will perform the following services for the posting and searching the full text
of each County Commission Agenda via the Internet:
a) Monroe County will FedEx the agenda package to the ADS office each month based
on a routine schedule to be determined by the County Administrator and ADS. The County
will also e-mail the Agenda Word documents to ADS for conversion to HTML for posting on
the Monroe County Agenda Web Page.
b) ADS will scan and post all documents provided by the County via FedEx and Fax
within 24 hours of receipt. After ADS has posted the original agenda package to the
County's web site, the County will notify ADS via email just before faxing or FedExing any
additional documents that need to be added. Additional Fed Ex and faxed documents
subsequent to the original agenda posting by ADS should be kept to as few as possible.
c) All FedEx and shipping costs are the responsibility of the County.
2. ADS services as described above will be provided to the County at a rate of
$1.20/Image. Pricing covers 12 months of services beginning May I, 2003 and ending April 30,
2004. Provided, the total compensation paid ADS under this contract may not exceed $24,500
without the prior authorization of the County's Board of County Commissioners. Payment will be
made monthly upon receipt of an invoice and documentation verifying the receipt of services,
contingent upon annual appropriation by the County.
3. ADS warrants that he/it had not employed, retained or otherwise had act on his/its
behalf any former County officer or employee subject to the prohibition of Section 2 of Ordinance
No. 010-1990 or any County officer or employee in violation of Section 3 of Ordinance No. 020-
1990. For breach or violation of this provision the County may, in its discretion, terminate this
contract without liability and may also, in its discretion, deduct from the contract or purchase
price, or otherwise recover the full amount of any fee, commission, percentage, gift, or
consideration paid to the former County officer or employee.
4. This contract is governed by the laws of the State of Florida. Venue for any
litigation arising under this contract must be in a court of competent jurisdiction in Monroe County,
Florida.
5. This contract will take effect on the signature date of the last party to execute the
contract.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and
year below written.
(SEAL)
ATTEST: DANNY L. KOLHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By
By
Deputy Clerk
Mayor / Chai rman
Date
(SEAL)
Attest:
ADVANCED DATA SOLUTIONS, INC.
By
Title
By
Title
Date
SWORN STATEMENT UNDER ORDINANCE NO. 10-1990
MONROE COUNTY. FLORIDA
ETHICS CLAUSE
warrants that helit has not employed, retained
or otherwise had act on his/its behalf any former County officer or employee in violation of
Section 2 of Ordinance No. 10-1990 or any County officer or employee in violation of
Section 3 of Ordinance No. 10-1990. For breach or violation of this provision the County
may, in its discretion, terminate this contract without liability and may also, in its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the former County officer or employee.
(signature)
Date:
STATE OF
COUNTY OF
PERSONALL Y APPEARED BEFORE ME, the undersigned authority,
who, after first being sworn by me, affixed his/her
signature (name of individual signing) in the space provided above on this
day of
,19_0
NOTARY PUBLIC
My commission expires:
OMB - MCP FORM #4
., "
Board of County Commissioners
RESOLunON NO.
-2003
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, OPPOSING THE PORTION OF GOVERNOR
BUSH'S PROPOSED FISCAL YEAR 2003-2004 BUDGET THAT
EUMINAT!S THE STATE HOUSING TRUST fUND AND THE LOCAL
GOVERNMENT HOUSING TRUST FUND AS DEDICATED FUNDING
SOURCES, AND REDUCES BY APPROXIMATELY $94.5 MILLION THE
FUNDS AVAILABLE FOR AFFORDABLE HOUSING PROGRAMS; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, Monroe County has an obligation to protect the health, safety and welfare
of the general public, including the housing needs of Its current and anticipated
populations; and
WHEREAS, housing assistance for lower income families is dependent upon sufficient
housing assistance from federal and state funding programs; and
WHEREAS, Governor Bush has released his proposed Fiscal Year 2003-2004 Budget
that eliminates the State Housing Trust Fund (providing the majority of the funds for
programs such as the State Apartment Incentive loan [SAIL]) and the Local Government
Housing Trust Fund (providing the majority of the funds for programs such as the State
Housing Partnership Initiative Program [SHIP]) as dedicated funding sources, and reduces
by approximately $94.5 million the funds available for these and other affordable housing
programs; and
WHEREAS, appropriations for housing programs are proposed from general revenue
at approximately $94.5 million less than the amount that would be available from the
dedicated revenue in the trust funds; and
WHEREAS, under the proposed budget SHIP would love approximately $62.7 million
and the state programs (SAIL and others) would lose approximately $31.8 million; and
WHEREAS, the Governor's proposal, if approved by the Legislature, will result in the
elimination of the dedicated revenue source for affordable housing; and
WHEREAS, the William E. Sadowski Affordable Housing Act of 1992 deliberately used
the documentary stamp tax as Its revenue source because of its nexus with the
development of affordable housing and because the source of funding needed to be a
growth vehicle to keep pace with escalating land and housing costs; and
WHEREAS, without a trust fund that can rely on a dedicated revenue source, housing
funding will be uncertain and will likely remain stagnant or decrease; and
WHEREAS, the trust funds should not be eliminated or reduced, because they serve
first time homebuyers, working families, the elderly, persons with disabilities, and the
homeless, which, In turn, stimulates the economy; and
WHEREAS, over 700,000 of Florida's low income families are in immediate need of
affordable housing (paying over 50% of their total household income for shelter),
establishing that Florida needs more affordable housing funding, not less funds from an
uncertain source; and
-
WHEREAS, the estimated loss in SHIP funding for FY 2003-2004 to Monroe County is
$321,405; now, therefore
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE
COUNlY, FLORIDA:
Section 1. That the foregoing clauses are ratified and confirmed as being true and
correct and are made a speCific part of this Resolution.
Section 2. That the BOCC of Monroe County opposes the portion of Governor
Bush's proposed Fiscal Year 2003-2004 Budget that eliminates the State and local
Government Housing Trust Funds as dedicated funding sources, and reduces by
approximately $94.5 million the funds available for these and other affordable housing
programs.
Section 3. That the BOCC of Monroe County urges the Governor and the Sate
Legislators to retain the State and Local Housing Trust Funds and appropriate funding at
their full current levels.
Section 4. That the County Clerk is directed to send certified copies of this
Resolution to Governor Jeb Bush, State Senator Larcenia J. Bullard, and State
Representative Ken Sorensen.
Section 5, That this Resolution shall take effect immediately upon adoption hereof.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
Florida, at a regular meeting of said Board held on the 19th day of March, 2003.
Mayor Spehar
Mayor Pro Tem Nelson
Commissioner MCCoy
Commissioner Neugent
Commissioner Rice
(SEAL)
Attest: DANNY L.KOLHAGE, Clerk
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By
By
Mayor/Chairperson
Deputy Clerk
j resHousing8ush