2. 2nd Year 03/21/2012 DANNYL. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE: April 3, 2012
TO: Sheriff Robert P. Peryam
Monroe County Sheriff's Office
ATTN: Tamara Snider
Grants Administrator
FROM: Pamela G. Hanc kS..C.
At the March 21, 2012, Board of County Commissioner's meeting the Board granted
approval and authorized execution of Item LI Approval to submit DCF Criminal Justice Mental
Health and Substance Abuse Reinvestment Grant/Application for Advance Funding for the
second year.
Enclosed are four duplicate originals of the above-mentioned, execute on behalf of
Monroe County, for your handling. Please be sure to return two fully executed originals for the
Clerk and the Finance Department. Should you have any questions please do not hesitate to
contact this office.
Cc: County Attorney
Finance
File✓
CRIMINAL JUSTICE MENTAL HEALTH AND SUBSTANCE ABUSE
REINVESTMENT GRANT PROGRAM
GRANT A PPLICATION FOR ADVANCE FUNDING
A. GRANTEE INFORMATION '.
Grantee Type_ ! A�ency Persont Lisa Tennyson Phone (305) 292 -4444
- -
Grantee Monroe County Board of DCF MOU # LHZ37 MOU $749,469.00
Name i County Commissioners Amt.
Attn: Lisa Tennyson, Grants
Address Administrator 1100 Simonton Street MOU Period 04/22/2011 to 04/21/2014
_ Key West, FL 33040
Grantee FEID 596000749
B. ADVANCE REQUEST
Fiscal Year Amount Release Date Notes
Prior fiscal year advance
2011 $249,823.00 06/14/11 was approved and
released June, 2011.
Requested advance m
schedule and payment 2012 $114,952.88 4 Quarter This request.
amount _ _ State FY 11 /12
4 th $249,823.00 4 Subject to future Quarter reporting obligations,
2013 (estimated State FY 12/13 availability of funds and
amount) (estimated date) DCF approval.
C. JUSTIFICATION
Provide DETAILED explanation of why advance funding is necessary
--
Monroe County is entering the second year of the 3 -year Criminal Justice, Mental Health and
Substance Abuse Reinvestment Implementation Grant. This project was approved in compliance with
the grant process specified in Section 394.656, Florida Statutes.
This project is a county initiative to increase public safety; decrease recidivism as implement re -entry
efforts; avert increased spending on criminal justice; and improve the accessibility and effectiveness
of treatment services for adults and juveniles who have a substance abuse disorder, or co- occurring
mental health and substance abuse disorders, and mental illness, and who are in, or at risk of
entering, the criminal or juvenile justice systems.
This project is an expansion of Monroe County's activities and services to the target populations and
requires a 100% County match. Under these circumstances, the Grantee does not have the capacity
to undertake the grant supported costs of this project out of its own revenue.
The grantee was approved and received $249,823.00 for the first project year. Based on the Semi -
Annual and Supplemental Financial Report, Monroe County Board of County Commissioners reported
$34,447.04 in actual expenses and $26,040.04 in encumbered expenses as of November 30, 2011, for a
total of $60,487.08 in grant funded expenses. This advance request is expected to equal the second
project year budget approved in the Monroe County's grant application and will give the Grantee the
capacity to establish and maintain all grant - related activities without interruption.
1
Attach documentation in support of this request such as audited financial statements identifying all
organization assets, liabilities, etc.
1) A Summary Financial Report for the Monroe County Board of Commissioners project supported by
these funds is attached.
2) The most recent county audit available covers the county Fiscal Year ending September 30, 2010.
A copy of independent auditors report with details of the Federal Awards Programs and State
Financial Assistance Projects is attached.
Explain how advanced funds are to be used
The Monroe County Criminal Justice Advisory Council will implement the first phase of the Monroe
County Grant Memorandum of Understanding. Examples of service deliverables that Monroe County
plans to accomplish with this grant are:
• Create CIT Training for Law Enforcement, develop CIT Teams to facilitate triage, assessment,
referrals, and treatment - post booking and pre-booking for adults.
• Develop specialty court docket for pre-booking on adult referrals.
• Juvenile post-adjudication; identify/assess at risk and provide referral for family intervention
treatment.
Do you plan to make advance payments, using any portion of these funds, to subcontractors who are other
than not-fw-
profit_ corporations or governmental agencies?
Yes ❑ No M
If yes, please iqeqti those corporations:
- ----- ---------
Will advanced funds be placed in interest bearing account(s) pending disbursement?
Yes Z No F
Interest accrued on advanced funds is to be reported semi-annually to the Department. Interest
accrued on funds advanced in Fiscal Years 2011 and 2012 will be used to offset future advances in
2012 and 2013, respectively. Unapplied interest, unexpended advances or unmatched funding will be
returned to the State of Florida upon expiration of this MOU on 04/21/14.
If no, please explain:
N/A
D. HISTORY OF ADVANCE PAYMENTS
----CASH ADVANCES INTEREST
SFY DATE CONTRACT, $ AMOUNT $EARNED $ RETURNED
26 as of
2011 06/14/11 LHZ37 $249,823.00 $495. Pending, please see below
11/30/11
Please explain each instance where interest returned to the department is less than the interest earned:
Under this MOU, interest accrued on the first advance is being used to partially offset the total amount
due to the county for the second project year. The Monroe County Board of County Commissioners
will apply the unreturned interest accrued to project expenses. Interest accrued on the second year
advance will continue to be reported and that amount will be used to offset the third project year fund
release for this program. Unspent funds and any unapplied interest will be returned to the State upon
expiration of this MOU.
2
C. r'U 1 UKC AUVANIit,
Please provide a brief summary of your plans showing what actions will be taken to minimize or eliminate the
n for f uture advances from the department:
The Monroe County Board of County Commissioners and the Department of Children and Families
anticipates the third and final annual release of funds for this program in Fiscal Year 2013, in
compliance with the grant award period established in section 394.656, F.S., and the terms of MOU
#LHZ37. Future funding is contingent on annual Legislative appropriations. Monroe County is solely
responsible for securing_ any required funding for project sustainability after April 21, 2014.
F. CERTIFICATION
I hereby certify that I have verified the information provided in this GRANTEE APPLICATION
FOR ADVANCE FUNDING to be accurate and complete and that it represents the minimum
amount(s) to meet the cash needs resulting from the DCF Memorandum of Understanding
for which this advance payment is being requested. I further certify that all such funds
received in advance will only be used for approved purposes in accordance with applicable
federal and statelaws. rules, regulations, policies and Memorandum of Understanding terns
and c . .
3JZrJ2oiZ.
SIGNATU TITLE DATE
Mayor's Signature
FOR DEPARTMENT USE ONLY
THIS SECTION TO BE COMPLETED BY THE Date Application
GRANT MANAGER Received - OVA\\0 1 - -
PRIOR CONTRACT PERFORMANCE: Does the GRANTEE have a history of contractiffd wilt the
►.,
depart ment?
_ Yes No ❑
If "yes ", have there 4 een any instances of unsatisfactory performance? - o
Y es ❑ No 19
�G
If "yes „ , p lease exp lain
RECOMMENDATIONS `]•° °
Do N ot Approv F or Advance Funding. '-Recommend For Advance FUndillia °
Ple aseProvide rationale supporting y9ur disapprova
91GNA TITLE v DATE
THIS SECTION TO BE COMPLETED BY CONTRACT ADMINISTRATION AND BUDGET
CONTR ADMINISTRATION BUDGET MANAGER
Based on the information presented in the above The subject budget appropriation
application, advance payments are ❑, are not ❑ is E], is not ❑
allowable pursuant to section 216.181, Florida authorized (GRANTS AND AIDS) for advance payment
Sta tutes_ and sufficient fund ar are not available.
Signe ,� Date Signed w�� Date f 12 /I
k{ MON E COUNTY ATTORNEY
+ L 9CI AP �iOV D -A T O
s N IA L. HAL
DEP! YcLEP� Y ASSISTAIsq CFNS� ATTORNEY
3 Date so ft
�.�.. Ss�va s��.. R fie, �•-\s- l�c��� ,�.o�
CRIMINAL JUSTICE MENTAL HEALTH AND SUBSTANCE ABUSE
REINVESTMENT GRANT PROGRAM
SUMMARY FINANCIAL REPORT
County
Monroe
MOU#
LHZ37
MOU Begin Date
04/22/2011
End Date
04/21/2014
County Grant
Manager
Lisa Tennyson
Title and Agency
Grants
Administrator,
Office of
Management and
Budget
County Lead Agency
Monroe County
Grant Type
Implementation
Report Prepared By
Lisa Tennyson
Report Date
10/18/2011
Report Period: From
04/22/2011
To:
09/30/2011
CJMHSA Expense
Category
Total
CJMHSA Approved Bud ge
Grant Award
I County Match Total
DIRECT EXPENSES
Salaries:
$315,000.00
$0.00
$315,000.00
Fringe Benefits:
$119,466.00
$0.00
$119,466.00
Equipment: ment:
$0.00
$0.00
$0.00
Travel:
$22,683.00
$0.00
$22,683.00
Supplies:
$15,600.00
$0.00
$15,600.00
RentfUtilities:
$0.00
$0.00
$0.00
Other Expenses:
$0.00
$918,174.96
$918,174.96
SUBTOTAL DIRECT
$472,749.00
$918,174.96
$1,390,923.96
CONTRACTUAL EXPENSES
Consultant Fees:
$258,180.00
$0.00
$258,180.00
Fringe Benefits:
$0.00
$0.00
$0.00
Equipment:
$0.00
$0.00
$0.00
Travel
$14,760.00
$0.00
$14,760.00
Supplies:
$900.00
$0.00
$900.00
Rent/Utilities:
$0.00
$0.00
$0.00
Other Expenses:
$2,880.00
$0.00
$2,880.00
SUBTOTAL
CONTRACTUAL
$276,720.00
$0.00
$276,720.00
ADMINISTRATIVE $
$0.00
$0.00
$0.00
ADMINISTRATIVE %
0.0%
0.0%
0.0%
TOTAL ALL COSTS
$749,469.00
$918,174.96
$1,667,643.96
STATE ADVANCES AND INTEREST
CJMHSA Funds
Advanced
$249,823.00
Date Funds
Advanced
06/14/2011
Accrued Interest on
Advances
3
$495.26
interest Accrued
As Of Date
11/30/2011
Next Semi - Annual Report is due May 1, 2012.
2 As approved in the county CJMHSA Memorandum of Understanding on file with the Department of
Children and Families or as revised with written approval of the Department of Children and Families.
3 Interest reported in the Semi - Annual Financial Report and Supplemental Financial Report.
4
CJMHSA Expense Category
CJMHSA Expenses
This Period
CJMHSA Expenses
Prior Periods
CJMHSA Total
Expenses to Date
DIRECT EXPENSES
Salaries:
$9,845.69
$11,236.80
$21,082.49
Fr Benefits:
$3,017.49
$4,046.91
$7,064.40
Equipment:
$0.00
$0.00
$0.00
Travel:
$1,407.36
$871.70
$2,279.06
Supplies:
$645.42
$230.27
$875.69
RentfUtilities.
$0.00
$0.00
$0.00
Other Expenses:
$0.00
$0.00
$0.00
SUBTOTAL DIRECT
$14,915.96
$16,385.68
$31,301.64
CONTRACTUAL EXPENSES
Consultant Fees:
$2,000.00
$0.00
$2,000.00
Fringe Benefits:
$0.00
$0.00
$0.00
Equipment:
$0.00
$0.00
$0.00
Travel
$1,145.40
$0.00
$1,145.40
Supplies:
$0.00 1
$0.00
$0.00
RentfUtilities:
$0.00
$0.00
$0.00
Other Expenses:
$0.00
$0.00
$0.00
SUBTOTAL CONTRACTUAL
$3,145.40
$0.00
$3,145.40
ADMINISTRATIVE $
$0.00
$0.00
$0.00
ADMINISTRATIVE %
0.0% 1
0.0%
0.0%
TOTAL ALL COSTS
$18,061.36 1
$16,385.68
$34,447.04
STATE
ADVANCES AND
INTEREST
CJMHSA Funds Advanced
$249
Available Fund Balance as of 11/30/11
$189,335.92
4 Grant funded expenses only from 10/01/11 through 11/30/11, as reported in the Supplemental Financial
Report submitted to the Department of Children and Families.
6 Grant funded expenses only from date of MOU execution through 09/30/11, as reported in the Semi -
Annual Financial Report submitted to the Department of Children and Families.
6 In addition to the expenses shown, Monroe County reported $26,040.04 in encumbered grant funded
expenses from 10/01/11 through 11/30/11, for a total of $60,487.08 in actual and encumbered expenses.
The available fund balance with the inclusion of the encumbered expenses would be $189,335.92.
5
Monroe County, Florida
Schedule Expenditures of Federal Awards
and State Financial Assistance Projects
For the Year Ended September 30, 2010
FederailStste Agency,
Pass4hromoh Entity CFDA
F e Number
Department of Agriculture:
Passed through Florida Department of Elder Affairs and Alliance for Aging:
ARRA NSIP - 2009 10.570
ARRA NSIP - 2010 10.570
NSIP - 2010 10.570
Total Federal Agency
Department of Health and Human Services:
Passed through Florida Department of Elder Affairs and Alliance for Aging:
93.052
Title IIIB Support Services - 2009
93.044
Title IIIB Support Services - 2010
93.044
Total Program
93.705
Title IIIC -1 Congregate Meals - 2009
93.045
Title IIIC -2 Home Delivered Meals - 2009
93.045
Title II IC -1 Congregate Meals - 2010
93.045
Title II IC -2 Home Delivered Meals - 2010
93.045
Total Program
Title III -E In -Home Services - 2009
93.052
Title III -E In -Home Services - 2010
93.052
Total Program
ARRA OAA Title III C1 Congregate Meals
93.707
ARRA OAA Title III C2 Home Delivered Moab
93.705
Passed through Florida Department of Revenue, Agency for Children and Families,
Offte of Child Support Enforcement:
Child Support Enforcement Title IV-D
93.563
Passed through Florida Department of Community Affairs:
Low Income Home Energy Assistance Program - 2009
93.566
Low Income Home Energy Assistance Program - 2010
93.568
Total Federal Agency
Department of the Interior.
US Fish and Wildlife Services:
Passed through Florida Department of Environmental Protection:
Clean Vessel Act Grant Program 15.616
Total Federal Agency
The acoompenying notes are an integral part of this schedule.
1 -5
U8951 a 148
US1051 4,114
US1051 281923
33,185
AA929
2205
AA1029
82,172
104,807
AA929
35,848
AA929
59,336
AA1029
86,017
AA1029
158,124
339,325
AA929
25,176
AA1029
53,420
78,598
ARRA -929
24,254
ARRA -929
25,783
CD344 137,329
09EA- 7K- 11.54 -01 -019 104,329
10EA- BF- 11- 54 -01 -019 223,857
1,038,080
LE655 for CVA08408 15,893
15,693
(Continued)
1-6
Monroe County, Florida
Schedule Expenditures of Federal Awards
and State Financial Assistance Projects
For the Year Ended September 30, 2010
Federal/Slab Agency, CFDA
Pass - through Entity
Federal ProuramlSta Protect
te !
Department of Justice:
Direct Program:
Bureau of Justice Assistance:
G10MI0001A
Bulletproof Vest Parbwrshlp Grant
16.607
Monroe County Sheriff Office Trained b Accountable Program
16.736
LLESG Juvenile Drug Court
16.738
Total Program
G09MI0006A
ARRA- Recovery Act JAG Program
16.804
Passed through Office of the Attorney General:
15PMIP59OZ
Victims of Crime Acts
16.575
Passed through Florida Department of Law Enforcement:
Edward Byrne Memorial Justice Assist. Grant - Youth Challenge Middle $ch. Prog. V
16.738
Edward Byme Memorial Justice Assistance Grant - Preventing Rec livism
18.738
Edward Byrne Memorial Justice Assistance Grant - Drug Court Program Urine Lab
16.738
Edward Byrne Memorial Justice Assistance Grant - Women In Transition
16.738
Total Program
Residential Substance Abuse Treatment - MC Jail Incarceration Program
16,593
Residential Substance Abuse Treatment - MC Jail Incarceration Program
16.593
Total Program
ARRAd aw Enforcement Equipment Upgrade
16.803
ARRA -Law Enforcement Technology /Equipment Purchase
16.803
ARRA- Mortgage Fraud Prevention and Protection Program
16.803
ARRA- Offender Re -Entry Employment Readiness Program
16.803
Total Federal Agency
Executive Office of the President:
Direct Program:
High Intensity Drug Trafficking Areas
G10MI0001A
High Intensity Drug Trafficking Areas
G10M10005A
High Intensity Drug Trafficking Areas
G10PR0001A
High Intensity Drug Trafficking Areas
G09MI0001A
High Intensity Drug Trafficking Areas
G09MI0006A
High Intensity Drug Trafficking Areas
G09PR0001A
High intensity Drug Trafficking Areas
15PMIP59OZ
High Intensity Drug Trafficking Areas
l6PMIP598Z
The accompanying notes are an integral part of this schedule.
l -7
15,269
2009 -DJ -BX -0770 23,972
2007 -DJ -BX -1158 23,792
47,764
2009- SB- B9-0468 76,552
09231 225,258
2010- JAGC-MONR -2- 4X4046
41,723
2010 - JAGC - MOLAR -334X -_119
32,725
2010- JAGC-MONR -4-4X -113
46,284
2010- JAGC- MONR -I-4X -112
21,700
G09MI0005A
142,432
2010 -RSAT- MOLAR- I- W9-005
50,000
2011 - RSAT- MONR- I- A9-004
326
IBPMIP598Z
50,326
2009 -SU- 89-0021!2010- ARRC - MONK - W7- 093
56,158
2009- SU -69- 002112010 - ARRC- MONR46 -W7 -094
193,841
2009-SU -89- 0021/2010 - ARRC - MONR -5 -W7 -157
60,953
2009- SU -89- 0021 /2010 - ARRC- MONR4-W7 -012
44,900
913.4
G10MI0001A
3,553,643
G10MI0005A
785,382
G10PR0001A
2,595,697
G09MI0001A
5,684,504
G09MI0005A
805,422
G09PR0001A
3,891,708
15PMIP598Z
1,823
IBPMIP598Z
3,796
(Continued)
1-8
Monroe County, Florida
Schedule Expenditures of Federal Awards
and Skits Financial Assistance Projects
For the Year Ended September 30, 2010
Federal/State Agency,
Pass - through Entity CFDA
Federal ProeramiStete Protect Number
Executive Office of the President Continued:
High Intensity Drug Trafficking Areas
IBPMIP5B8Z
High Intensity Drug Trafficking Areas
IBPMIP698Z
High Intensity Drug Trafficking Areas
IOPPRP578Z
High Intensity Drug Trafficking Areas
17PMIP58OZ
High Intensity Drug Trafficking Areas
17PMIP698Z
High Intensity Drug Trafficking Areas
17PPRP578Z
High Intensity Drug Trafficking Areas
IBPMIP586Z
High Intensity Drug Trafficking Areas
IBPMIP598Z
High Interift Drug Trafficking Areas
IBPPRP578Z
High Intensity Drug Trafficking Areas
IBPMIP5980
High Intensity Drug Trafficking Areas
IBPMIP5981
Total Federal Agency
Department of Transportation:
Direct Program:
Federal Aviation Administration:
Key West AIP-3733
20.106
Key West AIP -3735
20.106
Key West AIP -3736
20.106
Key West AIP -3737
20.106
Key West AIP -3739
20.105
Key West AIP -3741
20.106
Marathon AIP-4426
20.106
Marathon AIP-4427
20.106
Marathon AIP - 428
20.106
Total Federal Agency
Federal Highway Administration:
Passed through Florida Department of Transportation:
Transportation Planning Program 07 - 09 20.205
ARRA - Geiger Creek Bridge Repair Project 20.205
ARRA -Palm Drive Bridge Repair Project 20.205
Total Federal Agency
The accompanying notes are an Integral part of this schedule.
1 -9
Contact Orant Number Emenciltu s
16PMIP586Z
54,812
ISPMIP598Z
10.538
IGPPRP57OZ
118,410
17PMIP586Z
1,178,924
17PMIP598Z
186,100
17PPRP578Z
536,607
18PMIP586Z
208,026
ISPMIP598Z
107,192
IOPPRP578Z
190 ,295
IBPMIP5980
317,731
IOPMIP5981
78,880
20,309,490
3-12 -0037 -033 -2007
32,785
3- 12-0037- 035 -2008
2,039,488
3-12- 0037-036 -2008
884,896
3-12- 0037 -037 -2008
81,293
3-12 -0037 -039 -2009
81100
3.12- 0037 -041 -2009
1,620,667
3-12- 0044 -026 -2009
7,621
3- 12-0044 -027 -2009
237,554
3-12-0044-028-2010
7,410
4,919,814
8867 -370 122,460
426355 -1- 58-01 /APN75 649,287
426182 -1 -08-01 /APL06 136,053
907,800
(Continued)
1 -10
Monroe County, Florida
Schedule Expenditures of Federal Awards
and State Financial Assistance Projects
For the Year Ended September 30, 2010
FWarall8tate Agency, CFDA
Pass - through Entity
Fede ral P
Department of Homeland Security:
Passed through Florida Department of Community Affairs:
Public Assistance Programs:
97.036
Hurricane Wilma- FEMA-DR- 1609 -FL
Passed through Florida Division of Emergency Management:
Tropical Storm Fay - FEMA- EM- 1785 -DR
97.038
Total Program
97.110
Severe Repetitive Lose Grant
Hazard Mitigation Grant-Marathon Airport Passenger Trmnl Bldg FEMA 1809 -107 -R
97.039
Hazard Mitigation Grant -Whn Garage Overhead Door Wind Retrofit FEMA 1809 -148 -R
97.039
Hazard Mitigation Gre Ctr Overhead Door Wind Retrofit FEMA 1600.136 -R
97.039
Hazard Mitigation Grant -Mthn Emergency Ops Center Wind Retrofit FEMA 1609 -153 -11
97.039
Total Program
Emergency Management Performance Grant
97.042
Emergency Management Performance Grant
97.042
Total Program
97.067
Homeland Security - 2008
Passed through the City of Miami:
�
Urban Area Security Initiative Grant Program - 2007
Urban Area Security Initiative Grant Program - 2008
97.067
Total Program
Direct Program:
Staft}ng for Adequate Fire & Emergency Response (SAFER)
97.044
Transportation Security Administration:
97.090
Law Enforcement Officer Reimbursement Agreement
Total Federal Agency
Environmental Protection Agency:
Capitalization Grants for State Revolving Funds 86.458
WPM= of Energy:
Passed through Florida Department of Community Affairs:
ARRA Weethertzation Assistance Program 81.402
ARRA-Weetherization Assistance Program 81.402
Total Federal Agency
The accompanying notes are an integral part of this schedule.
1 -11
mmm�
08- WL4K -11- 54-01 -558 580,577
08 -FA- 59-11- 5400 -548
263
580,840
10SR47- 11- 54 -01 -030
23,274
09HM- 37 -11- 54-01 -002
21,985
09HM- 37- 11- 54 -01 -039
201
09HM -37- 11-04 -01 -015
465
08EC- 30- 11- 54 -01- 039
60,478
83
10- SG- 25- 11 -54 -01 -122
18,302
11- FG- 7W- 11 -04-01 -063
15,029
33,331
08- DS- 60-11- 54-01 -343
53,555
09-DS-24-11-23-02-011 157,525
10- DS -48 -11 -23-02- 195 3021120
513,200_
EMW- 2007 -FF -01214 624,203
HSTS0208HSLR360 61,232
1,919,205
C8120001 -090 14,470,306
10WX -7X -11 -54-01 -319 40,306
10WX -7X -11 -54-01 -719 81,128
121,434
(Continued)
i -12
. . Monroe County, Florida
Schedule Expenditures of Federal Awards
and State Financial Assistance Projects
For the Year Ended September 30, 2010
Federal/State Agency, CFDA
Pass through Entity Numbe
Federal ProaramMde Prolect
Institute of Museum and Library Services:
Passed through Florida Department: of State, Division of Library and Information Services:
Library Services and Technology Act Grant 45.310
Department of Housing and Urban Development:
Passed through Florida Department of Community Affairs:
Community Development Block Grant 14.228
Passed lhrought Florida Department of Children and Families:
Homeless Prevention and Rapid Rehousing Grant 14.257
Total Federal Agency
United States Treasury Department.
Equitable Sharing Agreement
Total Expenditures of Federal Awards
The accompanying notes are an integral part of this schedule.
21.000
1 -13
! - Jl I'- I-- L
09- LSTA -E-04
9,931
10DB- K4- 11- 64 -02 -K24 44,284
251,353
295,637
351,346
$ 45,305,378
(Continued)
I -14
Monroe County, Florida
Schedule Expenditures of Federal Awards
and Stab Financial Assistance Projects
For the Year Ended September 30, 2010
CSFA
Stab Aoencv N
Florida Department of Community Affairs:
Division of Emergency Management:
Emergency Management Programs 52.008
Marathon Emergency Operations Center_ 52.010
Deep Water Horizon
Total Department
Florida Department of Children and Families:
Community Care for Disabled Adults - 2009 80.008
Community Care for Disabled Adults - 2010 80.008
Total Department
Florida Department of Elder Affairs:
Passed through The Alliance for Aging:
Home Care for the Elderly - 2009
85.001
Home Care for the Elderly - 2010
85.001
Total Program
Alzheimer's Disease Initiative - 2009
85.004
Alzheimer's Disease Initiative - 2010
85.004
Total Program
Community Care for Elderly - 2009
85.010
Community Care for Elderly - 2010
85.010
Total Program
Total Department
Florida Department of Environmental Protection:
Small County Recycling 37.012
Statewide Surface Water Restoration & Wastewater Projects 37.039
Total Department
Florida Department of Health:
EMS County Award - 2008 84.005
EMS County Award - 2009 84.005
Total Program
EMS Matching Grant
Total Department
Florida Department of Juvenile Justice:
Intensive Delinquency Diversion Service 80.022
• Information provided for state financial assistance but not required for federal awards.
The accompanying notes are an Integral part of this schedule.
1 -15
Transfer To
Contract grant HUM Exoenditurn Sgbmci_ olonW
10 -BG -25-11 -54-01 -122 $ 102,724
08-EC -30-11- 54 -01 -039 221,256
-, 399,930
723,910
KG061 48'398
KGO65 14,317
62,715
KH972
39,084 --
KH1070
10,693 ^:
49,777 a_
KZ997
-
50,749
KZ1097
10,688
61,435
KC971
434,883
KC1071
122,884 —�
557,777 -
_ 868989
78,787
LP6803
880,711 --
939,498
C7044 4,497 --
C8044 52,715 •-
57,212
M9088 82,307
139,519 ^�
X1431 86,432
(Contlnued)
1 -16
Monroe County, Florida
Schedule Expenditures of Federal Awards
and Stab Financial Assistance Projects
For the Year Ended September 30, 2010
CSFA
Stab Anencv N
Florida Department of State:
State Aid to Libraries - 2008 45.030
State Aid to Libraries - 2009 45.030
State Aid to Libraries - 2010 45.030
Total Department
Florida Depart meat of Transportation:
Transportation Plenning Program 07 - 09
55.023
Pigeon Key Ferry Service
55.023
State Highway Project Relmbursement
55.023
Total Program
55.004
Key West Airport
55.004
Key west Airport
55.004
Key west Airport
55.004
Key West & Marathon Airport
55.004
Key Weal & Marathon Airport
55.004
Marathon Airport
Total Program
Total Department
Florida Fish & Wildlifie Conservation Commission:
Boating Improvement Fund 77'006
Sunset Point Park Boat Ramp 77.000
Total Program
Exotic Plant Control Services
Total Department
Florida Housing Finance Corporation:
State Housing Initiative Program 52.901
State Housing Initiative Program 52.901
State Housing Initiative Program 52.901
Impact Fee Proviso 52.901
Total Department
Total Expenditures of State Financial Assistance
' information provided for state financial assistance but not required for federal awards.
The accompanying notes are an integral part of this schedule.
1 -17
1
Transfer To
Contract Grant Number ExmmdituEU Subkclolents`
O8 -ST-38 124 —
09 -ST -37 71,290 —
10 -ST-37 27,865
99,279 —
25222811407/AOU27
20,410 —
41454515801/AO011
282,371
252U7711401/AN-082
56,818 --
359,599 —
41253519401/ANJ94
53,671 —
41265919401/ANU98
171,276 —
4245819401/APT62
178,724 —
25426919401/AO194
52,496 —
25428919402/AK043
8,296 --
420437194011APG44
120,334 —
664,797
944,396 —
—
306,413 —
08071
20,091
326,504 --
08150
173,786 —
500,270 —
SHIP 07.08 PLAN 6 YR 1
40,000 —
SHIP 08-09 PLAN 6 YR 2
71,598 —
SHIP 09-10 PLAN 6 YR 3
41,227 -
-
2,000,000 --
2,152,825 --
$ 6,317,833 $ �
1 -18
Monroe County, Florida
Notes to Schedule of Expenditures of Federal Awards and
State Financial Assistance Projects
For the Year Ended September 30, 2010
Note 1— Reporting Entity
For reporting entity purposes, the Schedule of Federal Awards and State Financial
Assistance Projects (the "Schedule ") presents the Federal and State grant activity of
Monroe County, Florida (the "County') primary government and its blended component
unit.
Note 2 — Summary of Significant Accounting Policies
The accounting policies and presentation of the Schedule of Expenditures of Federal
Awards and State Financial.Assistance Projects are presented on the modified accrual
basis of accounting and in accordance with accounting principles generally accepted in
the United States of America as applicable to governmental organizations. The
information in this schedule is presented in accordance with the requirements of OMB
Circular A-133, Audits of States, Local Governments, and Nan -Profit Organizations and
the Florida Single Audit Act. Therefore, some amounts presented in this schedule may
differ from amounts presented In, or used in the preparation of the basic financial
statements.
1 -19
1
MONROE COUNTY, FLORIDA
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
FEDERAL AWARDS PROGRAMS AND STATE FINANCIAL ASSISTANCE PROJECTS
For the Year Ended September 30, 2010
PART I - SUMMARY OF AUDITORS' RESULTS
1. The Independent Auditors' Report on the financial statements expresses unquallfied opinions.
2. No significant deficiencies relating to the audit of the financial statements are reported in the
Independent Auditors' Report on Internal Control over Financial Reporting and on Compliance
and Other Matters Based on an Audit of Financial Statements In Accordance with Government
Auditing Standards.
3. No instances of noncompliance material to the financial statements of the County were disclosed
during the audit.
4. No significant deficiencies relating to the audit of major federal awards programs or state financial
assistance projects are reported In the Independent Auditors' Report on Compliance With
Requirements That Could Have a Direct and Material Effect on Each Major Federal Awards
Program and State Financial Assistance Project and on Internal Control Over Compliance in
Accordance with OMB Circular A -133 and Chapter 10.550, Rules of the Auditor General.
5. The Independent Auditors' Report on Compliance With Requirements That Could Have a Direct
and Material Effect on Each Major Federal Awards Program and State Financial Assistance
Project and on Internal Control Over Compliance In Accordance with OMB Circular A -133 and
Chapter 10.550, Rules of the Aud/tor General expressed an unqualified opinion.
6. No audit findings relative to major federal awards programs for the County are reported In this
Schedule.
7. One audit finding relative to major state financial assistance projects for the County is reported In
this Schedule.
S. The threshold for distinguishing Type A and Type B programs/projects was $1,359,161 for major
federal awards programs and $300,000 for major state financial assistance projects.
9. The County qualified as a low -risk suditee for federal Single Audit purposes, as that term is
defined In OMB Circular A -133.
10. The programs/projects tested as major programs/projects included the following:
Federal Programs Federal CFDA No.
High Intensity Drug Trafficking Areas
08.)=
Capitalization Grants for State Revolving Funds 66.458
Federal Aviation Administration
20.106
1 -20
MONROE COUNTY, FLORIDA
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
FEDERAL AWARDS PROGRAMS AND STATE FINANCIAL ASSISTANCE PROJECTS
For the Year Ended September 30, 2010
PART I - SUMMARY OF AUDITORS' RESULTS (CONTINUED)
State Projects State CSFA No.
State Housing Initiative Program 52.901
Boating Improvement Program 77.008
Transportation Planning Program 07 -09 55.023
Exotic Plant Control Services n/a
Deepwater Horizon n/a
PART 11- FINDINGS — FINANCIAL STATEMENTS
None noted.
PART III - FINDINGS AND QUESTIONED COSTS —MAJOR FEDERAL AWARDS PROGRAMS
None noted.
PART IV - FINDINGS AND QUESTIONED COSTS — MAJOR STATE FINANCIAL ASSISTANCE
PROJECTS
Florida Department of Environmental Protection, Division of Emergency Management
Program Name: Deepwater Horizon
CSFA S n/a
Finding 10-01
NONMATERIAL NON - COMPLIANCE
Criteria: According to the Florida Department of Emergency Management's (DEM) Memorandum of
Understanding with Monroe County Tourist Development Council (TDC) dated June 29, 2010, the
Monroe County Tourist Development Council shall track all expenditures and provide such
documentation to DEM, Including proof of payment, by August 31, 2010.
CmWkion: The final close -out report was submitted on September 29, 2010.
Questioned Cost: N/A
Effect: Deepwater Horizon expenditures, supporting documentation and proof of payment was not
submitted timely.
1 -21
MONROE COUNTY, FLORIDA
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
FEDERAL AWARDS PROGRAMS AND STATE FINANCIAL ASSISTANCE PROJECTS
For the Year Ended September 30, 2010
Cause: The final close -out report was not submitted timely due to the confusion of the parties Involved
as to who was responsible for submission of the report.
Recommendation: We recommend that internal controls be put In place to ensure that reports are
prepared and filed In a timely manner.
Management Response: If additional State of Florida funding is awarded to the TDC, the Director of
the TDC will receive all correspondence from all parties Involved to ensure that all deadlines are met.
1 -22
1
MONROE COUNTY, FLORIDA
SUMMARY SCHEDULE OF CORRECTIVE ACTION PLAN
FEDERAL AWARDS PROGRAMS AND STATE FINANCIAL ASSISTANCE PROJECTS
For the Year Ended September 30, 2010
Finding 10.01
Name of Person: Harold D. Wheeler, Director of TDC
Corrective Action Plan: If additional State of Florida funding Is awarded to the TDC, the Director of the
TDC will receive all correspondence from all parties involved to ensure that all deadlines are met.
Proposed Completion Date: January 11, 2011
i -23
MONROE COUNTY, FLORIDA
SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS
FEDERAL AWARDS PROGRAMS AND STATE FINANCIAL ASSISTANCE PROJECTS
For the Year Ended September 30, 2010
There were no Single Audit findings for the year ended September 30, 2009.
1 -24
INDEPENDENT AUDITORS' MANAGEMENT LETTER
To the Honorable Mayor and Board
of County Commissioners of
Monroe County, Florida:
We have audited the financial statements of the governmental acilvities, the business -type
activities, each major fund, and the aggregate remaining fund information of Monroe County,
Florida (the "County "), as of and for the year ended September 30, 2010, and have Issued our
report thereon dated March 31, 2011.
We conducted our audit in accordance with auditing standards generally accepted In the United
States of America and the standards applicable to financial audits contained In Govemment
Audking Standards, Issued by the Comptroller General of the United States; and OMB Circular
A -133, Audits of States, Local Governments, and Non -Profit Organizations. We have Issued our
Independent Auditors' Report on Internal Control over Financial Reporting and on Compliance
and Other Matters, Independent Auditors' Report on Compliance with Requirements that Could
Have a Direct and Material Effect on each Major Federal Program and State Financial
Assistance Projects and on internal Control over Compliance, and Schedule of Findings and
Questioned Costs. Disclosures In those reports and schedule, which are dated March 31, 2011,
should be considered In conjunction with this management letter.
Additionally, our audit was conducted in accordance with Chapter 10.550, Rules of the Auditor
General, which govern the conduct of local government entity audits performed In the State of
Florida. This letter includes the following Information, which Is not included In the
aforementioned auditors' reports or schedule.
Section 10.554(1 x1)1., Rules of the Auditor General, requires that we determine whether or not
corrective actions have been taken to address significant findings and recommendations made
in the preceding annual financial audit report. There were no recommendations made in the
preceding annual financial audit report.
Section 10.554(1)(1)2., Rules of the Audhbr General, requires our audit to Include a review of the
provisions of Section 218.145, Florida Statutes, regarding the Investment of public funds. In
connection with our audit, nothing came to our attention that could cause us to believe that the
County was in noncompliance with Section 218.415 regarding the investment of public funds.
Section 10.554(1 xI)3., Rules of the Auditor General, requires that we address in the
management letter any recommendations to Improve the County's financial management. in
connection with our audit, we did not have any such recommendations.
J -1
Section 10.554(1 Xi)(4., Rules of the Auditor General, requires that we address violations of
provisions of contracts and grant agreements or. abuse, that have an effect on the financial
statements that is less than material but more than Inconsequential. in connection with our
audit, we did not have any such findings.
Section 10.554(1 XI)5., Rules of the Auditor General, provides that the auditor may, based on
professional judgment, report the following matters that have an Inconsequential effect on
financial statements, considering both quantitative and qualitative factors: (1) violations of
provisions of contracts or grant agreements, fraud, Illegal acts, or abuse, and (2) control
deficiencies that are not significant deficiencies. In connection with our audit, we did not have
any such findings.
Section 10.554(1 Xi)8., Rules of the Audkor General, requires that the name or official title and
legal authority for the primary government and each component unit of the reporting entity be
disclosed in the management letter, unless disclosed In the notes to the financial statements.
The County was established by Laws of Florida 71 -818. The County has disclosed each
component unit in the notes to the financial statements.
Section 10.554(1 XI)7.a., Rules of the Auditor General, requires a statement be Included as to
whether or not the local governmental entity has met one or more of the conditions described in
Section 218.503(1), Florida Statutes, and identification of the specific conditions) met. In
connection with our audit of the financial statements of the County, the results of our tests did
not Indicate the County met any of the specified conditions of a financial emergency contained
In Section 218.503(1). However, our audit does not provide a legal determination of the
County's compliance with this requirement.
Section 10.554(1Xi)7.b., Rules of the Auditor General, requires that we determine whether the
annual financial report for the County for the fiscal year ended September 30, 2010, filed with
the Florida Department of Financial Services pursuant to Section 218.32(1 Xa), Florida Statutes,
Is In agreement with the annual financial audit report for the fiscal year ended September 30,
2010. Our comparison of the financial report filed with the Florida Department of the Financial
Services to the County's 2010 audited financial statements resulted in no material differences.
Pursuant to Sections 10.554(1XI)7.c, and 10.558(7), Rules of the Auditor General, we applied
financial condition assessment procedures as of September 30, 2010. it is management's
responsibility to monitor the County's financial condition, and our financial condition assessment
was based in part on representations made by management and the review of financial
Information provided by same.
Pursuant to Chapter 118, Florida Statutes, this management letter is a public record and its
distribution Is not limited. Auditing standards generally accepted In the United States of America
require us to indicate that this letter is intended solely for the information and use of
management, the County Mayor and Board of County Commissioners of Monroe. County,
Florida, the Florida Auditor General and applicable state and federal agencies, and Is not
Intended to be and should not be used by anyone other than those specified parties.
CHERRY, BEKAERT & HOLLAND, L.L.P.
Orlando, Florida
March 31, 2011
J -2
Florlda Department of
n children &Families
State of Florida Rick Scott
y Governor
�.I Department of Children and Families
- David E. Wilkins
Secretary
DATE: January 20, 2012
TO: Rob Siedlecki
Assistant Secretary, Substance Abuse and Mental Health
FROM: Ellen Piekalkiewicz�
SUBJECT: Criminal Justice, Mental Health, Substance Abuse Reinvestment Grant Program
Year 2 Grant Allocation
Action Item: 2 nd Year Allocation Decision by January 27, 2012 Nevin Smith will make the 2 nd
year advance request to Division of Financial Services on or before February 1, 2012.
Year 2 Grant Funding Issue
In the closing days of the 2011 Legislative session, grant funds were inserted back into the
budget after the funds were cut during conference committee; however, all of the funding was
inadvertently assigned to the Lee County project. When this was fixed, the funding for Lee
County ($750,000) was earmarked (again, an inadvertent mistake), with the ultimate result
being that $2.25 million in funding made it through the process while Lee County's designated
funding was vetoed by Governor Scott. However, Governor Scott's office indicated that he fully
supported the Lee County Project as well as the entire grant program. In his budget for FY
2012 -2013, Governor Scott fully funds the grant program at $3 million.
As a result Line item 314A of the FY 2011/2012 General Appropriations Act designated funding
of $2,250,000 for the Public Safety, Mental Health and Substance Abuse Local Matching Grant
Program. Of this amount, $20,000 is designated by the Department to fund the ongoing
contract with the University of South Florida's FMHI Technical Assistance Center (Note: For YR
2 and 3, FMHI's contract has been reduced and rather than receiving $120,000 for each year,
they will only receive $20,000). Therefore, only $2,230,000 in FY 2011/2012 funds will be
allocated to the CJMHSA Program directly to each County Grantee under the terms of each
Memorandum of Understanding. Because of the $750,000.00 loss in Year 2 funding, some
reductions need to be made in the second year payment to the counties. As noted above, a
$100,000 reduction was already made to the FMHI TA contract.
Recommendation
The recommended allocation for Year 2 is based on an analysis of expenditures to date for Year
1 of the grant. Out of the 14 counties, six counties -- Duval, Flagler, Miami, Monroe, Pinellas,
and Palm Beach -- have had start-up issues during the first year with start-up and have not used
up all of their first year funding.
I recommended that the Year 2 allocation for the six counties be reduced by the amount they
have not spent in Year 1. The recommendation provides each of the counties with their annual
budget amount maximum, though with a different mix of Year 1 and Year 2 dollars. For
example, Miami will receive $125,233 in new money and when combined with what the county
has available from Year 1 (plus interest) they will have $250,000 to spend in Year 2, which is
Criminal Justice, Mental Health, Substance Abuse Reinvestment Grant
Program Year 2 Grant Allocation
January 20, 2012
Page 2
the amount of their approved annual grant, On the other hand, Alachua, which has not had any
issues with their first year start -up, will receive $248,387 in new money and when combined with
$2,366 in interest, they will have $250,000 to spend in Year 2, which is their approved annual
grant.
Grant Allocation Recommendation for Year 2
County
Year 1 Award
Amount
Recommended
Amount
Reduction
Recommended
YR 2 Award
Amount
Recommended
Available Funds for
Y2 Including Interest
and Remaining Y1
Funds
Alachua
$250,000.00
$ -
$248,387.23
$250,000.00
Charlotte
$188,520.00
$ -
$188,346.77
$188,520.00
Collier
$182,830.00
$ -
$182,655.68
$182,830.00
Duval
$151,765.00
($74,584.85)
$77,180.15
$151,765.00
Flagler
$151,765.00
($61,350.36)
$90,414.64
$151,765.00
Lake
$250,000.00
$ -
$249,783.40
$250,000.00
Lee
$250,000.00
$ -
$249,725.01
$250,000.00
Marion
$151,765.00
$ -
$151,637.86
$151,765.00
Miami -Dade
$250,000.00
($124,766.92)
$125,233.08
$250,000.00
Monroe
$249,823.00
($134,870.12)
$114,952.88
$249,823.00
Orange
$250,000.00
$ -
$249,173.89
$250,000.00
Osceola
$151,765.00
$ -
$151,591.08
$151,765.00
Palm Beach
$151,765.00
($143,776.54)
$7,988.46
$151,765.00
Pinellas
$250,000.00
($110,651.21)
$139,348.79
$250,000.00
IMPLEMENTATION
GRANT TOTALS
$2,879,998.00
($650,000.00)
$2,226,418.92
$2,879,998.00
After the allocation decision has been approved, Ellen Piekalkiewicz will contact each of the
counties individually to inform them of the grant amount they will be receiving in Year 2 pending
approval by the Division of Financial Services (who must approve the advances). Ms.
Piekalkiewicz will inform us if there are any concerns raised by the county representatives so
that we are prepared to answer any questions that may arise concerning the allocation.
Do No Concur
Da e
Assistant etary
Substanc buse and Mental Health
ATTACHMENT
Background
2011 Expansion and Implementation Grants
Under the terms of section 394.656, F.S., the Department awarded 14 new CJMHSA grants in
November 2010; five (5) CJMHSA Expansion Grants, and nine (9) CJMHSA Implementation
Grants. The counties that received the expansion grants included Alachua, Lee, Miami -Dade,
Orange, and Pinellas. The counties that received implementation grants included Charlotte,
Flagler, Duval, Lake, Collier, Marion, Palm Beach, Monroe, and Osceola.
Memoranda of Understandings (MOUs) documenting these awards were executed between the
Department of Children and Families and each Grantee County's Board of County
C ommissioners during the time period ranging from January 11, 2011 to April 21, 011. Each
County Grantee's service period begins with the execution date of the MOU. Under the
legislation, County Grantees have three (3) years to complete their proposed activities. Upon
execution of each MOU, each County Grantee was advanced one (1) full year of grant award
from FY 10/11 funds.
2008 Planning and Implementation Grants
The Florida legislature enacted the Criminal Justice, Mental Health, and Substance Abuse
Reinvestment Grant Program Act in 2007 (s. 3, ch. 2007 -200). The purpose of the Grant
Program was to:
"provide funding to counties with which they can plan, implement, or expand
initiatives that increase public safety, avert increased spending on criminal justice,
and improve the accessibility and effectiveness of treatment services for adults and
juveniles who have a mental illness, a substance abuse disorder, or co- occurring
mental health and substance abuse disorders and who are in, or at risk of entering,
the criminal or juvenile justice systems" (FS. 394.656).
In fall 2008, the Department awarded grants to 23 counties. Implementation grants were
awarded to 11 counties, and planning grants were awarded to 12 counties. The counties
receiving planning grants included Charlotte, Citrus, Duval, Flagler, Lake, Marion, Martin,
Monroe, Osceola, Palm Beach, Sumter, and Volusia. The counties receiving implementation
grants included Alachua, Broward, Hillsborough, Lee, Leon, Miami -Dade, Nassau, Orange,
Pinellas, Polk, and St. Lucie.
All of the 1 -year planning grants have ended and been through the Department's close out
process. Eight of the 3 -year implementation grants have been closed out and three are in the
process of being closed out.
The legislation also created the Criminal Justice, Mental Health, and Substance Abuse
Technical Assistance Center at the Florida Mental Health Institute at the University of South
Florida. The TA Center had several statutory duties. These included assisting counties in
projecting and monitoring the effect of a grant funded intervention on the criminal justice system
and jail, and acting as a clearinghouse for the dissemination of information on best practices
and other information and material relevant to criminal justice, juvenile justice, mental health
and substance abuse. The TA Center was also responsible, with the Florida Substance Abuse
and Mental Health Corporation for preparing an annual report on the grant program (FS
394.659(1)(a) -(f)).