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Item Q5BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: April 18, 2012 Division: Monroe County BulkItem: Yes XX No Department: Fixed Asset Surplus Staff Contact Person:-JJ Geraway AGENDA ITEM WORDING: Approval to remove surplus equipment from inventory via disposal or advertise for bid. ITEM BACKGROUND: See attached schedule PREVIOUS RELEVANT BOCC ACTION: N/A CONTRACT/AGREEMENT CHANGES: STAFF RECOMMENDATIONS: TOTAL COST: N/A COST TO COUNTY:- N/A BUDGETED: Yes No SOURCE OF FUNDS: N/A REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year APPROVED BY: County Atty OMB/Purchasing Risk Management _ DIVISION DIRECTOR APPROVAL: (Kevin Madok, Assistant Finance Director) DOCUMENTATION: DISPOSITION: Included Yes Not Required, AGENDA ITEM # Revised 8/08 Board of County Commisioners April 18,2012 SCHEDULE OF SURPLUS ITEMS ITEM BACKGROUND AMOUNT ACTION Original -1BOCC Estimated County ID # Description Value Present Value need approval to- 5279 Dell Optiplex GX520 Old/Outdated/Broken $1,588.16 _ $0.00 remove from inventory and dispose 3885 Dell 330 Old/Outdated/Broken $1,866.00 $0.00 remove from inventory and dispose 5294 Dell Optiplex GX520 Old/Outdated/Broken $1,588.16 $0.00 remove from inventory and dispose 5290 Dell Optiplex GX520 Old/Outdated/Broken $1,588.16 $0.00 remove from inventory and dispose N/A Dell Optilplex 745 Old/Outdated/Broken N/A $0.00 remove from invento!j and dispose 3837 Dell Optiplex GX280 Old/Outdated/Broken $1,525.60 $0.00 remove from inventory and dispose 3833 HP Laser Jet 815ON Old/Outdated/Broken $3,059.99 $0.00 remove from inventory and dispose 3853 HP Laser Jet 8150N Old/Outdated/Broken $2,036.53 $0.00 remove from inventory and dispose 5269 Dell Optiplex GX520 Old/Outdated/Broken $1,588.16 $0.00 remove from inventory and dispose 3848 Dell Optiplex GX1 50 Old/Outdated/Broken $1,231.00 $0.00 remove from inventory and dispose 3836 Howard 52X Max Old/Outdated/Broken $1,836.00 $0.00 remove from inventory and dispose N/A Dell Optiplex 745 Old/Outdated/Broken N/A MOO remove from inventory and dis2ose 3847 bell Optiplex GX270 Old/Outdated/Broken $1,736.04 $0.00 remove from inventory and dispose 3843 Dell Optiplex GX280 Old/Outdated/Broken $1,060.98, 0.00 1 remove from inventory and dispose 4968 Dell Optiplex GX280 Old/Outdated/Broken $1,490.001 0.00 1 remove from inventory and dispose 4479 HP Laser Jet 81 50N Old/Outdated/Broken $2,959.58 $0.00 remove from inventory and dispose 1001-656 Dell Optiplex GX280 Old/Outdated/Broken $1,060.98 $0.00 remove from inventory and dispose 2888 Dell Dimension 8300 Old/Outdated/Broken $1,967.17 $0.00 remove from inventory and dispose 5290 Dell Optiplex GX520 Old/Outdated/Broken $1,588A6 $0.00 remove from inventory and dispose 3832 Dell Optiplex GX280 Old/Outdated/Broken $1,544.56 $0.00 remove from inventory and dispose 5307 Dell Optiplex GX520 Old/Outdated/Broken $1,588.16 $0.00 remove from inventory and dispose 3831 Dell Optiplex GX280 Old/Outdated/Broken $1,544.56 $0.6-0 remove from inventory and dispose 5335 Dell Optiplex GX520 Old/Outdated/Broken $1,588.16 $0.00 remove from inventory and dispose 5727 Deli PowerConnect Old/Outdated/Broken $1,467.00 $0.00 remove from inventory and dispose 1 2846 Digital Link Network Old/Outdated/Broken $3,222.35 $0.00 remove from inventory and dispose 2842 Cisco Catalyst Switch Old/Outdated/Broken $1,711.60 $0.00 remove from inventory and dispose 2963 Digital Link Network Old/Outdated/Broken $3,222.35 $0.00 remove from inventory and dispose 2884 Cisco DSSS 350 Old/Outdated/Broken $1,967.17 $0.00 remove from inventory and dispose 4537 Cisco 3524XL Switch Old/Outdated/Broken $2,036.00 $0.00 remove from inventory and dispose 5196 Cisco 1760 Router Old/Outdated/Broken $1,704.00 $0.00 remove from inventory and dispose 2950 Net ear GS524T Old/Outdated/Broken $1,950.001 $0.00 remove from inventory and dispose 1748 Dell Optiplex GX150 obsolete/ no lon2er functionin $1,130.001 $0.00 remove from inventory and dispose 5982 Dell latitude D820 jobsolete/ no lon2er functioningl $1,919.501 $0.00 remove from inventory and dispose 1 5998 1 Dell Optiplex 745 _ jobsolete/ no longer functio ingi $1,334.601 $0.00 remove from inventory and diSDose I Rec*W MAR 2 12012 MONROE COUNTY Final Npt. "COMPUTER RELATED EQUIPMENT" INVENTORY DELETION "QUEST TO: JJ Geraway FROM: TECHNICAL SERVICES Property Clerk, Finance Dept. DATE: 3 - 9 - 2012 Ii rr Optiplex GX5oiu 20 r. Dell Optiplex GX520 $1588.16/0 Dell Optiplex 745 e -GX280-�r� � r IIIIIII • r �a��f- rr80 - 432 100it HP Laser Jet 8150N 3833 HP Laser Jet 8150N CHECK ONE (1) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS, xxxxx APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT, APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO: REASON FOR REQUEST: OLD / DIVISION DIRECTOR APPROVAL: SIGN NAME: TECH SIGNATURE SIGN NAME: KEN flm�� OMB FORM REVISED 11/99 , 40 TECHNICAL SERVICES APPROVAL: SIGN NAME: 72M olloglosi OMB FORM RFVISED 11/99 MAR 2 12012 FkWXeDqK MONROE COUNTY "COMPUTER RELATED EQUIPMENT" INVENTORY DELETION REQUEST TO: JJ Geraway FROM: TECHNICAL SERVICES Property Clerk, Finance Dept. DATE: -3 - 9 - 2012 M.C. Serial Asset Date Original & Est. I.D. Number Description Purchased Present Value Number Mc- 5269 5LH1S81 Dell GX 520 1/4/06 $1,588.16/0 mc- $1231.00/0 3848 0 1- 53471311 Dell Optiplex GX150 4/3/02 601 629 1001- 3yj; y ?33aap�L Howard 52X Max r,//,- #FHG5ZD1 Dell Optiplex 745 Mc- 3847 JP11G41 Dell Optiplex GX270 3/2/04 $1736.04/0 Mc- 38434 1001- 82F4F61 Dell Optiplex GX280 12/28/04 $1060.98/0 658 Mc- .4968 )ell Optiplex GX280 8f7/05 $1490.00/0 CHECK ONE (1) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. XXXXX APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO: .1 �v DATE: DIVISION DIRECTOR APPROVAL: SIGN NAMff-.- 3- 9- 2012 [Q I i �- OMB FORM REVISED 11/99 TECH SIGNATURE SIGN Ni TECHNICAL SERVICES APPROVAL: SIGN NAME OMB FORM REVISED 11/99 MONROE COUNTY "COMPUTER RELATED EQUIPMENT" INVENTORY DELETION REQUEST TO: -JJ Geraway Property Clerk, Finance Dept, DATE: 3 - 9 - 2012 Received MAR 21 Z01Z Finance Dept, FROM: TECHNICAL SERVICES M.C. LID. Number Serial Ntiumber Asset Description Date Purchased odghtd & Est. ent Value 4479 Y,7fys,- HP Laser Jet 815ON CHECK ONE (1) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. xxxxx APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO: REASON FOR REQUEST: OLD I OUTDATED / BROKEN DIVISION DIRECTOR APPROVAL: SIGN NAME�- TECH SIGNATURE SIGN NAME: TECHNICAL SERVICES APPROVAL: I SIGN NAME: Fflff�..--M DATE: e 1:4014;1 roc"M MUMMA ministrator OMB FORM REVISED 11/99 I Eel MONROE COUNTY "COMPUTER RELATED EQUIPMENT" INVENTORY DELETION REQUEST JJ Geraway Property Clerk, Finance Dept. 9919com Rft*ed MAR 2 12012 Flnftme Dept. FROM: TECHNICAL SERVICES M.C. Serial Asset Date &Est I.D. Number Description Purebased � ent value Number 1001- 656 Optiplex #280 a ? MC_ A'P%eA Af +0 4 $1967.17/0 12888 �8hdg941 DK4At6fGN 8300 2/06/04 0800- (J Perry Loaner) 644 MC. 9JH1 S81 Dell Optiplex GX520 1/04/06 $1588.16/0 5290 mc- '7 X S I 3832 Dell Optiplex GX280 A/ :_f q - 5711V MC- CNG1 581 5307 Dell Optiplex GX520 1/4/06 $1588.16/0 MC_ 3831 917XS61 Dell Optiplex GX280 2115/05 $1544.56/0 5335 J7111581 Optiplex GX520 1/04/06 $1588.1610 CHECK ONE (1) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. xxxxx APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT, APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO: I g Wv [w g N rel '; a s; [6111 I i I ITA 1 :1 PIA1001 irl -4 Z I A� fv PREPARED BY: lc-- eren,10 DATE: DIVISION DIRECTOR APPROVAL: SIGN NAME:_ 3- 9- 2012 N16/i)- OMB FORM REVISED 11/99 TECH SIGNATURE TECHNICAL SERVICES APPROVAL: SIGN NAME OMB FORM REVISED 11/99 Received MONROE COUNTY "COMPUTER RELATED EQUIPMENT" INVENTORY DELETION REQUEST TO: JJ Geraway Property Clerk, Finance Dept. DATE: -3 - 5 - 2012 Finance Dept. FROM: TECHNICAL SERVICES M.C. I.D. Number Serial Number Asset Description Date Purchased Qrighsd.,& Est Neseiii Vahw 6727 8FHVV91 Dell PowerConnect 5324 1/ 2846 1439079947725 Digital Link Network HIU 05, dA.?, 3Sr A01 2842 FAB05131Q18A Cisco Catalyst Switch q h 1276080489 Digital Link Network HIU 2884 FHK073SP879 Cisco DSSS 350 Bridge oy 4537 FAA0437FOHS Cisco 3524XL Switch qla? , (' 9 5v, 5196 FTX0946YIJ3 Cisco 1760 Router Il 3r p f 703 2950 GM72B28DB005 0 Netgear GS624T Switch CHECK ONE (1) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. xxxxx APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO: REASON FOR REQUEST- mfflw'•� U:lllll= DIVISION DIRECTOR APPROVAL: SIGN TECHNICAL SERVICES APPROVAL: SIGN NAME: DATE: 3- 5- 2012 Debbie Frederick / Deputy County Administrator OMB FORM REVISED I I/" MONROE COUNTY "COMPUTER RELATED EOUIPMENT" 4, INVENTORY DELETION "QUEST Flnaro-- Dept. TO: JJ GemAay FROM John Kipp PROPERTY CLERK, FINANCE DEPT. pAv*j9d Sr. Tech. Maintenance DATE: February 9, 2012 MAR 14 2012 M.C. I.D. NUMBER SERIAL NUMBER ASSET DESCRIPTION DATE PURCHASED ORIGINAL & EST. PRESENT VALUE 1748 5MYPT01 Dell O)Q-50 09/19/2002 $1,130/ZERO CHECK ONE (1) APPROPRIATE LINE BELOW: 6 a 10 1 A �Nlgl "VANW, REASON FOR REMST: Beyond economical repair; replaced w/new system on 25 JAN 2012 Leto . DATE: 02/09/2012 TECHNICAL SERVICES APPROVE OMB FORM REVISED 10/28/2003 MONROE COUNTY TO: JJ Geraway — Stop #8 Property Clerk, Finance Dept. DATE: 03/29/2012 R, . — "'!'DOM: Andrew Bella —Stop #2 MAR 3 0 1012 Business Operations Rm 10 M.C. I.D. Number Serial Number Asset Description Date Purchased Origigal & Est. Value 5982 ITNGDI Dell Latitude D820 7/07 -Present $1919.5030 5998 C6RS0Fl Dell Optiplex 745 7/07 $1334.60/$0 CHECK ONE (1) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. xxxx APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON FOR REQUEST: Equipment is defective, obsolete and not cost effective to repair. DATE: 03/29/2012 112"FU&NUUM DIVISION DIRECTOR APPROVAL: MARY VANDEN BROOK PRINT NAME OMB FORM REVISED 10/28/2003