05/16/2012 Contract DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE: May 23, 2012
TO: Jerry Barnett, Director
Project Management
ATTN: Ann Riger
Contract Administrator
FROM: Pamela G. Hanc D.C.
At the May 16, 2012, Board of County Commissioner's meeting the Board granted
approval and authorized execution of Item C15 a Contract for Professional Services with
William P. Horn Architect, P.A. for the Lester Building Roof replacement.
Enclosed is a duplicate original of the above - mentioned for your handling. Should you
have any questions, please do not hesitate to contact this office.
cc: County Attorney
Finance
File
CONTRACT FOR
PROFESSIONAL SERVICES
BETWEEN OWNER AND ARCHITECT/ENGINEER
FOR
LESTER BUILDING ROOF REPLACEMENT
THIS CONTRACT made as of the 17A day f flit 2012 FOR
y ,
PROFESSIONAL SERVICES BETWEEN OWNER AND ARCHITECT (the "Contract" or
"Agreement ") is made and entered into by MONORE COUNTY BOARD OF COUNTY
COMMISSIONERS (the "owner" or "County "), a political subdivision of the State of Florida,
whose address is 1100 Simonton Street, Key West, Florida 33040, its successors and assigns
through the Monroe County Board of County Commissioners ( "BOCC "), and WILLIAM P.
HORN ARCHITECT, P.A. (the "Architect "), whose address is 915 Eaton Street, Key West,
I e M IPSIR1011
NOW THEREFORE, in consideration of the mutual promises, covenants and agreements stated
herein, and for other good and valuable consideration, the sufficiency of which are hereby
acknowledged, the Owner and the Architect/Engineer agree:
This contract shall be effective on the date of execution by the last party signatory to the
contract.
2. This contract is in accordance to the Continuing Contract as approved by the BOCC on
December 16, 2009 where professional services are to be rendered for projects in which
the estimated construction costs of each individual project under contract does not exceed
Two Million Dollars ($2,000,000.00), or for a study activity if the fee for professional
services for each individual study does not exceed Two Hundred Thousand Dollars
($200,000.00). All terms and conditions of the continuing contract approved by the
BOCC shall apply to this contract. Modifications to the existing contract consist of the
following:
3. The Architect shall not disclose, publish, or authorize others to disclose or publish, design
data, drawings, specifications, reports, or other information pertaining to the services
performed by Architect or other information to which the Architect has had access during
the Term of the Continuing Contract without the prior written approval of the County,
during the term of the Continuing Contract and for a period of two years after the
termination of the Continuing Contract. Nevertheless, the parties agree the Architect may
use and publish the County's name and give a general description of the work provided
by the Architect for the purpose of informing other clients and potential clients of the
Architect's work experience and qualifications.
LESTER BUILDING ROOF REPLACEMENT
4.
5.
91
7.
8.
Should the County receive a request for documents pursuant to Chapter 119, Florida
Statutes, Architect shall cooperate with the County to facilitate the County's compliance
with Chapter 119, Florida Statutes. Should the Architect assert any exemptions to the
requirements of Chapter 119, and related statutes, the burden of establishing such
exemption, by way of injunctive or other relief as provided by law, shall be upon the
Architect. Failure by the Architect to cooperate with the County in connection with a
Public Records request shall be grounds for immediate unilateral cancellation of the
Continuing Contract by the County.
Scope of Work: Architect shall provide the Design through Construction Administration
Services for the Roof Replacement at the Lester Building located at 530 Whitehead
Street, Key West, Florida. The 3 story building has a 30 year old metal roof on the
original building and a 20 year single ply roof on the rear addition. The metal roof will
be replaced with metal roofing, gutters and downspouts, and the single ply roof will be
replaced with single ply roofing, gutters and downspouts.
Payment: Architectural fees shall be as follows:
• Design and Construction Documents and Specification $17,000.00
• Bidding Phase 1,000.00
• Construction Administration 6,000.00
Total $24,000.00
Invoices shall be billed monthly on a percentage of completion basis.
Reimbursable Expenses: All reimbursable expenses are included in the Total Contract
Sum, however prior to incurring any additional expense, written approval for that
expense must be obtained in writing from the County.
All other terms and conditions of this Contract shall comply with the Continuing Contract
dated December 16, 2009.
BALANCE OF PAGE INTENTIONALLY LEFT BLANK
SIGNATURE PAGE TO FOLLOW
LESTER BUILDING ROOF REPLACEMENT
2
T£FNESS WHEREOF, each party caused this Agreement to be executed by its duly
authorized representative on the day and year first above written.
(SEAL) BOARD OF COUNTY COMMISSIONERS
Attest: DANNY L. KOLHAGE, Clerk OF MONROE COUNTY, FLORIDA
By. By:
Deputy Clerk -67141 Mayor /Chairman
Witness to Architect' igna
By:
WITH SS Signature
Print Witne Name
Date:
STATE OF FLORIDA
WILLIAM P. HO ARCHITECT, P.A.
By:
Signature of Corporate Agent
wi���,n�✓ �a -.
Print Name of Co orate Ag&iit -
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Date: Z !Z.
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COUNTY OF MONROE
On this . day of 274 .2012, before me, the undersigned notary public, personally appeared w ' t
-
Y , known to me to be the person whose name is subscribed above and
acknowledged that he is the person who executed the above Contract with Monroe County for
Professional Services for the ester Building Roof Replacement for the purposes therein contained.
NOTARY PUBLIC
My Commission expires: b f 5�/ 2 01 S
0V o111 Notary Public State of Florida
Rachel Kohler
My Commission EE097254
orr� Expires 05 /25/2015
3
LESTER BUILDING ROOF REPLACEMENT
DRUG -FREE WORKPLACE FORM
The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that:
ri «&J-46 A AVAty A2
(Name of Business)
1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or
use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against
employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug -
free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties
that may be imposed upon employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of
the statement specified in subsection (1).
4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the
commodities or contractual services that are under bid, the employee will abide by the terms of the statement and
will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893
(Florida Statutes) or of any controlled substance law of the United States or any state, for a violation occurring in the
workplace no later than five (5) days after such conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program
if such is available in the employee's community, or any employee who is so convicted.
6. Make a good faith effort to continue to maintai drug -free workplace through implementation of this section.
As the person authorized to sign the statement certify that this firm complies fully with the above requirements.
Bidder's
Date
OMB - MCP#5
4
LESTER BUILDING ROOF REPLACEMENT
SWORN STATEMENT UNDER ORDINANCE NO. 10 -1990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE
W/1.61/011'1 t gynp warrants that he /it has not employed, retained
or otherwise had act on his /its behalf any former County officer or employee in violation of
Section 2 of Ordinance No. 10 -1990 or any County officer or employee in violation of
Section 3 of Ordinance No. 10 -1990. For breach or violation of this provision the County
may, in its discretion, terminate this contract without liability and may also, in its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the former Cou /fficer or employee.
( ignatur )
Date: Z
STATE OF Vld r I
COUNTY OF �W
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
W1 11, <� rn )-td In who, after first being sworn by me, affixed his/her
signature (name of individual signing) in the space provided above on this 2'f day of
A2" 20 20 l2 . �
NOTARY PUBLIC
My commission expires: b &5 Z ►
L o� Notary Public State of Florida
OMB - MCP FORM #4 t`f: Rachel Kohler + � My Commission EE087254 cF Expires 05125 /201
5
LESTER BUILDING ROOF REPLACEMENT
NON - COLLUSION AFFIDAVIT
I, W it AM A HOAki , of the city of
Kom �/rL,r/� according to law on my oath, and under penalty of perjury,
depose and say that;
l.) I am the bidder making the Proposal for the project
described as follows:
2.) the prices in this bid have been arrived at independently without collusion, consultation,
communication or agreement for the purpose of restricting competition, as to any matter
relating to such prices with any other bidder or with any competitor;
3.) unless otherwise required by law, the prices which have been quoted in this bid have not
been knowingly disclosed by the bidder and will not knowingly be disclosed by the
bidder prior to bid opening, directly or indirectly, to any other bidder or to any
competitor; and
4.) no attempt has been made or will be made by the bidder to induce any other person,
partnership or corporation to submit, or not to submit, a bid for the purpose of restricting
competition;
5.) the statements contained in this affidavit are true and ortect, and made with full
knowledge that Monroe County relies upon the truth o e statements contained in this
affidavit in awarding contracts for said project.
STATE OF ��� &"
COUNTY OF M6 Yl /&---
PERSONALLY APPEARED BEFORE ME, the undersigned authority, 4 i l n,
✓►^
who, after first being sworn by me,
(name of individual signing)
affixed his/her signature in the space provided above on this 2 day of J ",
20 1?- .
n Notary Public State of Florida
Rachel Kohler
c My Commission EE097254
p Expires 05/25/2015
_ S NO ARY PUBLIC
My Commission Expires: 5 ZS 12v t
6
LESTER BUILDING ROOF REPLACEMENT