12/14-04 Arrivals Building DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE: June 4, 2012
TO: Peter Horton, Director
of Airports
Attn: April Pearson
FROM: Pamela G. Hanco , D.C.
/At the March 21, 2012, Board of County Commissioners meeting, the Board granted
approval and authorized execution of Item C36 ratification of Task Order No. 12/14 -04 for
professional services with Jacobs Project Management Co. for modifications and renovation of
the existing baggage claim/arrivals facility at the Key West International Airport. Attached is a
duplicate original.
I am returning Item C40 from the March 21, 2012, BOCC meeting. If you go to the
backup on the County's website, the agenda summary sheet is for Jacobs PSO 12- 14 -01;
however, the backup that is attached is for Item C39 MBi /K2M. I believe this item will have to
go back before the Board.
Should you have any questions, please feel free to contact our office.
cc: County Attorney
Finance
File
KEY WEST INTERNATIONAL AIRPORT
3491 South Roosevelt Boulevard, Key West, Florida 33040
305 - 809 -5200 main / 305 - 292 -3578 fax 5‘
Or
MEMORANDUM irccf-1
To: Pam Hancock and Belle Desantis, Clerk's Office �j v 1 h
From: Pedro Mercado .)‘‘
Date: May 21, 2012
Re: Jacobs PSO #12 -14 -04
Jacobs PSO# 12 -14 -04 for Arrivals Building Modifications and New Baggage Belt was
originally approved as item #C -21 at the January 2012 BOCC meeting, and then ratified
as item #C -36 at the March 2012 BOCC meeting.
The attached duplicate copies of C -36 / March 2012 are being sent to you for execution.
There are only minor differences between what was presented to the Board and the
enclosed, but they are insignificant (handwritten information and different signatures).
Please process these PSOs for execution.
If you have any questions, please let me know.
Thank you.
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
TASK ORDER FORM
Effective Date March a, O 7 Task Order No. 12/14 -04 .
Client Project No. e.90 i Jq- £ 4 / 5 - Engineer Project No. el y l j a 4 .
EgY rr/06L
This Task Order is entered into on the effective date noted above pursuant to the "Master
Agreement for Professional Services" between Monroe County, Florida ( "Client ") and JACOBS
PROJECT MANAGEMENT CO. ("Consultant"), dated November 16, 2011 ( "Agreement ").
The Agreement is incorporated herein and forms an integral part of this Task Order.
Services Authorized A(1lliVAL ItP , Mool-hu►°n V5 and nlaw&unaqe )-
Client authorizes Consultant to perform the Services described in Exhibit A attached hereto and
incorporated herein, which Exhibit A is marked with the above noted Task Order No. and
consists of 13_ page(s).
r3 -n
Pricing ° —
N/A Time and Expense per Agreement and Appendix B to the Agreement. c= o
X Firm Fixed Price of $ 127,350.00
N/A Other (Describe):
_ rn
Schedule
Services may commence on Execution r
CD
Services will cease by 365 da s .
Other
(SEAL) BOARD OF COUNTY COMMISSIONERS
ATTEST: DANNY L. KOLHAGE, CLERK OF MONROE COUNTY, FLORIDA
G -2 / o.c.. . /0.7)5....„...„.....
By
Mayor /Chairman o 3 /z.i /zoi z
File: MSTR APS — Monroe County
Page 1 of 2
rpekt 4- P-
CONSULTANT:
JACOBS PROJECT MANAGEMENT CO
By �
Witness Title Vice President
MO; 'O' COUNTY A •f
�'P' xASTO •'
PEDR• ! r . .
- - - ' COUN ATTOR
Date 2.S
File: .1 A PS Monroe County
Page2of2
,re&d 4-19.7-0/ 2.
Exhibit A — Scope of Work
Monroe County
Key West International Airport (EYW)
Baggage Claim Modifications
SCOPE OF WORK
Jacobs will provide architectural interiors, structural and MEP engineering contract
documents for the renovation of the existing baggage claim / arrival facility at Key West
International Airport. The scope will include the following per the proposed baggage
claim modifications schematic design drawings provided by the client.
• Demolition of the existing exterior wall to accommodate a new baggage claim
carousel.
• Relocate the existing Hertz rental car counter within the existing facility. Relocate
the existing vacant rental car counter within the facility to become the new
baggage claim desk (to accommodate five airlines).
• Remove partial or all of the existing exterior aluminum canopy at the proposed
baggage carousel location.
• Redesign passenger arrival fencing at exterior of facility. Renovate and expand
the existing restrooms within column line EB (see attached URS drawings dated
March 2011 for column line location).
• Remove the existing baggage service counters and provide to the owner.
• Provide new floor finishes within the interior of the baggage claim area as
determined by owner.
• Demolition of the existing janitor closet.
• Demolition of the existing ATM closet.
• Relocate the existing ATM machine.
• Relocate the existing vending machines as determined by owner.
• Relocate or remove the existing food /beverage vendor as determined by owner.
Demolition of the existing baggage storage room.
• Provide new CMU infill at all exterior windows facing airside.
In addition, Jacobs will provide the following general services for this project:
• Management of the project from data collection to the bid opening and award of
the contract
• Coordination with EYW and the FAA/FDOT as required.
• Preparation of minutes of meetings and phone conversations
• Program verification and site investigations
• Preparation of the construction and incorporation of Monroe County's front -end
contract documents
• Preparation of an order of magnitude construction cost estimate.
• Bidding and award assistance.
roe x + - 19 449 t 0—,
WORK PHASES
Based on the above description of the scope of work we propose to perform the following
tasks.
ARTICLE A — DATA COLLECTION:
Visit and inspect the site to determine if existing conditions conform to those portrayed
on information provided by the Owner. Take photographs and make written
documentation, sketches, notes or reports to confirm and record the general conditions of
the existing site. Within this initial phase we will review all applicable code requirements
in detail. Review with owner alternative approaches to design and construction of the
project; site use and improvements; selection of materials, building systems and
equipment; potential construction methods; and, if requested, make a recommendation
among such alternatives.
A preliminary project description comprised of a narrative discussion of preliminary
material selections, components, assemblies, and systems (including proposed
mechanical, and electrical design elements, components and systems) to be used in the
project.
Provide mechanical and electrical requirements specific to the project.
Coordinate with the Owner to determine the municipal or other jurisdictional agency
coordination is required for the project.
ARTICLE B — DESIGN (DRAWINGS AND SPECIFICATIONS)
Based on the information collected under Article A, the 30 %, 90 %, and final contract
documents design will be developed for all elements identified in this scope of work.
After written authorization to proceed from Owner and based on the approved Schematic
Design documents and any adjustments in the scope or quality of the project by the
Owner, Jacobs will prepare the Final Contract Documents setting forth in detail the
requirements for the construction of the Project. During this work phase, Jacobs will
prepare required construction documents for Owner's use to secure permits and for
construction. Jacobs will provide all detailing for the completion of the building's
interiors. This work effort will include interior architectural, civil, plumbing, HVAC and
electrical plans.
Coordinate and incorporate EYW provided contract document/front -end specifications
into the final contract bid documents. (i.e. Notice to Bidders, Invitation to Bidders,
Instruction to Bidders, Bid Proposal, Contract, Contract Articles, General Specifications)
Develop a construction schedule for use in determining construction phasing and
duration.
Prepare for and attend two (2) meeting with EYW to discuss project progress and review
the design submittals.
Prepare for and attend one (1) meeting at the Airport to discuss construction phasing with
Airport Staff and Tenants.
Develop detailed construction quantities and cost estimate at the 30 %, 90% and at final
contract document design levels.
Develop the following anticipated plans:
• Title Sheet (1)
• General Plan (1)
• General Notes and Abbreviations (1)
• General Phasing and Safety /Operations Plan (1)
• Fire Protection / Alarm Plans (2)
• Foundation Plan (1)
• Schedules and Structural Details (1)
• Typical Sections (1)
• Plumbing Plans (4)
• Building Sections (1)
• Electrical Plan (2)
• Electrical Details (2)
• Mechanical Plans (1)
• Architectural Plans (5)
• Architectural Elevations (4)
• Architectural Details (2)
• BHS Design Details (2)
• Misc. Details (2)
Total: 34 Sheets
Copies of the contract documents will be provided to the Owner for review. Signed and
sealed sets for building permitting agencies will be provided to the contractor for
permitting. Once the plans are submitted for permit by the contractor, Jacobs will provide
plan revisions required to address plan review comments.
Coordinate, distribute and print the following copies of the preliminary construction
documents (plans, specifications, and construction cost estimate) for review by the EYW,
FAA, and FDOT:
Preliminary Submission (30 %, 90 %, Final Contract Documents)
FAA: 2 half size copies of plans and a CD containing the drawings,
specifications, and engineer's estimate for each submission.
FDOT: 2 half size copies of plans; and a CD contianing the drawings,
specifications, and engineer's estimate for the 90% submission only.
EYW: 2 copies of plans (1 full size; 1 half size); 2 copies of
specifications; 2 copies of estimate for each submission.
Conduct an in -house QA /QC prior to each submission. The in -house QA/QC check will
involve an experienced independent individual, depending on each discipline, to conduct
a comprehensive check on all documents to be submitted (e.g. plans, specifications,
estimates). Time will be required for engineers and Cadd technicians /designers to correct
items listed under the in -house QA /QC checks.
Address final comments from 30 %, 90% design for final contract documents.
ARTICLE C - ADVERTISING AND BIDDING
Prepare compact discs containing contract plans and specifications for bidding to be
provided to interested bidders.
Prepare an "Invitation to Bid ", all forms for advertisement, bid proposals, contract bonds,
labor and DBE requirements and other contract documents needed to solicit public bids
for the construction of the project. The Owner shall be responsible for the cost and
placement of all public advertisements required including all newspapers in which the
advertisement is placed.
Prepare for and attend the Pre -Bid Conference (one (1) day) and Bid Opening (one (1)
day).
Prepare and Respond to Bidders Questions.
Issue necessary Addenda and Directives to Bidders. One (1) addendum is assumed.
Review the bids received, prepare the final bid tabulation, and make
recommendations /rejections of award of the Contract to the Owner.
Prepare conformed contract drawings and specifications.
QUALIFICATIONS / CLARIFICATIONS
The following Qualifications and Clarifications are a part of our scope of work:
• All design requirements from the relocated rental car facility to be
provided upon commencement of the design.
• All design requirements from the airlines regarding the new baggage
counter to be provide upon commencement of the design.
• All existing as built drawings to be provided in electronic (AutoCad)
format and hard copy (printed) format.
• Design will include interior design & specification of interior materials /
finish boards.
• Jacobs will provide electrical coordination of Voice / Data &
Communications systems for the facility. (Voice / Data & communications
system designs by others.)
• Fire Protection (suppression and fire alarm) design shall be based on
performance specifications. Fire Protection Subcontractor shall provide
complete fire sprinkler piping layout and calculations, sign and sealed, for
permit submittal.
• As -built drawings for the fire suppression and fire alarm systems will be
provided by the owner.
• Hydraulic calculations and design analysis of the existing fire suppression
system is not required due to the minor nature of the system modifications.
• Project will be designed to meet the new 2010 Florida Building Code
requirements.
• Water supply data will be provided by the client. It is assumed the water
supply and sanitary lines are adequate to accommodate the new restroom
loads.
• Water supply information will be provided by the owner.
• It is assumed that the existing HVAC units are to be utilized and are
adequate to accommodate the new heat loads associates with the
renovation.
• Owner to provide operation schedules for all vendors /operators of the
facility.
• Provide configuration of the proposed new or re- configured pre -
engineered canopy structure. Final design by specialty engineer retained
by the contractor to be approved by the owner prior to construction.
ADDITIONAL SERVICES
Services not included in our scope of work include, but are not limited to, the following:
• Geotechnical engineering.
• Preparation of renderings and /or marketing brochures.
• Detailed cost estimating.
• Architect/Engineer construction and /or delegated (special or threshold)
engineer inspections.
• Attendance and /or presentation to public hearings and /or other meetings
with municipal agencies.
• Permitting.
• Fees for Municipal and permit agencies.
• LEED Design, Registration and Certification fees.
• Environmental Engineering.
• Environmental Graphic (way finding) Design.
• Topographic Survey of the area within the scope of work.
• SUE (subsurface utility engineering).
• Off Site Improvements (Design of Facilities outside of the building area
are not included in the Design Fees) Roads — Coordinate any offsite access,
required to be constructed. Coordinate any offsite Traffic signalization/
signing and Traffic markings of existing roadways / driveways as required
for this project. Utilities — Coordinate any offsite Utilities required to be
constructed or relocated.
• Life Cycle Cost Analysis
• Other services not described in our scope of work.
• Construction phase services.
PROJECT SCHEDULE:
The tentative complete project schedule (design and construction) is as follows:
Item Date
Architecture / Engineering Service Purchase Order 02/01/2012
Preliminary Design (30 %) 02/24/2012
EYW Review Comments 03/09/2012
Preliminary Design (90 %) 03/23/2012
EYW Review Comments 04/06/2012
Final Bid Documents 04/20/2012
Advertisement 05/01/2012
Bid Opening 06/01/2012
Start Construction 07/01/2012
Finish Construction 10/19/2012
JACOBS ENGINEERING GROUP JOB HOUR AND FEE ESTIMATE
Monroe County
Airport:
Key West International Airport
Project:
Baggage Claim Modifications
FEE SUMMARY
BASIC SERVICES
Hours Fee DBE AMOUNT
Article A: Data Collection 56 $ 6,000
Article B: Design, Specifications and Meetings 1,037 $ 88,750 $ -
Article C: Bidding Phase Services 60 $ 8,000
Article D: Project Management 56 $ 12,000
'Total Basic Services Lump Sum Fee 1,209 $ 114,750 $ - '
SPECIAL SERVICES
Hours Fee
Article E: Baggage Handling Systems 82 $ 12,600
'Total Special Services Lump Sum Fee 82 $ 12,600 $ -
'TOTAL LUMP SUM PROJECT FEE 1,291 $ 127,350 $ -
DBE Percentage 0.00%
1
J:Wiryo,ts)_MONROE COUMYWSOSWSO N ETV/Arrival Bolls; Mod \Regalado Scope & Fee■EYW BHS Bedroom Fee_ESN Rev2 without SOB else
JACOBS ENGINEERING GROUP JOB HOUR AND FEE ESTIMATE
Monroe County
Airport:
Key West International Airport
Project:
Baggage Claim Modifications
Article A: Data Collection
Sr. Sr. Sr. NY/
Sr. Project Project Structural Mechanical Electrical CADD
WORK ITEM Architect Architect Engineer Engineer Engineer Engineer Tech Clerical TOTAL
1 Coordinate with EYW 2 2 2 6
2 Research and review record drawings. 2 8 2 12
3 Perform site visit for walk through 12 12 12 2 38
survey
TOTAL HOURS 16 22 0 0 12 0 0 6 56
RATE $ 130.00 $ 100.00 $ 113.00 $ 110.00 $ 90.00 $ 130.00 $ 60.00 $ 58.00 - --
PAYROLL ESTIMATE $ 2,080 $ 2,200 $ - $ - $ 1,080 $ - $ - $ 348 $ 5,708
Task Subconsultants TOTAL PAYROLL $ 5,708
$ - Overhead 0.00% $ -
$ - Subtotal $ 5,708
$ - Profit 0% $ -
$ - Payroll Fee $ 5,708
Total Subconsultants $ - Subconsultants $ -
Expenses $ 292
Lump Sum Fee Total $ 6,000
Task Expenses:
Mileage (120miles round trip @
$0.555/mi)x2 $ 133.20
Airfare $ I TOTAL FEE $ 6,000 I
Meals and Per Diem $ 50.00
Reproduction/Misc. $ 109.00
Total Expenses $ 292.20
J:Wnporhl MONROE COUNTYWSOSWSO Se EYW Arrival Building ModUtepatedo Scope 6 F. &EYW BHS Restroom Fee_ESN Rev2 wfhord SOC.#ix 2
JACOBS ENGINEERING GROUP JOB HOUR AND FEE ESTIMATE
Monroe County
Airport:
Key West International Airport
Project:
Baggage Claim Modifications
Article B: Design, Specifications and Meetings
Sr. FP /
Sr. Project Project Sr. Structural Sr. Mechanical Electrical
WORK ITEM Architect Manager Engineer Engineer Engineer Engineer CADD Tech Clerical TOTAL
1 Develop Technical Specifications 24 8 6 4 8 2 52
2 Set up CADD drawings/files 8 8
3 Develop construction schedule and phasing 8 4 2 14
4 Prepare for and attend meeting to discuss 16 8 2 4 30
submittals and project progress
5 Prepare for and attend one (1) meeting to 4 4
discuss construction phasing
6 Structural Analysis and Calculations 10 10
7 Attend (2) Design Coordination meetings 16 4 20
8 Develop the following plans
a. Title Sheet (1) 1 2 4 7
b. General Plan (1) 1 2 8 11
c. General Notes and Abbreviations (1) 1 2 4 18 25
d. General Phasing and Safety Ops (1) 2 2 16 20
e. Fire Protection / Alarm Plans (2) 12 4 16
f. FoundationPlan (1) 8 10 18
g. Schedules and Structural Details (1) 14 20 34
h. Typical Sections (1) 1 2 16 19
i. Plumbing Plans (4) 11 39 28 78
j. Building sections (1) 1 2 16 19
k. Electrical Plans (2) 24 8 32
1. Electrical Details (2) 16 4 20
m. MechanicalPlans(1) 2 6 8
n. Architectural Plans (5) 8 40 160 208
o. Architectural Elevations (4) 4 40 120 164
p. Architectectural Details (2) 4 8 80 92
q. BHS Design Details (2) 24 24
9 Coordinate and distribute plans and 6 8 3 4 3 6 2 32
specifications (30 %, 90 %, and final)
10 QA/QC 24 4 5 2 35
11 Address 30% and 90% design comments for 8 8 2 4 5 8 2 37
final contract dots.
TOTAL HOURS 129 128 63 32 129 30 518 8 1037
RATE $ 130.00 $ 100.00 $ 113.00 $ 110.00 $ 90.00 $ 130.00 $ 60.00 $ 58.00
PAYROLL ESTIMATE $ 16,770.00 $ 12,800.00 $ 7,119.00 $ 3,520.00 $ 11,610.00 $ 3,900.00 $ 31,080.00 $ 464.00 $ 87,263.00
3
JACOBS ENGINEERING GROUP JOB HOUR AND FEE ESTIMATE
Monroe County
Airport:
Key West International Airport
Project:
Baggage Claim Modifications
Article B: Design, Specifications and Meetings
Sr. FP /
Sr. Project Project Sr. Structural Sr. Mechanical Electrical
WORK ITEM Architect Manager Engineer Engineer Engineer Engineer CADD Tech Clerical TOTAL
Task Expenses: TOTAL PAYROLL $ 87,263
Mileage (160 miles round trip ® $.555/mi)
x 5 $ 444:00 Overhead 0.00% $ -
Mileage (30 miles round trip @ $.555/mi) x
2 $ - Subtotal $ 87,263
Printing 30% and 90% submission Profit 0% $ -
Plans - 12 sets @ $50 /set $ 600.00 Payroll Fee $ 87,263
Specifications - 3 sets @ $50 /set) $ 150.00 Subconsultants $ -
Misc. $ 293.00 Expenses $ 1,487
Total Expenses $ 1,487.00 Lump Sum Fee Total $ 88,750
Task Subconsultants
$ - I TOTAL FEE $ 88,750 I
4
JACOBS ENGINEERING GROUP JOB HOUR AND FEE ESTIMATE
Monroe County
Airport:
Key West International Airport
Project:
Baggage Claim Modifications
Article C: Bidding Phase Services
Sr. Sr. FP /
Sr. Project Project Structural Sr. Mechanical Electrical CADD
WORK ITEM Architect Architect Engineer Engineer Engineer Engineer Tech Clerical TOTAL
1 Prepare documents for bidding 0
2 Prepare Invitation to Bid 0
3 Prepare and attend pre -bid conference 24 2 26
and bid opening
4 Prepare and Respond to Bidders 8 2 10
Questions
5 Issue necessary addendum and 8 2 10
directives to bidders (Assume 1)
Review bids received, prepared bid
6 tabulation and make 2 2 4
recommnendation of award
7 Prepare conformed contract drawings 8 2 10
TOTAL HOURS 50 0 0 0 0 0 0 10 60
RATE $ 130.00 $ 100.00 $ 113.00 $ 110.00 $ 90.00 $ 130.00 $ 60.00 $ 58.00 - - --
PAYROLL ESTIMATE $ 6,500 $ - $ - $ $ $ - $ - $ 580 $ 7,080
TOTAL PAYROLL $ 7,080
Task Expenses: Overhead 0.00% $ -
Printing 30% and 90% submission Subtotal $ 7,080
Plans -6 sets @ $50 /set $ 600.00 Profit 0% $ -
Specifications - 3 sets @ $50 /set) $ 150.00 Payroll Fee $ 7,080
Subconsultants $ -
Mileage (30 miles round trip @
$0.555/mi) x 2 $ - Expenses $ 920
Lump Sum Fee Total $ 8,000
Reproduction/Misc. $ 170.00
Total Expenses: $ 920.00
TOTAL FEE $ 8,000 1
J:Wirporbl_MONROE COUN1YWSO's'PSO 14 EYW Arrival Bung Mod■Regalado Scope & FeeNEYW BHS Res,com Fee_ESN R.o2 without SDC.olsx 5
JACOBS ENGINEERING GROUP JOB HOUR AND FEE I
Monroe County
Airport:
Key West International Airport
Project:
Baggage Claim Modifications
Article D: Project Management
Sr. Sr. Sr. FP/
Sr. Project Project Structural Mechanical Electrical CADD
WORK ITEM Architect Architect Engineer Engineer Engineer Engineer Tech Clerical TOTAL
1 Attend Pre -Bid Meeting 8 8
2 Attend Submittal Review Meetings 16 16
3 Project Management 32 32
0
0
TOTAL HOURS 0 56 0 0 0 0 56
RATE $ 130.00 $ 165.00 $ 113.00 $ 110.00 $ 90.00 $ 130.00 $ 60.00 $ 58.00 - --
PAYROLL ESTIMATE $ - $ 9,240 $ - $ - $ - $ - $ 9,240
TOTAL PAYROLL $ 9,240
$ Overhead 0.00% $ -
Subtotal $ 9,240
$ - Profit 0% $ 1,386
Payroll Fee $ 10,626
Subconsultants $ -
Expenses $ 1,374
Cost Plus Fee Total $ 12,000
Task Expenses:
Rental Car (3 visits Q $65 /visit) $ 195
Gas for Car Rental On -Site = $ 10
Lodging (3 visits Q $120 /visit) $ 360
Airfare (3 visits (43 $250/visit) $ 750
Misc $ 59
Total Expenses $ 1,374
'1O'1'AL FEE S 12,000 I
JMYpwk \MONROE COUMNPSO ,VSOS9 EHN Mr. Bulldog MoolRegalaclo Scope 6FeNENN BUS Renmm FeaESN RU2 xiroV SOC.HV 6
JACOBS ENGINEERING GROUP JOB HOUR AND FEE I
Monroe County
Airport:
Key West International Airport
Project:
Baggage Claim Modifications
Article E: Baggage Handling Systems
Specialty Specialty CADD
WORK ITEM Engineer Engineer Tech Clerical, TOTAL.
1 Specifications 8 8 16
2 Cost Estimate 8 8 16
3 BHS Bid Review 5 5 10
4 Submittal Review 12 12 24
5 Initial Trip to verify existing conditions 16 0 16
TOTAL HOURS 49 33 82
RATE $ 135.00 $ 128.00 $ 113.00 $ 110.00 $ 90.00 $ 130.00 $ 60.00 $ 58.00
PAYROLL ESTIMATE $ 6,615 $ 4,224 $ - $ - $ - $ - $ 10,839
TOTAL PAYROLL $ 10,839
Overhead 0.00% $ -
Subtotal $ 10,839
Task Expenses: Profit 0% $ 1,626
Mileage (150mi @ .51 /mix 1) $ - Payroll Fee $ 12,465
Mileage (150mi @ .51 /mi x 1) $ -
Mileage (150mi @ .51 /mi x 2) $ - Subconsultants $ -
Record Drawings $ 100 Expenses $ 135
Misc. $ 35 Lump Sum Fee Total $ 12,600
Total Expenses $ 135
TOTAL FEE $ 12,600 I
J Uirpah\_MONROE COUNMPSO0PSOI4 E A NeNM 0,00 9 ModRegeledo Scope a FeerEWW BHS Resemm .,ESN R,,2.,t U SOC.ksw 7