FY2012 1st Amendment 06/20/2012AMENDMENT (1st AMENDMENT) TO AGREEMENT
THIS AMENDMENT to agreement dated the Z " Jay of 2012, is entered into by
and between the Board of County Commissioners for Monroe o ty, on behalf of the Tourist
Development Council, and Florida Keys Community Concert Band, Inc. ("Event Sponsor')
WHEREAS, there was an agreement entered into on October 19, 2011 between the parties,
awarding $15,598 to Florida Keys Community Concert Band, Inc. for the Pops In The Park between
November 2011 and April, 2012; and
WHEREAS, it has become necessary to revise Exhibit C of the agreement due to the
postponement of the April, 2012 concert due to bad weather, and the fact that this was an outdoor
concert, and
NOW, THEREFORE, in consideration of the mutual covenants contained herein the parties
agree to the amended agreement as follows:
1. Paragraph 1 of the agreement shall be revised to read as follows:
1. Amount: County shall pay a sum not to exceed $15,598 (Fifteen Thousand, Five
Hundred and Ninety Eight Dollars) effective October 1, 2011 for promotion and related
expenditures, as described in the event budget, attached hereto as Exhibit "D ", for production of the
Pops In The Park between November, 2011 and May, 2012. Of this amount, no more than 30% or
$4,289 shall be expended on advertising media costs attributable to in- county placement. No
amendments shall be made to Exhibit "D" after approval of contract Payment will be made only
after Event Sponsor submits invoices and support documentation acceptable to the County's Finance
Department. The advertising and promotion budget using County funding may be altered as to the
individual line items, or components, within 10% of the amount stated for that item or component,
without increasing the total dollar amount and without requiring a written amendment to this
agreement. The general non - allocated section of an Umbrella event budget shall not exceed 15% of
the total budget and may be utilized for unforeseen permissible expenditures and for those budget
lines that may require additional funds. Monroe County's performance and obligation to pay under this
agreement is contingent upon an annual appropriation by the County.
2. Exhibit C shall be revised and attached hereto.
3. In all other respects, the remaining provisions of the agreement dated October 19, 2012 shall
remain in full force and effect.
Amendment #1
Pops In The Park
ID# 911
IN WITNESS WHEREOF,
(SEAL)
Attest Danny L Kolhage, Clerk
Deputy Clerk
(CORPORATE SEAL)
Attest
B Y .
Secretary
Print Name
Date:
OR TWO WITNESSES
(�) e
Print Name
Date:
the patties have set their hands and seal on the day and year first
Board of County Commissioners
of Monroe County
MayodC omen
Florida Keys Community Concert Band, Inc.
4 1/ M-yx *a"., r
By
Presides
Print Name
Date: 5 -- 9- 1 Z-
(2 C /t'v,G, I, t,
(2) - xAm C nth C" L �;
Print Name
Date: ba 1 ) , - L0 \ I
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Cn
MONROE COUNTY ATTO NEY
A NOD WT
I CYNTHIA L. KALL
ASSISTANT COUNTY, ATT(RNEY
Date r- �F - &- I
Pops In The Pant
M# 911
REVISED
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
CULTURAL UMBRELLA
SCHEDULE OF ACTIVITIES
FISCAL YEAR 2012
EVENT NAME: POPS IN THE PARK:
List scheduled event activities in Monroe County in date order''
Activity
Concert
Concert
C oncert
Concert
Concert
C oncert
Concert
EXHIBIT C
Month Event Occurs
Num ber of Days
Nov, 2011
1
Dec., 2011
1
Jan. 2012
1
Feb., 2012
1
March, 2012
1
March, 2012
1
May, 2012
1
"If part of your funding request for this fiscal year is to promote event activities taking place in the next
fiscal year (pre - promotion), then the following rules will apply:
1. Pre - promotion is only allowed for an event taking place during the months of October and
November. If your event takes place after that you must apply for funding in the next fiscal
year.
2. All pre - promotion funding MUST be spent prior to September 3U' of the fiscal year you are
funded in. (For example: If pre - promotion is for a November 7 event, you must place that ad
and spend the money prior to September 30"'.