Miscellaneous Correspondence T -- r^-- BOARD OF COUNTY COMMISSIONERS
M Wilhelmina Harvey, District 1
C UNTY o MON ROE -- Mayor Pro Tem Gene Lytton, District 2
KEY WEST FLORIDA 33040 % - . V4 * ,�\ Douglas Jones, District 3
■305) 294 4641 - ' �,- - MAYOR Mike Puto, District 4
4 ,44, 1� �1j John Stormont, District 5
-
Human Resources Dept.
Risk Management Division
Wing 2, Public Service Bldg. ;, )/,.
5825 Jr. College Rd., West ,
Key West, FL 33040 -4399
December 14, 1988
Mary Stanford
Stanford & Company
100 2nd Ave., South
Suite 205
St. Petersburg, FL 33701
Re: Contract Amendment
Dear Mary:
The County Attorney's office advises that we are unable to ac-
cept your corrections on the Amendment already approved by the
BCC. Therefore, the attached Amendment was prepared to incorpo-
rate your requests into the agreement.
If the attached Amendment is now acceptable, please execute on
behalf of your Company. Return the executed documents to me and
we will agenda for Board approval.
If there are any problems, please call.
Sincerely,
Donna J. Pere
Risk Management Coordinator
DJP /jlva
Enclosure
cc: R. Michael Managan
County Clerk
County Attorney
P V7( _c
^' gf� � Wilhelmina Harvey, District 1
(7111111111N 0 U l R, (7 i V V TY E 1� _ �, ;� Mayor Pro Tem Gene Lytton, District 2
KEY WEST FLORIDA 33040 ; : +K c u! , Douglas Jones, District 3
)305) 294 4641 h - MAYOR Mike Puto, District 4
11 9� John Stormont, District 5
January 4, 1989
Mary L. Stanford, President
Stanford & Company
100 Second Avenue, South
Suite 205
St. Petersburg, Florida 33701
Re: Consulting Services Agreement
Dear Ms. Stanford
The above agreement, executed by yourself on behalf of Stanford
and Co., clearly incorporated your proposal for services as a
part thereof.
Your response to the minimum insurance coverage section of the
response was that you would be willing to maintain the require-
ments mentioned therein. You further elaborated this willingness
on page seven (7) of your response, and I quote; "the consultant
will provide the Board with certification of professional
liability during the term of services provided, and for three
years after conclusion of all services performed under the agree-
ment, through insurance and other risk management mechanisms."
Because of your good faith effort to obtain the minimum coverage
for professional liability, as stated in the original agreement
dated August 2, 1988, and your own indication that a reduced
coverage amount of $500,000 was already in place, the Board of
County Commissioners approved a contract amendment, dated Septem-
ber 20, 1988, reducing liability coverage from $1,000,000 to
$500,000.
Evidently this amendment contained wording you found to be unde-
sirable, hence your changes. While our County Attorney advised
us that it would be improper for the Board to revisit this par-
ticular amendment, another amendment was couched using language
suggested by yourself. It now appears you are dissatisfied with
your own language.
I find your comments in paragraph two (2) of your letter dated
January 3, 1989, to be of great interest. Both items quoted are
paragraph titles. Should your contention be that one has nothing
to do with the other, I suggest you revisit your response to
"minimum insurance coverage" on page two (2) of the original
agreement. Your response to the question was "yes, see details
on page 7, insurance coverage."
At this point in time you do not appear to be in compliance with
the terms and conditions of the agreement dated August 2, 1988.
You are requested to either execute the revised amendment provid-
ed by Donna Perez with her cover letter dated December 14, 1988,
or provide minimum coverage as per the original agreement
through insurance and other risk management mechanisms.
Again, let me point out that the proposed amendment incorporates
language suggested by yourself. It is our intent to assist you
in this matter, and I am sure you understand that the current
agreement must be complied with unless and until properly amend-
ed.
Sincerely
/� /
George Harper, Acting ACA
Management Services
GH/be
cc: Danny Kolhage, County Clerk
Thomas W. Brown, County Administrator
Randy Ludacer, County Attorney
Paula Rodriguez, Personnel Director
Stella Otto, Employee Benefits
Donna Perez, Risk Management
- -- r ---- BOARD OF COUNTY COMMISSIONERS
h ' � Wilhelmina Harvey, District 1
0UNTY o MO�IROE w � Mayor Pro Tem Gene Lytton, District 2
`' - Douglas Jones, District 3
` � KEY WEST FLORIDA 33040 ? Vr.r l 4 v .
(305) 294 4641 " ,� F MAYOR Mike Puto, District 4
_ John Stormont, District 5
r .....
`ii 1+ j •
January 9, 1989
r
Mary L. Stanford, President
Stanford & Company
100 Second Avenue, South
Suite 205
St. Petersburg, Florida 33701
Re: Consulting Services Agreement
Dear Ms. Stanford:
I spoke with the County Attorney, Mr. Randy Ludacer, today re-
garding the proposed reduction of professional liability cover-
age.
Mr. Ludacer related to me that a reduction in coverage below
that already agreed to by the Board will not be considered. He
also advised that you either execute the revised amendment pro-
viding for a reduction in coverage to $500,000 or provide that
stipulated in the original agreement. -
Should you not proceed with one of these remedies, it is my im-
pression that the Attorney's Office will seek cancellation of
the agreement for noncompliance.
Sincerel ,
,rf/11°t7r7 ,
eorge Harper, Acting ACA
Management Services
cc: Danny Kolhage, County Clerk
Thomas W. Brown, County Administrator
Randy Ludacer, County Attorney
Paula Rodriguez, Personnel Director
Stella Otto, Employee Benefits
Donna Perez, Risk Management
Mary L. Stanford, cw, ChFC STANFORD & CO.
President
Insurance Consultant_
January 18 , 1989 100 Second Ave. So.
Suite 200
St. Petersburg, FL 33701
(813) 822 -4880
FAX: (813) 822 -4679
Mr. George Harper
Acting ACA Management Services
County of Monroe
Public Services Building, Wing II
Key West, Florida 33040
Re: Consulting Services Agreement- Stanford & Co.
Dear Mr. Harper:
I am returning herewith the executed amendment to our
Consulting Services Agreement reducing professional
liability coverage from $1 million to $500,000. It is my
assumption, based upon our discussions with the County
and the letter to me dated August 9, 1988. from Mr.
Brown, that the combined coverage of $500,000 limits of
my Associate. and the $250.000 limits from my policy,
making a total of $750,000 in total coverage, meets the
terms of this amendment.
Sincerely.
Mary '. Stanford. CLU, ChFC
MLS:klm
Enclosure
cc: Danny Kolhage, County Clerk
Thomas W. Brown, County Administrator
Randy Ludacer, County Attorney
Paula Rodriguez, Personnel Director
Stella Otto, Employee Benefits
Donna Perez. Risk Management
Lawton Swan
Benefits Design
Proposal Specifications
Program Evaluations
Management Workshops
Employee Communication!
Financial Planning
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