11/12/1997 FUNDING AGREEMENT
THIS AGREEMENT is made and entered into by and between the Board of
County Commissioners of Monroe County, Florida, (hereinafter referred to as the "BOCC ")
and Starfire Unlimited, Inc. (hereinafter referred to as "Event Sponsor ");
WHEREAS, the umbrella organization under contract to the BOCC has
recommended to the Monroe County Tourist Development Council (herinafter "TDC "), which
has endorsed the recommendation, that certain monies be allocated for promotion of an
event;
THEREFORE; in consideration of the mutual promises contained herein, the parties
agree as follows:
1. BOCC shall pay a sum not to exceed $25,000.00 (Twenty Five Thousand
Dollars) for promotion and related expenditures, as described in the event budget,
attached hereto as Exhibit A, for production of Women Fest Key West on September 7th
- 13th, 1998. Payment will be made only after Event Sponsor submits invoices and support
documentation acceptable to the County's Finance Department. The advertising and
promotion budget for County funding may be altered as to the individual line items, or
components, within 10% of the amount stated for that item or component, without
increasing the total dollar amount and without requiring a written amendment to this
agreement. Monroe County's performance and obligation to pay under this agreement is
contingent upon an annual appropriation by the BOCC.
2. Event Sponsor shall provide promotion and related services as described in
the Sponsor's application for funding, Exhibit B, attached hereto. All advertising and public
relations services or supervision of advertising and public relations will be provided through
the contracted agencies of the Tourist Development Council (TDC) and BOCC. The
agencies of record, shall receive payment of work in progress upon submission of
documented invoices associated with said event.
3. Event Sponsor shall reimburse BOCC for any amount of funds expended by
BOCC in connection with an event which does not occur as a result of any act or omission
by Event Sponsor.
4. Event Sponsor covenants and agrees to indemnify and hold harmless Monroe
County Board of County Commissioners from any and all claims for bodily injury (including
death), personal injury, and property damage (including property owned by Monroe County)
and any other losses, damages, and expenses (including attorney's fees) which arise out
of, in connection with, or by reason of the services provided, event sponsored, or other
activities and funding associated with this agreement. Should event involve the serving or
distribution of alcoholic beverages, Event Sponsor shall obtain prior to the event a Liquor
Liability insurance policy naming Monroe County as a co- insured.
5. Event Sponsor shall maintain records pursuant to generally accepted
accounting principles for three (3) years after the event and shall permit BOCC and its
agents and employees access to said records at reasonable times.
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6. BOCC may terminate this agreement without cause upon providing written
notice to Event Sponsor no Tess than sixty(60) days prior to the event and may terminate for
breach upon providing to Event Sponsor notice at least seven (7) days prior to the effective
date of the termination.
7. Event sponsor is an independent contractor and shall disclose any potential
conflicts of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code,
Article XXI.
8. Event Sponsor warrants that he /she /it has not employed, retained or
otherwise had act on his /her /its behalf any former COUNTY officer or employee in violation
of Section 2 or Ordinance No. 10 -1990 or any COUNTY officer or employee in violation of
Section 3 of Ordinance No. 10 -1990. For breach or violation of the provision the COUNTY
may, at its discretion terminate this contract without liability and may also, at its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the former or present COUNTY
officer or employee.
9. "A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a contract to provide
any goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or public work, may not submit bids
on leases of real property to public entity, may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any public entity, and
may not transact business with any public entity in excess of the threshold amount provided
in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being
placed on the convicted vendor list. "
IN WITNESS WHEREOF, each party Oas caused this Agreement to be executed by
its duly authorized representative, the / 2- day of M 1997.
(SEAL) Boars - County Commissioners
Attest: Dania: Kolhage, Clerk of o oe Co ty
,c),j21C. eilAan\I-A-
Deputy Clerk /
(CORPORATE SEAL) Starfire Unlimited, Inc.
Attest:
By. 11114-erl
Secretary resident
Of
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APPROVED L S AUFFICI S TO FORM C
I tness . 4.�.c. i
ANNE A. H ON
Y • �� DATE i t
�lPY o J. ERIC, HATHAWAY
:° ,�, COMM1SSioN # CC 338707
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Attant c -Bo11d . Co. 9 Inc . 9 �OF �� 860 - 732 -2245 September 19, 1997
WornenFest 8
201 Coppitt Road #106A, Key West, FL. 33040 305 - 296 -4238
ADVERTISING ALLOCATIONS #2
October I2, 1997
OUT OF COUNTRY $1,000
K-tra- (Canada)- 3 Editions
NATIONAL *$6,000
*OUT Magazine 35%
SOJOURNER 6%
CURVE 12%
GIRLFRIENDS 12%
LESBIAN NEWS 20%
Advocate 15%
REGIONAL $4,000
FRONT PAGE 10% OUTLINES 5%
OUTFRONT 5% BAY WINDOWS 5%
LAS VEGAS BUGLE 5% HNC for Her 5%
THE WASHINGTON BLADE 5%
PHILADELPHIA GAY NEWS 5%
WINDY CITY TIMES 5% Up Er Out 2%
WATERMARK 10% THE WORD 5%
SOUTRERN VOICE 8% ETC 8%
BALTIMORE GAY PAPER 4% TWN 3%
MINNESOTA WOMEN'S DIRECTORY 5%
*Texas /NY(Ohio /California(Palm Springs /NC $1,000
COMMISSION TO TINSLEY AT *12.5% *$1,500
AD PRODUCTION *$1,000
Total National Advertising Campaign *$14,500
IN COUNTY $10
Wom and Jacqueline Harrington will be making the in county
ad buys plus all trades and sponsorships as I can negotiate a better
rate for WomenFest.
INTERNET
GLOBAL AUDIENCE PROVIDERS 5-%
AMERICA ON LINE 3%
RADIO
WKRY(WEOW(Conchr FM 10%
Island 107FM
NEWSPAPERS
SOtARES HILL /ISLAND NEWS 10%
KW_ THE NEWSPAPER /Celebrate!
PROGRAM ADS
GUIDE TO GAY KEY WEST/GAY WEST 7%
SOUTHERN EXPOSURE
TCI CABLE 5%
MISCELLANEOUS 5%
PRINTED MATTER
Direct Mail Piece 12%
Posters 5%
Postage 6%
Trade Show Items 22%
Production costs on above items 10%
Total In County Advertising Budget $10,500
Total 1998 WomenFest Budget $25,00000
Jacqueline Harrington
Director, WomenFest Key West
WomenFest `98 will take place in September from the 7th - 13th
following the Labor Day weekend.
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