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Item L5BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: June 20, 2012 Division: Monroe County BulkItem: Yes XX No Department: Fixed Asset Surplus Staff Contact Person:--JJ Gera3yay AGENDA ITEM WORDING: Approval to remove surplus equipment from inventory via disposal or advertise for bid. ITEM BACKGROUND: See attached schedule PREVIOUS RELEVANT BOCC ACTION: N/A CONTRACT/AGREEMENT CHANGES: STAFF RECOMMENDATIONS: TOTAL COST: N/A COST TO COUNTY: N/A BUDGETED: Yes No SOURCE OF FUNDS: N/A REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year APPROVED BY: County Atty OMB/Purchasing Risk Management DIVISION DIRECTOR APPROVAL: Cheryl Morgan, Chief Ac&untant DOCUMENTATION: Included Yes Not Required DISPOSITION: AGENDA ITEM # Revised 8/08 Board of County Commissioners June 20, 2012 SCHEDUi.E OF SURPLUS ITEMS ITEM BACKGROUND AMOUNT BOCG ACTION Original Estimated County ID # Description Value value need approval to- 1101 2003 Chevrolet S10 Old/Outdated $12,861.48 $3,500.00 remove from inventory and trade in 5049 Dell Latitude D610 Old/Outdated $2,129.43 MOO remove from inventory and dispose 6430 Dell Latitude Old/Outdated $1,87211 $0.00 remove from inventory and dispose 3036 PA System w/Microphone Old/Outdated $8,360.75 $0.00 remove from inventory and dispose 5903 Dell Latitude D620 Old/Outdated $1,426.56 $0.00 remove from inventory and dis ose 5498 Dell XPS M170 Old/Outdated $2,228.89 $0.00 remove from inventory and dispose 5278 Dell Optiplex G520 Old/Outdated $1,588.16 $0.00 remove from inventory and dispose 5300 Dell Optiplex G520 Old/Outdated $1,588,16 $0.00 remove from inventory and dispose 5260 Dell Optiplex G520 Old/Outdated $1,588.16 $0.00 Iremove from inventory and dispose 1270 Fuiitsu Stvlistic Old/Outdated $3,673.43 $0.00 remove from inventory and dispose 6251 Dell Latitude D630 Old/Outdated $1,131.60 $0.00 remove from inventory and dispose 2935 Super Micro Server Old/Outdated $1,236.17 $0.00 remove from inventory and dispose 4877 Su er Micro Server Old/Outdated $27,497.00 $0.00 remove from inventory and dispose 2948 Super Micro Server Old/Outdated $6,906.87 $0.00 remove from inventory and dispose 2949_ Super Micro Server Old/Outdated $8,144.47 $0.00 remove from inventory and dispose 2953 Super Micro Server Old/Outdated $1,150.38 $0.00 remove from Inventory and dispose 4876 Super Micro Server Old/Outdated $2,718.68 $0,00 remove from inventory and dispose 2945 Super Micro Server Old/Outdated $2,463.00 $0.00 remove from inventory and dispose 2948 Super Micro Server Old/Outdated $6,906.87 $0.00 remove from inventory and dispose 5891 Dell Latitude D620 Old/Outdated $1,426.56 $0.00 remove from inventory and dispose 6244 Dell Latitude D630 Old/Outdated $1,131.60 $0.00 remove from inventory and dispose 6248 Dell Latitude D630 Old/Outdated $1,131.60 $0,00 remove from inventory and dispose 6252 Dell Latitude D630 Old/Outdated $1,131.60 $0.00 remove from inventory and dispose 2955 HP Autoloader Old/Outdated $7,229.00 $0.00 remove from inventory and dispose 4467 Dell Ins 'iron 9300 Old/Outdated $3,010.80 $0.00 remove from inventory and dispose 5328 Dell GX 520 Old/Outdated $1,588.16 MOO remove from inventory and dispose 5390 Dell Ins iron 9300 Old/Outdated $2,500.00 $0.00 remove from inventory and dispose 5262 Dell Optiplex G520 Old/Outdated $1,588.16 $0.00 remove from inventory and dispose 5267 Dell Optiplex G530 Old/Outdated $1,500,16 $0.00 remove from inventory and dispose 2990 Panasonic Digital Mixer Old/Outdated $4,115.65 $0.00 remove from inventory and dispose 2991 ANIX Control Panel Old/Outdated $9,720.00 $0.00 remove from inventory and dispose 2987 Shure Audio Mixer Old/Outdated $1,78115 $0,00 remove from inventory and dispose 5895 Dell Latitude D620 Old/Outdated $1,426.56 $0,00 remove from inventory and dispose 3930 Dell GX 280 Old/Outdated $1,544.56 $0.00 remove from inventory and dispose 5751 Dell Optiplex G620 Old/Outdated $1,396.64 $0.00 remove from inventory and dispose 5277 Dell Optiplex G520 Old/Outdated $1,588.16 $0.00 remove from inventory and dispose 5600 Dell GX620 Old/Outdated $1,153.98 $0.00 remove from inventory and dispose 11190*49d MONROE COUNTY MAY 14 2012 INVENTORY DELETION REQUEST Fkwm Dept To: JJ Gemway, Property Manage From: Monroe County Tax Collector Finance Dept. Stop 8 Date: May 8, 2012 3, Ad & ��IGCCiiiiifi`iii1830E�ii#3 Chevrolet S 10 03/10/2003 12,86L48/$3,500.00 E�EE�■E�E�■�E��E� ■��EE�II�I�IEE�E�E�1 �II��E �I�E�■�� E�E�11■■��IEE�E■ ■ Check one appropriate line below: APPROVAL TO ADVERTISE FOR BIDS x APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: Reason for request: Traded in vehicle for new 2012 Chevrolet Silverado Danise D. Henriquez Printed Name DIVISION DIRECTOR APPROVAL: Signature Printed Name DATE: 05/08/2012 j Ile m z 0 V) m 0 rn uj M z g ul a. tr 0 ui U. U) CC Z 4 ac LLJ z —i LW 0 LU 0 ci CC L'i LLJ rr m J cr q Aj < A > -i 77 2 W tu 0 to z a. W :u z 6 CL Uj 0 0 0 Lu 41 u El I IM I F, ri fl) 10 4L'� Z13 6 Z LU Received MONROE COUNTY MAY 0 3 2012 "COMPUTER RELATED EQUIPMENT" Fkmnoe Dept. INVENTORY DELETION REQUEST TO: JJ Geraway -Stop #8 FROM: Cheryl Alfonso Property Clerk, Finance Dept. Budget Specialist DATE: M.C. I.D. Number Serial Number Asset Description Date Purchased Original & Est. Present Value 50497 F4LPJ8I Dell Latitude D610 9/25/2005 2129.43 / -0- 6430 CFXQBGI Dell Latitude Laptop 5/21/2008 1872.21 /-0-* 3036 v1 W2160212056911 PA System w/ Microphone 12/09/2004 8360.75 -0- CHECK ONE (1) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. xxx APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON FOR REQUEST: These computers & PA System are old and beyond useful ness/repair for the Court, Gerald Land, DIVISION DIRECTOR APPROVAL: PRINT NAME: TECHNICAL SERVICES APPROVAL: PRINT NAME: DATE: Elomina, Court Administrator OMB FORM REVISED 11/99 Note: Items located in Key West ** Item located in PK MONROE COUNTY INVENTORY DELETION REQUEST MAY 0 3 2012 TO: JJ Geraway, Property Clerk FROM: Elaine Ferda FhmwDeM Finance Dept., Stop 8 County Attorneys Office DATE: May 2, 2012 5903 DVBWBC1 Dell Laptop D 620 Ar CHECK ONE (1) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. xxxxx APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON FOR REQUEST: PREPARED BY: DATE: May 2, 2012 Signature Printed Name DIVISION DIRECTOR APPROVAL: �C Xa ome 'rated Naf OMB FORM REVISED 03112 COMPUTER RELATED EQUIPMENT MAY 0 12012 INVENTORY DELETION REQUEST Flnofm Dept TO: JJ Geraway, Property Clerk FROM: Maria Guerra Finance Dept, Stop 8 Technical Services Dept DATE: M.C. I.D. Number Serial Number Asset Description Date Purchased Original & Est. Present Value 5498 1 2 N 5 R 9 1 DELL XPS M 17 0 4-6-06 $2228.89/o 5278 7 J H I S 8 1 DELL OPTIPLEX G 520 14-1P1 5300 BKHIS81 DELL OPTIPLEX G 520 AV 5260 4 9 H I S 8 1 DELL OPTIPLEX G 520 '37W. CHECK ONE (1) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. xxxxx APPROVAL TO REMOVE FROM INVENTORY APPROVAL TO REMOVE FROM INVENTORY REASON FOR REQUEST: I -ug IL Wal"W003 rlil 11 Willi i 111!l1i i 11 Signature Maria Guerra Printed Name TECHNICAL SERVICES APPROVAL: F4101 IPJ VORKA M KIM DATE: � ao- is Signature Debbie Frederick Printed N7 5ignature Jonze Swaby Printed Name OMB FORM REVISED 10/28t2003 R90*49d MONROE COUNTY COMPUTER RELATED EQUIPMENT MAY 0 12012 INVENTORY DELETION REQUEST Fhmw Dept TO: -JJ Geraway, Property Clerk FROM: Maria Guerra Finance Dept., Stop 8 Technical Services, Stop # 5 - B DATE: 4-30-2012 M.C. I.D. Number Serial Number Asset Description Date Purchased Original & Est. Present Value 1270 � R3601405 Fujitsu Stylistic 3 .7.3. 13 6251 5467ZD1 Dell Latitude D630 10-20-2007 $1131.60 CHECK ONE (1) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. xxxxx APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON FOR REQUEST: OLD OUTDATED PREPARED BY: "\ I DATE: Signature NEW "41"RM DIVISION DIRECTOR APPROVAL: z�ck 7C/6 791gnatuie Printed Name TECHNICAL SERVICES APPROVAL: 9iinature --v-- MONROE COUNTY COMPUTER RELATED EQUIPMENT INVENTORY DELETION REQUEST TO: JJ Geraway, Property Clerk Finance Dept, Stop 8 FROM: Maria Guerra DATE: MAY 0 12012 Technical Services Dept. M.C. I.D. Number Serial Number Asset Description Date Purchased Original & Est. Present Value 2935 TI-f-A' 1,M0,gjAe SUPER MICRO SERVER t 7A� 4877 W-t-A SUPER MICRO SERVER 2948 N jj-t-A SUPER MICRO SERVER 2949 W--r-A- .A. - - - J- SUPER MICRO SERVER 7-- X/17 70 f- V, 0%1^ - I W If I f CHECK ONE (1) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. XXXXX APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON FOR REQUEST: PREPARED BY: C�u DATE: Signature Maria Guerra Printed Name 11 M z a 111 13 9149 0) IWO U 9 TECHNICAL SERVICES APPROVAL: Debbie Frederick rinte - SAA-- Wia-tt�ure Jorge Swaby Printed Name OMB FORM REVISED 10=2003 10 Ell aA I 1:901191W A-M-4=9 Xmalma= ENLYIDGM Ell tva)) 31 NJ a y LOWN .11-14 X11" *10 TO: JJ Geraway, Property Clerk FROM: Maria Guerra Finance Dept., Stop 8 MAY 0 12012 Technical Services Dept. M.C. I.D. Number Serial Number Asset Description Date Purchased Original & Est. Present Value 2953 (o -7tq SUPER MICRO SERVER 'o / V, 3 4876 S Yrt9l 0/0 SUPER MICRO SERVER 2945 --e *7 Ao F( ..A j VC> Y;?r SUPER MICRO SERVER A2 63 080IL-157 _tSe SUPER MICRO SERVER 41 F-7 CHECK ONE (1) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. REASON FOR REQUEST: OLD OUTDATED / NON REPAIRABLE DATE: Signature Maria Guerra Printed Name TECHNICAL SERVICES APPROVAL: Situne Fo M- MCI I M M W /Printed NajAY JKL / Sfgnature Joree Swabv Printed Name OMB FORM REVISED IW8/2003 TO: AJ Geraway, Property Clerk Finance Dept., Stop 8 MAY 0 12012 FROM: Maria Guerra FkwwDopt DATE: Technical Services Dept. M.C. Serial Asset Date Original & Est. I.D. Number Number Descriptim Purchased Present Value 5891 HRBWBCI Dell Latitude D 620 62" 1167ZD1 Dell Latitude D 630 AV ?/yr 6248 2367ZDI Dell Latitude D 630 6262 9267ZD1 Dell Latitude D 630 CHECK ONE (1) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. XXXXX APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: I OLD OUTDATED / NON REPAIRABLE PREPARED BY: DATE: LA --a(, — Signature Maria Guerra Printed Name DIVISION DIRECTOR APPROVAL: Signature Debbie Frederick Printed N TECHNICAL SERVICES APPROVAL: i-&-I� — �Ve Aignature Jorge Swaby OMB FORM REVISED 10/28/2003 16 [IN! .0111 COMPUTER RELATED EQUIPMENT U"TNTORY DELETION REQUEST TO: JJ Geraway, Property Clerk FROM: Maria Guerra Finance Dept., Stop 8 MAY 0 12012 Technical Services Dept. M.C. Serial Asset Date Original & Est. I.D. Number Number Description Purchased Present Value 2955 MXH3H01406 HP Storage Works /.4// A2, autoloader 4467 40WH71 Dell Inspiron 9300 _lAr t 5328 GLH1S81 Dell GX 520 Adco, #( I - /w goe, 5390 2SO'4T81 Dell Inspiron 9300 11/ty '1-?t5/ -PV 101 CHECK ONE (1) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. REASON FOR REQUEST: OLD OUTDATED / NON REPAIRABLE PREPARED BY: DATE: LA —D L — I Signature ignature Maria Guerra Printed Name 111 W ki to) 10 1111 .0 K" to) TECHNICAL SERVICES APPROVAL: Signature Debbie Frederickr, APrinted 1�e Mignature Jorge SwAby Printed Name OMB FORM REVISED 10f=003 To: JJ Gerawgy, RLopgIly Manager Finance Dept. Stop 8 From: _KW Library Business Office. Date: 04/26/12 Monroe Coup .... ........ W T.D. Neer Serial Number Asset Description Date Purchased Original and Estimated Present Value 5262 4KHIS81 Dell Optiplex Gx520 1/4/2006 1588.16 Check one appropriate line below: APPROVAL TO ADVERTISE FOR BIDS x APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: Reason for request: Obsolete PREPARED BY: z, sa. I s & - DATE: Signature Valerie A. Moore Printed Name DIVISION DIRECTOR APPROV TECHNICAL SERVICES APPROVAL: Signature ed Name Signature Printed Name 4/26/2012 MONROE COUNTY COMPUTER RELATED EQUILPME EWENTORY DELETION REQUE Lh�ro Clerk FROM: Maria Guerra Fhkance Dept, Stop 8 Techakal Savkts Dept. DATE: Kc. serbd Number Asset p"9t8!m Daft Pardtosed orwaa&FJL Present Vahme —LD.Numbw $5267 WHl381 Dell OPYLPLEX GX530 1/4/2006 1500.16 W,-I:f 4" Q �i FAUS'.. Q PiW-Y,1',UD BT: I DATE: Si Maria Guerra Printed Name DIVISION DIRECTOR APPROVAL: W_W: FPO n .1 my - - - - - - - - - - - - - - - - - - - - - Jorge aw—ft Printed Name MQ`T\) MONROE COUNTY INVENTORY DELETION REQUEST TO: JJ Geraway, Property Clerk FROM: MARIA GUERRA I TECH SERVICES Finance Dept, Stop 8 RewM4 M DATE: May 4,2012 M/-',Y 14 2012 M.C. LD. Number Serial F Number nonm Dept Asset Desc!j �fion Date Purchased Original & Est Present Value 4N"S=r-- --99 Z=SM AUX—rOUC CREEN COWMOL PANEL 2990 75A 00164 PANASONIC DIGITAL AV MIXER 2991 907-2518 AMX AXCESS, CONTROL PANEL w �fir 2987 971-937 -341 SHURE AUDIO MIXER y CHECK ONE (1) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. xxxxx APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: Rmm9C2[0e Xj1;Am POWL01 DATE: Signature Printed Name DIVISION DIREJWOR APPRO, 11, L: swoL, PrintedName A - May 4, 2012 OMB FORM REVISED 03/12 MONROE COUNTY MAY 2 2 2012 COMPUTER RELATED EQUIPMENT Flnenoe DWt INVENTORY DELETION REQUEST TO: AJ Geraway, Property Clerk FROM: Maria Guerra Finance Dept., Stop 8 Technical Se %St��#5B IrDATE: 7I CHECK ONE (1) APPROPRIATE LINE BELOW: REASON FOR REQUEST: PREPARED BY: / si I 9 nature Printed Name DIVISION DIRECTOR APPROVAL: TECHNICAL SERVICES APPROVAL: 1-% - DATE: 7/ 6sA Printed Name Sig ature Printed T<ame OMB FORM REVISED 03/12 MONROE COUNTY Roc@hW "COMPUTER RELATED EOUIPMENT 91k MAY 2 2 2012 INVENTORY DELETION REQUEST Finance oem TO: J 16 era wa FROM PROPERTY CLERK FINANCE DEPT. /r DATE: -r- F-/P- M.C. I.D. NUMBER SERIAL NUMBER ASSET DESCRIPTION DATE PURCHASED ORIGINAL& EST. PRESENT VALUE 6117,,vs4j hello c % vs CHECK ONE (1) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FORBIDS. X_APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. ri APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO: REASON FOR REOUEST: PREPARED BY: /DATE: DIVISION DIRECTOR APPROVAL: PRINT TECHNICAL SERVICES APPROVAL: t , "plrl�Z PRINT NANf. ORECEND COMPUTER RELATED EQUIPMENT INVENTORY DELETION REQUEST TO: JJ Geraway, Property Clerk Finance Dept., Stop 8 DATE. MAY 2 2 2012 M.C. I.D. Number Serial Number Asset Description Date Purchased Original & Est. Present Value I g5��-s j D"/6 WFJ '-'-y5-a0 4&-/ 1 -6`177 1 1 Ile �Lo CHECK ONE (1) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON FOR REOUEST: Ckr4ja4ctj 'cc u t'bmc VN PREPARED B DATE: -6/1 to �Signature jc�an a. BmkaLL3-�— Printed Name TECHNICAL SERVICES APPROVAL: Signature t14 v e da orignalure Printed N"Ine OMB FORM REVISED 03112 MONROE COUNTY INVENTORY DELETION REQUEST TO: JJ Geraway — Stop #8 Property Clerk, Finance Dept. DATE: 05/04/2012 CHECK ONE (1) APPROPRIATE LINE BELOW: R9C&jjOM: Andrew Bella — Stop #2 , Q , -' G 1I !� 111 "� C� 5 2 Business Operations Rm 10 APPROVAL TO ADVERTISE FOR BIDS. x APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON FOR REQUEST: PREPARED BY: ANDREW BULL ADATE: WAVn10,v &1e z PRINT NAME DIVISION DIRECTOR APPROVAL: MARY VANDEN BROOK PRINT NAME OMB FORM REVISED 10/29/2003