FY2012 1st Amendment 08/15/2012DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE: August 20, 2012
TO: Lynda Stuart, Office Manager
Tourist Development Council
ATTN: Maxine Pacini
Administrative Assistant
FROM: Pamela G. Hanc C.
At the August 15, 2012, Board of County Commissioners meeting, the Board granted
approval and authorized execution of the following:
Item D 1 Amendment to Agreement between Monroe County and Florida Keys Fishing
Tournaments, Inc. to exercise option to extend the Agreement for two (2) additional years to
September 30, 2014.
Item D2 Amendment to Agreement between Monroe County and the University of Florida
Alumni Association, Inc., Key West Gator Club covering the Key West Gator Club Dolphin
Derby to revise the date of event to July, 2012.
Attached are electronic copies of each of the above - mentioned for your handling. Should
you have any questions, please feel free to contact me.
cc: County Attorney via e -mail
Finance hard copy
File
AMENDMENT (1st AMENDMENT) TO AGREEMENT
THIS AMENDMENT to agreement dated the •' day of a/g18/2012, is entered into by
and between the Board of County Commissioners for Monroe County, on behalf of the Tourist
Y Y�
Development Council, and University of Florida Alumni Association, Inc., Key West Gator Club
( "Event Sponsor ")
WHEREAS, there was an agreement entered into on October 19, 2011 between the parties,
awarding $6,000 to University of Florida Alumni Association, Inc., Key West Gator Club for the
production of the Key West Gator Club Dolphin Derby in June 2012; and
WHEREAS, it has become necessary to revise the date due to the postponement of the June,
2012 Key West Gator Club Dolphin Derby due to bad weather of 25 knot winds and rain, and the fact
that this was a fishing tournament that would have created a dangerous situation to have boats out
on the water, and
NOW, THEREFORE, in consideration of the mutual covenants contained herein the parties
agree to the amended agreement as follows:
1. Paragraph 1 of the agreement shall be revised to read as follows: County shall pay a sum
not to exceed $6,000 (Six Thousand Dollars) for promotion and related expenditures effective
October 19, 2011, as described in the event budget of original contract dated October 19, 2011, for
production of the Key West Gator Club Dolphin Derby in July, 2012 ( "Event "). County shall pay
for promotion or related expenditures of any combination of invoices for the original event
date, and /or the rescheduled date up to the amount, but not to exceed the amount of funds
allocated as described in the budget — Exhibit D of the original contract. No amendments
shall be made to Exhibit "D" of the original contract. Payment will be made only after Event
Sponsor submits invoices and support documentation acceptable to the County's Finance
Department no later than September 30, 2012. Funding under this agreement terminates ninety
days after the conclusion of the Event. The advertising and promotion budget for County funding may
be altered as to the individual line items, or components, within 10% of the amount stated for that
item or component, without increasing the total dollar amount and without requiring a written
amendment to this agreement. The general non - allocated section of the Event budget shall not
exceed 15% of the total budget and may be utilized for unforeseen allowable expenditures and
for those budget lines that may require additional funds, according to County guidelines.
Monroe County's performance and obligation to pay under this agreement is contingent upon an
annual appropriation by the County.
2. In all other respects, the remaining provisions of the agreement dated October 19, 2011 shall
remain in full force and effect.
Amendment #1
Key West Gator Club Dolphin Derby
ID# 879
IN WITNESS WHEREOF, the parties have set their hands and seal on the day and year first
above written.
(SEAL) Board of County Commissioners
Attest Danny L. Kolhage, Clerk of Monroe County
C 7 / / / `
Deputy Clerk Mayor /Ch rman
(CORPORATE SEAL) University of Florida Alumni Association, Inc., Key West Gator Club
Attest
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Amendment #1
Key West Gator Club Dolphin Derby
ID# 379