08/15/2012 Contract DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE: August 30, 2012
TO: Jerry Barnett, Director
Project Management
ATTN: Ann Riger
Contract Administrator
FROM: Pamela G. Hanc . C.
At the August 15, 2012, Board of County Commissioner's meeting the Board granted
approval and authorized execution of Item C28 a Contract between Monroe County and William
P. Horn Architect, P.A. for professional services for the repair of the Concrete Spalling at the
Key West Senior Center.
Enclosed is a duplicate original of the above - mentioned for your handling. Should you
have any questions, please feel free to contact me.
cc: County Attorney
Finance
File ✓
CONTRACT FOR
PROFESSIONAL SERVICES
BETWEEN OWNER AND ARCHITECT/ENGINEER
FOR
SENIOR CENTER CONCRETE SPALLING REPAIR
Key West Senior Center
1016 Georgia Street (at the Harvey Government Center)
Key west, FL 33040
THIS CONTRACT made as of the 15 day of August 2012, FOR PROFESSIONAL
SERVICES BETWEEN OWNER AND ARCHITECT (the "Contras" or "Agreement ") is made
and entered into by MONORE COUNTY BOARD OF COUNTY COMMISSIONERS (the
"owner" or "County"), a political subdivision of the State of Florida, whose address is 1100
Simonton Street, Key West, Florida 33040, its successors, and assigns through the Monroe
County Board of County Commissioners ("BOCC "), and WILLIAM P. HORN ARCHITECT,
P.A. (the "Architect" ), whose address is 915 Eaton Street, Key West, Florida 33040.
NOW THEREFORE, in consideration of the mutual promises, covenants and agreements stated
herein, and for other good and valuable consideration, the sufficiency of which are hereby
acknowledged, the Owner and the Architect/Engineer agree:
1. This contras shall be effective on the date of execution by the last party signatory to the
contras.
2. This contract is in accordance to the Continuing Contras as approved by the BOCC on
December 16, 2009 where professional services are to be rendered for projects in which
the estimated construction costs of each individual project under contract does not exceed
Two Million Dollars ($2,000,000.00), or for a study activity if the fee for professional
services for each individual study does not exceed Two Hundred Thousand Dollars
($200,000.00). All terms and conditions of the continuing contract approved by the
BOCC shall apply to this contract. Modifications to the existing contract consist of the
following:
3. The Architect shall not disclose, publish, or authorize others to disclose or publish, design
data, drawings, specifications, reports, or other information pertaining to the services
performed by Architect or other information to which the Architect has had access during
the Term of the Continuing Contras without the prior written approval of the County,
during the term of the Continuing Contras and for a period of two years ate the
termination of the Continuing Contras. Nevertheless, the parties agree the Architect may
use and publish the County's name and give a general description of the work provided
Senior Center Concrete Spalling Repair Page 1
by the Architect for the purpose of informing other clients and potential clients of the
Architect's work experience and qualifications.
4. Should the County receive a request for documents pursuant to Chapter 119, Florida
Statutes, Architect shall cooperate with the County to facilitate the County's compliance
with Chapter 119, Florida Statutes. Should the Architect assert any exemptions to the
requirements of Chapter 119, and related statutes, the burden of establishing such
exemption, by way of injunctive or other relief as provided by law, shall be upon the
Architect. Failure by the Architect to cooperate with the County in connection with a
Public Records request shall be grounds for immediate unilateral cancellation of the
Continuing Contract by the County.
5. Scope of Woric Project consists mainly of repairing the concrete spalling on the exterior
walls, interior wall finish patchingtreplacement, possible window replacements, minor
electrical work and repainting of the walls. Work will include measuring the existing
building, drawing existing floor plan, elevations, drawing the proposed repay work and
specifications.
6. Payment: Architectural fees shall be as follows:
• Design, Conaruction Documents, and Specifications $16
Design, Construction Cocuments & Specifications Phase to
include measuring existing building, draw existing
conditions (floor plan and elevations), develop construction
drawings and specifications for the repairs.
• Bidding Phase $1,178.80
Bidding Phase to include attendance at the Pre -Bid
meeting and bid reviews.
• Construction Administration Phase $5,894.00
Construction Administration Phase to include attendance
at the pre- construction meeting, shop drawing reviews,
payment requests review and approval, and site visits to
review construction, every two weeks and as needed.
Total Fee $23,576.00
Invoices shall be billed monthly on a percentage of completion basis.
Senior Center Concrete Spalling Repair Page 2
7. Reimbursable Expenses: All reimbursable expenses are included in the Total Contract
Sum, however prior to insuring any additional expense, written approval for that
expense must be obtained in writing from the County.
8. All other terms and conditions of this Contract shall comply with the Continuing Contract
dated December 16, 2009.
IN'WITNHSS WHEREOF, each party caused this Agreement to be executed by its duly
authorized rtesentative on the day and year first above written.
(SEAL) BOARD OF COUNTY COMMISSIONERS
Attest: DANNY L.. KOLHAGE, Clerk OF MONROE COUNTY, FLORIDA
B . By:
Clerk May
Witness to Architect's ignature
By:
SS ignature
Print Witness Name
Date: Z7417—
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WILLIAM P. H ARCHITECT, P.A.
By:
Signature of Corporate Agent
G11Zj1W? ? AA4&
Print Name of Corporate Agent
Date: 7 2 !Z
iVi POE COUNTY ATTOR EY
PPROVED AS TO Ij .
NAMLEENE W. CASSEL
ASSISTANT COUNTY ATTORNEY
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Senior Center Concrete Spalling Repair Page 3
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CHARLT CRTST CHARLIE:LIEM
, GOVERNOR
DISPLAY AS REQUIRED BY LAW SECRETARY
AC# 5 3 3 7 - 4163- STATE Q.F FLORIDA .
DEAR E CARDFRCE a I E NTI N UR b 3S GN O SiEQ# L1.0,121000669
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The ARC4I ECT: r
Named below IS LI,CENS �.
V�der tle goisions of Chagte
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Expiration date: FEB 28, 2013. �.o.
HORN, WILLIAM 'P
515 EATQN'- STREET
KEY WES T Ft; 33040 -`
CHARLI.E:CRIS.T CHARLIE.LIEM
GOVERNOR SECRETARY AS REQUIRED BY LAVA SECRETARY