3rd Supplement 08/15/2012 DANNY L. KOLHAGE
. CLERK OF THE CIRCUIT COURT
DATE: September 4, 2012
TO: Peter Horton, Director
of Airports
Attn: April Pearson
FROM: Pamela G. Hanco ' C.
At the August 15, 2012, Board of County Commissioners meeting, the Board granted
approval of Item C17 to ratify the previously executed Florida Department of Transportation
Supplemental Joint Participation Agreement No. 3 for Contract #APT62 (security upgrades at the
Key West International Airport), which increases the 100% funding of the original grant by an
additional $446,952.00.
Enclosed is a duplicate original of the above - mentioned for your handling. Should you
have any questions, please feel free to contact our office.
cc: County Attorney memo only
Finance
File
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 725 -030 -07
PUBLIC TRANSPORTATION PUBLIC TRANSPORTATION
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT of Page 1 t of 4
Number Three
Financial Project No.: Fund: DPTO FLAIR Category: 088719
42645819401 Function: 215 Object Code: 750098
(item- segment - phase- sequence) Federal No.: Org. Code: 55062020629
Contract No.: APT62 DUNS No.: Vendor No.: F596000749053
Catalog of Federal Domestic Assistance Number: Catalog of State Financial Assistance Number: 55.004
THIS AGREEMENT, made and entered into this 2.7 day of , Z/ Z ,
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida,
hereinafter referred to as the Department, and Monroe County - Key West International Airport
3401 South Roosevelt Boulevard, Key West, Florida 33040
hereinafter referred to as Agency.
WITNESSETH:
WHEREAS, the Department and the Agency heretofore on the 12th day of March ,2010
entered into a Joint Participation Agreement; and
WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended
hereto; and
WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment
"A" for a total Department Share of $1,315,628.00
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow
from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended
and supplemented as follows:
1.00 Project Description: The project description is amended
Increase funding allocation by $446,952.00 for security upgrades to CBP (Customs and Border Protection) terminal
facility, completing Phase 1, 2, and 3.
RECEIVED
JUL 0 2 2012
RECEIVED
JUN 1 1 2012
•
BY:�
725- 030 -07
•
PUBLIC TRANSPORTATION
06/11
Page 2 of 4
2.00 Project Cost:
Paragraph 3.00 of said Agreement is increased by $446,952.00
bringing the revised total cost of the project to $1,315,628.00
Paragraph 4.00 of said Agreement is increased by $446,952.00
bringing the Department's revised total cost of the project to $1,315,628.00
3.00 Amended Exhibits:
Exhibit(s) B of said Agreement is amended by Attachment "A ".
4.00 Contract Time:
- Paragraph 18.00 of said Agreement June 29th 2013
5.00 E- Verify
Vendors /Contractors:
1. shall utilize the U.S. Department of Homeland Security's E- Verify system to verify the employment eligibility
of all new employees hired by the Vendor /Contractor during the term of the contract; and
2. shall expressly require any subcontractors performing work or providing services pursuant to the state contract
to likewise utilize the U.S. Department of Homeland Security's E- Verify system to verify the employment
eligibility of all new employees hired by the subcontractor during the contract term.
725 -030 -07
PUBLIC TRANSPORTATION
06/11
Page 3 of 4
Financial Project No. 42645819401
Contract No. APT62
Agreement Date aine, 027 o
Except as hereby modified, amended or changed, all other terms of said Agreement dated March 12th ,2010
and any subsequent supplements shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first
above written.
AGENCY FDOT
See attached Encumbrance Form for date of Funding
Monroe County - Key West International Airport Approval by Comptroller
AGENCY NAME
Dia t,e
ci -
SIGNATORY (PRINTED OR TYPED) LEGAL REVIEW
DEPARTME OFT' . • • 1 ATION
ri
SIG AT E Di. ric ecretary of Designee
D PARTMENT OF TRANSPORTATION
Yq Harold A. Desdunes, P.E.
District Director of TransPodation Devek,Pment
TITLE TITLE
MO R iOU TM A O'
" , ED . TO F
Ln
PEDRO J. MERE 90
N ASSISTANT COUNTY O EY
e_
Date
Date Z'i
r-
C
Li C..' - '...
•
L' C.
•
725-030-07
PUBLIC TRANSPORTATION
06/11
Page 4 of 4
Financial Project No. 42645819401
Contract No. APT62
Agreement Date
ATTACHMENT "A"
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between
the State of Florida, Department of Transportation and Monroe County - Key West International Airport
3401 South Roosevelt Boulevard, Key West, Florida 33040
dated •
DESCRIPTION OF SUPPLEMENT (Include justification for cost change):
Increase funding allocation by $446,952.00 for security upgrades to CBP (Customs and Border Protection) terminal
facility, completing Phase 1, 2, and 3.
I. Project Cost: As Approved As Amended Net Change
$868,676.00 $1,315,628.00 $446,952.00
Total Project Cost $868,676.00 $1,315,628.00 $446,952.00
II. Fund Participation: As Approved As Amended Net Change
Department: $868,676.00 $1,315,628.00 $446,952.00
Agency: $0.00
$0.00
Total Project Cost $868,676.00 $1,315,628.00 $446,952.00
Comments:
Henry, Dionne G.
From: The job FI989HLR
Sent: Monday, January 11, 2010 3:18 PM
To: Henry, Dionne G.
Subject: FUNDS APPROVAL /REVIEWED FOR CONTRACT APT62
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
Contract #APT62 Contract Type: AG Method of Procurement: G
Vendor Name: MONROE COUNTY
Vendor ID: VF596000749053
Beginning date of this Agmt: 01/11/10
Ending date of this Agmt: 06/29/12
Contract Total /Budgetary Ceiling: ct = $520,000.00
***************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
Description:
Security Enhancements
***************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
ORG -CODE *EO *OBJECT *AMOUNT *FIN PROJECT *FCT *CFDA
(FISCAL YEAR) *BUDGET ENTITY *CATEGORY /CAT YEAR
AMENDMENT ID *SEQ. *USER ASSIGNED ID *ENC LINE(6S) /STATUS
***************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
Action: ORIGINAL Funds have been: APPROVED
55 062020629 *PT *750004 * 520000.00 *42645819401 *637 *
2010 *55100100 *088719/10
0001 *00 * *0001/04
TOTAL AMOUNT: *$ 520,000.00 *
FUNDS APPROVED /REVIEWED FOR ROBIN M. NAITOVE, CPA, COMPTROLLER
DATE: 01/11/2010
1
Henry, Dionne G.
From: The job FI989HLR
Sent: Wednesday, April 07, 2010 3:13 PM
To: Henry, Dionne G.
Subject: FUNDS APPROVAL /REVIEWED FOR CONTRACT APT62
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
Contract #APT62 Contract Type: AG Method of Procurement: G
Vendor Name: MONROE COUNTY
Vendor ID: VF596000749053
Beginning date of this Agmt: 03/12/10
Ending date of this Agmt: 06/29/12
Contract Total /Budgetary Ceiling: ct = $770,000.00
***************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
Description:
Security Enhancements
***************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
ORG -CODE *EO *OBJECT *AMOUNT *FIN PROJECT *FCT *CFDA
(FISCAL YEAR) *BUDGET ENTITY *CATEGORY /CAT YEAR
AMENDMENT ID *SEQ. *USER ASSIGNED ID *ENC LINE(6S) /STATUS
***************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
Action: SUPPLEMENTAL Funds have been: APPROVED
55 062020628 *PT *750004 * 250000.00 *42645819401 *637 *
2010 *55100100 *088719/10
S001 *00 * ONE *0002/04
TOTAL AMOUNT: *$ 250,000.00 *
FUNDS APPROVED /REVIEWED FOR ROBIN M. NAITOVE, CPA, COMPTROLLER
DATE: 04/07/2010
1
•
FUNDS APPROVALREVIEWED FOR CONTRACT APT62 52711 359
From: The job F1989DKR
Sent: Friday, May 27, 2011 3:59 PM
To: Henry, Dionne G.
Subject: FUNDS APPROVAL /REVIEWED FOR CONTRACT APT62
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
•
FUNDS APPROVAL
Contract #APT62 Contract Type: AG Method of Procurement: G
vendor Name: MONROE COUNTY
vendor ID: VF596000749053
Beginning date of this Agmt: 03/12/10
Ending date of this Agmt: 06/29/12
Contract Total /Budgetary Ceiling: ct = $868,676.00
.... * * * * *J...... ....* sir„..' ric„ ........................................ ....................... * ** *k:.. .. .. .. ...... .. .. .. .,..
Description:
Security Enhancements
ORG -CODE *EO *OBJECT *AMOUNT *FIN PROJECT *FCT *CFDA
(FISCAL YEAR) *BUDGET ENTITY *CATEGORY /CAT YEAR
AMENDMENT ID *SEQ. *USER ASSIGNED ID *ENC LINE(6S) /STATUS
.. * * * *., * * ****..,,....* * * * *.. .. .... * * ** * ** * * ** * *.. .. .. .. .. * * * * * * * * * * * * * * * * * *.. * * * ** * * *:',
Action: SUPPLEMENTAL Funds have been: APPROVED
55 062020629 *PT *750004 * 98676.00 *42645819401 *637 *
2011 *55100100 *088719/11
S002 *00 2 *0003/04
TOTAL AMOUNT: *$ 98,676.00 *
•
FUNDS APPROVED /REVIEWED FOR ROBIN M. NAITOVE,,CPA, COMPTROLLER
DATE: 05/27/2011
•
•
•
•
•
•
•
•
Page 1
4
Richardson, Dionne G.
From: Perez, Sarah
Sent: Wednesday, May 23, 2012 5:49 PM
To: Richardson, Dionne G.
Subject: FW: FUNDS APPROVAL /REVIEWED FOR CONTRACT APT62
FUNDS APPROVAL /REVIEWED FOR CONTRACT APT62
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
Contract #APT62 Contract Type: Method of Procurement:
Vendor Name: MONROE COUNTY
Vendor ID: VF596000749053
Beginning date of this Agmt: 03/12/10
Ending date of this Agmt: 06/30/13
***************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
ORG -CODE *EO *OBJECT *AMOUNT *FIN PROJECT *FCT *CFDA
(FISCAL YEAR) *BUDGET ENTITY *CATEGORY /CAT YEAR
AMENDMENT ID *SEQ. *USER ASSIGNED ID *ENC LINE(6S) /STATUS
***************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
Action: SUPPLEMENTAL Funds have been: APPROVED
55 062020629 *PT *750098 * 446952.00 *42645819401 *215 *
2012 *55100100 *088809/12
S003 *00 * SA03 *0004/04
TOTAL AMOUNT: *$ 446,952.00 *
FUNDS APPROVED /REVIEWED FOR ROBIN M. NAITOVE, CPA, COMPTROLLER
DATE: 05/22/2012
1
Richardson, Dionne G.
Subject: FW: Update on Scope and Budget for $446K
From: Pearson -April [mailto: Pearson- AprilOmonroecounty- fl.gov]
Sent: Friday, May 25, 2012 11:32 AM
To: Richardson, Dionne G.
Cc: Horton - Peter; Flowers -Larry; Layne -Judy
Subject: RE: Update on Scope and Budget for $446K
Hi Dionne,
The scope for the Security Equipment supplement will be for "Security Upgrades of the US Customs Facility, completing
Phases 1, 2, and 3.
Budget:
Customs Phase 1 $ 55,000
Customs Phase 2 $160,000
Customs Phase 3 $ 75,000
Cameras $125,000
Security Doors $ 31,000
TOTAL $446,000
If you need anything else, please be sure and let us know.
Thank you very much, and have a great weekend!
April Pearson
Key West International Airport
305 - 809 -5204
From: Richardson, Dionne G. [ mailto :Dionne.Henry@dot.state.fl.us]
Sent: Thursday, May 24, 2012 3:37 PM
To: Pearson -April
Subject: Update on Scope and Budget for $446K
Hey April,
How are we doing on the scope and the budget to the added $446K, the agreement must be executed before 6/30!
Dionne G. Richardson
Aviation /Seaport /Freight Programs Coordinator
Intermodal Systems Planning Office
Florida Department of Transportation
District Six
1000 NW 111 Avenue, Room 6111
Miami, FL 33172
305 - 470 -5292 phone
dionne .richardsonPdot.state.fl.us email