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2nd Renewal & Amendment 08/15/2012DANNY L. KOLHA GE CLERK OF THE CIRCUIT COURT DATE: September S, 2012 TO: Peter Horton, Director of Airports Attn: Judy Layne FROM: Pamela G. Hance V .c At the August 15, 2012, Board of County Commissioners meeting, the Board granted approval and authorized execution of Item C9 a Renewal Agreement between Monroe County and Jayne's Cleaning Services to provide Janitorial Services at the Key West International Airport. Enclosed is a duplicate original of the above -mentioned for your handling. Should you have any questions, please feel free to contact our office. cc: County Attorney w/o document Finance File ✓ JANITORIAL SERVICES AMENDMENT AND RENEWAL AGREEMENT JAYNE'S CLEANING SERVICES KWIA THIS JANITORIAL SERVICES AMENDMENT AND RENEWAL agreement is entered into this 15h day of August 2012, by and between Monroe County, a political subdivision of the State of Florida, (hereafter "County"), whose address is 1100 Simonton Street, Key West, Florida, 33040 and Jayne's Cleaning Services, a Florida Company (hereafter Contractor), whose address is P.O. Box 431439, Big Pine Key, Florida 33043. The parties hereto, for the considerations herein set forth, mutually agree as follows: WHEREAS, on the 21 st day of July, 2010, the parties entered into a Contract For Janitorial Services at Key West International Airport, hereafter original agreement; and WHEREAS, when the term of the original agreement expired on July 31, 2011 the parties renewed the original agreement an additional 1 year and the renewal term ends on August 16, 2012; and WHEREAS, the parties desire to amend and renew the original agreement WHEREAS, the Janitorial Services Agreement has been mutually beneficial to both parties; now, therefore, IN CONSIDERATION of the mutual promises and covenants set forth below, the parties agree as follows: Paragraph 1 of the original agreement is amended to read; 1. SCOPE OF WORK. The Contractor shall provide janitorial services at the Key West International Airport including; providing all necessary equipment required in the performance of same, providing all necessary cleaning supplies and paper products, and performing all of the work described in Exhibit A - Revised July 2012, attached hereto and incorporated as part of this document. The Contractor shall insure all exterior doors are locked upon their departure after business hours. 2. Paragraph 2 of the original agreement is amended to read: 2. CONTRACT SUM. The County shall pay the Contractor for the faithful performance of said service on a per week in arrears basis in each of twelve (12) months during the term of the Contract. The Contractor shall invoice KWIA weekly for Janitorial services performed under the Specifications contained herein. The Contract amount shall be $291,328.80 per year or $24,277.40 per month ($5,602.48 per week). Contractor shall submit to County invoices with supporting documentation acceptable to the Clerk, on a weekly schedule in arrears. Acceptability to the Clerk is based on generally accepted accounting principles and such laws, rules and regulations as may govern the Clerk's disbursal of funds. County's performance and obligation to pay under this agreement, is contingent upon annual appropriation by the Board of County Commissioners. 3. Paragraph 4 a) of the original agreement is amended to read: 4. TERM OF CONTRACT/RENEWAL. a) This Contract shall be for a period of one year commencing on August 17, 2012 and terminating on August 16, 2013. b) The parties shall have the option to renew this agreement after the first year, for (1) one additional (1) one year period. The contract amount agreed to herein may be adjusted annually, on the renewal date of each year, by a percentage equal to the percentage increase in the CPI for urban consumers for the preceding calendar year. c) Should additional service be required at KWIA on a permanent basis, the additional specific tasks, and costs for these tasks, will be mutually agreed upon in writing, and approved by the Airport Manager and by the Contractor. 4. Except as set forth in paragraphs one, two and three of this Janitorial Services Amendment and Renewal Agreement, in all other respects, the terms and conditions of the original agreement remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year first above written. (SEAL) BOARD OF COUNTY COMMISSIONERS AT D L. KO GE OF MONROE %F A By. By: Deputy Clerk Mayor QgWRice Witnesses: JAYNE'S CLEANING SERVICES By: a<, Print Name/Title N cL to MO 5 COUN ORItEY OV D AS PEDROJ. ERCADO c ASSISTANT C , NT� ATTORNEY EguierrA JANITORIAL SERVICES -KEY WEST INTERNATIONAL AIRPORT REVISED JULY, 2012 SCOPE OF WORK: I. INSIDE TERMINAL - Check restrooms once (1) hourly during non peak flight times (7:00- 11:00 A.M. and 3:00-7:00 P.M.) and clean as needed. Check and clean restrooms every thirty (30) minutes during peak flight times (11:00 A.M.- 2:30 P.M.). Empty and clean all trashcans as necessary and remove trash to the dumpster immediately. Sweep daily and spot clean floor smudges as needed. Mop and buff floors every other night. Strip and wax floors once (1) per month or as requested AIRLINE AREA- Check and clean bag scale and bag belt once (1) daily. Empty and clean all trashcans as necessary and remove trash to the dumpster immediately. Dust behind ticket counters and vacuum hallways twice (2) weekly. Shampoo carpet six (6) times per year, every two (2) months. Clean offices two (2) times per year or as requested ARRIVAL AREA - Check restrooms once (1) hourly during non peak flight times (7:00-11:00 A.M. and 3:00-7:00 P.M.) and clean as needed. Check and clean restrooms every thirty (30) minutes during peak flight times (11:00 A.M: 2:30 P.M.). Check and clean area four (4) times daily, twice (2) in the A.M. and twice (2) in the P.M. Empty and clean trashcans and remove trash to the dumpster immediately. Vacuum twice (2) daily, including behind the Rental Car Counters. Disinfect seating and seating bases, dust ledges and counters once (1) during the P.M. Shampoo carpet once (1) every two (2) weeks, spot clean as needed "After remodel, maintain floors in the same manner as terminal floors. DEPARTURE AREA.- Check restrooms once (1) hourly during non peak flight times (7:00-11:00 A.M. and 3:00-7:00 P.M.) and clean as needed. Check and clean restrooms every thirty (30) minutes during peak flight times (11:00 A.M: 2:30 P.M.). Check and clean area four (4) times daily, twice (2) in the A.M. and twice (2) in the P.M. Empty and clean trashcans and remove trash to the dumpster immediately. Vacuum twice (2) daily. Disinfect seating and seating bases, dust ledges and counters once (1) during the P.M. Shampoo carpet once (1) every two (2) weeks, spot clean as needed. ADMIlVISTRATIVE OFFICES (Upstairs) - Clean restrooms once (1) daily after 5:00 P.M. Sweep and mop stairwell leading to Administrative Offices, clean, dust and vacuum each office and hallway, empty and clean trashcans and remove all trash to the dumpster on Tuesday and Friday after 5:00 P.M. Check and clean windows, window sills and dust blinds as needed OPERATIONS AREA/PILOT'S RESTROOMS - Clean restrooms twice (2) in the A.M. and twice (2) in the P.M. OPERATIONS OFFICE HALLWAY.- Sweep and mop on Monday, Wednesday and Friday. ELEVATORS - Clean walls, doors, door track and vacuum twice (2) daily. Shampoo carpet once (1) monthly, spot clean as needed. ESCALATORS/STAIRS - Clean top and bottom landing area of escalators and stairs two (2) times weekly. Clean handrails and railings. GLASS DOORS/TRACKS, WINDOWS/WIIVDOW SILLS (Including passenger bridge) - Check and clean as needed; a minimum of two (2) times per week. BAGGAGE BRIDGE AND STAIRWELL -Sweep and buff the bridge, sweep and mop stairs, clean handrails and doors once (1) per month Clean interior windows as needed. RESTROOM GROUT - Deep clean four (4) times per year; once every three (3) months. II. OUTSIDE TER ANAL AND ARRIVAL AREA - Pick up litter, remove gum, sweep, wipe off benches, empty ashtrays, empty and clean trash cans and remove all trash to dumpster at least two (2) times in the A.M. and two (2) times in the P.M., four (4) times per day. Wash down sidewalks and curbs three (3) times per week, in the P.M. VCB BUILDING, RESTAURANT, EAST/WEST END OF TERMINAL BUILDING WINDOWS.- Clean exterior windows twice (2) per year or as needed. CUSTOMS. BORDER PROTECTION BUILDING & SHERIFF'S OFFICES - Clean restrooms, interior of building, empty and clean trashcans and remove all trash to the dumpster on Tuesday and Friday, during business hours. Check and clean windows, window sills and dust blinds as needed. GREYHOUND BUS STATION - Empty and clean trash cans and remove trash to the dumpster immediately two (2) times daily, once (1) in the A.M. and once (1) in the P.M. Clean restrooms and maintain area on Tuesday and Friday. 111. Weekly inspections to be made by contractor. IV. All cleaning products and paper products (paper towels, toilet paper, etc. ) will be furnished by the contractor.