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09/17/2012 Audit Report Exhibits 1 1 1 1 EXHIBITS FOR THE AUDIT REPORT OF THE MONROE COUNTY TECHNICAL SERVICES DEPARTMENT 1 MANAGEMENT PROCESSES 1 1 1 OVNT J . vM cvi �, • ; $/ : - g ; • 11111 � � q •• • • ••....••• •• •• O '' •' O' COUNTY. . 1 Prepared by: Internal Audit Department Clerk of the Circuit Court Danny L. Kolhage, Clerk Monroe County, Florida 1 1 EXHIBITS FOR THE AUDIT REPORT OF THE MONROE COUNTY TECHNICAL SERVICES DEPARTMENT MANAGEMENT PROCESSES TABLE OF CONTENTS VI. EXHIBITS A. Organization Chart. B. Florida Statute 125.74 (1) (g) County Administrator; powers and duties. C. State Attorney Missing Equipment Request. D. Chapter 69I -73 Florida Administrative Code Tangible Personal Property Owned by Local Governments. E. Other missing items. F. E -Mails exempting telephone bills from purchase order requirements. G. AT & T Mobility invoice with misappropriated equipment and service charges. H. County Administrator's Response to 2010 Audit Report of Monroe County Telecommunications Policies and Procedures. I. Monroe County Administrative Instruction 4405. J. iPad Schedule. K. Commissioner Heather Carruthers personal check. L. Mayor Rice's personal invoice and credit card receipt. i M. Clerk's Finance Department Memo to Purchasing Card Program Administrator. N. Purchasing Card Documentation for misappropriated iPad. O. iPad accessories. P. City of Ormond Beach wireless communication policy. Q. Board of County Commissioners Heather Carruthers Personal Checks for iPhones. R. iPhone accessories. S. Lenovo Personal Computers and Monitors under $1,000. T. Missing Items List Technical Services. U. Affidavit, Invoice and Fixed Asset Transfer Form. V. Monroe County Asset Destruction Certification. W. E -mail to State Attorney's Office. X. E -mail from Technical Services Administrative Assistant. Y. Monroe County Administrative Instruction 4403.2. Z. Monroe County Administrative Instruction 4403.3. AA. Monroe County Administrative Instruction 4401.5. BB. Monroe County Administrative Instruction 5700. VII. Auditee Response A. County Administrator response. 1 1 1 EXHIBIT A 1 Organization Chan 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 t o • I T 1 r--- 16 r ' sad 6 b as I4 / .4 Z g a <1 s I � �l �g 1 E2 gi < 2 3 g w 1 a . 1 I I.3 t _ 0 C! CII U wad i 81 4 O 1 il a 'i q oa cu - 1 o & is aa, $4 A z 1 o �A� a oo at o 1 , . c., 80 J m /I - Late I ,,,, ... 0 is 0 W r dg g2 ° 1 V 1 1 ID i IR � ° t a < t V l a � s� d4 0— f — �° U 3 J___, 1 u 1 yV ri yaa I v Tcy IA �� El E 4 1 _ y A -8 1 1 1 1 EXHIBIT B ' 1 4 County Administrator; Florida Statute 125 7 (1) (g) y , 1 powers and duties 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Statutes Rc Constitution :View Statutes : Online Sunshine Page 1 of II 125.74 County administrator; powers and duties.— ' (1) The administrator may be responsible for the administration of all departments responsible to the board of county commissioners and for the proper administration of all affairs under the jurisdiction of the board. To that end, the administrator may, by way of enumeration and not by way of limitation, have the 1 following specific powers and duties to: (a) Administer and carry out the directives and policies of the board of county commissioners and enforce ' all orders, resolutions, ordinances, and regulations of the board to assure that they are faithfully executed. (b) Report to the board on action taken pursuant to any directive or policy within the time set by the board and provide an annual report to the board on the state of the county, the work of the previous year, and L any recommendations as to actions or programs the administrator deems necessary for the improvement of the county and the welfare of its residents. (c) Provide the board, or individual members thereof, upon request, with data or information concerning county government and to provide advice and recommendations on county government operations to the board. (d) Prepare and submit to the board of county commissioners for its consideration and adoption an annual operating budget, a capital budget, and a capital program. (e) Establish the schedules and procedures to be followed by all county departments, offices, and agencies in connection with the budget and supervise and administer all phases of the budgetary process. (f) Prepare and submit to the board after the end of each fiscal year a complete report on the finances and administrative activities of the county for the preceding year and submit his or her recommendations. (g) Supervise the care and custody of all county property. (h) Recommend to the board a current position classification and pay plan for all positions in county service. 1 (i) Develop, install, and maintain centralized budgeting, personnel, legal, and purchasing procedures. (j) Organize the work of county departments, subject to an administrative code developed by the administrator and adopted by the board, and review the departments, administration, and operation of the p county and make recommendations pertaining thereto for reorganization by the board. r (k) Select, employ, and supervise all personnel and fill all vacancies, positions, or employment under the jurisdiction of the board. However, the employment of all department heads shall require confirmation by the board of county commissioners. (I) Suspend, discharge, or remove any employee under the jurisdiction of the board pursuant to I procedures adopted by the hoard. (m) Negotiate leases, contracts, and other agreements, including consultant services, for the county, subject to approval of the board, and make recommendations concerning the nature and location of county 1 improvements. (n) See that all terms and conditions in all leases, contracts, and agreements are performed and notify the board of any noted violation thereof. 6 (o) Order, upon advising the board, any agency under the administrator's jurisdiction as specified in the administrative code to undertake any task for any other agency on a temporary basis if he or she deems it necessary for the proper and efficient administration of the county government to do so. (p) Attend all meetings of the board with authority to participate in the discussion of any matter. (q) Perform such other duties as may be required by the board of county commissioners. (2) It is the intent of the Legislature to grant to the county administrator only those powers and duties which are administrative or ministerial in nature and not to delegate any governmental power imbued in the r i http: / /www.leg.state.fl.us/ statutes /indcx.cfm?Aon mode= l)isnlav Statute&IIR1.= 0100 - 0199/012 5/01 ?S him ; /15nn1' 1 Statutes & Constitution :View Statutes : Online Sunshine Page 2 of 1 board of county commissioners as the governing body of the county pursuant to s. 1(e), Art. VIII of the I State Constitution. To that end, the above specifically enumerated powers are to be construed as administrative in nature, and in any exercise of governmental power the administrator shall only be performing the duty of advising the board of county commissioners in its role as the policy- setting governing body of the county. History. —s. 1, ch. 74 -193; s. 822, ch. 95 -147. L 1 1 1 1 1 1 1 1 a http: / /www. leg. state.fl.us /statutes /index.cfm ?App mode = Display Statute &URL = 0100- 0199/0125/0125.html 5/25/201 1 1 1 1 EXHIBIT C 1 State Attorney Missing g 1 Equipment Request 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 \/ ® 03 k ° ?\ - 2 0 ® k ) kas }2 %/\ I % 2- 0 3 E o : /�§2 \ • o m Q. 8 0.4 2 0 \ % / u m._ 0 / §$ I ƒ I- k\$0 t9_ % a) . Q. 2 o_\\ = am �\i 1 ° 6 ° (O ca \0Z /k � cu 0 z$z \_�\ 0 -w - 0 2; 0 @ ��ao 22& =0 7 / CI a) 1 r z O. zc a 0 `_ .00� % o 0 0 7 I c ' 0.c) �kd�/ \@$� n2 \ a ® / �� 22 . 6E2a I 0 % 0 m n 0- ' § »4" 22 u '- t ' o c `3 ) p.., G ��CDa k \ /< 7 / \\ Q � � 9 b � \ . Ec20_ 7 S d 2 \ 9 ƒ° 0 2 2 0 § 2 19 a \ { - / E \ \2iL. � 7/ E o E E o m - = k 3 �9 & . �& © — t2 —o :.e. .2 % UJ / \ � 2 2 \ \. . EJ /\ CO & \ � / / > \ cam e as - a) -. ƒ/ / \� \\ f/ t� ƒ »� / & \ � m 2 �m�\ uu=v) @x� \§ f 4 , p ( e / \ E o g c »» 1 ga 5§/ t 0 E : 3 a : \ • o - • 0-) k (a § / / \ \ 3 \ § -'� = o ° E c t ` " § u ; �� / y I- / \ //\ : I 1 1 1 EXHIBIT D 1 Chapter 69I -73 Florida Administrative Code Tangible 1 Personal Property Owned b p Y by 1 Local Governments 1 1 1 1 1 1 1 1 1 1 1 1 1 1 CHAPTER 69I -73 1 Tangible Personal Property Owned by Local Governments 691 - 73.001 Definitions. ' 691 - 73.002 Threshold for Recording Property. 691- 73.003 Recording of Property. 691- 73.004 Marking of Property Records. 691- 73.005 Disposition of Property. 1 691- 73.006 Inventory of Property. 69I - 73.001 Definitions. ' (1) "Control Accounts" means summary accounts designed to control accountability for individual property records. Unlike individual property records which establish accountability for particular items of property, control accounts accumulate the total cost or value of the custodian's property and, through entries to the control accounts documenting acquisitions, transfers and dispositions, provide evidence of the change in that total cost or value over periods of time as well as the total cost or value at any time. ' (2) "Cost" means acquisition or procurement cost (i.e., invoice price plus freight and installation charges less discounts). In determining cost, the value of property exchanged by the custodian in satisfaction of a portion of the purchase price of new property shall not be deducted from the full purchase price regardless of any property "traded in" on the new property. ' (3) "Custodian" has the meaning set forth in Section 274.01(2), F.S. (4) "Custodian's Delegate" means a person acting under the supervision of the custodian to whom the custody of property has been delegated by the custodian and, from whom the custodian receives custody receipts. ' (5) "Data Processing Software" has the meaning set forth in Section 119.011(6), F.S. Data processing software is not considered to be property within the meaning of these rules. (6) "Depreciated Cost" means cost less accumulated depreciation. ' (7) "Financial System" means the fund accounting process used by the local government for recording cash and other financial resources, expenditures and other financial uses, together with all related liabilities and residual equities or balances. (8) "Fiscal Year" means the governmental unit's fiscal year established pursuant to law. (9) "Governmental U has the meaning set forth in Section 274.01(1), F.S. ' (10) "Identification Number" means a unique number assigned and affixed to each item of property to identify it as property held by the custodian and for the purpose of differentiating one item of property from another. (11) "Property" has the meaning set forth in Section 274.02(1), F.S. ' (12) "Unaccounted for Property" means property held by a custodian, subject to the accountability provisions of Section 274.03, F.S., which cannot be physically located by the custodian or custodian's delegate, which property has not been otherwise lawfully disposed of. ' (13) "Value" means the worth or fair market value at the date of acquisitions for donated property. Specific Authority 274.02 FS. Law Implemented 274.0!. 274.02 FS. History-New 3- 25-08. 69I - 73.002 Threshold for Recording Property. All property with a value or cost of $1,000 or more and a projected useful life of 1 year or more shall be recorded in the local ' government's financial system as property for inventory purposes. Specific Authority 274.02 FS. Law Implemented 274.02 FS. History -New 3- 25 -08. 691- 73.003 - Recording of Property. (1) Maintenance of Property Records — Governmental units shall maintain adequate records of property m their custody. The records shall contain at a minimum, the information required by these rules. ' (2) Individual Records Required for Each Property Item — Each item of property shall be accounted for in a separate property record. Related individual items which constitute a single functional system may be designated as a property group. A property 1 1 1 group may be accounted for in one record if the component items are separately identified within the record. Examples of property ' items subject to group accountability include, but are not limited to, modular furniture, computer components, book sets, and similar association of items. All property group items, the total value or cost of which is equal to or greater than $1,000 shall be inventoried under this rule. (3) Content of Individual Property Records — Each property record shall include the following information: (a) Identification number. (b) Description of item or items. ' (c) Physical location (the city, county, address or building name, and room number therein). (d) Name of custodian with assigned responsibility for the item. (e) In the case of a property group, the number and description of the component items comprising the group. ' (f) Name, make or manufacturer if applicable. (g) Year and/or model(s) if applicable. (h) Manufacturer's serial number(s) if any, and if an automobile, vehicle identification number (VIN) and title certificate number if applicable. 1 (i) Date acquired. (j) Cost or value at the date of acquisition for the item or the identified component parts thereof. When the historical cost of the purchased property is not practicably determinable, the estimated historical cost of the item shall be determined by appropriate 1 methods and recorded. Estimated historical costs shall be identified in the record and the basis of determination established in the governmental unit's public records. The basis of valuation for property items constructed by personnel of the governmental unit shall be the costs of material, direct labor and overhead costs identifiable to the project. Donated items, including federal surplus 1 tangible personal property, shall be valued at fair market value at the date of acquisition. Regardless of acquisition method, the cost or value of a property item shall include ancillary charges necessary to place the asset into its intended location and condition for use. Ancillary charges include expenditures that are directly attributable to asset acquisition, such as freight and transportation ' charges, installation costs and professional fees. (k) Method of acquisition and, for purchased items, the voucher and check or warrant number. (I) Date the item was last physically inventoried and the condition of the item at that date. (m) If disposed of, the information prescribed in Rule 69I- 73.005, F.A.C. (n) The local government may include any other information on the individual property record that the governmental unit may care to include. (4) Control Accounts — A governmental unit -wide control account showing the total cost or value of the custodian's property ' shall be maintained. A governmental unit may keep additional control accounts for property to the extent deemed necessary for different funds or sub - funds. Control accounts shall not be established by periodically summarizing the costs or values recorded on the individual property records. Rather, entries to control accounts shall be derived from documents evidencing transactions affecting the acquisition, transfer or disposition of property items and shall be posted contemporaneously with entries to the individual property records. (5) Depreciation shall be recorded to meet local governments' financial reporting requirements relating to depreciation accounting. However, depreciation shall not be recorded on the individual property records or in control accounts in such a manner ' as to reduce the recorded acquisition cost or value (i.e., depreciation shall be recorded as an item separate from the acquisition cost). Specific Authority 274.02 FS. Law Implemented 274.02 FS. History -New 3- 25 -08. 1 691 73.004 Marking of Property Records. (1) Marking of Property — Each property item shall be permanently marked with the identification number assigned to that item 1 to establish its identity and ownership by the governmental unit holding title to the item. The marking shall visually display the property identification number of the item and may include an electronic scanning code ( "barcode ") to facilitate electronic inventory procedures. 1 (2) Exemptions for Marking Property — Any item of property whose value or utility would be significantly impaired by the attachment or inscription of the property identification number, is exempt from the requirement for physical marking. However, the custodian's property records shall contain sufficient descriptive data to permit positive identification of such items. 1 1 1 I (3) Location of Marking — Items of a similar nature shall be marked in a similar manner to facilitate identification. In determining a marking location, careful consideration shall be given to the intended use of the items; the probability that the marking could be obliterated by wear, vandalism or routine maintenance functions; and, the appropriateness of the marking method chosen. I Additionally, the location of the marking and the marking method chosen shall not mar the appearance of the item. When utilizing an electronic scanning format system, electronic codes shall be placed on property in the same manner as other markings specified in this section. I Specific Authority 274.02 FS. Law Implemented 274.02 FS. History-New 3- 25 -08. 69I- 73.005 Disposition of Property. I (1) Methods of Disposition — Property within the meaning of these rules may be lawfully disposed of, as provided in Sections 274.05, 274.06 and 274.07, F.S. Property of the govemmental unit which is not accounted for during regular or special inventories shall be subject to the rules regarding unaccounted for property (See Rule 691- 73.006, F.A.C.). I (2) Required Information — The following information shall be recorded on the individual property record for each item lawfully disposed of, pursuant to Sections 274.05, 274.06 or 274.07, F.S.: (a) Date of disposition. I (b) Authori ty for disposition (resolution of the goveming body properly recorded in the minutes as required by Section 274.07, F.S.). (c) Manner of disposition (sold, donated, transferred, cannibalized, scrapped, destroyed, traded). (d) Identity of the employee(s) witnessing the disposition, if cannibalized, scrapped or destroyed. I (e) For items disposed of, a notation identifying any related transactions (such as receipt for sale of the item, insurance recovery, trade -in). (f) For property certified as surplus, reference to documentation evidencing that such property was disposed of in the manner I prescribed by Section 274.05 or 274.06, F.S. (3) Transfer of Property Records — The individual property record for each item lawfully disposed of as described in this rule shall be, upon disposition of the item, transferred to a disposed property file. Destruction of such records shall be governed by the I provisions of Chapter 119, F.S. (4) Control Account — The cost or value of items lawfully disposed of shall be removed from the control account at the time of disposition. I Specific Authority 274.02 FS. Law Implemented 274.02 FS. History -New 3- 25 -08. I 691-73.006 Inventory of Property. (1) Physical Inventory Required — Each governmental unit shall ensure a complete physical inventory of all property is taken ■ annually and whenever there is a change of custodian or change of custodian's delegate. (2) Inventory Forms — The form used to record the physical inventory pursuant to Section 274.02(2), F.S., shall be at the I discretion of the governmental unit. However, the form shall display at a minimum for each property item, the following information: (a) Date of inventory. I (b) Identification number. (c) Existence of property item (or not). (d) Physical location (the city, county, address or building name and room number therein). I (e) Present physical condition. (f) Name and signature of the employee or other individual attesting to the existence of the item. (g) In the case of a property group, the number and description of the component items comprising the group. (3) Electronic scanning format used for the identification number is acceptable only if the recorded data is downloadable to a I computer and can then be used to generate reports that will include all information required on the hardcopy inventory form. (4) Unrecorded Property — Any property item found during the conduct of an inventory which meets the requirements for accounting and control as defined in Rule 691- 71.003, F.A.C., and which item is not included on the inventory forms described 1 1 t 1 ' above, shall have an inventory form created for the item when located. After appropriate investigation to establish the ownership of the item, it shall be added to the governmental unit's property records or, if ownership cannot be reasonably established, the item may be disposed of in the manner provided by law as applicable to surplus property, pursuant to Section 274.05 and 274.06, F.S. (5) Custodian Delegate Shall Not Inventory Certain Items — The custodian delegate shall not personally inventory items for which they are responsible. (6) Reconciliation of Inventory to Property Records — Upon completion of a physical inventory: (a) The data listed on the inventory forms shall be compared with the individual property records. Noted differences such as location, condition and custodian shall be investigated and corrected as appropriate or alternatively, the item shall be relocated to its assigned location and custodian in the individual property record. (b) Items not located during the inventory process shall be promptly reported to the governmental unit which shall cause a ' thorough investigation to be made. If the investigation determines that the item was stolen, the individual property record shall be so noted, and a report filed with the appropriate law enforcement agency describing the missing item and the circumstances surrounding its disappearance. (7) Unaccounted for Property — For items identified as unaccounted for and reported to the State's Chief Financial Officer, ' recording of the items as dispositions, or otherwise removing of the items from the property records, shall be subjected to approval of the State's Chief Financial Officer, as provided in Section 17.041, F.S., and Rule 691- 71.003, F.A.C. Specific Authority 274.02 FS. Law Implemented 274.02 FS. 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LL . r; > c a ) s a , a E s + z . v1 N m cr OP ea 0.. 0 x a m 0 0 C .0 Al 0 L 0 0 ac 0 D ro L (� p L 6 (6 a7 d Q L 0 3 L a a) ra = L Q) 0 3 o 1 N O r t O li ,.E a d ti Vf F- V1 - _ .c w a - ct li Vf F- (.4 o- > • r i ea Fa co / 0 0 ) \ G { e 2 b 2 / • §§ $0 0 . }I L )\ > -0 0 \ & >' k B 2 ) / ƒ 22 ' _ .ce ° \\ E2� E �= « #&(7 7 >-..0 7 @ 7 a § 2 c 7f A = & RGE8 /0 \ k / 2 %o [3 \.g k% / (E\ / 3 rz 0 ƒ ƒ } 0 CA / 1 BOARD OF COUNTY COMMISSIONERS MONROE COUNTY, KEY WEST, FLORIDA 537012 I - PURCHASE ACCOUNT O NUM8ER INVOICE NUMBER AMOUNT DESCRIPTION 05V03 530520 000 T700038 314.97 5405530000.05 €13 /SONr 1 1 1 1 00545:+' SEARS COMMERCIA_ ONE C)FI;c,IN I . CHFrK Hfl ; . TPII: .JiTF H TL,-r; 112•L T CH.., r: TT) THE LI..HT1 AND ;TEL : FILCH, N f.1,'E:-.L; ..f I) ': 1'.I. L J IL'AGF TrIRMIC.ri T:. THE Ef■' ' F .4 'sal— : T er_ ° ii J ar 1 i' + "`�} r e, • �� le!' r- y • , '537012 i \ • ' , i"" 1 01114/09 ` '�1 a DATE 1 f �' AMOUNT 41*iE1HF* iF1E314.97+F • ,. i t x a .t r ' W h O 0 Pat - • - _ ` r � • • �� + P'1- i 4- -�. � �� .. �. ti sir:-.! isnililin FlLJ,i F. - • _ ..�.�Irlf.. f•t):� ".iI. I,I,: ..11'1 �'1 '. rat i'1':f.li!�. h_'. Mtl - .— .� -�l.r :��,;IL I� =�: .:f:_ tail I�l :.I�V�I.: .:.i.�lf l•C - l:11C _IILir— II��UL'�� I�l. ��;. '1� 11.•'_•x: l;C ._ r.. `:L�'�. II Neal.111111111111.111.111111111MIIIMIIIIINION 1 • 1 1 I 1 1 1 Paps 1 of 1 I SEARS COMMERCIAL ONE PO BOX 830859 IRVINE TX 75053-0859 W' bwotoe Number: T700039 / Commercialfter Account Nimtber. JSB 13 am A 1° / Amola Due: :33e� . Payment Due Date: 01-02.09 / _ Purdue Location: 000002216 0000165 KEY WEST FL MONROE COUNTY BD COMMISIONE 05 Iamb Ref # 200812030022167A0854 1 1100 35iAONTON STREET siss Please Pay From TMs Invoice. • (1213 s KEY WEST FL 33040 -3110 Shp To it. n t s, nt ,.utteuu.uue„ututi,i,! DEC 7 Zoos I MONROE COON T SERVES • 1200 TRUMAN AVE SUITE211 $ . KEY WEST FL ' 1 ( Customer Customer No. 1 Ordered By 1 AuthorisedAuthorised r By Audios* Na. 1 t f 0 s s Sows Ship order No. 1 t Sleek No SKU 1 Description ( Quantity I Unit 1 Unit Price I Extension 00343008000 SON DCAM,DSC -T77 10.1MP 1.0000 269.99 269.99 00354012000 SON CASE,LCSCSK /B DCAN 1.0000 14.99 14.99 I 00337796000 MEMORY STICK 2GB 2GB 1.0000 29.99 29.99 SUBTOTAL: • F Total Tax: EAU 1 Total: I 4 : 1 1 1 I This Account issued by Mardi (South Dakota). N.A. • SE M BAUNQ ERROR NOTICES TO: SEND INQUIRES TO: FOR QUESTIONS ABORT YOUR ACCOUNT: Seam Commercial One Seam Commercial One (800) 599.0712 -CALL PO Box 889132 PO Box 888132 (800) 5994711 -FAX I Des Moines. IA 50388 -9132 Dos Moines, IA 503884132 5405530000105813000000033860000 PAYMENT DUE DATE 01.02-09 1 t ICE N MBER INVOICE AMOUNT AMOUNT ENCLOSED 1700038 9338.60 I s 1 FOR PROPER CREDIT, PLEASE WRITE 5405 5300 0010 5813 ON YOUR CHECK AND ENCLOSE WITH THIS STUB MONROE COUNTY COMMISIONE Please nuke checks payable to: SEARS COMMERCIAL ONE I 1100 SDAONTON STREET n 1213 • MAIL PAYMENTS TO KEY WEST FL 33040-3110 Dept. 53- 0000105813 PO BOX 889134 . DES MOINES IA 50388 -8134 tt I Plasm awk this bas u Uwe is a I. I. I. n11 u1 n0 II uIu11I.IsuununuI new seeisss ee NIMas eoMae ❑ • 1 acs writs Ow disnms sbwa 1 r F�t?? P PO# 00026285 \I MONROE COUNTY BOARD OF COUNTY COANIISSIOL.c:RS t- 20138 I PAGE NO. 1 + + I PURCHASE ORDER 1 1 - + COUNTY SALES TAX EXEMPT NUMBER: 85- 8013825294C -7 1 VENDOR: SHIP TO: 005459 MONROE COUNTY TECHNICAL SERVICES SEARS COMMERCIAL ONE 1200 TRUMAN AVE. SUITE 211 I P 0 BOX 958308 KEY WEST FL 33040 HOFFMAN ESTATES IL 60195 8308 ATTN: MARIA GUERRA ATTN: 1 DATE: 12/01/08 BUYER:TSD /LISA DRUCKEMILLER REQ. NO:0 RQ: TERMS:NET 30 DAYS FOB:DESTINATION DESC: ITEM# QNTY UOM DESCRIPTION UNIT PRICE EXTENSION I O1 1.00 EA SONY CAMERA AND CASE 425.0000 425.00 1 1 1 1 1 1 PAGE 1 TOTAL: 425.00 PO TOTAL: 425.00 ITEM ACCOUNT AMOUNT PROJ CD i O1 0 003 530520 425.00 1 I INV # AUTHORITY. eltki (7 1 1 1 1 . . ' ' . .- ... • , . • :.....:', • .• .. : : ' 7. :. ''. .):'. I . v i 7 .:::::: ......' '., ' C.. "' 1 _ .. _ RECEIVED JAN 0 710 ' I. .....“...................___ ............................. 1 (.. S;..L,E; S 7.7-•.:: FXETyl?T NTity-lE . F..., .7'‘ i., :::...,: :..5 4 7 - 7 ••••• F. *..\': I..,0 I- : .71 :1 '...-• TO : 5 4 ::;-■ ' : i.? id ON P. OE COUNTY F C Of. ('N'l F. i• (T: I :'...__ (..:•(;•::::: ': *;: 0 C2 T P.:Iiivg(iN 1 E. . S: 7 T F 211 WEST : E. 3 f; -I (:: I :10F'17.\•:7•`..r ::. `-' 1 ' :- , — F F.- . i . (:.: (:. • ' ': •=.: :., ;.) .-. A TT! : Isigt-Ps 7.A C-:-, v ciFF:. RA. - ;.... ; -. .. •_ : r.. : 7 7...: / 1.. 1 `..--,A T. i;.:_i•.2 1::.,I 1 ': I •-• f: ' ft" :. : ...,. i ii• • Y '.:01 1:. I' : .3 7. R , F• 7. • T CM UNIT PR].CE I :::, : 1 . •":. !, F.7: SC ,•. • - Aluf ':-.: P. =••• ./ .11'...: :2 i• 4 2 5 . 0 00 4 2 5 . 0 0 1 . . . . I •,. 1 1 _ - • 1 1 F.' kGE 1 TOTAL: .. .... k• •.0 , ?O TOTAL: _ 2 5 , 00 1 . i i - • / ,.. -.:". j ! I . • ..r 1 T N ' ''n ' DLO_ p..7 r: j / : ', •-; 1 ,. ." - j : : , .L.,,. .:?„......_:......,":„...,,,_-_,....-.).....__ 1 I 6 C‘3 I 'A"' 0 ii 2009 I 1 MONROE COUNTY ADMINISTRATIVE SERVICES DEPARTMENT PURCHASING OFFICE S PH: 305 - 292 - 4464 FAX: 305 - 292 - 4465 � REQUEST TO PURCHASE . To: PURCHASING DEPT. T. Date 12 - 01 -2008 From (Dept.): Technical Services Purchasing Ap • Name: Maria Guerra By: /01 We P Phone/Ext: 5110 Account #: 05003 — 530520 I Ship to Location #: 628 Grant/Project #: Qty Unit Prod. # Description Unit Cost Total Cost Acct. # 1 Ea Sony Camera & Case $ 425.00 1 1 1 1 Tech Services will do PO and ordering. Thank you TOTAL $ 425.00 1 Items needed by: 1 Vendor Name : Sears Roebuck & Company Vendor #: 005459 Remarks/Recommendations: BUDGETED 1 Administrative Instructions: 1 Reviewed ( ) By: Date: Purchasing Office use only: • eviewed ( ) By: Date: 1 O.M.B. Form MCP N3 Revised 1 W 18'00 1 1 BOARD OF COUNTY COMMISSIONERS MONROE COUNTY, KEY WEST, FLORIDA 531531 ACCOUNT FP INVOICE NUMBER AMOUNT DESCRIPTION 00101 5"304i 0002 46Z0 T3:30533 139.99 CORDLESS PHONE- NEUGEP r 1 • 1 1 405459 SEARS COMMERCIAL. ONE y a A ¢ -saF; J . , 1 - r r 7 ∎' . 4 I , c J J � . ,,, ♦N Fi �rt ! 4 L F r �� \` ' ' 1 ` j °' , : .. , 4. J • r y . i ,.. ; �/�S . . , 7 ' , , - QTE•.• 'v'i 1! O8 ,. �� •' , - ~ :Kt 's- • . / ;• ..N� T • 1 �- w bVy, ... • • • f AMOUN **x' , �ti { � � p •;F • ... • rz �' - 3.101 NA U ES _a 1 . 1 1 1 . 1 n 1 :,' • PO# 00024620. I • ,T f = . ' � T MONROE COUN BOARD OF COUNTY. COMMISSIONERS 1 PAGE NO. 1' I PURCHASE ' .OR I DER J CEII�ED JUL . 2 . jp COUNTY SALES TAX EXEMPT NUMBER: • 85- 8013825294C -7 VENDOR: - SHIP TO: 005459 - • MONROE COUNTY TECHNICAL SERVICES SEARS COMMERCIAL ONE 1200 TRUMAN AVE.. SUITE 211 I •P 0 BOX 958308 KEY WEST FL. 33040 - • •HOFFMAN ESTATES IL 60195 8308 • ATTN: MARIA GUERRA ATTN :• i ` .DATE: 07/07/08 BUYER:TECH SERVICES /LISA DRUCIQ4ILLER• REQ. NO:0 -- •RQ: TERMS:NET 30 DAYS • FOB:p '- . - DESC: 'ITEM# ,QNTY•.UOM SCRIPTION .UNIT. PRICE EXTENSION 01 .. • 1.00 i '•'4'LESS PHONE G EORGE NEUGENTS OF 150.0000 ' • 150.00 k . 443 f PAGE TOTAL: 1 : ,0 i ITEM# . ACCOUNT - . AM ' O. • • PROJ C • • ,01- .:00101 ; • 5304 • 0 f . • . 1 INV # 1 AUTHORITY: h.1 - - I :' a:rf. ) - *e!' ik • • I 7 7/01r I . • JUL :$.% touq. .... li • . . • - -- 1 page 1 of 1 1 SEARS COMMERCIAL ONE Sews PO BOX 830858 • / ... i. nmerda►Onir IRVING TX' 75083-0858 Weise 733°533 : T990 Account Nttalbar. INVOICE Payment �; Date: r SUM am T« PIOS111N LOGO= moms 0000188 KEY WEST FL MONROE COUNTY BD COMMSSIONE o9 Merck Ref 300110707002215 t100 SIMONTON STREET '"fe • Please Pay From This Invoice. . 8213 KEY WEST FL 330404110 8010: 6illudldlnulnlllundlnnNrollllurlluJluulJd t USA ppUC 1 Cp 1 1200 TRUMAN AVE SUITE KEY WEST FL 1 1 Ctistorrter ib 1 Ordeal BY I Authorized By I Purchase O4 No. 8 P a Seas 3� Ot No. 1 — — Stock NomKU I Description I QwntNy I WW I Unit Price I Extension 00329538000 PAN KXTS9344.DECT 4 -HS 1.0000 139.99 139.99 II SUBTOTAL: 139.99 Total: ✓139.99 1 1 n 1 . di,,,,,,v,, ' This Account Issuod by Citibank (Sorts Dakota). NA. r SEND 'SLUNG ERROR NOTICES 70: SEND INQUIRIES TO: FOR QUESTIONS ABOUT YOUR ACCOUNT: Sears Commercial One Sears Commercial One (800) 5894712 - CALL I PO Boot 588192 PO Boot 889132 (800) 89941711 •FAX Des Moines. IA 503884132 Des Moines, IA 503884132 I 5405530000105813000000013999000 I PATIENT DUE DATE: 084848 INVOICE NUMBER 1 INVOICE AMOUNT AMOUNT ENCLOSED 7330533 $139.99 S I . FOR PROPER CREDIT, PLEASE WRITE 3403 $800 0010 5813 ON YOUR CHECK AND ENCLOSE WITH THIS STUB MONROE COUNTY I3D COIr6�A18K)NE Please make checks payable b: SEARS COMMERCIAL ONE ilik 1100 SIMONTON STREET 8213 MAIL PAYMENTS TO: KEY WEST FL 330403110 Dept. 53- 0000105813 I PO BOX 889134 DES MOINES IA 50388.8134 I�rere. nark alts Irorr x is a Ir let rllu Ir . be new addt u er sNane oonSant ID era w pOows 1 1 1 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS 0# 00024620 PAGE NO. 1 I + + 1 P U R C H A S E ORDER I + + COUNTY SALES TAX EXEMPT NUMBER: 1 85- 8013825294C -7 VENDOR: SHIP TO: I 005459 MONROE COUNTY TECHNICAL SERVICES SEARS COMMERCIAL ONE 1200 TRUMAN AVE. SUITE 211 P 0 BOX 958308 KEY WEST FL 33040 HOFFMAN ESTATES IL 60195 8308 ATTN: MAR LA GUERRA 1 ATTN: DATE: 07/07/08 BUYER:TECH SERVICES /LISA DRUCKMILLER REQ. N0:0 RQ: I TERMS:NET 30 DAYS FOB:DESTINATION DESC: ITEM# QNTY UOM DESCRIPTION UNIT PRICE EXTENSION 01 1.00 1 CORDLESS PHONE - GEORGE NEUGENTS OF 150.0000 150.00 1 1 1 8 y,, 1 PAGE 1 TOTAL: 150.00 I PO TOTAL: 150.0000 ITEM# ACCOUNT AMOUNT PROJ CD 01 00101 530410 150.00 1 1 INV # AUTHORITY: 1 1 1 1 MONROE COUNTY BUDGET & FINANCE DIVISION PURCHASING OFFICE REQUEST TO PURCHASE 1 To: Purchasing Office Date: / 16 From : 1 Name: Approved By: Phone/Ext J Acct. #: (ICJ 101 6")°1-1-22 oebl Ship to Location: Grant/Project #: WO r I Qty. Unit Prod.# Description Unit Cost Total Cost Acct. # finrestrairatig, • 4/ 1 1 1 Total 1 Items needed by Vendor Name� Vendor Number 1 Remarics/Recommendations: 1 Administrative Instructions: Reviewed ( ) By: Date: 1 Purchasing Office use only: • Reviewed ( ) By: Date: 1 OMB. Fmn MCP 13 Rerirod IO/IEAO 1 S 1 I BOARD OF COUNTY COMMISSIONERS MONROE COUNTY, KEY WEST, FLORIDA 538093 URCH ACCOUNT �1P q INVOICE NUMBER AMOUNT DESCRIPTION 05002 5305L0 TZ4653S 4 54055300001 0581326144 .�F; ►C ►` 53052O TS34545 565.9S 540553000(110581326144 1 1 1 005459 SEARS COMMERCIAL ONE r1R :'I'L".I CHEL HAS I, TRUE • :.ATER LI■NC IHO_C CHrCK TI TrIE LIGHT, ArJD ; _ ) LI'ECF. 11- _ iiC JD MICR LIU! 1-.,ALE rHFr-U 7" -, IF . + - K CF T.IFET • a ,r, s ew rW r { W":•>' f.1S -1.0'.. f ., ,,•_ + .�C a 1 / ,, . �� i)- H q 1 t1..:. or "(; �. 6[ ` t r ' ' ••• _ --"' '1..J.'= T { WI iv •c • � J r: • .., ,4 .{ ; i 4 4 I • , 3 ' .f1 1 t . y' .' - w iY , ?f . ,, ! i7 ,, n "V 'W. ' i 5 ~ i MOM � .i 1/ a :c I,z.-. ` ' ID " •T - • • r '�- ► i " 'rt i �xr 539093 • 5$�� r, �:, . , 5 ., 1 A silt. : DATE .02/18/09 • �` AMOUNT *�590.97* i ?'l y i �'r f :4 71.S. t , ii. 0 TO b cT` P I ; P ORDER, � � 't � i i 3�' Vii. e y O F�1 1 ' , . • `' - ' • • { TWOS SIGNS REQUIRED v.:.pt INIL P11Il [)11 �- I.., -::II, - ,It I I r. Ci':- F:C I, .. -r.•)� c n C,,I.L F - :.� _ - •.. - i I, i',, ::i - . , .i• - ifs - .rl ,.'. 'I,..b :,:Il: �l„iu. _1- [ - _;V 1i.)�. 1 1 1 . I 1 1 . RECEI" D JAN 0 7 2 ,84 00026144 r � r MONROE COUNTY BOARD OF COUNTY COMMISSIONERS_ PAGE N0. 1 I + ORDER l + + 1 , II COUNTY SALES_g0 EXEMPT NUMBER: 1 � VENDOR : 005 9 SHIP TO: n �,� MC GOVT . TECHNICAL SERVICES I SEARS CONTRACT SALES Se4CS COOMec ial 1200 TRUMAN AVENUE 2ND FLOOR PO BOX 740020 KEY WEST FL 33040 ATLANTA GA 30374 0020 O 0 e ATTN: MARIA GUERRA 1 ATTN: ATE: 11/17/08 BUYER:TECH SERVICES /MARIA G. REQ. N 0:0 RQ: DES R: LRMS :NET 30 DAYS FOB:DESTINATION UNIT PRICE EXTENSION TEM4 QNTY TJOM DESCRIPTION 11 1.00 EA SONY CAM CORDER' CASE 750.0000 -7.Z0 � q ? 1 1 1 1 \) 1 `a„ • !9 1 -c/? PAGE 1 TOTAL: 530520 7 0.00 PO TOTAL: 1 ITEM# ACCOUNT AMOUNT PROJ CD 01 05002 750.00 1 �''c w , A / ,).. O UTH RIT 1 1 A 11 # 1 � �� #1 111 1 a - 0 -- , `! o \� re' $- � / ,Q� FEB 1 7 2009 BY: , ��p C�K " . 1 1 ' SEARS COMMERCIAL ONE FO BOX 630859 Page 1o( 1 • IRVING TX 75063.085 S W Invoke Number. = man C01l1Meltalene 1 NZ INVOICE An Account Number: D 12419 .— Payment Due Date: 12-17.08 Purchase Loestimr 000002218 0000154 101:11 WEST FL I MONROE COUNTY BD C081MISIONE 19 March Ref S 20081117009916 1100 SIMONTON STREET '••• Please Pay From This Invoice. 0219 • KEY WEST FL 33040 -3110 Shp T« 1 hill hullAmaJu lihnunnuMnJUlatliuJhuJJJ USA ORUCKEAAILLER 1200 TRUMAN AVE. SUITE KEY WEST FL 1 Custom. wCustom. No. Orda AmAm9091 91 By Purchase Order No. 00026144 Purchase Date Sears Ship order Na 11 -17 -08 - I Stock NdSKU 1 Deeenytien I Quantity I Unit I Unit Price I Extension 00354519000 CAS BAG,PSL -46 DCAK 1. 0000 24.99 24.99 1 SUBTOTAL: 24.99 Total: 24.99 • II r1 1 ,l 1 This Aaounl Issued by Mask Mouth Dakota). NA SEND SICCING ERROR NOTICES TO: SEND INQUIRIES TO: FOR QUESTIONS ABOUT YOUR ACCOUNT: Sears Commercial One Sears Commercial One (800) 5898712 • CALL I PO Box 088132 PO Box 81M3132 (800) 588.87! 1 -FAX Des Mamas, IA 50388.8132 Dee Nunes. IA 5009-0132 1 5405530000105813000000002499000 I PAYMENT DUE ATE: 12 -17-08 I NOCE NUMBER N EIMOUNT • �3=` T�riir- T245538 024.99 1 FOR PROPER CREDIT, PLEASE WRITE 5405 53(0 0010 5813 ON YOUR CHECK AND ENCLOSE WITH THIS STUB MONROE COUNTY BD COMMISK)NE Please make cheeks pa ja:Ie to: SEARS COMMERCIAL ONE i (6". 1100 SIMONTON STREET 9213 MAIL PAYMENTS TO KEY WEST FL 33040-3110 • Dept. 53 I PO BOX 686134 DES MOINES IA 50388-9134 11 Phrase merit Nis bait r1 there its a I.1m'tl'O LJ16 IuI,Ir1nusIIuliuI new address or b0rlsm contact E] end write the dimness above 1 RECF JAW 0 7 2009 005/59 -= S e (V q1 ;;r 7 . t ...r ; t :' - 1 1 / .9 1 \10\& o°‘ � 1 `� .1 1 1 N....:3________,„ 1 5 � 6,....c.-Ii . r ;. , , , , • . _ .... 1 II .1 . I Q 0 a 1 Icb\9 _ vg ...• 1 ‘V\\1 ., ;�: � C ( EBi720O9 • 1 0 4 `, I SEARS COMMERCIAL ONE 830859 ' Pass 1 al 1 • Seers PO BOX 630858 Wake limber: IRVtNG Tx 75083-0858 La � o6et9 mmei lalthie' I BilTx INVOICE AtnollM Due: OMB .r Payment Due Date: 12 -17-02 PUrCheae Lin: 000002218 0000155 KEY WEST FL I MONROE COUNTY BD COMMISIONE 19 Moth Rat S 2001311170822191101A3785 --- 1100 SIMONTON STREET mom Pay From This Invoice. 5219 s KEY WEST FL 33040-3110 Ship Te: 1 IsJhull 16ndolll ,16AJJ USA DRUCKBiAILLER 1200 TRUMAN AVE. SUITE KEY WEST FL 1 Cusloonsr No. I orared Sy 1 AWliori:ed By 1 Purchase No. 1 Purchase D 8Q0 1 Seam Map Oskar Nu. 1 Sack NoISKU I OaaipIion I Qu td I 1 U 1 y UrA U„ Prig E1 Sion 00356049000 SON CAM,HDRUXIOHD DVD 1.0000 549.99 549.99 I 05737976000 SONY DVD+R, DBL LAYER 8C14 1.0000 15.99 15.99 SUBTOTAL: 565.98 Total: 565.98 ft ' 1 \ ." , 1111 , I I r 1 Ibis AeoauM Issued CI aoiK N.A. by (South Dakota) . N SEND BILUN3 ERROR NOTICES TO: SEND INQUIRIES TO: FOR QUESTIONS ABOUT YOUR ACCOUNT: Commercial One Commercial One (000) 599A712 -CALL I Sears Co PO Box 889132 PO sort Sears Commercial (000) 599 - ST1 2 - FAX Dos Moines, IA 50380.9132 Des Moines, IA 50088.9132 1 5405530000105813000000056598000 I PAYMENT DUE DATE: 12.17-08 INVOICE NUMBER I INVOICE AMOUNT I AMOUNT ENCLOSED T834545 8565.98 $ FOR PROPER CREDIT. PLEASE WRITE 5405 5300 0010 5813 ON YOUR CHECK AND ENCLOSE WITH THIS STUB I MONROE COUNTY BD COMMIS)ONE Please make clucks payable l0: SEARS COMMERCIAL ONE 1100 SIMONTON STREET r 9213 MAIL PAYMENTS TO: KEY WEST FL 33040-3110 Dept. 53. 0000105813 I PO BOX 889134 DES MOINES IA 50388 -9134 prase mark tats boot w arena is s IJSI• IIunJ loll •IlulololluISJdull pora addmss or billion coact ' and mamma cIandns stew 1 ' sF00026144 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS Ir PAGE NO. 1 1 e U R C H A S E ORDER' + + COUNTY SALES TAX EXEMPT NUMBER: 85- 8013825294C -7 VENDOR: SHIP TO: 001398 MC GOVT. TECHNICAL SERVICES SEARS CONTRACT SALES 1200 TRUMAN AVENUE 2ND FLOOR PO BOX 740020 KEY WEST FL 33040 ATLANTA GA 30374 0020 ATTN: MARIA GUERRA ' ATTN: DATE: 11/17/08 BUYER:TECH SERVICES /MARIA G. REQ. NO:0 RQ: I TERMS:NET 30 DAYS FOB:DESTINATION DESC: ITEM# QNTY UOM DESCRIPTION UNIT PRICE EXTENSION I 01 1.00 EA S CAM CORDER 750.0000 750.00 1 1 PAGE 1 TOTAL: 750.00 PO TOTAL: 750.U00 I ITEM AMOUNT PROJ CD 01 0 AC 002 530520 750.00 1 1 INV # AUTHORITY: .. . 06 , A N 1 1 1 I MONROE COUNTY BUDGET & FINANCE DIVISION PURCHASING OFFICE 1 _,...1( REQUEST TO PURCHASE � _ 1 To: Purchasing Office Date: 1 V 0 0 Ell From : I Name: Approved By. A „ ; / ✓ Phone/Ext: ,/er) Acct. #: e 3a S _ I to Location: Gran p (C Shi t/Proiect # 41 / ///0/4 Qty. Unit Prod.# Description Unit Cost Total Cost Acct. # , -(o 4 . . � . ZL.i a ' i1.t!,1 6�. 2 p-p . _0 1 / OO _ 1 1 1 Total I Items needed b Vendor N am e Vendor Number I :: cr,.._C2AL) Remarks/Recommendations:. I Administrative Instructions: Reviewed ( ) By: Date: 1 Purchasing Office use only: Reviewed ( ) By: R ECEIVE 1 ' Da N O v I-8 '°08 PURCHASING O Fom, MCP Y3 ReVUed IOfI$W 1 I BOARD OF COUNTY COMMISSIONERS MONROE COUNTY, KEY WEST, FLORIDA 538930 ACCOUNT �NW�ER INVOICE' NUMBER AMOUNT DESORPTION en,QE00 3 530520 00027233 T491502 239.97 5405530000105813/CAM 1 1 1 005459 SEARS COMMERCIAL ONE .. __ .;.( i•.: :': f:: n. = If. is 1 f t.,. I I 41: I e . ..,.....• '''. , .. , ,, t ' . . • .' ."1-,. ''.' ."' • , .... ;Ai • :!,':"' : ....,.., • • l' ' • - • ' . - '-' -• ....: • J6- : - 3 q � � • ' * {. , rft ' • •+ w° / /M • . i - •)..,‹ e.t ,‘ . - i l. . -.4 „A 0 I }- ... - tic = �y� - ._3 - • •— •u � ri , 1 :; ' r 'q s i ' +N - '' 1 i� I 1 ! ' i 1 1 I r'■ 1 1 I - - - - - .. r - — `t _ IECE1CLi"D IY{AR 1 12009 e PO# 00027233 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS I PAGE NO. 1 + ORDER + µ I COUNTY SALES TAX EXEMPT NUMBER: 85- 8013825294C -7 VENDOR: SHIP T0: 005459 MONROE COUNTY TECHNICAL SERVICES SEARS COMMERCIAL ONE 1200 TRUMAN AVE. SUITE 211 P '0 BOX 958308 KEY WEST FL 33040 I } HOFEM�„N ESTATES' IL 60195 8308 ATTN: MARIA GUERRA ATTN: MARIA GUERRA i DATE:. 02/26.09 BUYER:MARIA. GUERRA / T S D REQ. NO: 00023954 RQ: TERMS: NET 30 DAYS FOB: DESC: ITEM# . QNTY UOM DESCRIPTION UNIT PRICE. EXTENSION 01 1.00 EACHDIGITAL CAMERA SONY 300.0000 300.00 0 2 1.00 EACHCARRING CASE 40.0000 40.00.. J • „a 8tN< PAGE 1 TOTAL: 34 00 - PO TOTAL 34 .00 0T EM # ACCOUNT AM0 ROJ D 1 05003 530520 ( 7 9 9 -02 0503 530520 911 ,., 02 ,FT V •J9•g9 .ti9ff J f 14\It 7 -LA .�UTHOR TY '�'� atiCl'ij L p � , — \ 0 - 0 ttiV 9 � -. . � � b 1 . 2,0094; - , 1 Paps 1 at 1 /t/�L--y J /'1 PO BOX 63095P SEARS COMMERCIAL ONE CO S �{ 7 IRVING 1X 75053-0859 SEIES Invoke Number: T401802 Commerci I ^ MU INVOICE Payment "� � — lremt Dole Data: WED 0000141 Iic I ' 000009215 �' KEY FL I MONROE COUNTY 00 COMMISIONE o 1 UST011 Ref p 2008021700221,003A4305 1100 SIMONTON STREET 0213 aaa B Please Pay From This 'uvula*. KEY WEST FL 33040.3110 slip Ta 1 1611161161641,11.nlioulluAllonnuauJJJ MONROE COUNTSERVICES 1200 TRUMAN AVE. SUITE211 KEY WEST FL NO I Ordered By 1 AuOkamad W I P 0002 No. I 0 Purchase Date 1 Seam Slip Order No. 1 - I suck No15KU 1 Damiedos 1 Quantity I UM I Mil Pries 1 Mamba 00337795000 4CB SONY N,ENORY STICK 1.0000 39.99 39.99 I 00354017000 SON CASE,LCSTWF /B OCAS 1.0000 19.99 19.99 00353040000 SON DCAN,DSC-W150 8.114P 1.0000 179.99 179.99 SUBTOTAL: 239.97 Total Tax: _____.• II Total: 797:97"' I , - - , c \,,, g Us1.70(9,_ I T The Account Issued w Cam* (Soule Dakota. NA. SEND BALM ERROR NOTICES TO: SEND INQUIRIES TO: FOR GUE9flON8 ABOUT YOUR ACCOUNT: Sears Commercial One Sears Commercial One (800) 5994712 -CALL I PO Box 809132 PO Bolt 809132 (800) 5894711 -FAX Des Moines, IA 503884132 Des ox 0$9 IA 503884132 5405530000105813000000025797000 I PAYMENT DUE DATA 034949 INVOKE NUMBER I INVOICE AMOUNT AMOUNT ENCLOSED T491502 5257.97 $ I FOR PROPER CREDIT, PLEASE WRITE 5405 5300 0010 5813 ON YOUR CHECK AND ENCLOSE WITH THIS STUB MONROE COUNTY BD COMMISIONE Please make shooks payable 1o: SEARS CO AL ONE I ,,,„.., 1100 SIMONTON STREET 0213 MAIL PAYMENTS TO: KEY WEST FL 93040 -3110 Dept. 53-0000105813 PO BOX 589134 I DES MOINES IA 503684134 Ream mark this book If Mere is s 6IiLlls su, llull n6ele6LuulleelluloLelLdnIdull hew address s► biOl s sties and wefts teo aterea were 1 . ` "•EIVF!3 IriAr 0 4 2009 1 - 6027233 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS I PAGE NO. 1 T + f PURCHASE ORDER' I ' + COUNTY SALES TAX EXEMPT NUMBER: 85- 8013825294C -7 1 VENDOR: SHIP T0: 005459 MONROE COUNTY TECHNICAL SERVICES SEARS COMMERCIAL ONE 1200 TRUMAN AVE. SUITE 211 P 0 BOX 958308 KEY WEST, FL 33040 I HOFFMAN ESTATES IL 60195 8308 ATTN: MARIA GUERRA ATTN: MARIA GUERRA 1 DATE: 02/26/09 BUYER:MARIA GUERRA / T S D REQ. NO:00023954 RQ: TERMS:NET 30 DAYS FOB: DESC: ITEM# QNTY UOM DESCRIPTION UNIT PRICE EXTENSION 1 01 1.00 EACHDIGITAL CAMERA SONY 300.0000 300.00 02 1.00 EACHCARRING CASE 40.0000 40.00 1 1 1 1 1 I PAGE 1 TOTAL: 340.00 PO TOTAL: 340.00 ITEM# ACCOUNT AMOUNT PROJ CD 01 05003 530520 300.00 I 02 05003 530520 40.00 1 1 Inn/ # AUTHORITY: N A(,.. T 1 1 1 MONROE COUNTY ADMINISTRATIVE SERVICES DEPARTMENT PURCHASING OFFICE 1 PH: 305- 292- 4464 FAX: 305- 292 - 4465 REQUEST TO PURCHASE To: Purchasing Office Date: 2 - 26 - 2009 From (Dept.): Technical Services Purchasing Approval: Name: Maria Guerra Phone/Ext: 5110 Account: 05003 — 530520 Ship to Location 628 Grant/Project #: 1 Qty. Unit Prod.# Description Unit Total Cost Acct. # Cost 1 1 Ea Digital Camera Sony 300.00 1 Ea Carrying case 40.00 1 Tech Services will do the P.O 1 Thank You. Total 340.00 Items needed by: Vendor Name: Sears Vendor #: 005459 Remarks/Recommendations: Administrative Instructions: Reviewed ( ) By: Date: ' Purchasing Office use only: 1 Reviewed ( ) By: Date: 1 OMB. ram ivcv 03 Revised IM MO 1 1 I • BOARD OF COUNTY COMMISSIONERS MONROE COUNTY, KEY WEST, FLORIDA 542337 ACCOUNT Pu a wn INVOICE NUMBER AMOUNT DESCRIPTION 05003 530520 0002849 T659415 505.42 5405K30000105813 1 (.. 1 - - . ...--.......„ -. 1 1 . 005459 SEARS COMMERCIAL ONE 1 ............._. . .. ... .............. - - ......._ _ ...........".____-......_.....__ ... _____.______. . TT _ T T --- ............... i v. ;11r.r- ,t1;3t.t. t....-:- ' • '2' Ar '- g l f l ' I T -`, : .. .' if: ' = - -Icr'T• ".-',-. -.;:r' - 4 ,-. • ,,i..• ' ' ":" 4 .'`"": ;:•,:': 0:1! - - - '. ••,,ii• . 1 • • ', , ,,:1-: • .• ,.. ,..,,,,,,, -47J ,011A7„. i.. • .,../ i , - , Ir s ' . ,. , • • - , . ,, Y , , ,,- -. 1 , .,,.„ 'w 1 • a... : AI - . .. . - _. •: .. .. . --,..-2, - - . .:..,- .4:,•:-. -; - -: . , .,': ,.., - qITA , 1 ' J 4 r' • :.: ,:'2.,"*. • F.:4 pt, : T.1.; /74' • -, • _ , • . , ' ., ' : , '• .: ....*::.; ,..-'• • _ • • . .... _54=7 s , . , , , — ,, ..,,, .r.,z ; .- nsr- ::e - ' - ••• - A - A • .' ' . ' ' - * TE . 07108/09 !„. , . . '..: . .... s. :cf. e" q ,■'• • V1:•.4 'I. • , fr., . • . • ! • DA-.— 1 , 41 ,- • — • - i . -•,::- ..3 Z4.0 -.. -. -. 1 . "....-- ••.• ..*:: . N.: • . • ', ' 1 • . mman., **** - 42 ..; tiA.. rdieg.-... ,, 2 ,raii 3 r • ' - -:_ ' `a.. 42* CE6M3 A """"7** ^1";§; '1,-. ,.■ ... 0 .' . , . .:,... ..,..," c , CP '`' *. I Li. :01; Tf. • , tg., .,,k; tV: Z '■:,.),, 144 IS . ' ' t t k . '. ' s i '''" -• . - • • - .- . . • , : !1•.,A .i e ..w. 1 e 4 7.'4 7 '.: '...- Ti •'?",) (3 .'4 . s - - ' a: Air '4 ' • ' ..- : : ...••v: ' ' ' • •- •;;- :: •'.% • .. • ?" • : ' . - EII '''', ' ' :•,••, ''I : - ... r '--, 1 , _ - • fbr: ", .,:::-ggpg . , -_ _-, -. pa ., , is ..,...., -.... .. . .. . • . . r II 1 ,-- 1 i - ;■ ,.T i ,, , 1 , ORDER.4- ....•:;" -.: 7,-3 l. e . 3 IC , - - . r , ' - r ' . ..".. ' . .' , .:, .• . ' • • - .. . I oF": : " g . : 1 ..f........ ..v. . ..,. .. , ' • . , ,! e • . .. - . .. .. Kr ,./ xi.:-. 152044 . "1." .-•., - - I'. . , ^, . . ,.. . •-,- ... - 1V4081diSITUREILREOIRIED 1 NI 11111011111■111111.1111111011111101111.11111111bui • 1 • 1 1 1 V 1 1 .... - REC !VED JUL 0 12009 PO# . .000284.69 I MONROE COUNTY BOARD OF COUNTY COMMISSIONERS + + PAGE NO. 1 I - P U R C H A S E OR DE R I + + COUNTY SALES TAX EXEMPT NUMBER: /2 85- 6013825294C -7 C44.1 .: OD SHIP TO: g g y MONROE COUNTY TECHNICAL SERVICES SEARS C 1200 TRUMAN AVE. SUITE 211 ' PO BOX 740020 KEY WEST, FL 33040 ATLANTA GA 30374 0020 ; r_ ATTN: MARIA GUERRA i 1. ATTN: ATE: 06/16/09 BUYER:TSD /LISA DRUC LLER REQ. NO:0 RQ: ' -'T£RMS:NET 30 DAYS FOB: DESTINATION• a DESC: li ITEM# QNTY UOM DESCRIPTION UNIT PRICE EXTENSION ' 01 1.00 EA SONY CAMCORDER 500.0000 500. ►' 02 1.00 EA SONY DIGITAL CAMERA 290.0000 290 '0 II 03 2.00 EA CASES 40.0000 :4.00 667 f i • I 2 1 P h / I 's. _ .4.5 PAGE 1 TOTAL,: 43431'6 PO TOTAL: 00 LTEM# ACCOUNT AMOUN ' ' PROJ .CD 1 01 0 003. 53052 .0 :0 T 02' 050A3 530520 2 .00 so 1 03 05003 530520 = f . `• 1 1 , ! (le # 11 , ' INV # 7 ?o5 9 '/ 1 5 AUTHORITY: C dr o . 1 ( 1 L 0 O L 2009 5 BY 1 A Pape 1 of 1 SEARS COMMERCIAL ONE PO BOX 63Q859 SOWS IRVING TX 75083-0858 Involoe amber: TIMMS CommercialOnv I Account Number. �pseu �T INVOICE Antoine DUa: Payment Due Dam 07-18-09 0000ls4 Purdnaa.Loeasiem 1$05A2 00*0'2SIB _ KEY WEST FL MONROE COUNTY BD COMMISIONE 18 Moab Ref B 20080818889218•087A4477 II 1100 SIMONTON STREET soul Pleaae Pay From This Invoice. 0213 e KEY WEST FL 93040~9110 Sh Ta duedllheiddiludildlhuldh,humphop hr I USA DRUCKBAILLER 1200 TRUMAN AVE. SUITE KEY WEST FL ' ( Customer No. Ordered By I Authorized By I Purchase r No. 1 p P u6 I Me 1 Seals Ship Order No. t I I Stock NolSKU I Description I avenlity I 11x8 I Unit Price I Extension 00354011000 SON CASE,LCSX20 CAMC 1.0000 28.49 28.49 00354018000 LCSCSVC /B,SNY DSC CASE, B 1.0000 18.99 18.99 I 00337795000 4G3 SONY N,ENORY STICK 1.0000 29.99 29.99 05737967000 DVD-R 6 + 2,RW 8PK COMBO 1.0000 19.99 19.99 00356038000 SON CAM,DCRDV0610 1.0000 227.97 227.97 • 00352986000 SONY DSCW2,SNY 3012MP, 3I 1.0000 179.99 179.99 I SUBTOTAL: 505.42 Total: 505.42 I (.. i I 1 A atd OVA ri 1 I T his Account Issued by Cleat* (South Dakota. NA. . SEND BILLING ERROR NOTICES TO: SEND INQUIRIES TO: FOR QUESTIONS ABOUT YOUR ACCOUNT: Sean Commenolal One Sears Commercial One (800) 589.8712 - CALL PO Box 899132 PO Box 889132 (800) 389.0711 • FAX I Des Moines, 1A S0389-9132 Des Moines. IA 500884132 I 5405530000105813000000050542000 PAYMENT DUE DATE 07 -1849 1 INVOICE NUMBER INVOICE AMOUNT ENCLOSED T659415 0505.42 $ FOR PROPER CREDIT, PLEASE WRITE 5405 5300 0010 5813 ON YOUR CHECK AND ENCLOSE WITH THIS STUB MONROE COUNTY BD COMMISIONE Rama make docks payable to: SEARS COMMERC1AL ONE I ^ 1100 SIMONTON STREET 8213 MAIL PAYMENTS TO: KEY WEST FL 33040.3110 PO Dept. 53-0000105813 nesse soot OX 689134 DES MOINES IA 50368-9134 e ► l u l and wage the chasms above 1 1 4. ,CLIV JUN 1 7 ZOfI9 0# 00028469 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS I PAGE NO. 1 + + ! P U R C H A S E O R D E R I I + + COUNTY SALES TAX EXEMPT NUMBER: 85- 8013825294C -7 II VENDOR: SHIP TO: 001398 MONROE COUNTY TECHNICAL SERVICES SEARS CONTRACT SALES 1200 TRUMAN AVE. SUITE 211 I PO BOX 740020 KEY WEST FL 33040 ATLANTA GA 30374 0020 ATTN: MARIA GUERRA ATTN: ' D LISA DRUCKEMILLER RE DATE: 06/16/09 BUYER: TS REQ. NO:0 RQ: / Q TERMS:NET 30 DAYS FOB:DESTINATION DESC: II ITEM# QNTY UOM DESCRIPTION UNIT PRICE EXTENSION 01 1.00 EA SONY CAMCORDER 500.0000 500.00 02 1.00 EA SONY DIGITAL CAMERA 290.0000 290.00 1 03 2.00 EA CASES 40.0000 80.00 1 1 1 1 1 PAGE 1 TOTAL: 870.00 P ITEM ACCOUNT AMOUNT PROJ CEO 870.00 1 O1 05003 530520 500.00 02 05003 530520 290.00 03 05003 530520 80.00 1 II _NV # AUTHORITY : C'F1A514 AG 1 1 1 MONRr ' COUNTY BUDGET & FINANCE - 'VISION PURCHASING OFFICE gli(01 1 REOUEST TO PURCHASE To: From Purchasing Office Date: n (1 � CSC : 1„„ G ( � � �gpproved By: � � J 1 Name: � J I 1 / ` '� &I MP? Acct. # cc. : Phon 6/0 0 2.5-0 3 d u J 1 Ship to Location: Grant/Project #: 1 Qty. Unit Prod.# Description Unit Cost Total Cost Acct. # 1 01 1 lIl IlaWATKIIMONP../M11912,#WAMPIWIALW MID Will M M. MI IIM 1 1 Total MEP Items needed by: 1 Vendor Name a J� n Vendor Number 1 Remarks/Recommendations:, Administrative Instructions: 1 Reviewed ( ) By: Date: Purchasing Office use only: I Reviewed ( ) By: Date: Y 1 1 O.M.B. Form MCP Y3 Revised 10/11/00 1 1 MONRR ' COUNTY BUDGET & FINANCE 'VISION 1 . • PURCHASING OFFICE / 1 REQUEST TO PURCHASE To: Purchasing Office Date: Z D F rom : ddffi(i q Name: 7 f By: (,[/� 1 I Phone/Ext: (0 Acct. #: O , s 1 Ship to Location: Grant/Project #: I Qty. Unit Prod.# Description Unit Cost Total Cost Acct. # A. I real illiTtiriltelIdIritINIIIIIALS 0 ce,e,_ 1 1... ma :ili wilks F" reeh .i)WARM:' Total ` , ' 1 Items needed by: 1 Vendor Name /1 Vendor Number K 5 a 1 Remarks/Recommendations: Administrative Instructions: 1 Reviewed ( ) By: Date: Purchasing Office use only: I Reviewed Date: 1 e ed ( ) By: I O. M.B. Fain MCPD3 Revised 10/18/00 1 I BOARD OF COUNTY COMMISSIONERS MONROE COUNTY, KEY WEST, FLORIDA 554000 ACCOUNT rwelnagriER INVOICE NUMBER AMOUNT DESCRIPTION 05003 530520 00032934 T476682 849.94 5405530000105813 I r 1 • • 1 1 I 005455' SEARS CONMERCI a.. A ONE • - -' -I - 7, 47-", : --;-"k4 , - ''' , • ; -- - ** - 17 : ' ---'-, ; :wsur-- - V . = • - • - VT r ,-- "") . 'N. . - ° ° - 3 ' l' i A , . 1 ' 1 ''' : ' ' ... ' V :'t c ' . '•:-2 V r " • ••• 7- -- -: - :' '• . • ", .. -. •.' 554000 '.• '.: -, , :i...':! -7 A-TIL ' I .i. - - DATE" orrati .••• -r. .. • c ' - ' • ' .... .. . .. • I W —. ......r . , 0 . . ..... v ••• :. •:. . 4.. • .. . CmpOUrf .,*. go 41.41 ' - 1 . 4 tWf'‘ • &944 CENTS AM9U- 1"1.114H14111. .. . .' 4449 • 94* 'tF9IVIS *-:' • -• I.) S. • (..• • " t'• :-st r.... . • )... Z.. ak 4 t‘':••..'f':' I • s : V - 4 .•: -. 6 t''....?' 1 ` . '"" *1 • , •V .1 . figifii - r f ...k ot 'f :,;:! '' :.,*; .:":;c 1::::AP 1 1::: < 4 's -::- r-,:.•:::7-1 - .1 .. • . - - - - II (...■ - . • .....:. ,..:....„-. „.: ..•• . ....:„.., -- ••.....- i , !e . 2. ..,. . ... _. .. ._ • • - 0 ,., .,, ,....1 „:, ; : ,..,, . _,. 1 r` . ti , } 1 ‘, - -..'. -.'• ' . • ..' . . • :i ;:i.. .;:,,..'':, i-i:: ,,..:!, k: - .1' ---'. „,' ,, - - . ' , ..,- , 1-, . ,,. . .. . . :. • , .:.... '' '. . . .0 • .. •:- : ^ • • 1,, 1 +L . '' ' I 1' - ," r' ' _, , •4:w AgNIE • :- .-• .. • ''' , 4 I ' ii.. ;.... -„ , j, .. ,,, ,..: . IV. . A.. .77 '7. ...:;•.::?..4..:_. el.:: : 1 • rfy , - 4 4 le (' .C.,■ ,.; St * 441.ia V,1 e ' t• . ., .... 41,.. • t " 1 -ku i 1 ' : . ....1 ' - • .. .. 1WOSISPINFURES REQUIRED i . *0' • - a'rt hal" -4.. . Ut■I' •:;4) Se. iP•' . 4fi arkP • Lb *.i" 111 oseille/MIESROMMISIMMNINahus _ . _ . . . . . . . _ . . . _ . . .. . - • - -• - - • - - -- • - - • . _ . 1 1 1 1 • I('" 1 . 1 .. 1 .-- . . I - - - , - - agoet:41 ' •J 4... I MONR0E COUNTY BOARD OF COUNTY cOMMISSIONERS POg 0 PAGE NO. 1 II r , 1PURCHkSE QRDEPI 4 4 - •• COUNTY SALES TAX EXEMPT NUMBER: II 85-B011825294C-7 VENDOk: L;HIP TO: 005459 MONROE COUNTY TECHNICAL SERVICES II SFARS COMMEk.1AL ONE P 0 30X q583014 HOFFMAN KSTATES U. t kl308 1 'OD TRUMAN AVE. ',UT TV 211 KE't WEST, FL 33040 ATTN: MARIA GUERRA I , ATTN: DAM 06/2t010 BUYER:TED/LISA DRUCVEMILLEP REQ. NO:0 RQ: TERMS:NET 30 DAYS FoR:DESTINATFON DES II ITEM* QNTY tIOM OESCRIPTI'N UNIT PRICE EXTENSION 01 1.00 EA SONY nitATAL CAMERA 300.0000 300.00 II 02 1.00 EA E CAMCORDER 500.0000 500.00 II 11 I V --- ?Lp CiLi II PAGE 1 TOTAL: PO TOTAL: lird0 80 .03 ITEMO A('CoUNT AMOUNT PROJ CCD II 01 050V c 0 4 02 05003 ,:f,(1 toc,-:-.b i0.W, 1 — .., INV ;7n AL, T 1-101.t r Tyx\ wi- . / / 1 %L / R VW.: tiPi:Thrr Atztfft - '■ 1 1 ----- — — , - — — -- 1 28- 'Jun -20t0 02:55 PM MCBOCC 305.295 -5105 1/1 1 4 1 / /bil . MONROE COUNTY BUDGET & FINANCE DIVISKti t ) ., . Ea gi iZr1G PEKE 1 ►Y RE TO PURCHASE To: Purchasing Office , lieu,: / /11111111.114 ' le I I N ame: 1 . , . - . By: _tp Nth 1 F'hone/Ext: --- - Acet #: psoz) r t / A Ship to Location: di V L/ Oraat/Projeot #: Unit prod.# Qty. Unit Unit Cat Total , Acct. # i 1 1- 1 1 Total ik • A t 64 1 Items needed by: 41 9 trir Vendor Name: / VendorNumber , 1I a 6 0 Sz1S7 1 1 Reviewed ( ) By: Ike: 1 Reviewed ( ) By: Date: 1 1 1• 0.113.hrsMCIPOslaad an= 1 G 1 1 POP I a 1 • SEARS COMMERCIAL ONE PO BOX 830859 Sean; IRVINC' 75003-01158 Invoice Number: TOMS CommercialOW I - IN1/OICE " Amount D0 0.04 0 outman Dope Date: 07_610 II 0o6o66a/s 0000101 Ma WEST �' MONROE COUNTY BD CCMMI8tONE 10 Mash Ref # 1100 SIMONTON STREET '"'� Flexes Pay From This Invoice. 0215 s mare: KEY WEST FL 330404110 1111 isli d l is li' ahli ligi'ilks USA oRUCKEMILLER 1800 TRUMAN AVE. SUITE KEY WEST R. 1 cwronw 1 Ordered ay 1 AtdboalaedSy 1 Pu 0paoea00 ' O P satin. I Sore: s81e�0eArNa 1 Sloek WOW ` OmmiONan 1 Quantity 1 lAdt 1 NAN Ms 1 ®demon 00352944000 SNY H55 B .DIG CAM 1.0000 249.99 249.99 1 0033 7795000 468 SONY N.EMORY STICK 1.0000 34.99 34.99 00354020000 LCSCSYCN,SNY DSC CASE. V 1.0000 19.99 19.99 00356055000 SNY CX110, HD CAMCORDER 1.0000 499.99 499.99 00337795000 4G8 SONY M,EMORY STICK 1.0000 34.99 34.99 00354567000 CAMERA CS,BLACK NED 1.0000 9.99 9.99 II SUBTOTAL! 849.94 Total! 849.94 II ,,,. ■ r- cr\ ._ a3\)■D■..■ WITLNk. . 1 IA 1 S -lb I TIM Amuse IOUeedOy Mark (Saab Mots). NA. SEND BUDS ERROR NOTICES TO FOR QUESTIONS ABOUT YOUR ACCOUNT: Sears comaterma One Soars Commardal One 16001 ot 6 (1100) 5884T12 -CALL PO Sox 008132 PO Sox 000 Moines. IA 003611-0132 Iles Moines, IA 503604132 1 5405530000105813000000084994000 PAYMENT DUE DATE: 07,28.10 1 ` - ii:fi I!1 •':Ta - , DTL•3 ?71'1T1.1 _T t ` — : w ri 1 i T476682 ' FOR PROPER CREDIT, PLEASE WRITE 5405 5300 0010 5813 ON YOUR CHECK AND ENCLOSE MIITM MIS STUD Please make cheeks Payable to: SEARS COMMERCIAL ONE ONROE COUNTY BD tISIONE • . 100 SIMONTON STREET 0213 MAIL. PAYMENTS TO: I ^ KEY WEST R 33040311 Der. 53. 0000105813 PO B0X 889134 • DES MOINES IA 503884134 pease maw Ws ben N Mem n a IdININI1N' PY81�a11111111bialdall «I1d«111i1111 I wilts 01s starve e ❑ OELOSSIZANIUMM 1 1 ' BOARD OF COUNTY COMMISSIONERS MONROE COUNTY, KEY WEST, FLORIDA 556103 ACCOUNT ppiatuarial INVOICE NUMBER AMOUNT LION 05002 53052n 00033234 T764658 828.94 /CAMERA CASES I r 1 1 1 1 I 005459 SEARS COMMERCIAL ONE .- -r If I�_ I i; :, T:, ,{1: 1 . 1:1, ::'. r .iii - �:1 . 1: " '�, :.11 I.1 i_ 1:." . .-. 1, �.. 1._ r • t �F'3 r � r { fs ^`i f _ . �� .. — . � _ P i t � r � i - 3 . � ♦ y � 1 • n .;. y 1 .. Y � , r., e N r S 1 • S • . ,, 1 :.1 V DATE 1 . I . AM t a ;ic�29. a � ,�, a �9+�, - f r t r y � t, � i� 1 r = i(F. S 1 i s + '? 4 . ' ' n;�. $C .3� r ' • :• �Y` k . 0 T .f . �DERT 53 -0 13 � j" , 1i � , 1 - r I - - & •• : % + f . Att... .,' , ' ;. ' ", '1'1 '1'1 I • . ' 1" � - _ 1 i1 i . : .. 1 1 I , 1_ ' ;- + • -L . , ki +,x ..t ;" x ± * f ' ^ 04,30 t x.: • too BRED • 1 II 1 1 1 1( 1 1 +• 1 1 1 1 1 1 1 1 1 g 1 1 1 4 gti �r q 717-4 6 1 1 / A (01/ ( # `' ' v . t 1 1 IVNI9RJO CHARGED BY: 1 MAIL PAYMENTS TO: MONROE COUNTY BD COMMISION S 1100 SIMONTON STREET P.O.BOX 689134 #213 1 DES MOINES IA 50368 -9134 KEY WEST FL 33040 MAKE CHECKS PAYABLE TO: SEARS PLEASE INCLUDE ACCOUNT NUMBER ON CHECK TO ENSURE PROPER PROCESSING 1 PLEASE CHECK LAST PAGE FOR DISCOUNT INFORMATION ACCOUNT NO 5813 P.O. NO : 00033234 LISA DRUCKEMILLER 1 INVOICE NO : T764658 INVOICE DATE : 07/28/10 1200 TRUMAN AVE. SUI KEY WEST FL 33040 SHIP ORDER NO . 1 INVOICE AMT 828.94 CHARGED AMT 828.94 < == AMOUNT YOU PAY PMT DUE DATE 08/27/10 II DESCRIPTION S.K.U. QUANTITY PRICE EXTENSION I _ - CAN SX2OIS, 12MP BLK 00353444000 2 369.99 739.98 P.A. SALES STORE 292003 1 0.00 0.00 SAN 4GB SDHC,SDSDBR40 00337520000 1 18.99 18.99 1 8 GB,MEMORY CARD 00337524000 1 29.99 29.99 LOW, EDIT 110 00354534000 2 19.99 39.98 SUBTOTAL: 828.94 1 TAX: 0.00 SHIPPING: 0.00 INVOICE TOTAL: 828.94 II 1 NET 30 1 DIRECT INQUIRIES TO - SERVICE REP: (800) 599 -9712 FAX: (800) 599-9711 II II i 111 4 i , i V----- i ORIGINAL. 1 II • ;" 1 00033234 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS II PAGE NO. 1 4. ': F U R= ;I A S E O n! n COUNTY SALES TAX EXEMPT NUMBER: 85- 8013825294C -7 • 1 VENDOR: SHIP TO: 005459 MC GOVT. TECHNICAL SERVICES SEARS COMMERCIAL ONE 1200 TRUMAN AVENUE 2ND FLOOR II P 0 BOX 958308 KEY WEST, FL 33040 HOFFMAN ESTATES IL 60195 8308 ATTN: MARIA GUERRA ATTN: I DATE: 07/28/10 BUYER:TECH SERVICES /LISA DRUCKMILLER REQ. N0:0 RQ: TERMS:NET 30 DAYS FOB:DESTINATION DESC: ITEM# QNTY UOM DESCRIPTION UNIT PRICE EXTENSION II 01 2.00 EA CANON POWER SHOT X20 CAMERA 400.0000 800.00 02 2.00 EA CAMERA CASES 60.0000 120.00 1 03 2.00 EA MEMORY CARDS 60.0000 120.00 1 1 • 1 1 I PAGE 1 TOTAL: 1,040.00 PO TOTAL: 1,040.00 ITEM# AC:='.)UNT AMOUNT PROS CD 1 31 05002 530520 800.00 02 05002 530520 120.00 03 05002 530520 120.00 1 1 _NV # AUTHORITY: ? A �,� 1 1 1 I MONROE COUNTY BUDGET & FINANCE D1vISION PURCHASING OFFICE 1 3 a3ii R EQUEST TO PURCHASE , 1 To: Purchasing C ffice Date: V From : 1 Name:_ Approved By: �/ i /-- Phone/Ext: \500 Acct. #: ,( r ' Ship to Location: Grant/Project #: 4 it /o Qty. Unit Prod.# 1 Description Unit Cost Total Cost Acct. # 1 Wan % _ , ��1 �I/G' t., . , 1 7-- 14.4_- El ' • 1 111 MIMI 1 1 Total / " 1 Items needed by: 1 Vendor Name: Vendor Number 1 Remarks/R� ecommendatim : Administrative Instructio as: 1 Reviewed ( ) By: :a Purchasing Office use only: 1 Reviewed ( ) By: I O.M.B. Porto MCP 13 Ranged 10/11/00 1 1 RBCg'D JAN 2 4 20 I • .. P'.)I{ ( )Ii.' l �i MUNROE COUNTY BOARD OF COUNTY COMMISSIONERS PAGE NO. 1 E U R C H A 5 1 1 : O R D E R 1 ' I COUNTY SALES TAX EXEMPT NUMBKR: 85-80138252W-1 VENDOR: SHIP TO: 1 °CFA _ _ _ M OIJROE COUNTY Th:CHNIi AL SFRVT ':I ;t 1 : COUNTY COMMISSIONERS MONROE COUNTY, KE WEST, FLORIDA 5; 1 )NT - PUAtrHASE INVOICE NUMBER AMOUNT II ORDER NUMBER DESCRIPTION A 530520 0 O0034908 TO2BO75 179.98 53052'0 0003!3$4 T1 SONS' 389.96 5405530000105613 '� 1 I r,q '. )1 1 1 ....... 1 SEARS c:CtMh1EtjC:CA ONE I !, ..K HAS ATRUC WATER MARK (HOLD CFIECKTOTIIL LIGHT) AND RED CHECK NUMBERS AND MICR LINE IMAGE THROUGH TOTIIE BACK OF SHEET K 4 'Vat � r 1. 1'h PI � /� -;'- � r ' ti �� `- � " ' 9 �' f � il �i'i � ,� F � c � B r . n 4 +. fly I a1 1 ti ;t iV `: Pert+ i t + 59626 mi NA0 L 916E - i •Y ', K., 1 V 1 n 11* #`` y ,1'''' . .?1 r r I � - + �3 3 S+ F �J 'V (.. s d 1 . ' ? .l 545e • S "4 t 41 l ii � .. .�. 5i . DAT 171 /2f /! 1 S Uyr'C1 : *•ICS * 1L R "` : * peNT AMOUNT * * *t +S5�.9cc I 4 ' f • ' r ' i tfV a I r$ 1 '�'� $ I ti . ,l r4e.-:‘ t a 1 01 0 ID i I LE s s �' ..'�• t , ,-, )'. l (l �, NII -_ REQUIRED .. _... .. .. .� s �'` ■ r Q' : r'i fa AIIIL Or! TIIC PINK < LOCK a Kt r WON; LOLOfi WILL I At/L AND rill. 1 R`nPPI. AIt ca. A'1 r.v IHLIIIIL CIILCK -- ri COI OR DOE., NOT t AOC C. 1 NW Act'EPr 11d 6 1 � � 7 0 AUTHORITY ,,�, L � . / / "I' - lirl'1i`_ " 1 � 3 D OOa 15 ' g 1f ; avP 1 1 1 ONE 58 IS 4 4 r Sears Invoke Number: T028076 Commercial ' INVOICE AAmount — Number: 481•18111111013113 Pamnent Due Otis: 0117.11 Pardiase 0000148 KEY ale 000002216 WEST ,•IONROE COUNTY BD OOMMISIONE 16 Mereh Ref 201012/400!816"003A03311 1 " 1100 SIMONTON STREET aaas Please Pay From This Invoke. 0219 a KEY WEST FL 330404110 She To IlilullWIdilllllllilildlbiPlllh lll _ "" - _ Govr c . Q TR SVE. SUITE • 50 KEY WEST FL I I Customer No. 1 adored By 1 AWItorlad t1y 1 Purchase t4 9 Na 1 1 P o I Soon 81i0 Order Na 1 — Sleek NeISKU I Daseeptlon 1 Cauchy I Uatt I Call Pdeo I Mansion 00329560000 PANA PHN, 65333 1.0000 89.99 89.99 00329560000 PANA PHN, 6533B 1.0000 89.99 89.99 SUBTOTAL: 179.98 Total: 179.98 r .4"0- 1 • I Ms Amount Issuadby Cite* Woe Dsko), NA BEND BILLING ERROR NOTICES TO: BEND INQUIRIES TO: FOR QUESTIONS ABOUT YOUR ACCOUNT: Sears Oonanerdal One Sears Commercial One (800) 5808712 - CALL I PO Box 58813? PO Banc 889192 (600) 5806711 -FAX Des Molest IA 50388.9132 D88 ox 889 IA 500884192 5405530000105813000000017998000 I PAYMENT INK DATE 01 -1841 INVOICE NUMBER .1 � rli AMOUNT -i`' r•' T028075 8 I FOR PROPER CREDIT, PLEASE WRITE 5405 8300 0010 5813 ON YOUR CHECK AND ENCLOSE WITH THIS 87118 MONROE COUNTY BD COMMI810NE Please make ahooke payable to: BEARS COMMERCIAL ONE II ^1.. SIMONTON STREET KEY WEST FL 93040-3110 MAIL PAYMENTS TO: / PPO 9341000109 819 ` I DES MOINES IA 503084134 twe mark trite hex a too mM Il hhilh l ld write the dames above I / , I 4 , EIvED USG o um I 0# 00034908 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS I PAGE N0. 1 ! P U R C H A S E O R D E R 1 + + I COUNTY SALES TAX EXEMPT NUMBER: 85- 8013825294C -7 I VENDOR: SHIP TO: 005459 MONROE COUNTY TECHNICAL SERVICES SEARS COMMERCIAL ONE 1200 TRUMAN AVE. SUITE 211 P 0 BOX 958308 KEY WEST FL 33040 HOFFMAN ESTATES IL 60195 8308 ATTN: MARIA GUERRA I ATTN: LISA DRUCKEMILLER I DATE: 11/29/10 BUYER:MARIA GUERRA / T S D REQ. NO:00030608 RQ: TERM :NET 30 DAYS FOB: DESC: ITEM QNTY UOM DESCRIPTION UNIT PRICE EXTENSION 1 01 2.00 EACHWIRELESS PHONES 110.0000 220.00 1- 1 1 1 1 111 PAGE 1 TOTAL: 220.00 PO TOTAL: 220.00 ITEM# ACCOUNT AMOUNT PROD CD 01 05003 530520 220.00 1 I. II INV # AUTHORITY: • 1 • I." ' 1 1 Pam Sellers From: Sandra Mathena [smathena @monroe - clerk.com] Sent: Monday, April 30, 2012 4:36 PM To: 'Pam Sellers' Subject: FW: Acer Gamers LCD Monitor From: Frederick - Debbie f mailto: Frederick- Debbie FL.Govj Sent: Monday, April 30, 2012 3:15 PM To: 'Sandra Mathena' Subject: RE: Acer Gamers LCD Monitor To my knowledge, no County employee /department has the Acer Gamers LCD monitor. In fact, Lisa told Hank to put it "across the hall" which is in the computer room, storage area. That was the last time staff saw it. The storage room did not have a lock on it at that time. In order to get access to the storage room at Technical Services, there is an entry door to that area which we call the computer room that has a combination pad lock that staff and Mark Anderson know and then the only two employees who can gain access to the actual storage room by key are Maria Guerra and Mark Anderson. Deiie eme Deputy County Administrator The Historic Gato Cigar Factory 1100 Simonton Street. Suite 2 -205 Key West, Florida 33040 Office 305 - 292 -4441 Fax 305 - 292 -4544 frederick- debbiemonroecounty -fl gov Please note: Florida has a very broad public records law. Most written communications to or from the County regarding County business are public record, available to the public and media upon request. Your e-mail communication may be subject to public disclosure. 1 From: Sandra Mathena L mailto _smathenat&monroe- clerk.comj Sent: Monday, April 30, 2012 12:05 PM To: Frederick - Debbie Subject: FW: Acer Gamers LCD Monitor 1 Hi Debbie, Chief Callahan responded that no one in his area knew of this purchase. Would you check with anyone else you think could possibly have the Acer Gamers LCD monitor? Also, I know you have changed the security over the locked storage room. Could you tell me the details such as who has keys, does the door have a double lock, etc.? lam trying to incorporate the changes you made since the last audit into our report because we are aware you made changes and our in the process of making more. Sandy Mathena 1 L From: Pam Sellers f mailto :DsellersCalmonroe- clerk.com] Sent: Tuesday, April 24, 2012 3:58 PM I To: callahan james4monroecounty-fl.gov Cc: smathena((monroe-clerk.com Subject: Acer Gamers LCD Monitor Dear Chief Callahan, Here is the Purchase information regarding the Acer Gamers LCD Monitor that Mrs. Mathena spoke to you about. Thank you. Sincerely, Pamela L. Sellers Auditor Clerk of the Circuit Court of Monroe County ' 500 Whitehead Street, Suite 101 Key West, FL 33040 (305) 292 -3439 ' (305) 295 -3681 Fax psellers@monroe-clerk.com 1 1 1 1 1 1 1 1 1 1 2 r r T C .D ro ao a O E a w co O 4J ...; n Q a) 0 co a) ('.1 L a) L1 N L cv ...r 0. C a j W L L , a) J C ` O O r a C > O C - ro ro C w c6 O O a) v O E -0 o r MI C O N Y CU a.) U Y -C — O 4- Q Y 14 O CO C II • v v _C ro O Y J ,i („) ,_ O N L v Y C Q (0 L O ro C.7 O a. ,_ J L C O CD �.. L a) • '-' O O O Q O ` a1 r y / N ` N o cr, Q C CO O Q d L EN ` c0 ` E (0 = C � _ C E O C Q. (U C N " o O E c r ° a r Y O u a ca N U 0 O N Y u UN OJ • C 7 a`,) v >, v) v Q)) L) L C ` Y J 0 Q O E N p V E CO ? a c a 3 i a l . an r ii f0 a) N U is N 00 O v G �� Q Y `° � °' v `fY1 fl EL c 2° O E (U N a) 14- — 0 C 0 O @ E w '-^ O N V 0 U � � N � O a) U_ cu n .-i O 1 3 0 o° v� av� al o ° E N p ' c U �O CU L O O C O ` N C C v O r —, , O I. .J C Y C - cn a) N a N O E rp , � � „, U :/ c•-, G1, 4J — 3 ro o o �¢ E E� _c _-o G co • c u v . E. 0 coo c) E f )< 4- a) ✓: r .L M M I L . v • IHII F- M `j .0 >.- "C d v cv E GJ U Y IHHUI CIS p C C U N co m fn ii C/) "_ d O U 3 4J v s (n f UI H U vi � 2 I-- r L 1 I IOARD OF COUNTY COMMISSIONERS MONROE COUNTY, KEY WEST, FLORIDA 569759 PUATITAIr ACCOUNT ORDER NUMBER INVOICE NUMBER AMOUNT DESCRIPTION .■■■•;::.. 630510 00038767 584266443001 11.18 27084592 .::. 5:30510 0003874;7 584266444001' 26.40 5:30510 00038836 584648,01lool" 20. T0-'27084592 . ,.'.0.f'o 530514 ) 00038836 5 18. 9 Z7084592 •:±.&:4!:)4) 530510 00038836 584649011001/ 2 . :38/ 27094592 505 i 4 ) 00 584 51'1 74 . 72-?27084592 C:1.01 c„.101, 5305-7 0 04)0:388:38 584‘c 613 ... 52001 `" 52061.0 0038% 5): 530510 4)4)4)38954 5859011001/ 80 .12/27084592 I 0 :i 206 77427084592 . 16300 34.59/27084592 16300 534::.510 00038970 585501296001/ 86 .10/27084592 16300 3500 FnO510 00038970 58550242000/." 6.99 16300 I !-00.:::, 530510 00038995 585857168001d 815 . 2.8. 27084592 002 'I 50,1 530510 1)0038995 585057341001/ 530511) 38995 58505734 59 2001V 5:30f510 C 000 .00:3)3997' 585860685001 ••"' r 3Z . 80-.27084592 . . 98..'2708459» 189 .4-W/27084592 530510 58 6613001k 158 . 26/ 3051/4206 15: 054)0 530510 000:19030 586182667001 55 . Z1 27084592 16300 I i:■.5.)0 530514) ■ 00039030 586 . 1 857:30001./ :7)9. 9i'fr * 71)84592 16300 F'?(J0 530510 ! 000 586191088001.. .2,0.62e2.7084h: 1 6:, ZOOQ 530510 : 5861. ?J 1)3304)1' 2. 94-27084592: 16300 '.0`..: 530510 ' 5861. , 3?3183001 16 . 30 -",;'7084f:J92 16:30o `- 1 OIFICE DEPOT , 3OARD OF COUNTY COMMISSIONERS MONROE COUNTY, KEY WEST, FLORIDA 569760 ACCOUNT PuRCHASE ORDER NUMBER INVOICE NUMBER AMOUNT DESCRIPTION • 71'.U00 5:30510 00039031 586193183001 53.87 16300 0002 530510 586647974001/ 34.5V:30514286 15358 0002 53051 4) 586647975001/ 16.99'30514286 15358 I 2507 530521) 1 586648950001// 32.34'30514286 15358 260T 530520 586726155001/ 32 . oar 30514286 15358 , , 1 .......„ 1 I , ')11.):J2. OFFICE DEPOT INC ORIGINAL CHECK HAS A TRUE WATER f,IARK (HOLD CHECK TO THE LIGHT) AND RED CHECK NUMBERS AND IdlICH LINE IMAGE THROUGH TO THE RACK or SHEET I BOARD OF COUNTY COMMISSIONERS . re BARE OPTHE Kres KIN MST, FLORIDA 569760 . .er ', MONROE COUNTY KEY WEST, FLORIDA 83428/1370 • \ i ; . 1 At i 569760 \ ,....„,>,,,, OC 118 DATE 11 / 30111 . - I PAY THE SUM .OF ******2.828* DOLLARS AND *68* CENTS AMOUNT * ** * *412,8213 . 68 * I OFFICE DEPOT INC THE PO BOX isanit , r ' r . I N7,46(c U.LE • , , _ I CINCINNATI OH 463-3...11 l DER ----, . TWO SIGNATURES REQUIRED 'NINE:: IMO 0110HEATAL CO till_ 1 LOCK IC KLYITOOT.-001.00 WILL EADE 0110 EfIEti IPEAPPFAII 011 AN AUTHENTIC CFILLK- -IF C.I.ILOI DOE,: NOT FADE 00 r101 ACCEPT 1 1.41..111baiglaMille ._ . . 1 1 1 ' PO# 00038995 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS e+ + PAGE NO. 1 _ 4- PI7kC H T-. S - A . . a R.+ I COUNTY SALES TAX EXEMPT NUMBER: 85-8013825294C-7 e VENDOR: SHIP TO: 001182 MC GOVT. TECHNICAL SERVICES OFFICE DEPOT INC 1200 TRUMAN AVENUE 2ND FLOOR P 0 BOX 1067 KEY WEST FL 33040 CHARLOTTE NC 28201 1067 ATTN: MARIA GUERRA I ATTN: I .TE: 11/07/11 BUYER:TECH SERVICES /MRIA GULERRA REQ. NO :0 MS :NET 30 DAYS FOB :DESTINATION DESC: TEM# QNTY UOM DESCRIPTION UNIT PRICE EXTENSION 1 1 1.00 LOT MISC OFFICE SUPPLIES 1608.0600 1,608.06 (PER ATTACHED LIST) 1 • • 1 • CNIDEFID e VIA . e RDJ±1 1 �� w e PAGE 1 TOTAL: 1,60 .06 PO TOTAL: 1,6 8.0 TEM# ACCOUNT AMOUNT PROJ CD ', .5002 530510 1,608.06 e 1 I NV ' 612.Sla r i ' ,._4UTHOR ' • A lal u ..- 4/1-'... [[// Yi __.___ DO ) It r \- aa t) e k\\C‘ 1v 29z011 ■ e 1- -, it - //13S/C: 1 PO# 00038995 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS I PAGE NO. 1 PURCHASE ORDER' + + I COUNTY SALES TAX EXEMPT NUMBER: 85- 80138252940-7 VENDOR: SHIP TO: I 001182 MC GOVT. TECHNICAL SERVICES OFFICE DEPOT INC 1200 TRUMAN AVENUE 2ND FLOOR P 0 BOX 1067 KEY WEST, L 33040 CHARLOTTE NC 28201 1067 ATTN: MARIA GUERRA • ATTN: I SATE: 11/07/11 BUYER:TECH SERVICES /MARIA GULERRA REQ. NO:0 RQ: TEH :NEQ �S DAYS UOM FOB DESCRIPTION N D UNIT PRICE EXTENSION I 1 1.00 LOT MISC OFFICE SUPPLIES 1608.0600 1,608.06 (PER ATTACHED LIST) 1 1 R ECE V i.) NO1 0 8 2011 II II II PAGE 1 TOTAL: 1,608.06 TE M ACCOUNT AMOUNT PROD CD TOTAL: 1,608.06 I 1 05002 305 0 60 5 1 1, 806 . • II NV # AUTHORITY: ru 1 .40 • ...._ 1 1 1 1 . . \.... 03•Nov•2011 03:40 PM MCBOCC 305.295.5105 39 9 9 5 1/2 ' IliONRO E COUNTY BUDGET 8 FINANCE DIVISION /4.6 a- UI. r W Phone 806 2812 4468 Pax 386 292 -4466 1 REOVEST TO PURCHASE l it 1 To: PLI HAS NG DEPs. Date Q,1t - ,� ,7 11 I l i ' el. Prom (Dept r Tech Services Purchasing Approva , \ (il, 1 1 Name: Marla Ousts By: Marla Gu '� erra �C QJL 1 Phoney act: 5110 Account * 06002 - 630810 Ship to Location 9: 489 Ormt/Projeot #: ' Unit Total fleet Qty. Unit Prod. #� Qat Ceet # 12 ' Ea 911159 A Watt 88 MO 8 , elf IN 1 Ea 140173 Loalleohi P mane Moues MX, Mad( i 9 • q I 1 Da 294 200 FORA'" . , p - * i ep '71 1.0 Medium - Mae • Mae Ink 6.41 ; I 1 tMII F1 71 •'"":7 II : •.. = .1 3 Et - "` ,. ' 8DXC 64 0H Sours DigIMI Htg 1 y MHO) 511.95 k<ii ' It Of 00 46.81 3 Pk k:Ll ill ; '' ' r' ,r;' I r 1.. e iTi failll .. 1 _ . 7 - , , ' - 'COP VendorNmmc OFMCE DEPOT Vendor 5: 001182 1 Remake/Recommendations: a... Reviend I MiliViliankfaningti By 94 Lo ( ) BY: Dom, I NOM 0 3 20'1 ..., I Reviewed ( )B►: Date: 1 1 03.Nov.2011 03:40 PM MCBOCC 305 '5.5105 2/2 MONROE COUNTY BUDGE T & FINANCE DIVISION I PLnigg IN® OPFICE a- 1 Phone 308 -252 -4488 Fax 308 - 282 - 4486 1t 0UEST TO PURCE4SE 1 To: MaiiiigitiaRgai Dab lataini e 1 From (Dept). Tech Services Purchasing N Guerra By !Aida Guerra /' i / 1 Phone&Brtt: 5110 Acco nt8: 06002 - 630810 1 SLip to Location& 489 ad 1t: Qty. Unit Prod. Description T7uit Total Acct I ' Cost Cost # 1 Ea 311 849 Auer ire GD235HZb1d 29.8" LCD Monitor - 2 me 3t,o.ce. I 2 Pk 406 Cbrco.ONIMscWG Wipe Went, , Lavenderea t, 30 cordiner of 78 Vlfl neo , 1 De r/ 5414 = • 8 1/2"x I/1 20IA I 02 aighbies4 Ream MOO *et* case Of 10 RUMS a i Pk 465 51z Ot 2 Moore, d" StmIgM $.8 , 1 . 1 Vendor Name: OWN DEPOT Vendor* 801182 1 1 Reviewe Adailli r b rr ibil8 . Da* ZinkabiLitaagandil N 0 3 2011 Reviewed( ) Br Daft • cub. VensUCIIIIMisl Nam By, — 1 . : 1 t 1 1 1 VIItLe Jt111111itr1. 1/411110C 1'1UUU1's tIIIU \lU lb\: 1 to lltltIl t.. vt 1 11.x. 1it.I/Ut t taw. 1 WI a 1 .\ Office DEPOT. lading Cartelholneri 1 Order info Account a:sara692 I Your Order Number Is: 585857108.001 Company Name: MONROE CTY PURCI■ASING PO Number: 00038005 ROOM a: 2ND FLOOR Cost Cantor: TECHNICAL SERVICES 1 Contact: Conbct:GAY CURRY Contact Phone. (305)292.4464 Commonts 1 Payment Info Shipping Information 12co 7 RUMAN AVE STE 211 Account Od, ig 2ND FLOOR 1.1 GUERRA KEY `. "JEST I FL Order Summary 33c40.7270 Shipment 1 Order Date: 11/07/201 1 t.S. Delivery Date: 11/08/2011 08:30 AM • 05;00 PM I Order Number; 585857168.001 Description Your Oly. Backorder Total Comments Price /unit APCO Back-UPSD ES 550 Battory Backup, 5 89 r 12 0 5514 68 I �... BE550G. 550VA1330 Watt each Entered Ilan a et 1559 I LogitechS Portormanco Mouso MX, Black 399 99 ! 1 0 599 99 4.: Ertored Item a 160173 each 1 FORAY Comlon•Grip Rotroctablo Ballpoint 53 50 / 0 53.59 Pon, 1.0 mm, Medium Point, Blue Barrel, Bluo pack Ink Entered Item 0 234200 1 Olfico Doped) Brand 30 /. Roc clod Oosk 53 11 r 1 0 p Y 53 11 Organizer cacn ! Enterod Item a 528963 1 Momorox0 OVD•R Recordable Modia Spindle, 532.27 r 3 0 596.81 4.7G13/120 Minutes, Pack 01 100 pack I Entered item a 209139 • sour Cloroxa DIslniocling Wlpoa, Lavondor Scont. 57 101 2 0 514 20 I Contalnor Of 76 Wipes eon Item a 405475 I ...--.... 1 buns: / /business.oflicecicnot. come !cheekoul /conlirmlltoutcr.eltt 2 11.71.011 1 1 VIiiCC JuppiiCS: tjilice t'ruuu' Mutt J1tiL : rut intuit:. WIIR : ucj)UL l t cut Z. 1 Description Your Qty. Backorder Total Comments P Pricelunit I _ Xerox© High•Spood Copy Paper, 8 112" x 11 ", 20 574.08 1 1 0 574.08 Lb, 92 Brightness, Roam Of 500 Shoots, Case Of carton -- 10 Roams ,,,� )i1 Entered Item 0 275474 I Office DoporD Brand Scissors, 8" Straight 52.94 / 3 0 58 82 to Handles, Black, Pack Of 2 pack Entered Item a 458012 1 • NIP Shipment 2 Order Date: 11/07/2011 Subtotal: 5815 28 Delivery Date: 11/14/2011 08:30 AM - 05:00 PM Delivery Foe: FREE I Order Number: 585857341 -001 Miscellaneous: 50 00 Taxes: 50.00 Total: 5815 28 1 Description Your Qty. Backorder Total Comments SanDlsk Ultra SDXC 84 GB Secure Digital High 5123.051 3 0 5371 85 ihrlr Capacity (SDHC) each "" 'R e. Entered item 0 339279 I 64 ; n` 1 1111111111 Acor Garners GD235HZbid 23.8" LCD Monitor • 5360.95 / 1 0 5360.95 ' I. 2 ma each tr, Entered Item # 311649 f I Shipment 3 Order Date: 11/07/2011 Subtotal: 5732 80 Delivery Date: 11/09/2011 08:30 AM - 05:00 PM Delivery Fee: FREE Order Number: 585857342 -001 Miscellaneous: SO 00 I Texas: 50.00 Total: 5732 80 Description Your Pricofunit Qty. Backorder Total Comments Microsoft!) Wireless Mobilo Mouse 3600, Gray 529.99 each 2 0 559.98 1 Entered Item a 231948 I Subscribe to receive email alerts about exclusive offers at Office Depot. Update your contact Subtotal: 559 98 Information today) Delivery Foe: FREE Since January 1.2005. the State of California has required the collection of an electronic waste recycling Miscellaneous: 50 00 I fee for certain purchases of computer monitors and TV screens. Taxes: SO 00 For a limited time this foe was paid by the Company on behalf of its customers to the Slate of California. Total: 559 98 The Company began charging This fee to customers on or before June 2005 Fees range from 56 to S10 depending upon the size of the screen purchased I Copyright 02011 by Office Depot, Inc. All rights reserved. Prices shown are in U.S. Dollars. Prices are subject to change based on your order and delivery location(s) and the applicable retail store location. All orders are subject to the Terms of Use. Prices and offers on www.officedepol.com may not apply to purchases made on business.officedepol com. See Terms and Conditions for details. 1 1 1 httns: / /business.officcdenot. coin /chcckout/confirmRoutcr.do 1 1 /7/20 1 1 1 1 I • \-. • UPOUI AL INVi Sir Loose Offiee pINNCC DIS THANKS FOR YOUR ORDER OM 11 oN iF r� AMr 4uEaTSeNa i Poi AC - • • t VICB O�BUt ry�p •W2 FEDERAL IDS S9- t6039S4 tr iL 1 1 ! T IIIIL Ifi!11A�. ' -N:i' !_ ` f� _:. 1L 'i rI i:-.11. MIL�"ICIi BILL TO: SNIP T0: ATTNI ACCTS PAYABLE NC GOVT INFORMATION SYST I NC COST INFORMATION SYST 299 FLOOR N GURU 2ND FLOOR M BUERRA 1200 TRUMAN AVE STE 211 1200 TRUMAN AVE STE 211 10EY PEST FL 330110.7270 KEY VEST FL 33040 -1270 I bdindldb,pbdl6,d,,,6dd mlisulb>»W„ dl I . ?{ t'V N. !1'BM 1 'j - - a :'L / L1m Cali' [ :.: �: +. ■ /�'!�w l� /�Ilii)w.' -.. S LLi1W to .4 O i .ST OaSRFOP COST , A CATALOG 1TEN S/ OEGCRIPTION/ 9/M OTT OTT OTT UNIT EXTENDED I NANEI COOS =AM= ITEM 1 ,• 019 SNP Oro PRICE PRtCt 3BSZJ0 Sen0I* Ulm Set rawer/ EA $ 3 0 1?SEEO 371.111 s7N2oEes 33EQ70 311040 Aoes 0023112 Lid - LCD/ EA 1 1 0 31ASSO 310.16 I 87fl1051 311040 • I rM '-- \.°)3‘kp\/.3131Jk : \\ •)---. li 1 SU&TOTAL 732A0 MUMMY (::: 40A, -J �1 ONO OALF8 TAX Opp AG swords are brad on USD ouvonw TOTAL 73210 1 OP MOO op , ,t�e, sum moos tt snow iI6Ke .w peaty tut, or raps N OM 'MOW& MGM Met prelim M M OW IMO NOOK OP . teilloOlt• Maw ipso proem Mosso do fist slap or eneeiepweee MM1e f den r ANIwry• plan do ass Morn iFaMeen =alma awn goo all to met to eremitism lam. • DETACH IIW • I CUSTOMER NANO BILLING ID INVOICE KINDER INVOICE OATS INVOI CE MOU ANOYNT ENCLOSED MC 0011 INFORMATION 16100 SGSOS7341001 09- NOV•11 751.60 OVST I PLO 000163006 5856573410012 00000073280 1 3 Flume I ^ ace P Doi 0631211 Pkase Mom this with your meow to Cheek at Cincinnati ON 45161.3111 mum prompt mato your MOM I Pkaoe DO NOT Maple or *Id. Thank Yon. 000106aoe3ee 00001/10001 1 1 1 ' PO# 00038995 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS 'PAGE Nn. 1 I. 1 P U R C H A S E ') R D E R I 1 COUNTY SALES TAX EXEMPT NUMBER: 85-801382 VENDOR: SHIP TO: 001182 MC GOVT. TECHNICAL SERVICES OFFICE DEPOT INC 1200 TRUMAN AVENUE 2ND FLOOR P 0 BOX 1067 KEY WEST FL 33040 CHARLOTTE NC 28201 1067 ATTN: MARIA GUERRA ATTN: ' ,Tr.: 11./07/11 BUYER• TECH SERVICES /MARIA GULERRA REQ. NO: 0 RQ: ERMS :NET 30 DAYS FOB: DESTINATION DESC: .TEM# QNTY UOM DESCRIPTION UNIT PRICE EXTENSION 111 1.00 LOT MISC OFFICE SUPPLIES 1608.0600 1,608.06 (PER ATTACHED LIST) 1 ORDERED • VIA . Rat:4 1 (61 '/ ao w I PAGE 1 TOTAL: 1,60 .0f TEM# ACCOUNT AMOUNT PROJ CDO TOTAL: 1,6 $.06 i1 .“ ;002 5:30510 1,608.06 1 . �t _ I I 6 22 C Calt.li T fr • .- _.AA ... 04... WRItsk '..; ..... t/L, ' • t , A /4_, f ix , . 0 R # iti _____ DO ) \ 0 r -,,- 1 ice, \ - a a. - 1) kk\C1 v 2011 ,c AO // // 1 1 1 123.95 x I 3.= 371•85 1 371.85 + 360.95 + 002 1 732 0 002 732 1 1 1 1 1 1 1 1 1 1 E 1 1 UKIUINAL INVI ' :t 10068 Offic THANKS FOR YOUR ORDER ClNONNATI OH IF T PO BH �iT U8 n = 48203.0815 FOR CUSTOM ERVICE ORDER: (888) 263 -3423 I - FOR ACCT (800) 721 -6592 FEDERAL 10:89.2663954 � '.� ` 1' , 2 T� 1 v : 1 r „T p c - ' 1 :4 505857341001 732.80 __ INVOICE DATE TERMS P 1 fflWcJt E _ I 11 — Net 30 ' DECI1 BILL TO: SHIP TO: ATTN: ACCTS PAYABLE 10:19 MC GOVT INFORMATION SYST NC GOVT INFORMATION SYST I 2ND FLOOR M GUERRA ® 2ND FLOOR M GUERRA 1200 TRUMAN AVE STE 211 1200 TRUMAN AVE STE 211 IS KEY HEST FL 33040 -7270 KEY WEST FL 33040 - 7270 III IIIIII IIIIII*. 6III111INIIs .IIIIIt1III11UII11111III/IIII 1 �� 1 16300 ID IACCOUN •- NANAGERI RELE . - .O - DESKTOP . A COST ENTER -: ioireMirt CATALOG NAMUF CODE E/ I MER 0 - }` WN I ORD SNP I 8 0 I PRICEI T PRICE I 396715 SanDlek Ultra Rash memory EA 3 3 0 123.960 371.85 87792083 339279 311649 AIM OD235HZ bid - LCD dls EA 1 1 0 360.950 360.95 1 87729861 311640 • I (n.% 1 \- 13\L-C\-. 1\1431R 1 \1-.)_-il . 1 SUB -TOTAL 732.80 DELIVERY ' ( . ( 0.00 SALES TAX 0.00 All amounts me based on USD currency TOTAL 73280 I f• return tuyyllo., Plan. repast to original tea and %l eft .ur pectins list, sr .. y of Otis invoice. ... sots t. pr blu *groom issue credit or re loam. ti reported urn en .do net ship colleen. Platy do Man do net n furniture or rondo* until you all us first tor instruction. Shortage A DETACH HERE A I CUSTOMER NAME BILLINS ID INVOICE NURSER INVOICE VOIC AMOUNT ENCLOSED DATE A E MC GOVT INFORMATION 16300 585857341001 09- NOV -11 732.80 1 STST FLO 000163006 5858573410012 00000073280 1 3 1 ' OFFICE DEPOT Please return with your payment to Send Your PO Box 633211 ensure prompt credit t0 your account. ammkbx Cincinnati OH 45263 -3211 1 Please DO NOT staple or fold. Thank You. Oo00os-000000 00001/00001 1 1 VKIl,INAL INVV' 10068 II Offi PO BOX MOM THANKS FOR YOUR ORDER Mpg, Inc CINCINNATI OM IF YOU NAVE ANY QUESTIONS ^ DE 482834813 OR PROBLEMS. JUST CALL US FOR CUSTOMER SERVICE ORDER: �� 263.3493 II FEDERAL ID: 39-2663934 `:is�iC� ii L I ;.•1Ii: 11E - TO Ti ITT NNNN11 = ELI ' IIMIERYAIIMI ' . 1 a!2 1:■:•�tgi'L ��-:� - '.'13.. )11E- 1 • r Net 30 0110E041 BILL TO: SHIP TO: e ATTN: ACCTS PAYABLE u� MC 60VT INFORMATION SYST +3. NC GOVT INFORMATION SYST 2ND FLOOR N GUERRA �® 2ND FLOOR M GUERRA II 1200 TRUMAN AVE STE 211 1200 TRUMAN AVE STE 211 KEY BEST FL 33040 -7270® KEY WEST FL 33040.7270 hdl od l1Lud1dOud od uldbu06u1Lnul llud l 1 . . i ' . ,.., - . . . ,, , 1 I tLLIN G ID IACCO NANAEE�t�RELEASE O RDERED 0T DESKTOP CO ENTER 3 FLO Y jTE CANICR1. U RVICE3 — iT C ODE N/ 'DESCRIPTION/ 1 I U/N I ORD I SNP 1 8/0 I PRICE TPR ANUF ICE I 1569 UPS,BATTERY BACK -UP,E8 EA 12 12 0 42.690 614.68 E5500 911559 M173 MOUBE,MX,PERFORMANCE,L EA 1 1 0 99..990 99.5 I 10401105 160173 14200 PEN,RT,80FT PK 1 1 0 3.590 3.59 TP- 037317 234200 M983 ORGANIZER,DSK,S,REC,7.25,8 EA 1 1 0 3.110 3.11 ' 9 528983 38 DVD- R,SPINDLE,100PK PK 3 3 0 32.270 96.81 e 2025641 209136 16475 VYIPES,CLOROX,75CT,LAVEND EA 2 2 0 7.100 14.20 I 761 405475 '5474 PAPER,COPY,XEROX,8.6X11,1 CT 1 1 0 74.080 74.08 R2047 275474 I 0612 SCISSOR8,8TRT,87/PK,BLK PK 3 3 0 2.940 6.82 0123 468812 1 • 1 • 1 1 1t CONTINUED ON NEXT PAGE... • 06001sa00374 00001f00003 Y `r i MONROE COUNTY BOARD OF COUNTY COMMISSIONERS PO# 00038995 PAGE NO. 1 "PURCHASE O R D E R 1 + + i COUNTY SALES TAX EXEMPT NUMBER: 85- 8013825294C -7 VENDOR: SHIP TO: 1 001182 MC GOVT. TECHNICAL SERVICES OFFICE DEPOT INC 1200 TRUMAN AVENUE 2ND FLOOR P 0 BOX 1067 KEY WEST FL 33040 CHARLOTTE NC 28201 1067 ATTN: MARIA GUERRA i ATTN: ATE: 11/07/11 BUYER:TECH SERVICES /MARIA GULERRA REQ. NO:0 RQ: ERMS:NET 30 DAYS FOB:DESTINATION DESC: TEM# QNTY UOM DESCRIPTION UNIT PRICE EXTENSION 11 1.00 LOT MISC OFFICE SUPPLIES 1608.0600 1,608.06 (PER ATTACHED LIST) 1 1 RECFIV 1; i NOV 0 8 2011 1 1 PAGE 1 TOTAL: 1,608.06 PO TOTAL: 1,608.06 TEM# ACCOUNT AMOUNT PROJ CD 1 0 002 530510 1,608.06 1 1 I NV # AUTHORITY: • 1 - r 1 1 1 _ .. 1 OARD OF COUNTY COMMISSIONERS MONROE couNrr, KEY WEST, FLORIDA 5 4 8 2 3 9 PURCHASE ACCOUNT ORDER NUMBER INVOICE NUMBER AMOUNT DESCRIPTION .••■••••• _ ______ ':. , i , i ' I:10'4 :.':i -.,-- 421526 !i,Lf.99 6045 ..i ,! i.t 11,0.,f:.-,7e5: !i- 6041.-( 1.1.‘,'57i. :/:. .05 t.OV57071064)-.:1. 1..1 ,4 );:'%...Kt q _ •:65(;)? i :::: . 7 6 60145797 .:: I t We. 40 1 1 . 1 1 • AHA2.I1N. COM ORIGINAL CHECK,HAS A TRUE WATER MARK (HOLD CHECK TO THE LIGHT) AND RED CHECK NUMBERS AND MICR urn: IMAGE THROUGH TO TIIE BACK OF SHEET , . . ).- BOARD QF COUNTY COMMISSIONERS 115 ■ • • It -ICIYI ,',...,. -•,:.- ••,. . •,• - :. 239 ... , , 1 :,, ,., MONROE COUNTY KEY WEST, FLORIDA „ . , . . ". ' ..-; :•- :- 546Z35/ .. ;;7411 - - 1 ' O :, ......„ ., .. —, DATE, o1/27/10 PAY THE SUM OF *******9 Amougt4*,**m*-0941;80* 51* DOLLARS AND *00* CENT13, , 7- ' , . ,,,,. I .0•••■ 0 : AMA ZON . _ COM 111 'NE P .0. BOX - 5309138 ATLANTA GA 30T kip I ,J2:, ::' DER ji 1 AL. i.iii- e i „ , 4"1■L:,,:1::- PIP . • Mbal 4060.. 3 REQUIRED AF4r41NG [Mb OH lilik UN THL: PINK LOCK R. KC. e ICON! —COLO!' ...JILL lAoc ANo THEN IlLAEIT A Fl 0:1 AN AL,THE%Tir CHUCK—IF COL() it (JUL ,, rJUI I AUL DO NOT ACCEPT I Iffmtaff.~.............aism 1 . . 1 1 • 1 I . . ••••■ 1 1 1 PO# 00030221 1 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS PAGE N0. •1 + + I }PURCHASE •RDER+ 4. COUNTY SALES TAX EXEMPT NUMBER G : 85- 8013825294C -7 I VENDOR: SHIP TO: 005503 MONROE COUNTY TECHNICAL SERVICES I AMAZON. COIF- 1200 TRUMAN AVE. SUITE 211 P.Q. BOX 80463 KEY WEST FL. 33040 SEATTLE WA. 98108 • ATTN: MARIA GUERRA ATTN: MARIA GUERRA DATE: 10/29/09 BUYER:MARIA GUERRA / T S D REQ. NO:00026604 RQ: . TERMS:NET 30 DAYS FOB: DESC: II ITEM QNTY UOM DESCRIPTION UNIT PRICE... EXTENSIOI 01 1.00 EACHS _ �� MT1 6 TILTING. WALL .MOUNT. , 52.9900' 52.9' I 02 1.00 EACH UNG 2 50 32 IN LCD HDTV W' / 694.0000 , 694.0' TOU 03 1.00 EACHSH 90.0000 90.01 I 1 Ranwt-Ca_, ORDERED VIA 1 INTERNET ' 1 (1(3 9 ) CV 1 PAGE 1 TOTAL: 'e 83 :9 PO TOTAL: 8 6.9 1 61 ACCOUNT 'w,•UN PROJ CD • 02 03 • �03 • • : i t . i 0 1 / / °Y� I NV # ‘..,\_, 1 8 C p AU 1 �lj i A Y K��f RUE:NT Li i L ' '• ' 2 00 ,\ - 1b Lot • kg ./ 4 4.. II . r . 1 1 Send Inquiries to: Send Pam to: 1 AMASON. COii Amason. ooa► P.O. Box 29168 P.O.Box 530958 Shawnee Mission, AS 66201- Atlanta, GA 30353-0958 Name: N0[Q A COUNTY BOARD Of COUNT Invoice Date: 03- NOV -09 / 1 Address: ) TN: CARLOS VICTOR=S One Date: 08- DBC -09 1100 8D NTCN STUNT Due #: 009806425269 R8Y N85 P.0.1/Jab Name:00030228 1 Account #: 87 Buyer Name: Store: 0001 Cust Agree #: 0000000000 1 SAU Description Quantity Unit Price Bxt.Prioe 1 ^ B000GJYPSC Sanus )1T25 -81 • 1.000 AL. 52.9900 52.99 Tilting Wall *au Subtotal: 52.99 II . II Tax: 0.00 Total: 52.99 II \SI r Adjustments: 0.00 Payments Applied: 0.00 Total Amt Outstanding: 52.99 II �- 1 1 D • 1 1 . I . 1 • 1 i 1: oe . t. 'ice 1 1 . '�✓ £tE CE1YED JAN 1 2 2010 PO# 0003022: MONROE COUNTY BOARD OF COUNTY COMMISSIONERS PAGE NO. 1 + + I I P U R C H A S E O R D E R ] + + COUNTY SALES TAX EXEMPT NUMBER: : ;4 85-8013825294C-7 VENDOR: SHIP TO: 005503 MONROE COUNTY TECHNICAL SERVICES II AMAZON. COM 1200 TRUMAN AVE. SUITE 211 P.O. BOX 80463 KEY WESir FL 33040 SEATTLE WA. 98108 ATTN: MARIA GUERRA I ATTN: MARIA GUERRA DATE: 10/29/09 BUYER:MARIA GUERRA / T S D REQ. NO:0O026604 RQ: TERMS:NET 30 DAYS FOB: DESC: ITEM# QNTY UOM DESCRIPTION UNIT PRICE EXTENSTOT 01 1.00 EACHSANUS MT 25 -B1 TILTING WALL MOUNT 52.9900` 52.9 I 26- 42 DISPLAYS 02 1.00 EACHSAMSUNG LN32B550 32 IN LCD HDTV W / 694.0000 694.0( TOUCH 03 1.00 EACHSHIPPING 90.0000 90.0 1 ORDERED VIA 1 INTERNET , k On Ck...Q ct( - C 419-00 1 _ 1 PAGE 1 TOTAL: 836 9< ITEM ACCOUNT AMOUNT OJ CD TOTAL: 836 9C 01 0 003 530520�J 02 05003 530520 - 6.441070' 7I Qt* 03 05003 530520 - 3421-s40- . (;?S INV _. A _ IR,y, Y: I A,NL . I, ) 1 l W PU C "HASING AGENT 1 (2 S 4' .62'o \ —\C) • 1 . • . 1 . Ir . 1 1 1 Send Inquiries to: Bend payments to: Al1ASON . COM Amason . corn P.O. Box 29168 P.O.Box 530958 J Shawnee Mission, ES 66201- Atlanta, OA 30353- 0958 ,// 1 Name: MONROE COUNTY BOARD OW COUNT Invoice Date: 02- 10V --09 Address: ATTN: CABLOS VI Due Date: 05- DEC -09 v 1100 SIMONTON STAIR Invoice #: 009807853077 1 BET WEST P.O. # /Job Nama:00030ZZ8 Account #: 87 Buyer Name: Store: 0001 II Cunt Agree #: 0000000000 • SKU Description Quantity Unit Price Bxt.Price 1 ^ 800813Y8PS Samsung LN321550 1.000. EA 719.0000 719 00 32 -Inch 1080p II Subtotal: 719.00 1 Tax: 0.00 Total: 719.00 1 Adjustments: 0.00 • Payments Applied: 0.00 II Total Amt Outstanding: 719.00 1 a ' k-- \ kki l II \ - D-g- \ D ile.. • 1 . 1 1 i -� iiECEiVED CLERK OF THE CIRCUIT COURT I MONROE COUNTY BRANCH OFFICE PLANTATION KEY MARATHON SUB COURTHOUSE MONROE COUNTY COURTHOUSE GOVERNMENT CENTER 3117 OVERSEAS HIGHWAY 500 WHITEHEAD STREET 88820 OVERSEAS HIGHWAY I MARATHON, FLORIDA 33050 KEY WEST, FLORIDA 33040 TEL (309) 292.3411 PLANTATION KEY, FLORIDA 33070 TEL (305) 289 -6027 TEL (305) 852.7145 FAX (305) 289 -1745 FAX (305) 295 -3660 FAX (305) 852 -7146 1 DISALLOWED /QUESTIONED COSTS TRANSMITTAL MEMO 1 To: Maria Guerra I From: Ace lia Cucci, Finance Stop #8 Date: 01/13/10 RE: Amazon. Com invoices 1 We have disallowed/questioned certain costs on the attached invoice for the following reasons: Amount Not in accordance with County's Purchasing policy. I Amount Amount Not in compliance with Section of the corresponding contract. Not in compliance with Florida Statute 112.061 or County's travel policy. Amount Missing, incomplete, or incorrect, supporting documentation. I Amount Amount Insufficient budget. Invoice related deficiencies. Amount $79075 Other Amount Missing Purchase Order I Description below or attached is for clarification of requirements: I We can not pay from a copy of the invoice. We must have the original or a certified original. Please have these invoices certified and return to me for processing. Thank you 1 3 inovices totalling $79075 1 Please leave this sheet attached when returning the audit slip or purchase order. Thank you. 1 I Additional information is required in order to process the above disallowed/questioned costs. For further consideration of payment, please resubmit with new documents and authorizations. 1 TOTAL DISALLOWED AMOUNT - $790.75 1 1 1 i J PO# 00030228 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS + + PAGE NO. 1 I P U R C H A S E O R D E R+ COUNTY SALES TAX EXEMPT NUMBER: 85- 8013825294C -7 II VENDOR: SHIP TO: 005503 • MONROE COUNTY TECHNICAL SERVICES II AMAZON. COM 1200 TRUMAN AVE. SUITE 211 P.O. BOX 80463 KEY WEST, FL 33040 SEATTLE WA 98108 ATTN: MARIA GUERRA ATTN: MARIA GUERRA I DATE: 10/29/09 BUYER:MARIA GUERRA / T S D REQ. NO:00026604 RQ: TERMS:NET 30 DAYS FOB: DESC: 11 1TEM# QNTY UOM DESCRIPTION UNIT PRICE EXTENSION 01 1.00 EACHSANUS MT 25 -B1 TILTING WALL MOUNT 52.9900 52.99 26- 42 DISPLAYS 1102 1.00 EACHSAMSUNG LN32B550 32 IN LCD HDTV W / 694.0000 694.00 TOUCH 03 1.00 EACHSHIPPING 90.0000 90.00 1 1 1 RECEIVED NOV Co 3 2009 1 II • PAGE 1 TOTAL: 836.99 PO TOTAL: 836.99 IITTE 02 0 ACCOUNT AMOUNT PROJ CD 05003 530520 52.99 530520 694.00 03 05003 530520 90.00 I II � ENV # AUTHORITY: P AG � ENT 1 I .. MONDE COUNTY ADMINISTRAT11/E SERVICES DEPARTMENT kat* PH: 305 - 292 - 4464 FAX: 306 - 292. , O ` 1 T TO PUR E To: anwasuomr, Date ikultain • Prom (Dept.): Technical Services Purchasin . . Name: Maria Guerra B `., / 1 Phone s110 / OF /Pact: Account 0: 015003 - 630620 Ship to Location 4: 628 Grant/Project #: Unit Prod. M tioa Dolt Cost Total Cost Met. q , 1 Ea Sinus MT — 1 Itlnp wall $ 62.99 , mount 26" to 42" displays i Ea - Samsung LN328650 32 in 1080p $ 694.00 ' • LCD HDTV w/ red touch Shippin� $ 90.00 Tech Services vAil do PO Thank you. Vicki /Marathon TOTAL :836.98 -- Items needed by: 'Vendor Name : Amason.com Vendor #: 006503 Remarks/Recommendations: i ' A dmin4trative Iiign edonas / ' Revievrod ( ) By: Date: Purchasing Mee MI* man Reviewed ( ) By Date: I a.ropeionuwow duce 1 1 1 amazon.com — �� SIGN IN 3t•IPPING x FaYMENt (la l -YiP PLACE I ri ORDER Please review and submit your order ,— By ptadng your order, you agree to Amazon.com's privacy notice and conditions of use. asvisv'akrn tuitstuw ltiu bolos% tiron �sl1j'Moos your salve' q (► '� ' ' I g Shipping Details n Order Summary I Shipping to: Change ( Items: $771.99 Maria Guerra Shipping & Handling: $35.35 MONROE COUNTY TECHNICAL SERVICES Super Saver Discount: -$9.12 1200 TRUMAN AVE STE 211 Shipping Savings: - $26.23 I KEY WEST, FL 33040 -7270 Total Before Tax: $771.99 United States Estimated Tax: $0.00 Phone: 305 - 295 -5110 Order Total: $771.99 I Sending hems to more than one address? Ship to multiple addresses) You got free the eligible items in � �rderr! Shipping Method: FREE Super Saver Shipping ( why aren't all my items .limbic ?) Need to , Change quantities or deist.) I Estimated ship date for this item: November 9, 2009 Samsung LN32B5S0 32-Inch 108Op LCD HDTV with Red Have any promotional Touch of Color Balm codes? (Learn 1 $719.00 - Quantity: 1- In Stock more) Condition: New Enter them here (one at Sold by: Amazon.com, LLC a time): 121 Gift options None cbenye ) 1 Estimated ship date for this item: November 9, 2009 •.APPlf) Sanus MT25 -B1 Tilting Wall Mount for 26" to 42" Payment Method: Displays . chaos. ) I $52.99 - Quantity: 1- In Stock Condition: New Amazon.com Corporate Pay -In -Full Credit Une Sold by: Amazon.com, LLC PO #: 00030228 al Gift options None .�'!!9e) 1 F3l 'i &w'hv lititorultraDll Sibr78, ii) W) 'Ste a Ritmo *Mot' t ► >; : 1 1 What happens when you phos'your order? For an Item sold by Amazon.com: When you click the "Place your order' button, we'll send you an e-mail message acknowledging receipt of your order. Your contract to purchase an item will not be complete until we send you an e-mail notifying you that the item has been shipped. I Amazon.00m Returns Potioyr Within 30 days of delivery, you may return new, unopened merchandise In Its original condition. Exceptions and restrictions apply —road Amazon.com's complete Returns Policy. Go to the Amazon.com home Dadra (without completing your order) I Conditions of Use privacy Notice 0 1996 - 2009, Amazon.com, Inc. 1 I https : / /www. amazon. corn /gp /checkout /pay /selecthtml/ref—ox old _pay _page continue bo... 11/2/2009 1 1 1 •;• :�. L.,•,..., ,,; RRCEPP2, AUG 1 31010 n poi i0G's. :. 4'•: ' MONROE COUNTY BOARD OF COUNTY COMMISSIONERS PAr3F. NO • 1 •, I P R C H A S C 0 R 0 E R 1 / * ' ��y �,Y COUNTY SALES 3 R?; 5� q . i; c �ivMIIF:b 3 % Ai t 8 SW SHIP TO: c rY ►ENDOR: MONROE COUNTY T)rCMNTCAL .,ERA .. C'F:`; I JELL 1200 TRUMANN AVF. SU1T£ 2'11 SELL MA1tKP.'1'.LW�� L P 1±Y WF�S'1', F'L ;1'3U4U )EPT AT 4 U1.28 pTTN : MARIA UUERRA kTLAN'rA OA .11194 0228 Arri4: 1 CE: ryp/ 1' l(1 i'siR•ER :.TF.AN BROHAUGH /fl1C C�srS�: sYta...c..n fi J�afr ...._ F'f1H • • .. ai_.01..1rL:. ... �: :4I:' I :fF1 ID OF COUNTY COMMISSIONERS MONROE COUNTY, KEY WEST, FLORIDA 554725 ' ACCOUNT tw n�rn INVOICE NUMBER AMOUNT .DES r � 530520' 0003284gXF1RWJ6X7'� 44.99005446617 2GB MEMORY r / . i ' 20 ' 00033276'XF1W6C2NI' 18,441.60' OPTIPLEx /00544r.�o17 3./. 530520/ 00033285E 1 X 19JC1' 921. 844661 T✓ 0 830520 00033286 F1X19JC 1,843.1 005446617 I r' 1 1 32 DELL MARKETING L P 4P ,, _ ! r, �A , 1, ti 1 11 7 ,, If . J � -3i.. � i•T ■ ti l+ :....1's.. , f • c ya t. p .. " t. • • . am .. t; . . ' i : • , : . • . x . :. .16/ 10 • 1 ,; : BUNX QF S :' „ ' • . . • • � . . A 1 T:A** *21,311.03* • ,;;.- - : .f..., - ..., .. ....., . .7,,, , t ..,• Pr 1-, • - - .- . 4...„,...,..-). ' t 4 $ -' - ' ,..' 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Q SMALL FORM COMPUT 922.0800 18 • 01 • • 20.0 • s � C0NTP 5, 5 250 - 000 - 03 - 1 1 RAC I . .. . . . . . • •'•• • .... � 0 :6;0.13'9 'ZS . • • i . . • • • •• I 1 • I - . • • • 1 I •:• SPA- : ' • • ' • • • • PAGE 1 TOTAL: 18,4A1.60 • '8 OA3' • ' 4 `O T PROD Cp TOTS 18, 441.60 j ••53.052 18.'441. a. .i . i . . I 1 :.••: .:.. ...• : ::::i .,' ....1 !:•... .. • :.•:. • '.' -.': .' .• .-:.,::'. •:::**;• ... 1 : • . 4 • "4 • I :•1At�.TORIT°i t t- '. f ! 0►. • _ . • ` •'1^ ; ;.. 1S` fi r. • »n CM G ; �Y i i �r V. �' / • •. � • .11:41 III d r 1 1 iii. =::r th ELI NO Number: 74- 2818605 Customer Number: 11011617 .'Voice Number: I XF1W8C2N1 1 Solos Roy: SHANNON GRAHAM Ord N Purchaseoc 00033275 '' ^ For Sales: (800)981.3355 Order Number' 407711246 Invoice Cab: 00103110 Solos Fax: (800)433•9527 Order Dab: 07/30/10 Payment Toms: NET DUE 45 DAYS For Cnsbmor 8orvleo: 1600)961.3355 Ow Owe: 09/17110 For Tochnical Support: 1600)881.3355 63 01 0 01 01 N Shipped Vu: SAIA s DollOnllno: MIpJlw, r doll corn Waybill Number: 005930760305 WERIMORI I srosselow o orsuoss is SOLO TO: SHIP TO: seem e MARIA GUERRA 0 MONROE COUNTY TECH SVCS rxsimmex a ` 1200 TRUMAN AVE STE 211 ;;;« E KEY WEST, FL 7270 ® a 2 BOCC TE 21 t L t ` (‘ Order Shipped Item Number Oescriplion Unit Unit Price Amount I 20 20 224.8876 OptIPlex 780 Small Form Factor Base Standard PSU EA 922.08 18,441 60 20 20 317 -2456 OpllPlex 780, Coro 2 Uuo E7500 with VTI2.93GHz,3M,106BFSB EA 0.00 0.0C 20 20 317.3072 4GB,Non•ECC,1333MHz DDR3,4x10B•.Del1 OpBPlox 980 EA 0.00 0.00 I 20 20 330.1987 Dell USB Entry Keyboard, No Mot Keys, No Palm rest, Enghah, EA 0.00 0.00 OpliPlex 20 20 320-9506 Dell Professional P2211H.Wide screen,21.5(n V'ewabls Image S EA 0.00 0.00 I izo,HAS,VGA,OVI,OpIIFPWS 20 20 320.1140 256MB ATI RADEON HD 3450 Graph Ica Dual DVI and TV Out Low P EA 0.00 000 rolrle,OptiPlex 780 Small Form Factor and Desktop 20 20 341-9793 250GB SATA 3.OGb/s and 8MB Dal a Burst Cache,Dell OphPlex 78 EA 0.00 0.00 01580 I / , 20 20 341 -9768 No Media Card Resder,FiOm Pa nel,D60 OptIPlex 780 Small Fo EA 0.00 0.00 rm Factor 20 20 421-1479 Windows 7 Processional, Media. 32-bit, Optiptax, English EA 0.00 000 I 20 20 20 330-6228 Windows 7 Label, Optiplex, Fbc ad Precision, Vostro Desktop EA 0.00 0.00 20 330.2733 Dell USB 2 Button Optical Mouse with Sctop,elack EA 0.00 0.00 OphPlex 20 20 330 -5895 Intel Standard Manageability. Hardware Enabled Systems Mang EA 0.00 000 I ement, Dell OptiPlex 780 20 20 341-8036 No RAID, Dell OptUPlex EA 0.00 0.00 20 20 421-0536 Cyberina Power OVD 8.3,wilh Media. Dell Relationship LOB EA 0.00 000 20 20 421 -1189 Rona Creator Dell Edelon 10 3, Media. DO I RLOB EA 0.00 000 I Shi • , Vol Flantl S FOR SHIPMENTS TO CAUFORNW, A STATE ENVIRONMENTAL FEE OF UP TO 525 PER ITEM WI lEll 18 441.60 U. SE ADOEO TO INVOICES FOR ALL ORDERS CONTAINING A DISPLAY GREATER THAN 4 INCH losable Ta ES. PLEASE KEEP ORIGINAL BOX FOR ALL RETURNS. COMPREHENSIVE, ONLINE CUSTOMER C 0 ARE 01FORMATION AFB ASSISTANCE M A CLICK AWAY AT WW W.OELL.COMIPUBLIC•ECARE TO ANSWER A VARIETY OF QUESTIONS REGARCING YOUR DELI ORDER ENVIRO FEE E 0.00 Invoke Total S 18,441.60 1 DOLL DETACH Al PERF AND RElnl5N Waw PAYMENT SW Hondas 5 0.00 Su a al S 18,441.80 Twists Ter Invoice Number: XFIWOC2N1 S 0.00 S 0.00 Customer Name: MONROE COUNTY BOCC • IS ENVIRO FEE S 0.00 I MAKE CHECK PAYABLE/REMIT TO: Customer Number: 17 Invoice TON S 18,441.60 Purchase Order: 00033275 $ DELL MARKETING L.P. Order Number: 407711240 S CO DELL USA L.P. 5 PO BOX 534116 I ATLANTA.GA 30353.411e Balance Due S 18,441.80 Amt. Enclosed S 1 000XF1W6C2N100000018441608300054466172 . 1 .y. 4 Inb in yuuI 111/11‘011011- Is S. 6 v�L flONumbar. 74.2818506 Customer Number: 811011 Invoice Number: IXFIW6C2N1 Solos Rep: SHANNON GRAHAM Purchase Order: 00033275 I e'.1 For Sobs: (5001951.3355 Order Number 407711245 Invoice Dale: 05103/10 Sobs Fax: (800143341521 Order pate: 07/30110 Payment Torres: NET DUE 45 DAYS For Customer Sendai: (500)981.3355 Duo Dal.: 09/17/10 For Technical Support: (500)981-3355 53 01 0 01 01 N Shipped Via. SAM ® el Doll Online: htimM wwdellnom Waybill Number: 005930760305 101101=101 VI SOLD TO: SHIP TO: ® is MARIA GUERRA � e MONROE COUNTY TECH SVCS ACCOUNTS PAYABLE 1200 TRUMAN AVE STE 211 I ® • KEY WEST, FL 33040 1270 ▪ N MONROE COUNTY BOCC • IS 1200 TRUMAN AVE STE 211 ® 10:Y WEST FL 33040 ' .'11 .1:1 111 IN :.: r. :I't ..• A11• :, ie.'.:. ...1 1 •: 1 :'.I t".. .. . 11 • • . Order Shipped Item Number Description Unit Unit Price Amount I 20 20 313.6691 8X DVD41•RW,Shmline,Data Only ,OptiPIex 780 Small Form Facto EA 0.00 0 OC r 20 20 311.9520 Hest Sink Mainstream, Dell OMiplex Small Form Factor EA 0 OD 0.0C I 20 20 313.3352 Internal Chassis Speaker Option,De l OptIPlex Small EA 0.00 O.00 Form Factor 20 20 330.5902 OptIPlex 780 Small Form Factor Standard Power Supply EA 0.00 000 20 20 420.3276 Dell Control Point for OptiPle x 780 EA 0.00 000 I 20 20 330.7422 Enable Low Power Mode for EUP ConpUance,Dell OptIPlex EA 0.00 0.00 20 20 330.1710 Oocumenlabon,English,Deu OptiPlert EA 0.00 0.00 20 20 330.1711 Power Cord,125V,2M,C13,De11 OptiPiex EA 0.00 0.00 20 20 330.4817 Dell Energy Smart Power Manage meat Settings Enabled Optiplex EA 000 000 I r ^\ 20 20 313.3873 No Resource DVD for Des OpUplex, Latitude, Precision EA 000 000 20 20 3)0.9444 No Quick Reference Gwde,Oeu OptiPlex EA 000 000 20 20 330.2193 Stuppmg Matenal for System Cypher Small Form Factor,Dell EA 0.00 0.00 I 20 20 OptiPlex 905.4578 •0011 Hardware Limited Warranty Plus Onsite Service Extended EA 0.00 000 Yowls) 20 20 905.3157 'Dog Hardware Limited Warranty Plus OnsUe Service Initial Y EA 0.00 000 I ear 20 20 989.3449 'Thank you choosing Dell ProSup port. For tech support, visit EA 0.00 0.00 hllp:Usupport.delL com/ProSupport or call 1. 868.516 -3115 I 20 20 904-7654 'ProSupport for IT: Next Busiine as Day Parts and Labor Onsfo EA 0.00 0.00 Response 4 Year Extended Orville 20 20 906.0870 'ProSupport for IT: Next Busine ss Day Parts and Labor Orville EA 0.00 0.00 Response Initial Year I 20 20 980.7484 •ProSupport for IT: 7x24 Technl cal Support for certified IT S EA 0.00 0.00 lee, 4 Year Extended 20 20 984.8840 •ProSupport for IT: 7124 Tochni cal Support for certified IT S 0.00 tan. Initial I 20 20 488.9045 Thank you for buying Inlet/Dell O. W System Service Tags CMVXMM MX I. CWMMI, CM/D0141, CMWLMMI. CMWMMMI, CMWNMMI, CMWSMMI, CMWTMMI. n • r' r' r• • CMWVMMI, CMWWMM%, CMWXMM1, CMVVY5M51. CMWZMM1, CMXLMMI, CMXMMMI, CMXNMMI, I CMXSMMI, CMXTMMI, CMXVMMI, CMVYMMI ': 2 , ' ' 7i). t .. 1 1 1 ,411 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS II PAGE NO. 1 I PURCHASE ORDERI + COUNTY SALES EXEM NUMBER: II VENDOR: SHIP TO: 002482 MONROE COUNTY TECHNICAL SERVICES DELL MARKETING L P 1200 TRUMAN LAVE. SUITE 211 DEPT AT 40228 ATTN: MARIA GUERRA II ATLANTA GA 31192 0228 • • ATTN: MARIA GUERRA 1 DATE: 07/30/10 BUYER:MARIA GUERRA / T S D REQ. NO:00029187 RQ: TERMS:NET 30 DAYS FOB: DESC: ITEM# QNTY UOM DESCRIPTION UNIT PRICE EXTENSION I O1 20.00 EACHDELL OPT IPLEX 780 SMALL FORM COMPUT 922.0800 18,441.60 SEE QUOTE # 550958740 II STATE CONTRACT # 250 - 000 - 03 - 1 II to, aoo 33925 1 1 + ..i�.1 • •Tai . • . 1 0 Zi/ IJ 1 II • PAGE 1 TOTAL: 18,441.60 010003 ACCOUNT 530520 18,441.60 • PROJ CD TOTAL: , 1 1 INV # AUTHORITY; ,/ ti -. 1 1 • • 1 i MONR ( COUNTY ADMINISTRATIVE SERVICES DEPARTMENT Il EUB— °---. PH: 305 - 292- 4404 FAX: 305- 292- 4405 1 REOUEST TO PURCHASE To - F ' Dare - (� y / ) 1 , 3 From (Dept.): T - - i S.r cen B APPS►* q Name: Maria rra By: *jai ' g Qiz / PhoneofExt: 5110 : Account: 06003 - 530520 1 Slip to l ocadon 828 Grant/Project drIcA 1 Qty. Unit Prod.# Din Unit Total Cott Acct. # Cott 1 20 , Es ' I Optiolex 780 anon form oor utsT $922.015 :1a 441.00 Quote # 565740 1 contract • 250 – 000- 03 -1 1 'T : . 8n will do PO & ordering 1 Total :18, 441.00 1 Items needed by: Vendor Name: Dell, Inc Vendor #: 002482 1 Reviewed ( ) By Date: 1 _(''.. !_ ..!,__ _ . . Reviewed ( ) B 7 _ ..__— — . Date. • 1 1 . . I , °1° _ D ELL QUOTATION 1 O 510958740 Customer* +r1111117 , Contact* MAO CtustomerAgo emofrt# 1 1 . 1 Quote Date: 7130110 OM: MOM 10:1314 AM Customer Name: MONROE COUNTY BOCC - NI 1 TOTAL QUOTE Ald • : MAM A° • Product a IIaa+.I0 I Mdpplug a I :ng 00.00 • ShIPPIRO * OsSW,d Torol 1bllt1K of Nyder Grow 1 1 GROUP: i I QUANTITY: 20 SYSTEM PRICE: 1022.08 I GROUP TOTAL: E M A0 Dm unM • 7111180,11 1ea1T� - :: t" t:SMOrier _ 7 ii .r = ' eaa m . Me Ms 1 ��..,+.- . -y- , "•[T', ry:- r - -- ---T II MOldm►' - _ _ - _ ) SUS OW =SW Outs Lev PIa®a is a ISO — VIM Girds Perm Feder and II NsledOslws cep seven ._ 1 • ... .. "'I --T - - , z .: __A3 :-. i-. NM: � title Nst 11� O,11Pwtt OWN or IP46110N OIIws Pater IM Osdl 11 • ::. n I.-u aefolloa..Ix '""; X =.,r,.. .7.17 I t. i� I ., 1 C"' 1, ;, i . --.=—.—......—.L— ' Z_.""7 Gels: ;L--..-17-1-- " T. . ,,,,i�7-"."I . , [ ,_ e..I T I Islet ^~ tleaals OsII MOs R �IVta: » dOeslfao r e ad i4SS4 1 I 1 1 . . . 1 • •• _... /30/2010 Quote350958740htmi PrcSupport for It Next euehaaal Ray Pal and Lobar Onein Response 4 Year Extended 0104. Service: ISM) wales: .. Sy u: M Next R closes Myrna and Labor Anne Response ddSal Mar 0084170) au Service: Pr pportf r IR 1x24' bladed *upportMirsullied IVREA 4 Tow Mended (No'14t4) som re Age Preempted for shated support for earned !TI InAa1 AS444840) I Miss: No Quick Adorarae aidde,0el1 OpIIPlex meows) W Shipping Materiel ter System Cypher amdl Form Faoior,Doa OptIPlex 32041021 Monk you for organ bt•Upsa (MOMS) 1 SALES REP: 8 . Graham PHONt : 181-0706 Enta Addlesx she ,nor�graham�de Il.com P hone t 1 81 �1 • I Please review this quote ca fully. If complete and accurate, you � order online at www.dell.comIOto (use . . number above). POs and payments to Ds// Marketing LP. t N w you do not have a separa ! agreement with Dell that applies to your order, please refer to www.dell.conrltermo as If purchasing for your bite 1 use, your order will be Wiled to Deli's Toms and Conditions of SaI .Direct including Dell's , .8. Return Policy, at . If purchasing for resale, your order will • subject to 0o/i's Tenn* and Condition of S for or Endesa Purchasing to Flees", and • r terms of Dell's PartnerDireet program at ' N your order Includes as s, visit II for sor iceldescriptions I Ind terms. Quote informatlon is valid U.S. customers and U.S. addresses only, and is abided to change. Sales tax on products shl • d Is based on "Ship To" address, and for d ownlo de s Is based on I VIII To" address Please 1 cat) a;y tax - exempt status on your PO, and an exemption certificate, with seller II .' s Deli Marketing LP, to Deli's Tax Deparbnent at . Please include your ' . r Number. 1 For certain products @hippo . to end -uwre In California, a State Environmental pee will be applied. For Asset Recovery/Recydi . ' . Services, visit www.dell.comlasaetrecoverv. 1 1 1 1 1 C:Mser//.../Quote_550958740.htm 2/2 1 1 --.0 ..--- — - , 1 E " ''%9ItCEIVED APR 1 3 2.010 0 ( 1 -, . MONROE 0..._INCY BOARD OF COUNTY rOMMiL;SIONEW; PAc,F, M' ). ■ I _1 H S E ._ 0 }.: Li E P 1 . t •, ,1}1 Y 1..1..F.S Mr, 8!)-4401 1 ‘.: ; : :;i i ■ P - s... I ■ A.L.r..",...w_ .z..,- .1 :,...y .lit: _ -....,,z-tu...1 a OARD OF COUNTY COMMISSIONERS MONROE COUNTY, KEY WEST, FLORIDA 551213 I ACCOUNT PURCHASE ORDER NUMBER INVOICE NUMBER AMOUNT i i DESCRIPTION 53051) 00031939 XDPRRNT87/_. 618. 96,..001142301 00( 1 1 560640 00031699 XDPW8PDI8 v 1 066 6865 £OMPIJTER I t_iot :3 530520 000:31874 XDPW.J7JK6 9,040.00 P05446617 10/LATIrTUDf -D01:71 5:302.0 00031994 X DR1C4D86v 119 . 99/005446617 PWR surn. v 1 1 , . . , . 1 ...._ ,,..,a.182. DLLL. MARKETING 1 OFCGINAL CHECK HAS A TRUE WATER MARK (HOLD CHECK TOME . 1 t(HT) AND RED CHECK NUMBERS AND MICR LINE IMAGE THROUGH 10 THE HACK OF SHLLIT : ' ' ;"( '' ' '4 .4 : ' " '' ''' ' * " ' ' ''''-'''' ' '.% ' ' ' ''''Y : 1,4 W .%); ■ ''■ ''orr 7-4 : N , V1lick. r 2 ' ,'—' ' 1 „.. .".:,-.:. 0, ";;EICIAJWY9F;CP4IM COMIT - ! - ?a l '11 ‘‘...';,- : ; • . - 1,;4, .)g i 91 q j. . . , ... , . „ .,,, ,,- 4 - .- ,, •:. -:. ,,.. ,,• w ..,-..,,,...,,, ., (or MONROE COLIN 'f( WEbT, 1 RID • DA T E 551213 &. 04/28/10 . . ... . 1 . . AMOUNT 10****111644.95* PAY THE SUM OF *****11644* DOLLARS AND *,5* CENTS . . . , , 1 i s 0 ... TV0 DE 1 ) TH , PO BOX 4/ 1 , 3 t 1 L I ( , ,-: ■ FIT ,i -. I _. , ATLANTA 30353-4113 .., . -.p ,H, '. 1 i ■ f,111)1_ „ eiy,r,w 7” - -, ` • fa Ari , VJAFINING IMO OR OFICATHE ONTIIE piri., LOCK & KLY ICONS - COLOR WILL !AUL AND IIILN itrAPPEArl Or AN ALITIILNIIC CHLCk• IF COLOR DOL`, NoT i Ant 0, NOT Art 1 " 111011111 11111 110111111111111111111111111111111.11111110 1114 1 • t\ . XTPRRNT$7 - AOld0HITI: (1 _ _ _ //1_071g.... - ' ,,,•;,., / e I - A1 . 31,1 ,- 0 ,--.. 1 C- 14 d,lo I 1 1 , 1 ' i s :`` RECEIVED APR 2 0 2010 s . PO# 0003187 II MONROE COUNTY BOARD OF dO4NTY COMMISSIONERS PAGE NO. 1 PURCHASE U R C HAS E ORDER) R D E R I RECEIVI) APR 2 9z0 . 111 I + + COUNTY SALES TAX EXEMPT NUMBER: 85- 80138252940 -7 II VENDOR: SHIP TO: 002482 MC GOVT. TECHNICAL SERVICES DELL MARKETING L P 1200 TRUMAN AVENUE 2ND FLOOR 11 DEPT AT 40228 KEY WEST, FL 33040 ATLANTA GA 31192 0228 ATTN: MARIA GUERRA ATTN: II DATE: 03/23/10 BUYER:T C SERVICES /LISA DRUCKEMILLER REQ. NO:0 RQ: TERMS :'NET 30. DAYS - F,B :DESTINATION DESC: ITEM# QNTY UOM DESCRIPTION UNIT PRICE EXTENSI.Oh 01 10.00 FA LATITUDE E5400, INTEL CORE 2 DUO 984.0000 9,840.0% C QUOTE 53371968 ONTRACT #: WNO5ACA 1 . II `,e \1 , ,, r 1 ., ., .� .. Olio_ . I 4 2 . , II S1,4-- ' PAG 1 TOTAL: 9,840.0( ITEM# ACCOUNT O AMOUNT PROJ CDO TOTAL: 9,840.00 1 01 05003 5 640 9,840.00 41% ` ., 1 v/// - \--\— -ND 1. 0 (//01,//0 INV # _ __ tCaiORIT Ed �`i k'i4W;R e / EN6`' 9 i' '`` 4 • • OP OS7 1-1'.' , ,� A lip fir c� s' Z 10 9' 4 1 1 : RD Number: 74.281880: Customer Number: 11/11i017 Invoice Number. I XDPWJ7JK6 I Sales Rep: SHANNON GRAHAM Purchase OMer: 00031874 For Sales: (800)861 -3355 Order Number: 207138432 !melee Dale: 04107/10 Sales Fax: (800)433-9527 Ordor Gale: 04101/10 Payment Terrma: NET DUE 45 DAYS For Customer Sorvlao: (800)981 -3355 Due Date: 05122/10 For Technical Support: (800)881- 3355 63 01 0 01 01 N Shipped Via: FEDEX GROUND ® Dell Online: htlplaMr /w doil.eom Waybill Number: 134818873410012 _ d tat IA I ®r SOLD TO: SHIP TO: ® 0 98WhIH iPV MARIA GUERRA d 50054 4881 726 � e MC GOVT TECH SVGS ° 1200 TRUMAN AVE 2NO FL :. ACCOUNTS PAYABLE KEY WEST, FL 33040-7270 111 ® M ® " MONROE COUNTY BOCC - IS 1200 TRUMAN AVE STE 211 risme KEY WEST FL 33040 1 .11 es:a III VII' /:IL:P, l !AI.l II: +I.t..Li l d it.: a1 t i. itLVUtSL ;AUI. UI U115 II,V,jl';t I Order Shipped Item Number Description Unit Unit Price Amount I 10 10 224.4799 Latitude E5400, Intel Core 2 D uo P8700 with VT 2.53311z, 3M L EA 984.00 9,840 2 Cache, 1086N11Hz FSB 10 10 311 -9219 3.0GB DDR2- 800MHz, 2 DIMMS for Latitude EA 0.00 0.0 1 10 10 330 Internal English Keyboard Single Pointing, for Latitude EA 0.00 0.( Notebooks 10 10 330 -1652 Documentation (English) Latitude E•Family/Mobile EA 0.00 01 Precision I 10 10 3206894 Intel Integrated Graphics Media Accelerator 4500MH0, Latitude EA 0.00 0.( Latitude ESX00 10 10 341 - 7582 160GB Hard Drive 9.5MM S400RPM for Latitude E5X00 EA 0.00 0.1 10 10 311-8957 Single pointing touchpad for Lablude E5400 EA 0.00 01 1 ^ 10 10 320-1457 14.1 Inch Wide Screen WXGA LED for Latitude E5400 EA 0.00 0.1 10 10 421-1642 Genuine Windows 7 Professional , 32-bit, vd media, Latitude, EA 0.00 01 English I 10 10 330-6322 Genuine Windows 7 Label, Latit ude, Vostro and Mobile Precis) EA 0.00 0.1 on Notebooks 10 10 313 No Modem for Latitude E -Famty EA 0.00 0.1 10 10 330-0879 US - 3-FT, 3-Pln Flat E- Family Power Cord for Latitude EA 0.00 at I E -Family 10 10 330-1970 90W 3-Pin, AC Adapter for Latitude E540015500 EA 0.00 01 . 10 10 313-6663 . 8X DVD41 -RW for Latitude E5X00 EA 0.00 0.( I 10 10 421-0536 Cyberlink Power DVD 8.3,wlth Media, Dell Relationship LOB EA 0.00 „ 0.1 li g FOR SHIPMENTS TO CAUFORNIA, A STATE ENVIRONMENTAL FEE OF UP TO $25 PER ITEM WI Subtotal 9 840.00 LL BE ADDED TO INVOICES FOR ALL 0 ,•• RS CONTAINING A DISPLAY GREATER THIN 4 INCH Tembw To ES. PLEASE KEEP ORIGINAL BOX • - I - ETURNS. COMPREHENSIVE, ONLINE CUSTOMER C 1 ARE INFORMATION AND ABSISTANC IS A •, K AWAY AT WW WAELLCCOMIPUBLIC•ECARE TO ANSWER 0.00 S 0. ANSWER A VARIETY AR • YOUR nn ENVIRO FEE S 0.00 / 41‘,,---- ` N/PII/ n ' \ IMAGO TOME $ 9,840.00 J c;t", .l_ 1 • DETACH AT PERF AND RETURN WITH PAYMENT Shin. &kr Handlin0 S 0.00 9,84 Subtotal $ 0.00 Taxable: Tat Invoice Number: XDPWJ7JK6 $ 0.00 $ 0.00 1 Customer Name: MONROE COUNTY BOCC - G ENVIRO FEE $ 0.00 MAKE CHECK PAYABLE/REMIT TO: Customer Number: `817 Imrolee Total $ 9,840.00 Purchase Order 00031874 • 5 DELL MARKETING LP. Order Number: 2071394322/' $ CIO DELL USA L.P. / S PO BOX 534118 p ATLANTA,GA 30353.4118 101( I L Balance Due 3 9,840.00 I ^ IltIIII111ruII1111LulhainlnllbullLt6lllIII1Jtu1 (( I Amt. Enclosed $ 1 000XDPWJ ?JK600000009840008300054466172 1 1 1 L FID Number: 74.2816801 Customer Number: •17 Invoice Number IXDPWJ7JK6 1 Sets Rep: SHANNON GnAHAM Purchase Order: 00031874 For Saks: 5100)981.3356 Order Number: 207138432 Invoice Date: 04107110 I ^ Saks Fax: (800)4334527 Order Oak ror : 04101!10 Payment Terms: NET DUE 45 DAYS For Customer Senates: (800 981.3385 Due Oats: 05/22/10 For Techntoat Support: (800)981.3355 83 01 0 01 01 N Shipped Ma: FEDEXGROUND a Dell Online: h1IpJ /www.de0.eom Waybill Number: 134519873410012 III 0 • 0 SOLD TO: O SHIP T p ERRA t • • MC GOVT TECH SVCS ® e 1200 TRUMAN AVE 2ND Fl. i ACCOUNTS PAYABLE KEY WEST, FL 33040.7270 I ® N MONROE COUNTY 13000 - IS 1200 TRUMAN AVE STE 211 ® KEY WEST FL 33040 f•I I. A•;1 Ill: VII Y: I'lt :I1::.•.' II I.I r1.. . ..f, - -., ':1 1t:' :•1:)1 , 111. •.. 111 VI )I(.1' I Order Shipped Item Number Description Unit Unit Price Amount I 10 10 421 -1189 Roxio Creator Dell Edition 10.3. Media, Dell RLOB EA 0.00 0.0 10 10 430-3087 Dell WLAN 1510 (802.11a/b/g/n 2X3)1!2 MiniCard for Latitude EA 0.00 0.0 ElMobile Precision 10 10 313 - 3873 No Resource DVD for Dell OpUplex, Latitude, Precision EA 0.00 0.0 I 10 10 312 -0743 &CelU54 -WHr Battery for Latitude E5X00 EA 0.00 0.0 10 10 991 -5427 'Den Hardware Limited Warranty Plus Onsite Service Initial Y EA 0.00 0.0 i ear I 10 10 991-5558 •Dell Hardware Limited Warranty Pus Onslte Service Extended EA 0.00 0.0 • Year(s) 10 10 989.9170 'ProSupport for IT: Next Busine se Day Parts and Labor Onslte EA 0.00 0.0 Response Initial Year I n 10 10 989 - 6332 'ProSupport for IT: Next Busine ss Day Parts and Labor On site EA 0.00 0.0 Response 2 Year Extended 10 10 9843990 •ProSupport for IT: 7x24 Technl cal Support for certified IT S EA 0.00 0.0 I left, Inldal 10 1 0 983 - 7582 •ProSupport for IT: 7x24 Technl cal Support for eedifled ITS EA 0.00 0.0 taff, 2 Year Extended 10 10 989-3449 'Thank you choosing Dell ProSup port. For tech support, visit EA 0.00 0.0 I 10 1 0 httpilsupport .dell.eom/ProSuppolt or call 1- 888 - 5183115 900 -9987 'Standard On-Site Installation Destined EA 0.00 0.0 10 10 310-8319 Intel Core 2 Duo Processor EA 0.00 0.0 System Service Tags 1SJYYJI, 2SJYYJI, 3SJYYJI, 4SJYYJ1, I JRJYYJ1 ,8SJYYJ1,FRJYYJ1,GRJYYJI, HRJYYJI, SSJYYJI 1 1 1 1 neN n0, 1 i . - •-, r • UEi ., Vr o 00031875 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS I PAGE NO. 1 i 17.or. --;t—k a 7 1 PURCHASE ORDER + •_�"".L1_. . , . APR 2B2tra I COUNTY SALES TAX EXEMPT NUMBER: 85- 80138252940 -7 II VENDOR: SHIP TO: 002482 MC GOVT. TECH-INICAL SERVICES DELL MARKETING L P 1200 TRUMAN AVENUE 2ND FLOOR I DEPT AT 40228 KEY WEST, FL 33040 ATLANTA GA 31192 0228 ATTN: MARIA GUERRA ATTN: • II DATE: 03/23/10 BUYER:TEC SERVICES /LISA DRUCKEMILLER REQ. NO:0 RQ: TERMS:NET 30 DAYS FOB :DESTINATION DESC: ITEM# QNTY UOM DESCRIPTION UNIT PRICE EXTENSION 01 10.00 EA LATITUDE E5400, INTEL CORE 2 DUO 984.0000 9,840.00 QUOTE 53371968 II CONTRACT #: WNO5ACA I . - . 1 1 II I PAGE 1 TOTAL: 9, PO TOTAL: 9,840.0C ITEM# ACCOUNT AMOUNT PROJ CD 1 01 05003 560640 9,840.00 1 1_ # AUTHORITY: P � � L � ` : ,i _NV 1 1 COUNTY BUDGET & FINANCE DIVISION 1 MONROE PURCHASING OFFICE 00031 1 U TO PURCHASE REQ 1 Purchasin Office Date: 3 fi8/ft- ) To: 8 From : / ! i � , i 4 • 1 Name: ) / g ,/,. Approved By: ss ig Phone/Ext: n (5z) Acct. #: 01/4Q3 _ /640 T Ship Grant/Project #: l to Location•��, . ,., / ' dY /U Description U nit Cost Total Cost Acct. # 1 Qty. Unit Prod.# p t gig 1 - 1)1--,aih-Ot, 1 1 Total N , 1V 1 Items needed by: Vendor Number 0 Oa O OR I Vendor ame: qui 4 ' 4 , ?C.., 1 Remarks/Recommendations: Administrativ Instructions: t Daze: �J 1 Reviewed ( � y Purchasing Office use onlv: 9-J R �� ,VE 1 iewed B : ( ( ,c 4.1� Date: Reviewed ( ) Y �• � MAC 2 2 2010 P hiRCHAS!" O. M.B. Pam MCP 113 Revised 10/18/00 1 1 1 - Page 1 of 2 I e'" DELL QUOTATION 1 QUOTE#: 633719168 Customer#: X617 1 Contract#: NMOIACA CustomerAgreoment #: 250WSCA10ACS;B27160 Quota Data: 3117110 1 Gate: 3/1T/10 3:41:08 PM Customer Name: MONROE COUNTY BOCC -1S TOTAL. QUOTE AMOUNT: $9,840.00 I Product Subtotal: $8,840.00 Tax: $0.00 1 Shipping & Handling: $0.00 Shipping Method: Ground . Number of Sllsta troupe: _ 1 1 GROUP: 1 I QUANTITY: 10 SYSTEM PRICE: 9984.001 GROUP TOTAL.: $9,840.00 Latitude E6400. Into Coro 2 Duo P8700 v h VT 2.13011e.3M L2 Oaabe. 10/MWs PSIS (224. unto I NW) l , 3.061 DDR24100M16. 2 01518 forLaltude (3114219) Internal WNW Keyboard Slade e Pointing, for Latitude 6600-10001 Dooaaentagon ( I Latitude Predates , - ■ Mel Integrated 6mpldos Media Aceearater 4100111110, Latitude , , pumas) 1 Keyboard: Video Hard Wan 1d0013 Had Wye UM HOORPMfor Legends ®(3100 (341 , Hard No Controller: Wade posting teuelrpad for Latitude 10400 (3114981) I Repay Wet Or _14.1 bleb Wide Semen 111XIA LED far Latitude Bette (320.1481): OliggiOng 3 Genuine Windows 7 P.opaaaal„ $!Mite wt medic. Latlta40. Orb (421-0142) Syalarx Genuine Windows 7 Label, Latitude. Year° and Motile Parader Notebooks (331 -0322) Modem: No Modem for Latitude E- l4emgy (3134801) : WI - 3.PT, 34Pbn Pat a Cord for LatiWde EUPandly ) Teti: 110W 3-Phu, AC Adapter for Lathed. 111400111500 ) C042011 or DVD�ROM DIWS Cy Power 8.$,WI LOB (421.05341) CO or DVD -ROM Drive: 0ybodink I CD#OM or DV or Drive: Ronde Creator Deg Edition 10.3• Made, Deg MOB IMMOO) Menem Cable: Menem Cable: Dell WLAN 1610 pro2.11alidein 2X3) 121 MIs1Card for Factory Installed Software: No Resource 0VD for Dell Dptipe Latitude, Prestelon (s I I Feature 6.Cs61164.Y01k Battey for Latitude E1X00 (3120743) Dag Hardware United Warmegl Pte Om1e Service Wild YearP01 1) Swims 000 Hardware Limbed W.u.8 Pte Onate Sarrao Intended Year() p11.08N) II Service: ServiPregame/It for IT: Next lufbaM Oyu Pena and Labor CreateCreate pis �d Year (919.1701 P,osuppo t /er 11k Nerd Business Day Pette and Leiser Orase Mown 2 Year t9dexndM l SerSer Pregame/It g 5er„ Prollopport for IT: 7x24 Tobnical Supped for oatlfad IT Stan, bidet (116449 10) Service: Proiupportfor If: 7x24 TeNmlal Support for °edified IT Stet. $ Year Extended (303.7862) I ink you choosing Doti Polo/opal Per boob support. visit r Service: porLdepoo:NPIO8UPPart call 1480.11 141(1604449) Iatelelorx Standard °MOO Instagation Declhad (900495 1 1 . _ . .. . ..• .• .. ..1 e1_..a___vr.............. .. .. T..,,.Pt RUMS V1 2/901 0 i Page 2 of 2 Intel Core 2 Duo Processor (310.8319) ' I SALES REP: Shannon Graham PHONE: 1866 -537 -0706 shannon_graham@dell.com dell.com Phone Ext: 1 513 -8023 Email Address: � I Please review this quote carefully. If complete and accurate, you may place your order online at www.dell.com/gto (use quote number above). POs and payments should be made to Del! Marketing L.P. If you do not have a separate agreement with Dell that applies to your order, please refer to www.dell.comlterms as follows: if purchasing for your internal use, your order will be subject to Dell's Terms and Conditions of ' Sale - Direct including Dell's U.S. Return Policy, at www .deil.comireturnpolicy#total. If purchasing for resale, your order will be subject to Dell's Terms and Condition of Sale for Persons or Entities Purchasing to Resell, and other terms of Dell's PartnerDirect program at www.dell.comlpartner. If your order includes services, visit www.dell.com /servicecontracts for service descriptions S and terms. Quote information is valid for U.S. customers and U.S. addresses only, and is subject to change. ' Sales tax on products shipped is based on "Ship To" address, and for downloads is based on "Bill To" address. Please indicate any tax - exempt status on your PO, and fax your exemption certificate, with seller listed as Dell Marketing LP, to Dell's Tax Department at 800.433 -0023 . Please include your Customer Number. ' For certain products shipped to end -users in California, a State Environmental Fee will be applied. For Asset Recovery/Recycling Services, visit www.dell.comlassetrecovery. 1 1 1 1 1 1 . _ . .. . ,T .. _, CI Tintornot ri1 1/1 Rffl n i 1 • 1 • (...:,• 1 ■ ) . • 00 I CLERK OF THE CIRCUIT COURT MONROE COUNTY BRANCH OFFICE PLANTATION KEY MARATHON SUB COURTHOUSE MONROE COUNTY COURTHOUSE GOVERNMENT CENTER I 3117 OVERSEAS HIGHWAY 500 WHITEHEAD STREET 88820 OVERSEAS HIGHWAY MARATHON, FLORIDA 33050 KEY WEST, FLORIDA 33040 PLANTATION KEY, FLORIDA 33070 TEL. (305) 289 -6027 TEL. (305) 292-3411 TEL. (305) 852 -7145 FAX (305) 289 -1745 FAX (305) 295-3660 FAX (305) 852 -7146 DISALLOWED /QUESTIONED COSTS TRANSMITTAL MEMO 1 To: Abro Campo From: Acelia Gucci, Finance Stop #8 I Date: 4/28/2010 Re: Citizens Property Insurance Corp We hove disallowed /questioned certain costs on the attached invoice for the following reasons: I Amount Not in accordance with County's Purchasing policy. Amount Not incompliance with Section of the corresponding contract. I Amount Amount Not incompliance with Florida Statute 112.061 or County's travel policy. Missing, incomplete, or incorrect, supporting documentation. Amount Insufficient budget. Amount Invoice related deficiencies, I Amount Other Amount Missing Purchase Order Amount $274,470.00 x Missing 1 Signature Amount lefigfinr x Missing 1 Signature Description below or attached is for clarification of requirements: I PLEASE HAVE THE COUNTY ADMINISTRATOR SIGNED THE TWO INVOICES ENCLOSED WHERE INDICATED AND RETURN ASAP. THANK YOU Please leave this sheet attached when returning the audit slip or purchase order. Thank you. ' Additional information is required in order to process the above disallowed/ questioned costs, • q P qu For further consideration of payment, please resubmit with new documents and authorizations. 1 TOTAL DISALLOWED AMOUNT : $284,310.00 1 a EXHIBIT F E -Mails exempting telephone bills from purchase order requirements ari Page 1 of 2 of Salome McIntosh From: "Goan -Tina" <Boan- Tina©monroecounty- fl.gov> To: "Sandee Carib" <scarlile n monroe- derk.com> Cc: "Frederick- Debbie" < Frederick - Debbie @monroecounty- fl.gov >; "Zappulla -Sal" <Zappulla- Sal©monroecounty- fl.gov>; "Druc kemiller- -Lisa" < Druckemiller- Lisa©monroecbunty- fl.gov>; <smcintosh@monroe- derk.com> Sent: Thursday, February 22, 2007 11:57 AM Subject: FW: Telephone Invoices Sandee, 3 Please be aware that per the County Administrator's office, the invoices below will be submitted to Finance for payment on audit slips, and are exempted from OMB approval or Purchase Orders. Thank you. Tina Boan Budget Manager Monroe County BOCC OMB, Suite 2 -213 uoo Simonton Street Key West, FL 33 boanlinat nomoeeounty -fl.aov (3o5) 292-4472 (305) 2 92-4515 Fax HELP US HELP YOU! 1 Please take a moment to complete our Customer Satisfaction Survey: http://monroesurvey.virtualtownhall.net/survey.php?9acc14aelb Visit us on the Web :bttpJhvww.monroecaun%y -fl.gov Please note: The State of Florida has a very broad public records law. Most written communication to or from the County regarding County business are public records available to the public and media upon request. Your e-mall communication may be subject to public disclosure From: Frederick- Debbie Sent: Thursday, February 22, 2007 11:35 AM To: Drudkemiller -Usa Cc: Zappulla -Sal; Boan -Tina; Victores- Carlos Subject: Telephone Invokes All telephone invoices that Lisa Druckemiller has authorization to process may be submitted to Finance via an audit slip. Such invoices will be from but not limited to BellSouth, Cingular, Nextel, Verison and AT &T. Submission via an audit slip is more appropriate than a purchase order for these services considering the magnitude of accounts in which the payments are broken down. Debbie Frederick, CPM Deputy County Administrator The Historic Gato Cigar Factory 1100 Simonton Street. Suite 2 -205 Key West. Florida 33040 Office 305 - 292 -4441 Fax 305 - 292 -4544 Federick-debbie(cj:monroecounty-fl.gov 1 HELP US HELP YOU! Please take a moment to complete our Customer Satisfaction Survey: http://monroesurvey.virtualtownhall.net/survey.php?9accl4aelb Please note: Florida has a very broad public records law. Most written communications to or from the County regarding County business are 2/22/2007 ' iii 1 a Salome Mcintosh 1 From: Druckemiller -Lisa [ Druckemiller - Lisa @MonroeCounty - FL.Govj Sent: Thursday, February 22, 2007 11:46 AM To: smcintosh@monroe- clerk.com Subject: FW: Telephone Invoices Here you go. 3 Lisa From: Frederick- Debbie Sent: Thursday, February 22, 2007 11:35 AM To: Druckemiller-Usa Cc: Zappulla -Sal; Boan -Tina; Victores- Carlos Subject: Telephone Invoices All telephone invoices that Lisa Druckemiller has authorization to process may be submitted to Finance via an audit slip. I Such invoices will be from but not limited to BellSouth, Cingular, Nextel, Verison and AT &T. Submission via an audit slip is more appropriate than a purchase order for these services considering the magnitude of accounts in which the payments are broken down. 1 'ed&e 71edetee4, el Deputy County Administrator I The Historic Gato Cigar Factory 1100 Simonton Street, Suite 2 -205 Key West, Florida 33040 Office 305 - 292 -4441 Fax 305 - 292 -4544 I frederic k- debbie(monroecounty -fl.aov 1 HELP US HELP YOU! Please take a moment to complete our Customer Satisfaction Survey: 1 http:// monroesurvey. virtualtownhall .net/survey.php ?9acc 1 4ae lb Please note: Florida has a very broad public records law. Most written communications to or from the County regarding County business are public records available to the public and media upon request. Your e-mail communication may be subject to public disclosure. 1 1 1 1 1 1 1 1 EXHIBIT G 1 AT &T Mobility invoice with misappropriated equipment and service charges 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1- 3 Y Vv....Y V. VV V .• I 1 VVI VIV.•or/IV moors •I .Vb. ••VI• I ■I 1 %6.1 119/1....J111 1LVI II IJ1% 01100: ACCOUNT np�'j1p�p pp INVOICE NUMBER AMOUNT DESCRIPTION 6155711 530410 823750487 24.72 11/20-12/19/11 L3 530410 823750487 75.92 11/20 -12 /19/11 24 530410 8237150487 24.72 11/20-12/19/11 -613 530 410 823750487 24.72 /1/20-12/19/11 6 3001 530410 823750487 567.86 11/20-12/19/11 63001 5:30520 82.3750487 :393.29 11/20-•12/ 19/11 I 63501 530410 823750487 24.72 11 /a'.1 ?• 12/19/11 67001 530410 823750487 24.72 11/20-12/19/11 67501 530410 8''3750487 630.99 11/20-12/19/11 67501 530520 823750487 390.37 11/20-12/19/11 80002 530410 823750487 49.44 11/20-12/19/11 il 04500 530410 823750487 49.44 11/20-12/19/11 :°6970 A T St T MOB' LI7' OHI(L'JAE: CHECK HAS I% TRUE .;fT R M 1 K IIIOLIl CHEl KTOTHE EIG',IT) :4 :1 r r) CIIECK t U 1UE1?°, :; r.1 CR LINE 1[.1AGETHICIJUII TO TILE ilfCk. OF 1EET •• r ;-• . . _ p . � ..� : _ tt � j�' . o ff'. • c - �/� n , I I"r" I r i 1 J .. 8 c rr ' K " I , , .. N 0 11 ( i y ` , pQQ � • ' .nr I �" , .• _ C :• . ., . _ oo it - .MO 00UN 51•I EY a o 1 �� 9 : '��0 • / 6T 1089 9 970 DATE 01/18/1' AMO,U.NT * * * *16S.1506 PAY THE . SUM • OF * ** 6 �. ° AND • 't�` 'i ONTB 1 cI A T & T MD� X E rte* �x i ,- o.._._ -- - - _ . _ - - — O THE+ PO BOX 646V. -e II )RDER . ,CAROL STREAM IL 601 '7 -646 1 ' Il1�,' ' I i Ikr�' 1 'r,- __._._ )F' . .rte x: ■ .F • Twos •••• .• ?�••� ..,..�: °fir -. �:! r.r•_ _..(... -. 'AU'lit..,1 luEcfiE111E_/.TIIi i.'Irilil_,,, i...I _ •_;.. i; 1, JIH. lt-. I. .11 , '!['1 1. . +L. I•.'Jllt ; .tll_ .:: 1'. l. t.( )II , .,,LI. . , ;I•::C1 i 1 1 1 1 . 1 ( 1 1 . 3.,. DUN MU jr L.UUIV 1 T LoatviW11oa1V1V . 3 Cno IVIVIVnV1r s.%JUiv i r , r \L 1 VVL_J wnlur'< 1 , 1 U 1 . 1 . 1 . . . ) C , i UR411ASF 1NVOIGE NUMBER AMOUNT DESCRIPTI ACCOUNT - - -- •RDERN P. _1t - ON --- 8237504*r' ''10,::.3-' 11/'20- l 1 -1 3 - ▪ 4 J (: !. '530 530410 I 823750487 c 7;80.5 4 11 /20-.1" , , �.: : i i L �1 823750487 938.05 11/20-12/19:1; t, •J•J1?T l +.Z 0 2:375 ) T72.94 11/20. 12/19/11 •� 5:3t? 1 37 ;,11�;i)00 5:30410 `LT2: 7504 }3'7 I 568.45 11/20-12/19/1'1 �• - .� j F •51J4'}�'T f•)`; . 17' 1 1 /'r'_') -1.21 1 9)1'1 ij..>17t):- 5•:.0-'41.+. , 2 - 8t�t3•`.t, 3'? r'�ci•9>J7 .. ,04.1.1. 11/x.0-1'2/19"1: . O 101 5: ?4. 1. +:;+ x3'2 3750487 }1.1711 11/20- 12/'i.:�:'1 05101 5:31)5:'_1:) 8237'50487 8.78 11/20-12/19/1J .;1'•i?1 51:31141 t? 823750487 31.46 11/20-12/19/11 ; ,. ; 1 1, 5 .304 1 1) 823750 487 197.07 11 / 20 12 / 19, 1 1 1 t•If: ; 5:30410 823751)487 1.1.8.150 11 /20_1.';.' /19.'11 I I. r,.,.�._51^ �� _:04,013 7.1 /' 1) 1 /1 1 7 st "!1) 5.)0.;.11 i ::::' , 1 4 J7 IAA) 530520 1 8 ' :x11).''1 11/20-1a/19/ 1 171',1 5:31 ?41. +' )::::'3750487 1.1.5.0 11/20-12/1/,1 ;1:1:1 F3?`l1 • „ ' 3 751)4> 7 ._ =;1.87 11/20-12/19'1. � , 1'.• 1 i J J��J � I;i 53+ 41.1} >J )1)4>�7 7.tjr 11 . /'mot . '.. i II 1 - ")I • }•*"j 530490 )32JT5174>37 196.8Z !1 /L' +J .' L 1. t t 1 5 { 53041 0 �_:�1'� l o *r 195. :'?5 11/20 1 ' / 1 ` 1 Lc j �l . (ti . 1,}"F I.1 8237'50487 306.66 11 /217 i i. / 1 t 1 > 0 501 530520 823750487 ?6.74 11/20-12/19/1i .' fi: _. 7t; r, T :'i. 1 MO!. I L 11'" BOARD OF COUNTY COMMISSIONERS MONROE COUNTY, KEY WEST, FLORIDA 57_ 1 0 8 ACCOUNT ORD flNU►s1BER INVOICE NUMBER AMOUNT DESCRIPTION .t): ,t '1'i I 5:3015' Z) >�''_: 715 +)41 7 24 :7 . }�0 11/2 0-12 / 1 +J 1 L _t3 � t73 530.111) 8'23750 4 }37 4 49.44 11/20-12/19/11 20506 5.30410 823750487 157.71 11/20-12/19/11 :'_'2°002 530410 8823750487 268.37 11/20-12/19/11 II '41Z004 ':'.00 # 5:x04117 82 )7r1?4�77 227.21 11/20-12/19/1t 5:x05:_'1) 82 37504);7 x:27 , :)t) 11/20-1Z/19/1 • 51)0 5:313411? 823750487 696.95 11/20-1Z/19/1) 22502 5:30410 823750487 150.08 11 /20 -- 12/ 1;"/11 23501 530.410 823750487 :304.67 11/20-12/19/i I :. 000+.' 5:3041 +7 823750487' 218.91 11/20-12/19/ 1J1; °1 530.411) 823750487 '320-12/19/11 37.5? 11! . i; +1:} 1 5:305'1) )323750487 330 ,81 11/Z0-12/19/1i - 500 530.410 82375174)37 78.55 11/20-12/19/11 50500 530410 820750487 121.02 11/20-12/19/1! :3051 53 11 4� 923750487 79.55 L 1 /213 1 '2 /'19 / 1 i -_'Oi! 5:30.1.1;1 x3''375+74)37 74.1 11/'21)- 1_)1` ?J.s ?51 2 530.410 82:3750 4 >37 743.33 11/20-12/19/11 ,j1 }.-500 530410 82.3750487 141.60 1t/20-1Z/19/11 , ': , 1000 5313 410 823750487 98.33 11/20-12/19/11 i501 53041.00 823750487 190.79 11/20-1Z/19/11 • 525 '530411) 823750487 19.44 1'1 /20 1 / 1- 1 1 `70 c1 1 3: T EIOEILII 1` II ORIGINAL CHECK HAS A TRUE WATERMARK (HOLD CHECK TO THE LIGHT) AND 1111) CHECK NUMBERS AND MICR LINE IMAGE THROUGH TO THE BACK Or' SHEET <'_ . BOARD OF COUNTY COMMISSIONERS TIE BANK KEY WEE% R1��1 57108 I '1° MONROE COUNTY KEY WEST, FLORIDA 63-928 7o 571080 1 ` / ? i' DATE 01:19/12' 11 PAY THE SUM OF * * * * * ** **0* DOLLARS AND *NU* CENTS AMOUNT $ * * **a1*** *0.013* I V V 0000 1 ODD �_- V V 0 0 I D D m _.._ _ m RDER VVV 0 0000 1 D DD D t �1 f�f� i��1�1.(t,l ~',, ; I ILE RDER 1F m�__ __ -- m TWO SIGNATURES REQUIRED R NING' RUB CIA bIILAIHL UN THE PINK LOCK 8 KEY ICON:: -- COLOR WILL FAUL ANU I ILU RrAPPL AR O14 AN AUT11-rJTIL CHLLK --. Ir COLOR DOES N01' rADr r10 140T ACCE • 'VIIIIIIIIMIPIMIIIIIIIIUIIMIMOIIIIIIIIIIIIIIIWI i 1 3 __ 1 IP) /Mb >< ..) 1 BOARD OF COUNTY COMMISSION RS JAN 1 8 2112 _ AUDIT SLIPS (` 7 / q' , r � ' 4 J -> ritaA + BY: ---.4---- VENDOR NAME 3 INVOICE # a . { - •L. -. 1' ._ °ms's INVOICE DATE r.a .. m- - lir' - .:., -• ".1�1... - / n :r INVOICE AMOUNT $ 1 t. v LD DS ... Co 1 — Or - --- .. 1 -- ff FUND/ (OPTIONAL) (OPTIONAL) COST CIR ACCOUNT # PROJECT # PROJECT ACCT AMOUNT /'' 1 P300 530�1iD 07015 64.0 ! • a9 $3ipi.i ?0 I DESCRIPTION OPT) (.0.5 9 4L 11. 0(0 .4$3.55 4 .a L " l lax 1 `dy. 9 2 16 '7 ?455 4: 5 0 (s' >D n 3nuto ..,... -, DESCRIPTION (OPT) } I.S5 t 10S .L1- 5 (ny a "'11L; 'AE-..ci 16 aS.14.‘ <<;3•M, 's a'� • 1 7• � n I 5 IS (04.9a 6 4 .0(0 `-1lo h, $ e 0 0 h� CT ° .. .. — r � - �(-- '•Cpl - �. c) 1 DESCRIPTION (OPT) O.60 4�� ' 6 . ' .. '.:-.5 ((11•:) 00 ,>3nt -1 1 U 1 -1 .3 i r ).S. Cp $ 1 x,10 n g, DESCRIPTION (OPT) iblVO DESCRIPTION (OPT) QC.o • h _ _, 1 5 0000 530L11 0 ?? ��.�� $ "1�-:� � REVIEW SIGNATURE _ DATE Approved to $1000. SIGNATURE ',' 1 1- DATE 1 1 D PP A rove to S5,000 SIGNAT ' Es i DATE I --. q (9—. I $5,001 to S10,000 SIGNATURE DATE 1 S10,001 to $25,000 SIGNATURE Le 42//d/ DATE / /�(' /4 25,001 to Greater BOCC APPROVAL 1 Notes: Only one Invoice per audit slip, please!! DOCC Depts. complete all areas. Invoice # must be the Invoice number from the vendor's Invoice description is a 25 position field for additional info 1 1 1 • r . 3 e BOARD OF COUNTY COMMISSIONERS '- - 3 AUDIT SLIPS VENDOR NAME INVOICE # INVOICE DATE INVOICE AMOUNT $ FUND! (OPTIONAL) (OPTIONAL) COST CIR ACCOUNT # PROJECT # PROJECT ACCT AMOUNT CO 1C , &)L 1 D mi 1 g CpO- c ia $5 1 DESCRIPTION (OPT) IP • 3 .s ID -1. L i t0 / 1 ' . y' LA . 3 ' 1- r C HI( 6 i . 9 473'JS $ii,c;. 1 DESCRIPTION (OPT) °San 52∎An L i i 0 6 H � • 0 (0 � L1(o C $ J c • n� 1 DESCRIPTION (OPT) f l y .,,m 1 o) AG, G4 ,A1 • H i n Q Q •1 (;), 1 C 10 I Ll l D F.OD $1. 00 - DESCRIPTION OP D (OPT) 1 0 V23L2a_ -aq 1 11 1 ■11,V) 1 6 \.ytU $ ' En a al DESCRIPTION (OPT) REVIEW SIGNATURE DATE Approved to $1000. SIGNATURE DATE I DATE Approve to $5,000 SIGNATURE 1 $5,001 to $10,000 SIGNATURE DATE 1 510,001 to 525,000 SIGNATURE DATE 25,001 to Greater BOCC APPROVAL I Notes: Only one invoice per audit slip, please!! BOCC Depts. complete all areas. Invoke # must be the Invoice number from the vendor's Invoice description Is a 25 position field for additional Info 1 1 BOARD OF COUNTY COMMISSIONERS Cli 1 AUDIT SLIPS VENDOR NAME INVOICE # INVOICE DATE I INVOICE AMOUNT $ I FUND/ (OPTIONAL) (OPTIONAL) COST CIR ACCOUNT # PROJECT # PROJECT ACCT r ,. ‘ AMOUNT 0 L I i tn 5S0 LI 1 0 ct6 C/ ((I X D. \ ,L L 0x L i $ () I DESCRIPTION (OPT) 4 0 , , , cb 1 .t' 6 .-.. ..." X . _ ' . A • — .., ...?..,c,:s tiVslq\ as.iz;9 .1 4 ' So.. t\-1 ' ■ (19 .\L\ $ 111 DESCRIPTION (OPT) $ DESCRIPTION (OPT) I ,cyz 5 ' ))( Dj 16 19 .(10$ MD (o(i' DESCRIPTION (OPT) c-KA . W 1 , 1 6 34-3 , ALI I' ( ,o;) , (o 1 1 S 45. ?"..ss s,•1 , T1 DESCRIPTION (OPT) c . `"- a x La 1 ac._Qa S '1x 3 6 ?7's;k:;* $ iSr7. 11 REVIEW SIGNATURE DATE Approved to $1000. SIGNATURE DATE 1 Approve to 35,000 SIGNATURE DATE I 35,001 to 310,000 SIGNATURE DATE 1 310,001 to 325,000 SIGNATURE DATE 25,001 to Greater BOCC APPROVAL I Notes: Only one invoice per audit slip, please!! BOCC Depts. complete all areas. Invoice # must be the invoice number from the vendor's invoice description is a 25 position field for additional info 1 1 3 BOARD OF COUNTY COMMISSIONERS 3 AUDIT SLIPS VENDOR NAME INVOICE # INVOICE DATE INVOICE AMOUNT $ FUND/ (OPTIONAL) (OPTIONAL) COST CIR ACCOUNT # PROJECT # PROJECT ACCT AMOUNT CO a n L i 1, , � L-I.1 x 1 , a 21, Y1c 5 (oq Co o ,r; 1 DESCRIPTION (OPT) .4 1 DESCRIPTION (OPT) ( 03 . \ 1 DESCRIPTION (OPT) J (0051 � ?,7 L1n ..■)( s .111 $1 1 (() DESCRIPTION OP 1 (D 45 .�. 1/4.- , 6 H • . Q c� a 6 1?) .:' ,L)000 'I1M0 6 9 - y.mss $3al, DESCRIPTION (OPT) ‘. �`�I • L4 5 ' ! )1001 S - 10 L -110 a (9y L c-IN G � � 5 $ 1 Li sd', S () REVIEW SIGNATURE DATE Approved to $1000. SIGNATURE DATE 1 Approve to 35,000 SIGNATURE DATE 35,001 to 310,000 SIGNATURE DATE 310,001 to 325,000 SIGNATURE DATE 25,001 to Greater BOCC APPROVAL Notes: Only one invoice per audit slip, pleasell BOCC Depts. complete all areas. Invoice N must be the Invoice number from the vendor's Invoice description is a 25 position field for additional info 1 1 3 cb , , BOARD OF COUNTY COMMISSIONERS AUDIT SLIPS all VENDOR NAME INVOICE # INVOICE DATE 1 INVOICE AMOUNT $ I FUND! (OPTIONAL) (OPTIONAL) COST CIR ACCOUNT # PROJECT # PROJECT ACCT AMOUNT 1"C 5 - un 'MN s0 $ ao i On I DESCRIPTION (OPT) 14q." d; IF o ! r an 1 D 6 Ql --I.1 s, 6 l Ca rS $ �(A .1'1 D ESCRIPTION (OPT) `c - 5 35 Q -`3b I 0 LIDO 1 5 LI I 0 °) :\ � � $ 3 \ ---\ u, DESCRIPTION (OPT) C.)15 0 1 5 )L-1 tip 6 3i , • 1 t 6 CA L4 ; la a X $ 1 \� I DESCRIPTION ( OP 6 IOCA OK 1 6 � 33OL -1 c 1 s 1 n $ I Su .. DESCRIPTION (OPT)1 ss t'9 3 5 ,;,q .1 a . 1 �. `COs 'co owl , .. w " 0103 - . � 5 o L1t0 0' $ not . -,t.- > 1 S c�� O � __ REVIEW SIGNATURE DATE Approved to S1000. SIGNATURE DATE 1 Approve to $5,000 SIGNATURE 1 35,001 to 510,000 SIGNATURE DATE 1 310,001 to 325,000 SIGNATURE DATE 25,001 to Greater BOCC APPROVAL I Notes: Only one invoice per audit slip, please!! BOCC Depts. complete all areas. Invoice # must be the invoice number from the vendor's invoice deacripdon is a 25 position field for additional info 1 1 (..,..... 3 BOARD OF COUNTY COMMISSIONERS 3 AUDIT SLIPS VENDOR NAME 1 INVOICE # INVOICE DATE I INVOICE AMOUNT $ FUND/ (OPTIONAL) (OPTIONAL) COST CIR ACCOUNT # PROJECT # PROJECT ACCT AMOUNT I DESCRIPTION (OPT) (P SO) S k 0 L- $QL"1• ; 1 DESCRIPTION (OPT) 5�O ul10 (9,4, k :) $ I` 0. COY DESCRIPTION (OPT) 15 * "I -` DESCRIPTION (OPT) 1 co O 2z ( ) f ' ~S $ is -01 a. DESCRIPTION (OPT) 1 IP D.O LLj 5D y10 4D. .-- )a $ D•y 1 . 0)■ REVIEW SIGNATURE DATE Approved to S1000. SIGNATURE DATE Approve to S5,000 SIGNATURE DATE I $5,001 to 510,000 SIGNATURE DATE 1 S10,001 to $25,000 SIGNATURE DATE 25,001 to Greater BOCC APPROVAL I Notes: Only one invoice per audit slip, please!! BOCC Depts. complete all areas. Invoice # must be the Invoice number from the vendor's invoice description is a 25 position field for additional info 1 1 3 3 cil) BOARD OF COUNTY COMMISSIONERS AUDIT SLIPS VENDOR NAME 1 INVOICE # INVOICE DATE 1 INVOICE AMOUNT $ FUND! (OPTIONAL) (OPTIONAL) COST CIR ACCOUNT # PROJECT # PROJECT ACCT AMOUNT f-5301-th ;- . 1ax a. $ LiQoyLi 1 DESCRIPTION (OPT) I DESCRIPTION (OPT) 3 DO nA �� o Ll i n . 1 a x 3 $` x-- 1,1 0 DESCRIPTION (OPT) ? J L111 , x D- $ C I . . -1 (-( DESCRIPTION (OPT) 1 ( :: ?� - 0 u l in i cgM 1 DjX l c)-- $ ` q . (A L DESCRIPTION (OPT) 1 1'3501 3 --1 I 0 6 L A "1.0 $ L n • O(0 REVIEW SIGNATURE DATE Approved to $1000. SIGNATURE DATE 1 DATE Approve to $5,000 SIGNATURE 1 $5,001 to $10,000 SIGNATURE DATE 1 $10,001 to $25,000 SIGNATURE DATE 25,001 to Greater BOCC APPROVAL I Notes: Only one invoice per audit slip, please!! BOCC Depts. complete all areas. Invoice p must be the Invoice number from the vendor's invoice description is a 25 position field for additional Info 1 3 BOARD OF COUNTY COMMISSIONERS AUDIT SLIPS VENDOR NAME INVOICE # INVOICE DATE INVOICE AMOUNT $ FUND! (OPTIONAL) (OPTIONAL) COST CIR ACCOUNT # PROJECT # PROJECT ACCT AMOUNT , `� t! • 1'S (is °; O L I a $ at-4 DESCRIPTION (OPT) DESCRIPTION (OPT) osooa J .'emu t $ 1/ I V. 07 DESCRIPTION (OPT) 1 $ DESCRIPTION (OPT) 1 DESCRIPTION (OPT) 1 $ REVIEW SIGNATURE DATE Approved to S1000. SIGNATURE DATE Approve to $5,000 SIGNATURE DATE $5,001 to $10,000 SIGNATURE DATE $10,001 to $25,000 SIGNATURE DATE 25,001 to Greater BOCC APPROVAL Notes: Only one invoice per audit slip, please!! BOCC Depts. complete all areas. invoice 5 must be the Invoice number from the vendor's invoice description is a 25 position field for additional info 1 1 1 3 ....nsfikemo,k A . BOARD OF COUNTY COMMISSIONERS 3 AUDIT SLIPS 1 VENDOR NAME INVOICE # INVOICE DATE 1 INVOICE AMOUNT $ FUND/ (OPTIONAL) (OPTIONAL) COST CIR ACCOUNT # PROJECT # PROJECT ACCT AMOUNT 00 l n 1 :-- �1. $ 9 1 DESCRIPTION (OPT) 1wnfkIL-, I l :(')CX� 53G��1� S o I 1 1 � 4.0:1A.I.,,ti 1 $ 3?�j� l DESCRIPTION (OPT) J i . ( v3OD 1 530 ..o a..k ),►.k, , A . $ - ,�i DESCRIPTION (OPT) �-_,l ..I D 1 J ) 7J LZ ,,. __,-, $- ()..?1 DESCRIPTION (OPT) ' V'P 1 0 n a 5 ?�►.� i, $ vaG .% DESCRIPTION (OPT) . 9o..CO . 1 o u `S D.o C(o.,t W Qww $ l. 9C) P I REVIEW SIGNATURE DATE Approved to $1000. SIGNATURE DATE I Approve to $5,000 SIGNATURE DATE $5,001 to $10,000 SIGNATURE DATE 1 $10,001 to 525,000 SIGNATURE DATE 25,001 to Greater BOCC APPROVAL 1 Notes: Only one invoke per audit slip, please!! DOCC Depts. complete all areas. Invoice # must be the invoice number from the vendor's involve description is a 25 position field for additional info 1 1 1 1 LIT), - "Q.1,A. BOARD OF COUNTY COMMISSIONERS 3 AUDIT SLIPS VENDOR NAME INVOICE # INVOICE DATE 1 INVOICE AMOUNT $ FUND! (OPTIONAL) (OPTIONAL) COST CIR ACCOUNT # PROJECT # PROJECT ACCT AMOUNT < .aO 1 b3CE J ).) 1 . i, .. • .: s ,L-1 _ 80 1 DESCRIPTION (OPT)_ '1 C PJr...cn- C , r n I I I to. J3�S - Xu S �. $ Qr l . �) 1 • 40 ' ` (, DESCRIPTI • N (OPT) V�Q 0 L- t 10 D 53t a� $ 3'2 1. c0 1 DESCRIPTION (OPT) c 1 , ~ 1[lZ/'RCL.. 1 1' �" t= �inS 01 . ws () 0,3tYLOxx- % $ 817.. DESCRIPTION n IPTION (OPT) ^ �J A i . .� 1 O.Cia. 5 -S $' r1;. �] t((1 DESCRIPTION (OPT) •..i1 ? hkMe . 1 n no 3O s Vuxayi\,,,,Th' 3`) 1.0? -pI REVIEW SIGNATURE DATE Approved to $1000. SIGNATURE DATE 1 Approve to $5,000 SIGNATURE DATE 1 $5,001 to $10,000 SIGNATURE DATE 1 $10,001 to $25,000 SIGNATURE DATE 25,001 to Greater BOCC APPROVAL I Notes: Only one invoice per audit slip, please!! BOCC Depts. complete all areas. Invoice N must be the Invoice number from the vendor's Invoice description is a 25 position held for additional info 1 1 3 L�11YL`�. BOARD OF COUNTY COMMISSIONERS 3 AUDIT SLIPS VENDOR NAME INVOICE # INVOICE DATE INVOICE AMOUNT $ .7 CJ • S FUND/ COST CiR ACCOUNT # (OPTIONAL) (OPTIONAL) PROJECT # PROJECT ACCT AMOUNT aOS D O C Q Puimark. s aco .9 L i DESCRIPTION (OPT) !�,. INk • ..r� of N 5& ao . 5. ` .► , $ 1 1 DESCRIPTION (OPT) 'q DESCRIPTION ( OPT) 1 $ DESCRIPTION (OPT) 1 $ DESCRIPTION (OPT) 1 $ REVIEW SIGNATURE DATE Approved to $1000. SIGNATURE DATE Approve to $5,000 SIGNATURE DATE $5,001 to 510,000 SIGNATURE DATE 1 510,001 to $25,000 SIGNATURE DATE 25,001 to Greater BOCC APPROVAL 1 NoteS: Only one invoice per audit slip, please!! BOCC Depts. complete all areas. Invoice K must be the invoice number from the vendor's invoice description Is a 25 position field for additional info 1 1 1 ................ ........................... a .. r ; at &t t t ' - • Page: 1 of 1723 � � ;: ' •� Wiling Cycle Date: 11/20/11 - 12/19/11 1 Account Number: 1•1110187 Foundation Account Number : 02393496 involve Number: 8237511487X12272011 How To Contact Us: Previous Balance 13225.72 . 1 or 611 from your cell phone Pa manta Posted 197.76 • For Deaf/Hard of Hearing Customers (TTY/fDD) P A . D P LONG • > 1 'Y A6. 1- 866 - 241.6567 FAA e 1 .:41,j,-. ; r .., , Monthly Service Charges 11818.56 Usage Charges 2825.90 Wireless Nuniber(a) Credits/Adjustments/Other Charges 1963.15 305.304 -0031 Government Fees & Taxes 0.00 I 305- 304 -0063 ' � yy��1EN FCH . RGE$ y °�f' ?. , " , Due J*t(Y 4, 20 1. y ' °ut v k >te } 3 p f c y 305-304 0169 ', t 4n 1 r. f ¢ , < ! 4 � r . o ' 305 -304 -0412 3►�h s ss II -.. �- ' r ; , w 305- 304 -0499 �' . f 1, . i it 511 , . r� � t `n c • . r e ; ? . • � t r1 1 • Not all wireless numbers are listed In accordance with your contract or appropriate government regulations your billing account was changed from bill In advance to bill In arrears. ** *This Bill Includes A Past Due Balance * ** If p ayment has already been made, thank you, please disregard. Knot, payment . / ayment / must be made immediately. Please send your payment including: current (C charges, in the enclosed envelope. You may also pay 24 hours a day, by ma j• 1 (� I credit card or ' eck a 1- 800 -331 -0500, or att.com/MyWireless. if ji 1 " your service is sus cd rec fee will app If yo h ave quest . regarding your acc nt, co act us at 1 -800- 947 -5096. �y 1 ,--.... L CC � 1 1 a.. Return the portion below with - - - - - _ payment only to AT&T MoblUty. I NO Dar 1829 Alpharetta. GA 30023 -1829 .Account Number: 823750487 Total Amount Due: $29,633.57 #BWNJSZT Amount Paid: I #120008237504873# $ 1� / 6882.1.0.13 86 SP 9.970 OFRB2 15 Plow duuut trend cruret/wndentxwith Kowa MONROE COUNTY ATTN: MARIA GUERRA I 1200 TRUMAN AVE STE 211 KEY WEST FL 33040-7270 Ihh14.11.Illl,IP101Il1141„ Imlullll,lll'IIIlulldingl Please Mall Check Payable To: 1 AT &T Mobility PO Sox 6463 Carol Stream, IL 60197-6463 I ,1 1 1 1111 11 1 1 1 1 111' 1 1IIIII 11 1' 1 'Ih 999000008237504870000000166056100002963357005 1 I . 1 1 3 } } .... 4' 7.. ,? -t..n .t. trill... -. aa.t.:i 1v4SI. Jd+a`fN. ra tt. +.. o. .'w t.e..y.J..rw. -•;m.. -.. d ` &` Billing 3.12 of 1721 Ililling Cycle Date: 1 I/211/11 - 12/19/11 M Account Number: 111/1MIN487 _ Foundation Account Number : 02193496 Data Detail (Continued) 305 - 393 -3361 I User Name: CHRISTINE HURLEY Rate Code: MSGU.Messagin9 Unllmiled, UMB1 -Data Unlim tod Rate Periou WO): AT'Anytime Feature: SMH -IMB SMS 50.00, MM1-1.1MB MS 50.00, GPRR.GPRS $0.00 rate APN002 I Rate Rate Fen- In/ Total I tem Day Date Time To /Front Type hlsg /KR /MIn Code Pd lure Out Churgc 4166 TU[ 12/13 6:32PM 305-393-5556 Pict Video MSG 1 Msg MSGU AT MMH In 0.00 4167 12/13 7.34PM 239.728.8030 Pict Video MSG 1 Msg MSGU AT MMH In 0.00 — 4168 12113 B:40PM 239-728-8030 Pict Video MSG 1 Msg MSGU AT MMH In 0.00 I 4169 THU 12/15 10:36AM 239-691-7272 Pict Video MSG 1 Mgt MSGU AT MMH In 0.00 4170 FRI 12116 1 t:50AM 239-209-2604 Pict Video MSG 1 Mg) MSGU AT MMH In 0.00 4171 SAT 12/17 7:58PM 239.890 9401 Pict Video MSG 1 Meg MSGU AT MMH Out 0.00 4172 12/17 7:58PM 239-833-9401 Pict Video MSG 1 Meg MSGU AT MMH In 0.00 4173 12117 8 :O1 PM 239. 633.8401 Pict Video MSG 1 Mao MSGU AT MMH Oul 0.00 I 4 174 SUN 12/18 8:03PM 239. 989.7004 Pict Video MSG t Msg MSGU AT MMH Oul 0 00 35 Meg Subtotal for MMS Msg's 0.00 ` Totals 0.001 I Equipment & Accessories Charged to Wireless Number 305- 393 -3361 Use Nnii c : CHRISTINE HURLEY Trans 'transaction Item Unit Total Item Dote Number Item Description ID Q ty Price Charge I Equipment & Accessories Ordered On•Lino 1 11/22 N098•I.171154 PHO IPHONE 4S 84GB MK 05494 1 389,99 388.88 2 1 t /22 N098+171154 SIM EMBEDDED SIM 73023 1 0.00 Subtotal Equipment & Accessories Ordered On -Lino 399.99 1 — Total qu pmon 8 Accosaor oa harps to Irelesa Number 305-393-3361 399,99 1 1 1 1 II 6892.0111.000013.172.863.01100000 NVYSNNNY 28611.28611 1 ,- 1 1 3 .: . at &t I'ugc: 775 of 1721 s , Billing (:)cleDate: 11 /20(11 - 12/19/11 Account Number: 1/2.187 3 Puundation Account Number : (1219.49(6 Wireless Line Summary For: 305 -587 -7488 3 User Name: LISA DRUCKLM1LIJ I Monthly Twat Service Charges Period Charge Charge k Rate Plan LI'AD_2CI3nOM_IOGl3OVG 11 /211.121(9 40.00 40.00 Includes: • Al & I \Pon Id !Iliadic-Dam • A'I'1c 1_INl'1_I(t)NDI.I: Dace' 11111 Detail Other Services Al &I Diteclfill 11/20.12/10 0.00 0.00 CRU Detail 1(111 ZC - RAN I I/2O.12/19 0.00 0.00 Voic teslricted Includes. 11/20-12/19 0.00 0.00 lades. - No incoming Calls • NO Uutgoing Calls , I 1 OTAI. MONTHLY II. SERVICE C RGES _ _ $40.00 f U sage Ch arges Ssec I lsa Marne Details) TOTAL USAGE CHARGES 50.00 I Credits, Adjustments & Other Charges Rcgululory Cost Recovery Charge 0.26 National Account Discount -8.80 TOTAL CREDITS, ADJUSTMENTS & OTHER CHARGES - $8.54 i 1 �' TOTAL CHARGES FOR: ` 305- 587 -7488 • - .. .' • $31.46 — ( Usage Charge Details 305 -587 -7488 -1T 1 User Nutne: USA DRUCKGMILLIsR \4sg /M111/ K6 1116 1% I.gi1 lint I%Isg /R•Iin/ 1 Suniniary of Included IC13 /R113 1(11/11113 Billed fatal Wireless Data PlanUsed Billed Rate Charge f I 2 GtgaLJyles I - Data Access 2,048 T 59 — 0.00 TOTAL USAGE CHARGES $ Data Detail 305 - 587 -7488 I User Nu1110: LISA DRUCKKM R Rate Cade: 2G80-2 G,gal3ytes Rate Pollee (PD): AT I Feoluto: MBRA.GPRS M8 Dom $10.00/1 GB APN002 /APN003 /APNUU4 Rate Rate Fen- In/ Total Item nay note Time To /From Type Rlsg /KB /Min Code Pd tare Out Charge 1 SAT 11/10 12:10AM Data Transfer Data 1,436 KB 2GBO AT MRHA Out 0.00 2 SUN 11/20 12 :10AM Data Ttansfor Data 1,362 103 2GBO AT MURA Oul 0.00 I I 1 1 .1 3 .... •. . , -.. atsct h _... ..., n> ..- „' 555 of1721 ,,. Billing Cycle Moe: 1 I I - 12 /19 /I I Account Number: 1211 / 487 A Nouudution Account Number : 02393498 Wireless Line Summary For: 305- 395 -2876 User Name: GUARDIAN A. LITEM Prorated Monthly Total Monthly Service Charges Period Charge Charge Charge Rule Plun ZI'AD_2(itlIXnv1_ I (161i0V(i 12/12 10.67 10.67 bttaudcs; • A'I 1 Woad Bundle -Data - Al &'I _IN •I I._I311N1)LIi I 1 - I)ucct Bill (Mail ! !Other Services A 1. IhrcxIIlill 12.'12..2'19 0.00 0.00 ('1111 Detail 1811 1.0 • liAN 12.'12.12'19 0.00 0.00 I Voice Restricted 12.! 12.12119 0.00 0.00 I11;:hldts: - No I t fining ('ally - No Uutuoing Calls I TOTAL MONTHLY SERVICE CHARGES _ $10.67 Credits, Adjustments & Other Charg Rcgulalnry lost Recovery Chatgc 0 :46 National Account Discount -2.35 I Equipment 8 Accessories Ordered On -Line 12/12 EQ114PM1IENT Puiu 11A51: 829.99 TOTAI. CREDITS, ADJUSTMENTS & OTIIER CHARLES $827.90 L I'O'I'AL CHARGES FOR:.. 305 - 395 -2876 • $838,57 1 Equipment & Accessories CIiau 6ccl to W'iI clubs Number 305- 395 -25 /0 ; User Nana: GUARDIAN A. LI'I'EM —f"T- I Trans • I ransactio(I Item Unll i'ulal Item Dale Number Item Description ID Qty Price Chtn•gc Equipment 6 Accessories Ordered On -Line 1 12/12 N096.1. 173917 COM 1PA02 APL 8408 3G WHT 88105 1 829.99 829.99 I 2 12/12 N006•I•173917 SIM EMSEDOPD SIM 011 7 3023 i 0 Sublolal Equipment 8 Accessories Ordered On -Lino B20 99” I Total Equipment 8 Accessories Charged to Winless Number 305.395 -2078 — 929.09 1 1 1 1 1 - 1 1 iia EXHIBIT H County Administrator's Response to 2010 Audit Report of �• Monroe County Telecommunications Policies ' and Procedures 1 1 1 1 1 1 1 1 1 1 1 1 1 1 (,)UNTY, KEY WEST F LORIDA 33040 t •!1 • �'r '" (305) 204 -4641 G� '•`! �' : � : UR D OF COUNTY COMMISSIONERS air Sylvia J. Murphy, District 5 S�'� Ma yor Pro Tem Heather Carruthers, District 3 � R a rt" 1s , Kim Wlgington, District 1 George Neugent, District 2 Mario DI Gennaro, District 4 L 7 ;. OFFICE of the COUNTY ADMINISTRATOR Key West, Florida 1 To: Danny L. Kolhage Clerk of the Circuit Court 1 Date: April 1, 2010 I Subject: Response to Draft Audit Report of Monroe County Cellular Telecommunications Policies and Procedures I Dear Mr. Kolhage, The County Administrator's Office in consultation with the County Attorney's Office has reviewed your draft Audit Report of Monroe County Cellular Telecommunications Policies and Procedures. We draw I your attention to our responses which follow closely the findings and conclusions of the Audit. 1 A. Monroe County does not have updated policies and procedures to effectively administer personal use of cellular telephones by County employees. County staff is in the process of revising and updating existing policies and procedures for the issuance and use of cellular telephones by County employees. Once Administrative Instruction 4403.2 has been updated, new copies will be provided to each employee. After reading the updated instruction, the employee will be required to sign an acknowledgement form that they 1 understand the County's policy regarding cellular telephones. All new cellular telephones issued to County employees will require a signed acknowledgement that the employee understands the current policy regarding cellular telephones. B. Cellular telephone request documentation is not being completed as per Monroe County Administrative Instruction 4403.2. Services is revising the cellular telephone request policies and provide procedures to Technical Se g P q P P P an electronic means for requesting a cellular telephone, approving said requests, recording the 1 1 serial number and other identifying information in the database as a new cellular telephone is issued. Once these changes have been completed, Administrative Instruction 4403.2 will be updated to reflect the changes. If a department requests a new cellular telephone, a work order form is filled out by the p �l P Y requesting department and routed to Technical Services for approval. Once approved, the ' telephone is ordered from the approved vendor and then activated. Upon activation, the phone number, phone serial number and other identifying information is recorded in the database. C. Cellular telephone accounts are not disconnected when an employee separates from the County. 1 All active cellular telephones are the responsibility of the department to whom they are issued. A department head may reissue a cellular telephone to another employee after an employee has separated from the County. As part of the separation process, Technical Services shall review the asset database and ensure that a cellular telephone assigned to a separated employee is either reassigned to another employee or returned to Technical Services for deactivation. D. Unused cellular telephone accounts are not being disconnected. All active cellular telephones are the responsibility of the department to whom they are issued. A department head should notify Technical Services. As part of the separation process, ' Technical Services shall review the asset database and ensure that a cellular telephone assigned to a separated employee is either reassigned to another employee or returned to Technical Services for deactivation. E. Cellular telephone billings are not being reviewed by Department Directors for accuracy. Cellular telephone billing records are reviewed by the Senior Administrator of Technical Services for an errors, irregularities or misuse. If any issue is identified, the appropriate Department Director is notified and provided copies of the pertinent records for follow up with l the employee. The Senior Administrator of Technical Services is an expert at reviewing cellular telephone billings and most qualified to review bills for errors. Department Directors do not have the necessary expertise to be able to review their department bills. ' F. Technical Services does not maintain an inventory tracking system of County cellular g y ty ular telephones purchased. County staff is in the process of revising and updating existing policies and procedures for the issuance and use of cellular telephones by County employees. County issued cellular telephones do not reach the cost threshold of $1,000.00 for tracking assets maintained by the County. The County is not required to maintain an inventory tracking system for cellular telephones. Technical Services maintains an electronic database for computers, servers, equipment purchase requests, contracts and work orders. This system has been modified to include electronic forms for cellular telephone requests, activations and inventory. Each new cellular telephone issued to 1 1 1 an employee will have its phone number, serial number and other identifying information recorded in this database. G. There are no policies and procedures for the replacement of cellular telephones damaged 1 by employees. County staff is in the process of revising and updating existing policies and procedures for the issuance and use of cellular telephones by County employees. Part of this revision process includes data lost or damage cellular telephones. Each case where an employee has damaged a cellular telephone and requires a replacement will be reviewed by Technical Services in 1 conjunction with the Department Head. If an employee is found to be negligent, then the employee must reimburse the County for the cost of a replacement phone. 1 H. There is not adequate separation of duties in the area of cellular telephones. Technical Services, Senior Administrator handles most of the duties pertaining to cellular telephones. 1 IPhones ordered by Technical Services are activated by the Senior Systems Analyst in Key West, not the Senior Administrator of Technical Services. These phones require activation through a special copy of Apple's iTunes software to which the Senior Administrator of Technical Services does not have access. Regular cellular telephones are activated by the Senior Administrator of Technical Services. 1 The County Administrator is satisfied with the distribution of responsibilities with regards to cellular telephones. Review of cellular telephone billing by the Senior Administrator of Technical Services with signatory authority by the Deputy County Administrator is sufficient review for cellular telephone billing. 1 I. Cellular telephone bills are not submitted to Accounts Payable for payment in a timely 1 manner. County staff is in the process of reviewing the current payment procedures and processing of cellular telephone invoices by the County. cerel C i I Roman Gastesi County Administrator 1 1 1 1 1 1 EXHIBIT I 1 Monroe County Administrative Instruction 4405 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 11,— 1 a BOARD OF cOUNTY COMMISSIONERS III J - -�_ Mayor Heather Carruthers, District 3 �' • ' Mayor Pro Tem David Rice, District 4 C UNTY MON ROE _ _ . , �� .. ' um wiginytan. District t • KL V WESI F LORIDA 33040 , � r > • • ' George � Dent. District 2 13051 P.34 4641 J., !a v r' - .', ALI Sylvia 1. Murphy, District 5 (. 1 . Monroe County I Technical Services fi 1200 Truman Avenue Key West, FL 33040 _ J Ph. (305) 295 -5110 ' 1 Fax (305) 295 -5105 _ ._ I OFFICE OF THE COUNTY ADMINISTRATOR Key West, Florida I MONROE COUNTY ADMINISTRATIVE INSTRUCTION 4405 1 Date: May 27, 2011 Subject: Tablet Computing (iPad) Usage 1 Effective Date: May 30, 2011 I 1. Background Monroe County provides tablet computers such as the Apple iPad, to identified County personnel to enable highly mobilized computing in a lightweight, easy -to -use platform, at a reasonable cost. Utilization of County equipment for personal gain or convenience is a violation of County policies I and Florida Statutes. The wise and prudent use of the tablet computer is required in order to be fiscally responsible. Therefore, Monroe County has guidelines for the use of tablet computers. I 2. Purpose To establish policy for the appropriate use of tablet computers as a tool for Monroe County. I 3. Cancellation This instruction is to remain continuously in effect unless specifically revised or cancelled. I 4. Instructions a. Other Applicable Instructions: As inter capable devices, all tablet computers used by County employees are also I subject to Administrative Instruction 4404.2 which covers Internet usage. It is expected that all employees assigned a County issued tablet computer shall be fully cognizant of the contents of Administrative Instruction 4404.2 ' b. Approvals: All tablet computers must be approved by Technical Services before acquisition. 1 ' r c. Cellular Data Plans: Certain models of tablet computers will include a cellular modem that can be activated to provide internet access. This activation requires a credit card to be used for the monthly charges associated with the data plan. The County has Limited the number of personnel who have a County issued credit card which may be used to purchase this plan. Therefore, 1 the procedures below shall be followed: i. The email addressed used for enrollment in the monthly data plan will be the user's County email address. ii. Each month the wireless provider will email an invoice to the end user indicating that they have been charged for an additional month on their data plan. iii. The end user will print this email, sign it, get appropriate supervisory signatures and forward this original to the person whose name the credit card is issued. iv. The credit card holder will also sign this email and forward it as appropriate for reconciliation. ' v. Enrollment in a monthly data plan requires prior approval of the County Administrator or the Deputy County Administrator. ' d. Third Party Applications: Certain tablet computers require an account to purchase additional applications (even free applications will require an account to download). Each tablet contains the basic functionality necessary to read email, perform basic document review, and connect to the intemet. However, there may be some applications that would provide additional functionality that a user may want to have. Any additional applications that are not included in the basic functions installed in the iPad when initially received and would be I for a County purpose will be at the user's expense. Each user will need to create their own account (iTunes) on the appropriate application store using their personal credit card (if required). The County will not reimburse employees for applications and other purchased content. All applications must be appropriate for a person's job responsibilities with the County. 5. Responsibilities Primary responsibilities relating to tablet computer usage are outlined below. a. Technical Services: i. Establish a policy for tablet usage ii. Approve acquisition of all tablets by County personnel iii. Maintain software images and access to County email and applications iv. Maintain complete and updated tablet inventory list b. County Divisions and Departments: ' i. Authorize the purchase of tablets for their employees ii. Acquire cellular data plans for enabled tablets along with securing permission for credit card payments of said data plan and processing monthly invoices in a timely manner iii. Monitor usage of tablets by employees to ensure compliance with the County's internet usage policy 1 4 ' I 1 ' 6. Action a. All Division Directors and Department Heads are to implement the above cited policy and 1 procedures on the effective date of this instruction and take appropriate action to ensure all employees are fully cognizant of the contents of this instruction. fr /C .4.111111 • bbie Frederick Deputy County Administrator ' Distribution: VI Originator: DNO Review: 5/27/14 1 1 1 1 1 1 1 1 1 1 1 1 1 1 EXHIBIT J 1 IPad Schedule 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 r Co CO d v). in W 00 O s- . E c Z .c Z c> c. c> a - o LE - o s N to CCI Al i LL !-- Q M 1— LL M> < u -, LI. 1J- UJ CA LL W Zr. 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I-•• CI- 0 p O cu u W 3 t 0l J a u _ = Z 0 O co a.+ C i u_ H tn o co v J 2 w 0 3 0 = O Q in = co U 0 "I = H w= w u d U Lij 0 c o E n > 0 6 3 = m m = C v v o t c CC m CL 0 V1 n 3 co c`, 3 c D u_ V c C O u O C "C Y CO 0 t_ u O a 0 3 a CD 73 L •- CC) Z a z > m II! N y O O cr, 7 6 N W it . O d W Q • --1 O N rli N CC 2 N 0 W N it 2 m N ilk 0 I-I 0 O O O O u co c co a c IA J Q I- 0 1 - X i 2 0 m z W 1- z W Y 1 0 co m < < n. a_ 1 O O L I- CV cm NI t co O o 1 1 1 1 EXHIBIT K 1 Commissioner Heather 1 Carruthers personal check 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 ~ i• N¢ ; :I - 0 1 I A . � � c 1 j • • .y ; o r 41 . 1 5., , . i tN 1 N 1 . l' 2 7 0 6 Cr s 1 3 , • 1 ' N . L .: 1 lI W _ � id z 1 1 ' 1 1 1 1 1 1 EXHIBIT L Mayor Rice's personal invoice and credit card receipt 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 • 1 .. ' • 1 1 1 1 . 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AAtlesnials irlth Risser 401, Dodos and Woof f.104 PROM are orb .1 Astefit.ia Aiders. tnr_ . . . . ,. . . • -- 1 1 1 1 1 . 1 1 ... 1 1 1 EXHIBIT M 1 Clerk's Finance Department 1 Memo to Purchasing Card Program Administrator 1 1 1 1 1 1 1 1 1 1 1 1 1 1 f 1 1 MONROs COUNTY COURTeouss -�� BRANCH Orf[cs: 500 WHITEHEAD STREET, SUITE 101 �'� �', PLANTATION KEY WEFT, FLORIDA 33040 +r~"°'i•. '' PLANTATION CENTER TEL (305) 294 ••' 83820 OVERSEAS HIGHWAY FAX (305) 295 - 3663 ', % ;,,'i;'' t PLANTATION KEY, FLORIDA 33070 '� •••: ,,.� TEL. (305) 852 BRANCH OFFICE: _= FAX (305) 852 -7146 MARATHON SUB COURTHOUSE 3117 OVERSEAS HIGHWAY a= OF THE CIRCUIT COURT ROTH BUILDING MARATHON, FLORIDA 33050 MorrnoB COUNTY 50 HIG“ Pour ROAD 1 T ) 289.6027 PLANTATION FLORIDA 33070 FAX (305) 289-1745 Tn. www.clerk -of t)IO- court.coni FAX (305) 853 -7440 Memo RECEIVED 1 APR - 7 2011 To: Tina Boan, Purchasing Card Program Administrator 1 From: Kevin Madok, Finance ' COUNTY ADM tNtS7'2nTOR Date: 4/7/2011 Re: Purchasing Card Policy & Procedure 1 There has been a recent increase in P-Card (Purchasing Card) activity and the 1 expectations are for more widespread use in the future. With this increased activity, there have emerged several issues either not contemplated when the Purchasing Card Policy and Procedures manual was developed or were to be addressed I through administrative rules. If such rules have been developed, Finance has not received them. 1 Below are some issues that will require your attention to assure continued uninterrupted processing of the P-Card payments. 1 • Spending Limits — Section 1.1 of the Policy sets single transaction spending limits at the Director Level of $999.99. Section 1.2 allows for certain individuals to be authorized for higher per transaction spending limits. I am anticipating there I will be transactions in excess of $999.99 in the near future but I do not have any documentation that a higher limit has been authorized for any card holder. Until Finance receives such documentation, those transactions in excess of $999.99 1 will be deducted from the P-Card payment. Section 1.3 discusses spending limits for each card holder. Finance should have I an official, approved list of spending limits for each card holder. • Inter - departmental card use I have noticed a recent increase in the incidences of individual's P-Cards being used for purchases benefiting other 1 departments. Though the Policy does not appear to explicitly prohibit this, it 1 1 reads as though the intent was for P -Cards to be controlled and monitored by Department Heads for use within their department If it is the intention of the 1 Board to allow interdepartmental use of P- Cards, we must still abide by the normal expenditure approval process. All necessary departmental signatures must be incorporated in the process. Written Department approval must be ' obtained before the transaction occurs. This may tum out to be rather cumbersome and it should be considered whether this practice is advisable. • I-Pad data plans - To date, we have been processing recurring data plans for 1 two I-Pad accounts. I understand this could soon grow to a dozen or more. With the documentation received for supporting the data plan payments, Finance has no way of knowing whose device the data plan applies to or even if it is for a 1 County owned account 1 do not have an answer for this but perhaps these data plans should be centralized at tech services, similar to phone bills, so proper controls can be established. Payment could then be paid similar to the method for payment of traditional phone bills. Payments with the P -Cards may not be in compliance with Monroe County Purchasing Policy chapter 6 D 2 b, c and Monroe County Administrative Instruction 4401.5. 1 • Merchant Category Codes — This is more of a question than an issue. I understand there has been recent fraudulent activity where a County P-Card number was used at an out of state restaurant It was my understanding that VISA had the ability, and was instructed to, block certain MCC's, such as gasoline, meals, clothing, etc. Finance should have a list of blocked MCC's and knowledge of any problems with the effectiveness of the blocked MCC's. 1 Please note that the P-Card program will be subject to review by Internal Audit in 1 the near future. Therefore, we should work diligently to assure all controls are in place and functioning. 1 ca Roman Gastesi, County Administrator Danny Kolhage, Clerk of the Circuit Court 1 1 1 ' I IT EXH B N 1 Purchasing Card Documentation 1 for misappropriated iPad 1 1 1 1 1 1 1 1 1 1 1 1 1 1 V 1 1 1 1 1 it U u o r J0 00 1 0000O I in i ? ? r4 r et I 0 ' , 0O000000 p en M M r r'9 r'1 rn r'1 fn m v1 r v1 V1 Vi 'n 4 v1 V1 0 c ,.,.) — cv — — M — — 0 ° 0 0 0 0 0 0 0 0 0 0 ■ ‘n vn c 0 v'■ U o •-• 0 0 0 , z . o so I • y P o • U 1 ■ �\ I% w I W o .\ U Z = �• D o o u Z ra C i � 1 , �' >> o Ca d 2? ' o o o r� I `, = r .. 0 o o c o o o 0 j G r, ( "G:' 0 0 0 0 , o o , c c , .L O G. 0: ' it N 0' O' '7 M N 7�r • 5_ 1r 0 M ^ N N 00 .4 r'1 1 00 I i x Le I � 0. Nee ! 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U U r^ r ,, 1 I Ez ��oo c u -z. 3 0 n �n I A ' • r G d eel #T � a coeo� < • . > 1 <� __ a >��oo g_ iil E coo — � °O o rL 8 oe...0,, 22x333 ec F d )• L r bQ O t— Q fn n v dl :C2 • u u y N i r CI — c _- — _ o I -p aj d 0 0 O C r�1 V' 0, N 1 co ✓ Q v a n n n v n v., U O 1 i 1 1 tic 44? 1C V3WIG • LLLYUINC 1 OEM 1 UL 1 -- o Apple Store Invoice Receipt Do Not Pay Order Number I Order Date: May 12.2011 II Sold To: Ship To: SLAM PUB STORE PREPAID MONROE COUNTY BOARD 1892 PRESTON WHITE DR LISA ORUCKEMILLER RESTON VA 20191 -8497 1200 Truman eve Suss 211 � KEY WEST FL 29040.7270 1 `S Customer Number. t1�173 I Order Details Pro duct *beta Ouaidity Obi ntiity Fxteiideii Prudiu t Name Number Price Orderer! Shipped Mice IPAD WWI 30 8408 WNITE.USA MC984LUA *829.00 1 1 *829.00 I Serial No.: (DLXFDI VJDKNY) APPLE WIRELESS MC184LUA *89.00 1 1 *89.00 APPLE DOCK CONNECTOR TO VGA ADAPTER- MC852ZM/8 *29.00 1 1 *28.00 DAL WPM Ordered Material was MC502ZM/A OVERNIGHT SHIPPING CHARGE SHIPPINOC *19.00 1 1 *19.00 I ^ Subtotal *948.00 - til Ci1 C6 Sales Tax *0.00 Total $948.00 -- Amount Due *0 .00 I Payment Methods *948.00 charged to VISA 94 I Fora total of $948.00 Additional Information I Invoice Number Invoxe Date Terms Ship Dale 9873890388 May 13, 2011 CreGI card May 13.2011 This order Is eub)ec1 to Apple's Sales and Re8mds Poticlsa. i nil .:A .gryu;•. r.. • 11 :11 •.I9. „C1:,. • .... . :. eo 9003 . 53t) 5P � ■ 1 1 n m a . 01 ( a c a C3t,9 1 2152 1 httns: / /atore.annle.com /1- 800 -MY- APPT. R/ WehOhiecta/ OrderStatus .woa/510124004 /wo/o... 6/11/2011 1 E I MONROE COUNTY BOARD 01? COUNTY COMMISSIONERS I AUDIT SLIP Page 1 of 4 11 I nr Name: BANK OF AMLRI-CA Routing & Transit MINN a, U Il avorce#: 921SMAY11 Add'I Info. FIA Card Services 111111111inumps 7 `'f // avoice Date: 05/25/11 1 1 'otal Due: 86325.79 ABC& Y 4W Jun 2 a zi U 1 Fund/Cost Ctr Account # Amounj - < 001 - 05003 UM / 9'T : r... ,�. Description: 9868 Frederick Verisign 4/2,6/11 � Ofl � �� + 1 530410 / ' "' Pb n!t! = tt�aS. I knoff:edge They were Description: 9868 Frederick AT&T Data Mavl>< ( l y When as 1 001-05000 534400 / S278.00 by Me COMOkfet/puthou Description: 9868 Frederick-Hampton 5/17 -18/11 I 404 -63001 530540 i $153.71 Description: 9876 Cyr- GoDaddv.Com/IKW]LADomain Name I MARA 530540 1 8133.98 I - Description: 9876 Cvr- GoDaddv.Com/KWIA Web Hosting 001 -05000 530400 e 8139.00 I Description: 9876 Cyr-Hampton 5/17/11J 001- 06500 530410 1' 825.00 Description: 9942 Aguiar-AT&T Data Mavil I 001 - 04100 530520 ,1 539.00 Description: 6294 Boan -Ioad cover /A.Leto I 001 -04100 530410 `' $19.00 Description: 6294 Boan-Inad shnv/A.Leto ■ 1 Reviewed Date 4 / 9411 Si Date , a 6 1 Signature . /g Date , ' 1 1 p‘zENioriXt',„1/12: /. :. 1 I MONROE COUNTY BOARD OF COUNTY COMMISSIONERS AUDIT SLIP 1 Page 2of4 I Fund /Cost Ctr Account # Amount _ --- i ---___\ .-.. 001 -06001 530410 „, $25.0o have reviewed the atioched documentation Description: 6294 Boan —AT &T Data Plan Mayl 1 per section 3.3.6 of the Monroe County I' . rci , asing Card Policies and Procedurs, 1 best m 001 -05002 530410 J $ 25 . 00 o the y knowledge They were official County business exper.ditr n; 1 Description: 6294 Boan —AT &T Data Pln/Druckemiller Mayl l e ^rtiGed by the carp' '^'"•''` •'i'` • 001 -04100 530520 ' $829.00 Description: 6294 Boan -Apple Store /A.Leto Ipad I 001 -61501 530520 , $69.00 minus tax(5.18) 1 Description: 6294 Boan -Apple Store /Graham Ipad Wireless Kybrd 001 -61501 530520 ,./ $39.00 minus tax(2.93) 1 Description: 6294 Boan -Apple Store /Graham Ipad cover 001 -05003 530520 /5946.00 1 Description: 6294 Boan -Tech Svcs Ipad, Kvbd, Adapter 001 -06001 530400 $139.00 1 Description: 6294 Boan - Hampton 5/17/11 001 -61501 530520 $829.00 minus tax(62.18) I Description: 6294 Boan- Graham Ipad 148 -50001 530410 $25.00 I Description: 3472 Hurley -AT &T Data Plan Mayl1 I 148 - 50001 530400 a $223.40 Description: 3472 Hurley- AirTran/Ft. Myrs -DC 5/23 - /11 one way tkt 1 148 -50001 530400 v S369.40 Description: 3472 Hurley- Delta/DC -KW 5 /25 /1lone way tkt 1 Reviewed Date 1 Signatt = Date Q(),` Signatur ' '(c (;l (. , fl < / Date (e; v) %/// 1 1 I MONROE COUNTY BOARD OF COUNTY COMMISSIONERS AUDIT SLIP Page 3 of 4 I Fund/Cost Ctr Account # Amount I 148 -50001 530400 , $19.95 Description: 3472 Hurlev - Travelocitv(see justification memo#2) e. ,,/ - 1 148-50001 530410 / W31 I'r ve reviewed the ai,ached documentation Description: 3472 Hurlev- Internet Usage 5/15- 17 /11(see memo #3) rear Section 3.3.6 of the Monroe County Purchasing Card Policies and Prot k! . 1 148 - 50001 530400 ,/ 8725.00 To the best of my kr. owlet `:, : : ::: Description: 3472 Hurlev- Sheraton 5 /14- 19 /11(see memo#4) official County bus: se n,',',disu.c; as ce! +'`1/44c: by fhe c: ... asor, 1 001 -04100 530410 $25.00 Description: 2688 Gastesi -AT &T Data/L.Caraballo 5/3/11 1 001 -05000 530400 ✓ $442.80 Description: 2688 Gastesi - AirTran/DC 5/23- 25 /11(see affidavit) 1 001 -05000 530540 ✓ 1$ 49.00 Description: 2688 Gastesi- ICMA/webinar 1 001 -05000 530400 ✓ $109.00 Description: 2688 Gastesi - Marriott/Hotel stay 5/4/11 I 001 -04100 530410 Mal Description: 2688 Gastesi -AT &T Data /A.Leto 5 /11 /11 I 001 -05000 530410 r $25.00 1 Description: 2688 Gastesi-AT&T Data 5/13/11 4 1 $90.90 1 001 -05000 830 00 Description: 2688 Gastesi -BWI Taxi/DC (,sec'. ck.ttkc4w1 4 001 -00101 530400 ✓ $449.80 1 Description: 2660 Carruthers- AirTran/DC 5/23- 25/11( 0 QV- (17.14icln.v;•t) I Reviewed Date I Signatu = ,. / Date i Cg 1 Signature / _ _ .- i• � X( .��• Date (2 . ,)- 1 E MONROE COUNTY BOARD OF COUNTY COMMISSIONERS AUDIT SLIP Page 4 of 4 001 -00101 530400 J $139.00 Description: 2660 Carruthers - Hampton 5/17/11 001 -00101 530540 / $325.00 escription: 2660 Carruthers- FAC /conf res: 6/21 -24/11 I have rev t he .7ttachEr • • per s cti(; .L,3. .)t the h: :.)unty It'ichr.a r!t i e" Hides an . •ocedures. 1 To the ..)I my, knowledc,.: :;ey were acid County business expiditures as certified by the cardholde urchaser, 1 1 1 1 1 Reviewed Date Signature — �-�' Date • Signature . -!.: ,J • "LA C' l% CJI Date % ?/ 1 ' 1 1 EXHIBIT O '. 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City of 1 0: pad Snatch Florida March 1, 2011 1 Dear Cell Phone User: 1 Attached is the City of Ormond Beach amended Administrative Policy #60, Wireless 1 Communication Device Policy. The intent of the amended policy is to help ease the administrative burden associated with City- provided devices and service plans, and to provide employees with greater flexibility in meeting the requirements of their I jobs without increasing the City's costs. Currently, the City provides wireless devices and service plans to individuals that are required to be available remotely and after normal business hours. All of the 1 administration is handled by City resources. In order to comply with IRS regulations, the City is obligated to closely scrutinize each user's individual monthly bill to ensure that communications are of a business nature. And, the employee is 1 obligated to reimburse the City for the cost attributable to any personal use which creates additional time and resources to track. This obligation significantly increases the recordkeeping requirements and has caused the City to explore other options for providing this tool. I This cY oli outlines the options department directors have for providing wireless p p p communication devices for their staff. The preferred option is an allowance plan where the City provides a taxable amount to employees to acquire and maintain their own service. And, the other option is for the City to provide devices and maintain service plans for employees to use for business purposes only. The amended policy will be rolled out in two phases: Phase I will be targeted at the Level III user (PDA, Blackberry, iPhone), and Phase II will Include Level I and II users. Employees migrating to Option I, Allowance Plan, will have 30 days to ' secure an individual device and service plan. City cell phone numbers can be converted to individual accounts allowing employees to keep their current business number. Or, employees may keep their current personal number or acquire a new one provided the number is provided to the City so that it can be included in the City directory. Employees should consider insuring Level III devices acquired under the Allowance Plan. 1 If you have any questions regarding this policy, please contact the designated policy administrator, Kevin Gray, Public Works Operations Manager, at 386/676.3577 or Human Resources. 1 1 Administrative Policy #60 1 City of Ormond Beach Wireless Communication Device Policy Purpose and Scope 1 This policy establishes the guidelines used for determining: Positions that are required to carry wireless communication devices in the execution 1 of essential work activities; and Whether the position or Individual is eligible to opt out of the City's Allowance Plan and instead participate in the City Provided Cell Phone Plan; as well as the ' Communication Service Plan and type of device required by the position; as well as the process for the issuance or procurement of wireless communication devices. 1 General Wireless communication devices, including cell phones, have become commonplace and are often necessary for City staff to carry out the responsibilities of their positions in an effective and efficient manner. 1 Department directors determine what specific positions are required to utilize wireless, communication technology using the following criteria: 1 a) Position requires that a significant amount of time (more than 35 %) be performed away from an office environment; b) Position supervises /oversees personnel in the field, away from a central office area; c) Position is defined as "Essential" under the City's Peacetime Emergency Plan; d) Position is considered as an after -hours customer service function and is responsible for taking customer (citizen or employee) calls after normal working hours. 1 Department directors are encouraged to equip their staff with the appropriate wireless communication device and service plan as determined by specific job requirements utilizing the City's Allowance Plan ( "Option 1 "). Public safety officers 1 shall be provided wireless communication devices under the City Provided Cell Phone Plan only ( "Option 2 "). Only under special circumstances, when Option 1 is not viable, shall department directors provide devices to non - police and fire staff utilizing Option 2. Department directors will also determine what type of Communication Service Plan is required by each specific position. The types of Communication Service Plans are 1 as follows: Wireless Communication Device Policy Revised February 2011 1 Administrative Policy #60 Service Plan Plan Description Level I Voice only. Maximum minutes based on actual anticipated business use but less than 450. Level II Voice only. Maximum minutes up to 900 minutes. Level III PDA: Voice & Data capabilities, i.e. Blackerry®, iPhone Department directors are also responsible for a periodic review with at least an annual assessment of the continued business need for service, as well as potential adjustments to service levels by position. Use of wireless communication devices, whether acquired under the Allowance Plan or by the City, inconsistent with this policy, or with local, state, or federal law will result in Immediate removal of the privilege and may be grounds for disciplinary action up to and including termination. 1 Option 1: Allowance Plan This Option provides qualified employees with a taxable allowance to reimburse or to offset the cost of service. The allowance is not necessarily Intended to cover the 1 full cost of the device and service plan as this Option affords the opportunity for employees to use a single device for both business and personal reasons. 1 The applicable allowance amount will be included in employee paychecks and will be considered taxable income for federal tax purposes. Plan Type Semi- Monthly Allowance Cellular Minutes '•5.00 900+ Plan 17.50 PDA i.e. BlackBer ® iPhone * 37.50 *Note: Amount includes $72 /year intended to supplement costs associated with technology upgrades New employees or employees new to positions that require use of wireless communication devices or employees transitioning from Option 2 to Option 1 shall receive a one -time allowance for the initial purchase of a wireless communication device as follows: • Device Type One - time Allowance Cell Phone 50 PDA i.e. BlackBer ® iPhone 200.00 1 Wireless communication Device Policy Revised February 2011 1 Administrative Policy #60 Reimbursement of costs associated with the replacement of an initial device due to loss, theft, or damage will be reviewed by department directors on a case by case basis and will require proof of purchase and the approval of the City Manager. However, under no circumstances shall the reimbursement amount exceed the amounts provided above. 1 The amount of the one -time allowance associated with the initial acquisition of a wireless communication device, as well as any reimbursement made for replacement costs, will be considered.taxable income for federal tax purposes. ' Under this option, the employee is responsible for procuring service accounts and devices. 1 Ownership — A communication device acquired under this Option is considered to be the personal property of the employee. Any service contract entered into by an employee related to the acquisition and operation of a communication device is between the communications service provider and the employee. The City of Ormond Beach will have no obligation with 1 respect to such contract. Employees are responsible for maintaining active service at all times. ' Pursuant to public records law and under unique circumstances, individual communication records may be subject to public inspection. Therefore, employees are advised to retain applicable records for a period of one year. Process — Employees seeking an allowance request must complete the Wireless Communication Device Request form with the appropriate approval by his /her department director. The completed form should be forwarded to the designated policy administrator for approval who will then forward to Human Resources for processing. 1 The designated policy administrator must be immediately notified of changes to eligibility status, including separations from employment and position transfers. Employees are responsible for keeping their department directors informed of P P 9 P their current wireless phone number. The City's Information Technology department is responsible for assisting employee with the initial set -up of the device as well as potential recurring 1 connectivity issues. 1 Wireless Communication Device Policy Revised February 2011 1 Administrative Policy *60 1 Options 2: City Provided Cell Phones Devices provided under this Option are to be used exclusively for business purposes. Department directors are responsible for monitoring the use of wireless 1 _ communication devices issued to their staff and for ensuring appropriate use and care of such equipment. All calls, texts, and emails made by a City -owned device are considered public information and may be subject to public records requests. 1 Ownership — Devices provided under this Option are considered to be the property of the City of Ormond Beach. Service contracts are entered into and by the City, and all payments are made directly to the service provider by the City. The City currently has a flat per minute plan with the designated service provider. The City monitors each individual telephone number for 1 abnormalities in usage on a monthly basis. Employees assigned a City- owned device are responsible for its physical protection from damage and unauthorized use. ! Process — It is the responsibility of the department director to notify the designated policy administrator of the need to provide wireless service to staff members utilizing this Option. It is also the department director's responsibility to return City -owned devices to the policy administrator when service Is no longer needed or when a user separates from employment. 1 Safety I Employees are encouraged to avoid distractions of any kind while operating a City vehicle or any vehicle being used for City business. This specifically includes reading, adjusting global positioning systems and accessing the Internet. Initiating /responding to emalis /text messages while driving is strictly prohibited. It is recognized that employees res responsible for providing emergency services in the 9 P P 9 9 Y course of their work are permitted to use mobile data terminals (MDTs) and radios 1 in the performance of their duties. 1 Violation of Policy The City reserves the right to determine what constitutes a violation of this policy or its intent. Any violation of this policy may result in discipline up to and Including t termination. In the event this policy conflicts with an applicable Collective Bargaining Agreement 1 ( "CBA ") with the City, the CBA will prevail; if the CBA is silent, this policy will prevail. 1 Wireless Communication Device Policy Revised February 2011 1 1 Administrative Policy #60 1 Conclusion The City's policy regarding Wireless Communication Devices has been prepared so I - as not to conflict with the public policy, and further, not to be discriminatory or abusive. This policy supersedes any information provided to applicants and /or employees, either written or oral. The City reserves the right to change or modify the provisions of this policy at anytime in the future, consistent with applicable law. 1 Effective Date: This policy shall take effect immediately upon its execution and issuance by the City Manager. 1 / /. o ce Shanahan, City Manager Date 1 1 1- 1 1 1 1 1 1 I Wireless Communication Device Policy Revised February 2011 1 1 Administrative Policy #60 Q Wireless Communication Device Allowance Request I PLEASE PRINT OR TYPE Date: Employee: I v Position: Fund - Department -Division: - - Department Manager/Contact I am requesting that an allowance be provided to the above named employee, as follows: Choose one only. I ❑ Level I - Semi- monthly Allowance Amount: $ 6.00 ❑ Level II - Semi - monthly Allowance Amount: $17.50 • ❑ Level III - Semi - monthly Allowance Amount: $37.50 I Device Allowance ❑ Level III Users: Initial Allowance Amount $200.00 (Provides for a one -time lump sum allowance) Cl Levels I & II Users: Initial Allowance Amount $50.00 (Provides for a one -time lump sum allowance) I ❑ Replacement Reimbursement: Actual cost up to $200 (Request must be accompanied by receipt and requires City manager approval) The phone number is: - - EMPLOYEE ACCEPTANCE: I EMPLOYEE SIGNATURE INDICATES AWARENESS OF THE POLICIES OF THE CITY OF ORMOND BEACH, FLORIDA REGARDING ADMINISTRATIVE POLICY #60, WIRELESS COMMUNICATION DEVICES AND UNDERSTANDS THAT THIS ALLLOWANCE IS GRANTED SUBJECT TO AGREEMENT AND CONFORMITY WITH SAID POLICY. I EMPLOYEE8 SIGNATURE DATE 1 DEPARTMENT DIRECTOR APPROVAL: 1 DIRECTORS SIGNATURE DATE 1 CITY MANAGER APPROVAL: CITY MANAGER APPROVAL IS REQUIRED FOR REIMBURSEMENT OF REPLACEMENT DEVICE ASSOCIATED WITH LEVEL III ABOVE. 1 I CITY MANAGER'S SIGNATURE DATE I Pleaaeforward_to: Original Copy to HR Copy to Policy Administrator I Copy to IT Help Desk J 1 rr. EXHIBIT Q Board of County Commissioners Heather Carruthers Personal Checks for iPhones rlr Irr 1100 wr 1 1 1 1 1 1 e R° 1 N1 4.‘ 6 Oi CV N 1 I Lo 1 I i: .i■gb, . .1-- 1 cu W r 3 c .L7 '' Q 1 s ` 1 151 _ t '� Pz 1 _ ' 4 I L 1 1 1 • 1 ._ - ._.... I ka. • ■ ... • •.._ .._ . • .. > r .. HEATHER CARRUTHERS 301 1 m 4a -� $ qq. q' ....4.., Yx • W.I. D�llara . Q 1 `--- - chick - 1; .`'•i ® . � Piice 1 1 1111111 11 1 111111 11 1 11111 11111111 1 1 1 1111111 111111111111111. 1 1 ono :`'�1 Number. 301 Date: 01/13/2011 Amount: $99.99 1 1 _-4 NI 1 1 1 v N ? , Back Image 1 1 1 1 1 1 1 EXHIBIT R 1 'Phone accessories 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 !� V1 VI VI V1 t1 to VI VI VI 1.11 VI VI VI V) VI V1 V1 VI V1 VI V1 N V1 VI V1 1.1 V1 VI VI V1 1) a, a, CJ a, a, a, aJ a, a, aJ a, QJ (1, a, a) a) a, a, a, a, 41 W W a) a Cl a, a, a, v u u u U u u u u u v U v u u u u u U U u _) u u u _u u u u _u o > > > > > :5. > Z Z > > > > > > > > > > > > > > F' L L L L L L L L L L L L L L L L L L L L L cu a, a, a, a, a, a, aJ cu a, a, a, a.; a, 0 0 a, a, a, a, a, a, aJ aJ aJ a, aJ a, a, al ✓) (1) V) V) V) V) V) V) V) Lt) V1 V) V1 V) a, a, V) V) V) V) V) V) V) V) V) V) V) V) V) V) L. 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F- L. a vi v1 0) V W a) 00 U 0 R v a) co 3 c r- s c 0 0 0 = v 00 = O c o O U . d c o 2- 2- C7 c m O O L C a) a) cp a) a) v - O j O Q Q co o O .` •>_ a C � v) O N a) N W X al a) C D + • a v CD 0) 3 0 L n a a) ti Ia a . cc W ,.., a) Ln m �[ • 0 = v r L1-1 Q = v w c a� o a v u u v x < J n - p O d -p a u . ra a 0: n O m a _i 0 E .0 0 >- >' c > v aX, CO Vl Z a 5. m CL CC CO v 0) 0 O cc w C 0 v C C y E o: 1- Z Z v C C a c v) a) c L7 0 l7 a) > C W 1- Z Z v Q o v a p C7 C p V) - 0 CU cc a, E a "' a p L _ 0 N n:3 a X Cr 8 L7 0 1 O N .r 19 _. a . 2- ~ a t7 v X O v O �Y c✓ O ( X rO X m c - 0) U C N a) L 0) 1 Z 2 c 0 m E m a, E `o 0-5 m o a; o = x = = c a' ° o c a CU t o o a) O >' a) O C a) p C a) C v Y U� C 0 f l - - cL. 4 - `D . V E O N u u O .a w 0 .Q O a p O m ro 0 t9 5- O < < u u a u s ° l7 E a ^ v �+ CO ,-, = U ... �, :, u X X X 1•a 0 Lo m m m m m re) m m tD tD L0 4 C p _o J CU 0) C � U _� . _� + y1 n3 0 m, s .° E O O O °�' 3- CO - 4 0 Q . N - I ,....1 N N N N N N N N N N 0 .--I e--1 i--1 1--1 .-1 1 r1 c c 1 Li', O C O O O O O N LO LD LD 0) 0 m r-1 ,--i r r -1 r-1 - r• N 1 - 1 r-1 C O O N .-+ ,-1 N r- N N ,--4 ,--4 1 r-1 .0 0 \ - -. \ \ \ \ \ \ \ \ 3 .-1 .--1 e• e-i ri .--( e--i ) --1 r N N N 0 0 0 0 0 0 0 0 0 0 0 0 S CU CL - O 1 1 1 EXHIBIT S 1 Lenovo Personal Computers and i Monitors under $1,000 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Lenovo Computer Summary Check # check date Buyer PCs Purchased Lenovo PC Total PCs 50 PCs & Warranty @ $535 26,750.00 574203 04/18/12 Technical Services 55 + 5 all in one @ 5928 4,640.00 567582 09/21/11 Technical Services 50 PCs & warranty @ 5640 32,000.00 50 565640 08/03/11 Library 2 PCs & warranty @ $640 1,280.00 2 565409 07/27/11 Guardian Ad Litem 2 PCs & warranty @ 5640 1,280.00 2 564983 07/13/11 i TDC 1 PC & warranty @ 5594.30 594.30 1 6 563638 06/01/11 Technical Services 50 PCs & warranty @ $640 32,000.00 50 562989 05/11/11 TDC 4 PCs & warranty @ $640 2,560.00 4 562546 04/27/11 Technical Services 1 PC & warranty @ $640 640.00 1 562326 04/20/11 OMB 1 laptop @ $980.00 980.00 1 560679 03/02/11 Technical Services 1 PC & warranty @ $890.40 890.40 1 560272 02/16/11 Guardian Ad Litem 3 PCs & warranty @ $570 1,710.00 3 I 560044 02/09/11 Technical Services 40 PCs & warranty @ $640 25,600.00 40 558767 12/29/10 County Attorney 2 PCs & warranty @ 5640 1,280.00 2 558579 12/22/10 Technical Services 10 PCs & warranty @ 5640 6,400.00 10 TOTAL 138,604.70 222 1 h Lenovo Monitor Summary Lenovo monitor Check # check date Buyer Monitors purchased Total Monitors 574203 04/18/12 Technical Services 60 monitors @ 5163 9,780.00 60 1 567582 09/21/11 Technical Services 70 monitors @ 5180 12,600.00 70 565409 07/27/11 Guardian Ad Litem 2 monitors @ $180 360.00 2 564983 07/13/11 TDC 1 monitor @ $187 187.00 i 1 1 563638 06/01/11 Technical Services 85 monitors @ $180 15,300.00 85 562989 05/11/11 TDC 4 monitors @ 5180 720.00 4 562546 04/27/11 Technical Services 13 monitors @ $180 2,340.00 13 ' 561176 03/16/11 OMB 2 monitors @ $180 360.00 2 560936 03/09/11 Corrections Facility 2 monitors @ $180 360.00 2 I 560679 03/02/11 Technical Services 2 monitors @ $180 360.00 i 2 560272 02/16/11 Guardian Ad Litem 6 monitors @ $180 1,080.00 6 560044 02/09/11 Technical Services 60 monitors @ 5180 10,800.00 60 558579 12/22/10 Technical Services _ 20 monitors @ $180 3,600.00 20 1 TOTAL 57,847.00 327 t 1 1 1 EXHIBIT T 1 Missing Items List Technical 1 Services 1 1 1 1 1 1 1 1 1 1 1 1 1 L N O O no ao no no Q Q + + C C C C N o - - - - L Le) Le) an v) IL 01 Lf1 N an N V - C P _ 73 _ _ -.- _ O 0 O O O O 0 d 0 d Z z z z - ° - ,--1 r-I 00 c 0 Ln Lfl v1 lD Z ~ 00 O Q U M L . ° ' a z d 0 000 0 0 0 0 lD C1 O1 O1 O VD tO N N y, O r~ l0 Ln O O lO ri O1 O1 Ol O 111 Ln lO N ■i N LO r 0 CO CO CO CO Ol VD tO r-1 lO Ln •-+ 00 ID M In V CO M M M M N N 01 m ✓ ul If1 0 Q 0 N N Lo In in Ln Ill V C N in N ,-i i ,- N 1-4 N ,--I N N N N ■--1 r-i 14 Q1 C N D to J a I l C o 0 0 0 0 0 0 0 0 0 LO o N 0 N V Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y /�� 2 2 2 J 2 2 J 2 J J J J J J J J W a I.n e N N r-4 N 0 0 N M m M M M m en M Q 000000000000000 t 0 0 ri O Ln I11 0 0 0 0 0 0 0 0 0 10 ID ID 0 LO 0 0 ID In in Li in in lf1 Ln in O l 0 0 0 0 u tO 0 0 0 0 0 0 0 0 0 u 0 co C O M N N M 0 N ri ID ID lD LCD ID 1� 1\ at ..Z; \` \\ O- 0 0 0 O O O O O LA t' Li-) r- ,-1 Cr Ill Kr 0 V N N NI N 0 0 ▪ to N ,-+ N ,--I N 0 M 0 r. ,--1 ,-L r-+ m m N C CT 00 C' 00 , - 1 01 Ol Cr) rti • V , 7 .1 ,--I , N • Q u O O O O O O O O O O O O O O O 1 C I • N N O Ln a v a i v u v 00 i un cu C 0 0 0 0 p O L IA 0 • Ln U y }= 111 > v 01 rn rn 01 0 LO ID •> Ln ›- L N L M c a 0 Q M O 0 if O O o 0 0 0 IZ a ♦Z 0 O L N lfl L L L L = O th I f1 0 :t'- O cc Q Q 0- 0- — 0- Y C M N L X n n to 9 Ifl V N U 0 O V U r C C J J J — o . � ,� 0 W v v v w a a U to 00 m u U Ln C C C C C 0 0 0 I •C 17 S' — 01 ID N N 0 r-1 N Ln M Ln l.O N Lf1 N 0 y cr N lD N 01 01 Ol L0 4-4 ,-+ .-1 .-1 01 0 lO ^ , 0 00 00 01 03 00 CO 00 Ni In In Ln Li 00 al lD W 11 N N N C V V in ul In ul L11 ul ul lD 1 /- 1 1 1 EXHIBIT U Affidavit, Invoice and Fixed ' Asset Transfer Form 1 1 1 1 1 1 1 1 1 1 1 1 1 MONROE COUNTY FIXED ASSET TRANSFER FORM TO: Mitch Hedman,.Stop #8 FROM: (41 Z GJ OC)6 ' PROPERTY CLERK, FINANCE DEPT 1 ASS NUMBS , SERIAL. ' I di MCSa ilT 11014 ' NUMB 6 9 yV 0 0 1 99 o�3 979 -/FO 1 1 :: r t 0€ , :::: ; a•'.'.: , , LOCATION.: /100 Sih1I4ffo/i — IVAiTe�1Ai 4 APJfy /,vtfCD � chT 1 CE NT f- Pl Ar► A .� 7 L . 111 � 1 1 OWNERSHIP CHANGE: YES X NO 1 DATE: 1 %eI/ 0 SURRENDERING DEPARTMENT: __/„. ; Z b J006 - IAJA576 km 1f e Print I : RECEIVING DEPARTMENT: / - J€ G I i SE C V ti iisS Print nem OMB FORM REVISED 4/01 BOARD OF COUNTY COMMISSIONERS Mayor Heather Carruthers, District 3 Mayor Pro Tem David Rice, District 4 C UNTY iNMONROE Kim gington, District 1 KEY YES r w FLORIDA 33040 George Neugent, District 2 (305) 204-4641 Sylvia 1 Murphy, District 5 Monroe County Board of County Commissioners Office of the County Administrator The Historic Gato Cigar Factory 1100 Simonton Street, Suite 205 Key West, FL 33040 ~. (305) 292 -4441 — Phone (305) 2924544 — Fax May 17, 2012 I was re- issued a laptop after a police report for mine was completed. Following a Division computer hardware upgrade in 2010, I returned the replacement laptop to Tech Services as shown on the attached transfer form. Recently, I was advised by Tech Services and the Clerk's office that Asset ID # 6662 was not in inventory and was reportedly assigned to me. Dell has identified the laptop purchased by Risk Management as Dell 3NY36J1. Tech Services has confirmed that the Asset ID # 6662 was Dell 3NY36J1. _ ,s issued # 6244 and it w- returned to Tech Services. 11 h Wood, Senior Admin strator —Sewer Projects State of Florida County of :Monroe Sworn to and subscribed before me this 17th day of May, 2012 by Roman Gastesi. DONNA .I.HANSON p DD0891641 (Signature of Not blic State of Florida) Expires 6(2512013 } r ;urira :a,L;,,y Assn.. InC Personally Known OR Produced Identification Type of Identification Produced 1 1 . . . • . . , RECEIVED FEB 2 3 2009 .4----r-- • ;A! , t.:i :i: ( ,.., .? . t - .., ..,.• :. • :.:. • -• •!..11.). .-"...): ...,-1 ...: .:, ..,: : ..... J..... .. .., .. ... . ..... . .. . . _ ......--.7. .... .. .. . .. ... . .... . ... • : ,' .'‘. 1 r •: c: r i ::: - .-•..:. f.• A.: i'• I: :•li `, : i ...'-':.... : , - . .. . .. . . . V }..;: ii r ):: , I ; ::: i ' i i • : . : . 0 0 0 3 '.:.! , 1 I DF.7:,, M..ARK.E .i. 1\ i.: I-! . i:z . (. ....)t 5 'I. T F.. : i!...i I .. , c‘..; ...-: ,.: P.: 1..- ; 0 'I P.11'..1A.1'; T F, ... 1 •!. F reiAY i f" ..: !:.■1-....i , 1-.1., ...,:.t , 2. '...-; . ; . 3 't.:- i-z i'. T:.. ::::!. i ..: !..* 1 / I. ' r i 9 3t ; F! ER : . 9 1 . . F . - I A . S . . a . - ' , ; L 1 . < 1 . T : ' i'', ;IAN/ 1 GE.MF-NT DE ,.; T'..E, - ;„.... NC): CI0023 Sr 1 I ! I"! "-. C.! D'A y ::. ,';.7. Q!'iTY i ;OM C'e.r... . . , . DES C k I E' 11 011 in I T. V' F: . 1 CF. 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Rare (8o0 13.9527 Order Calm 02103f02/03/09 For Customer Santos: (300)931.3355 Due Dale: 03122/00 Rot Tsolndool Support: S00)8N 83 01 O 01 01 N �PP.d Via: FEDEX GROUND gem Ar. Dell Online: ldlpu wtvm.dellaotn Waybill Number: 124610349221832 IMI o I BOLD TO: SHIP TO: 1 a MOSS 4881728 MIONROE COUNTY BOCC - IS ® 1200 TRUMAN AVE 2ND FL ® a ACCOUNTS PAYABLE KEY 1N BT, R. 33040 1 ® 5 MONROE COUNTY BOX .1$ Mil 1200 IMAM AVE sTe 211 KEY WEST.FL 33040 969 01 1 „11,,,11,11,,,,1.,111,,,1,„ 1 „i,11,,,111,,,,u 1111 „11 ,��`' l 1 $ P18A3E SCREW adP0A W TERle a CON ON TM8 REVERBE SIDE OP THIS UNVoI06 rder Shipped Item Number Unit Unit Price Amount 1 1 1 223.9152 Latitude E6500, Intel Cote 2 DUO 19400. 21530H2,1088MHz EA 1,791.87 1,791.87 6M 1.2 Cadre, Dull roe `. . 1 1 3114827 4.005.00R2 -800 S 2�iMM Latitude EA 0.00 0.00 I 1 1 3304841 internal DocumentatiBade Bade English itude E EA 0.00 000 • 1 1 330-1852 Documentation (English) Latitude E- FeR18NIMoblte EA 0.00 0.00 Precision • 1 1 320.6725 256MB NVIDIA Quadro NVS 160M 10(11180k Latitude E8500 EA 0.00 0.00 I 1 1 34146888 2500B Herd Mks 9.5141.1 7200RPM FFS for Latitude EA 0.00 0.00 EX600 1 1 311 -8619 No Fingerprint Reader for Latitude EOX00 EA 0.00 0.00 1 1 3208728 15A Inch Wide Screen WUXGA LCD for Latitude E6500 EA 0.00 0.00 I ^1 1 3204731 Black 15.4 Itch Wtde Screen WUXOA LCD for Latitude 88500 EA 0.00 0.00 1 3138478 Integrated 0.3MP VGA web cam wY microphone for WUXGA LCD EA 0.00 0.00 Latitude E6500 I 1 4208686 Dell Webam Central Software for Dell Latitude/Mobile EA 0.00 0.00 Precision 1 1 420-8738 Vista Business 84-BIT Service Pads 1, with merle, English EA 0.00 0.00 Latitude I 1 1 4304090 Dell Wireless 370 Bluetooth 2.1 Millard for Latitude F P EA 0.00 0.00 1 1 330-0878 90W 3&PIn, AC Adapter for Latitude E -FamIIy EA 0.00 0.00 1 1 330.0879 US • 3-FT, 3-Pin Fist 8- Family Power Cord for Latitude EA 0.00 0.00 I • Skip. 8/ar Hend5na $ - O. t SHIPMENTS TO p , A STA TE EN111RO604ENTAL l OP UPTO PER !MINI Stdlt 8/ 1 IE ADDED TO INVOICES POR ALL OROBRB CONTAWBi01 A DISPLAY P OREATER THAN 41NCH Taal*: Tax PLEASE ICEEP ORIGIIAI. BOX POR ALL RETURNS. comPREHENsivE. ONLINE CUB7CMER C 1 it4F0MAATION ANDA95ISTANCEIBACLICX TO E 0.00 S 0.00 I ANER A VARIETY OF QIUERTIONS REGARDING YOUR DELL oROER. ENVIRO FEE 5 0.00 • Invoice Total $ 1391.87 ov 1 DETACH AT PERF AND RETURN WITH PAYMiEIR E- Tosbls Inc Invoice Number: XD48x3W12 $ 0.00 $ 0.00 I customer Name: MDNROE COUNTY 80CC • a ENVIRO FEE $ 0.00 MAKE CHECK PAYABLE/REMIT TO: Cuetomar Number: (�17 Invoice Total 1,791.87 Purchase Order. 00026788 DELL MARKET1NO L P . Order Number: 630528988 CIO DELL USA L.P. PO BOX 634118 ATtANTA.0A30383.4118 1 Balance Due 1,791.87 r t 11111 11111111 IIIIIIII 11I1111111111111�i11 102 *- ,' III 000XD45X31d1200000001 7916783 54466170 1 1 I DOLL FID Number: $110/111g Customer Number: 11111.111 Invoice Number: I XD45X3W12 I Sales Rep: SHANNON GRAHAM Purchase Order: 00028788 For Sales: (800)981-3355 Order Number. 630528086 Invoke Dale: 02105/09 Sales Far: ( 800) 433 -9527 Order Date: 02/03/09 Payment Tarring: NET DUE 45 DAYS For Customer Service: (800)981 -3355 Due Da1e: 03/22109 For Technical Support: (800)981- 3355 83 01 0 01 01 N Shipped Via: FEDEX GROUND e o Dell Online: hltp•I/wvwv.dell.com Waybill Number: 134619849221932 mos 1 r SOLD TO: SHIP TO: • e MONROE COUNTY BOCC - IS 0 1200 TRUMAN AVE 2ND FL N ACCOUNTS PAYABLE KEY WEST,FL 33040 M ii i ' MONROE COUNTY BOCC - IS 1200 TRUMAN AVE iimet KEY WEST,FL 33040 STE 211 1 PLEASE REVIEW IMPORTANT TERMS a CONDITIONS ON THE REVERSE SIDE OF THIS INVOICE I der Shipped Item Number Description Unit Unit Price Amount 1 • E- Family 1 1 313 -6513 8X DVD + /-RW for Latitude E -Famly EA 0.00 0.00 1 1 420-8010 Roxlo Creator Dell Edltlon,9.0 Dell Latitude/Mobile EA 0.00 0.00 I Precision 1 1 420 -9184 Cyberlink Power DVD 8.1,with Media,Dell Latitude/Mobile EA 0.00 0.00 Precision • 1 1 320 -7003 Integrated VGA webcam with microphone for Latitude EA 0.00 0.00 I E6500 1 1 430 -3361 Intel WIFI Link 5100 (802.11 a/g /n 1X2) 1/2 MinlCard for EA 0.00 0.00 VPRO Latitude E/MobilePrecision I 1 1 330.0884 No Intel vPro Technologya advanced management features EA 0.00 0.00 for Latitude, Mobile Precision I 1 330-0863 Resource DVD with Diagnostics and Drivers for Latitude E6500 EA 0.00 0.00 Notebook I • 1 312 -0729 Notebook Battery for Latitude E/Mobiie Precision EA 0.00 0.00 1 1 430 -3096 E/Port Plus, Advanced Port Repllcator for Latitude EA 0.00 0.00 E- Family/Mobile Precision I 1 1 991 -3367 'Dell Hardware Limited Warranty Plus Onsite Service Initial Y EA 0.00 0.00 ear 1 1 989 -2862 'Basic Support: Next Business D ay Paris and Labor Onsite Resp EA 0.00 0.00 onse 2 Year Extended II 1 1 991 -3368 'Dell Hardware Limited Warranty Plus Onsite Service Extended EA 0.00 0.00 Year(s) 1 1 989 -5570 'Basic Support: Next Business D ay Parts and Labor Onsite Resp EA 0.00 0.00 1 1 1 onse initial Year 900 -9987 'Standard On-Site Installation Declined EA 0.00 0.00 1 1 310 -8758 You have chosen a Windows Vista Premium System EA 0.00 0.00 1 1 330 -1152 Intel Centrino 2 Core Duo Processor EA 0.00 0.00 I System Service Tags 3NY36J 1 1 1 1 , 1 1 1 1 EXHIBIT V 1 Monroe County Asset 1 Destruction Certification 1 1 1 1 1 1 1 1 1 1 1 1 1 1 { 1 1 MONROE COUNTY 1 ASSET DESTRUCTION CERTIFICATION To: JJ Gerawa y, , Property Manager From: `. Finance Dept. Stop 8 1 Date: L-4 11 )a_. 1 Monroe County I.D. Number Serial Number Asset Description 1 0800 -632 1, FHK0652P868 Cisco Wireless Bridge 5269 / 5LH1S81 Dell GX 520 2888 (0800 -644) t/ 8HDG941 Dell Demension 8300 I 5290 ✓ 9JH1S81 Dell GX 520 5307 CNG181 Dell GX 520 5335 � I J7H1S81 Dell GX 520 I 5294 9PG1S81 Dell GX 520 5754 ✓ FGY3W81 Dell GX 520 I 6249 V G367ZD1 Dell D 630 6250 G367ZD1 Dell D 630 CX873D2 ✓ / Dell D 830 0800 -334 7WRV025114 ✓ 3 Superstack II I 1794 \ I 056490-38p3 8342A1 Howard Si 1821 2UFBI ✓ Dell MMP 15,01- /1,q 2972 J 7ZLV112B478 3 Comm Superstack Switch 1 I CERTIFY THAT THE ABOVE LISTED I MONROE COUNTY PROPERTY HAS BEEN DISPOSED IN ACCORDANCE WITH BOCC APPROVAL. 1 g' ao SIGNATURE D TE I 7. — cesr5 e_ P ,,,,,,„,,i PRINTED NAME - , , 2( CK ' ////6 A_, 1 1 1 1 1 EXHIBIT W E-mail 1 to State Attorney's Office 1 1 1 1 1 1 1 1 1 1 1 1 1 • > t C a, '� 0 N 4.) 0 0. 1 co 4- a E c E N O u_ C 00 Q ..., aJ L >-. i ,- o I N :. 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I- Y O ti a m 1 1 1 EXHIBIT X 1 E -mail from Technical Services 1 Administrative Assistant 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 2 I c = L. c o 0 / _ II (r) 2 \ LP 1 = @ L .... . 6 2 L 0 ci) k 0 _ 0 @ .0 L 7 it; 4J - O CD- 0 0 ƒ tint CO o R o co / 2 0 % L // % @ [ 0 i 1 7 \ E k a) k co % ) ° ^ .o L_ CO ni 1 E / §/ @ p� - CO �3@ CO 0 r ) ± ±2 - N e 8 u o 6 =a E o • ° ER /S 2 • c � a 040 = w �c @ _ � 3 7 L f 7 oQ � b Z / o tn o ,_ o\ / k 2 / ) o a G o m e t a o 2 . e ¥ C k/ R£ ? c // .0 2 Q 2 k R Q 5« q 2 % 0 2 » « q f o t., (% »mEo 2 2 �_ 2 = t ' ƒ % £ q 3 $ 7 , g S i 2 a ƒ % CD \ E n c 3 o o k k — E- 7 7 =_ 2 £ , 7% 2 _ 1- o o£ /= A cv .{ a H k a f § .� ® 2 ƒ. 7 - - E�S�� x� E �' : ti E0Ry 2 }$// _cc < H- 2 R L� 1- U k u) k =/ 2 ea k 1- 2 1 1 1 1 EXHIBIT Y 1 Monroe County Administrative Instruction 4403.2 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I � S3 D OFCOi IYiYCA � _1' �, °I't:;:rr:1 , T — MAYOR Shirley Freeman, District 3 74 , .71 an, Dis OUNTY MON ROE --f' I Mayor Pro rem George a Dis t, District 2 KEY WEST FLORIDA 330.0 - _ _ ' Wilhelmina Harvey, District 1 III _ (3051294-4641 • �, ,-.4 Nora Williams, District 4 • `' } ,‘,..i.,1 � Mary Kay Reich. District 5 1 / 1 OFFICE OF THE COUNTY ADMINISTRATOR Key West, Florida 1 MONROE COUNTY ADMINISTRATIVE INSTRUCTION 4403.2 1 Date: August 28, 2000 Subject: Use of Cellular Telephones 1 Effective Date: August 28, 2000 1 (1) Background: Monroe County has provided cellular telephones for official and emergency use in the field. Utilization of County equipment for personal gain or convenience is a violation of County policies and Florida Statutes. The wise and prudent use of the cellular telephone is required in order to be fiscally 1 responsible; therefore, Monroe County shall develop guidelines for the use of cellular telephones. (2) Purpose: The purpose of this instruction is to establish standardized guidelines to limit use of cellular telephones for official and emergency use only. 1 (3) Cancellation: This Instruction is to remain continuously in effect unless specifically revised or cancelled. 1 (4) Instructions: Utilization of County purchased cellular telephones and related equipment is for the purpose intended. I A. It is the intention of the Board of County Commissioners to provide cellular telephones for official and emergency communication use only. The cellular telephones may be utilized for personal telephone calls BY EXCEPTION ONLY and must be documented. 1 (5) Action: A. All cellular phones must be approved by Information Systems before acquisition. I B, Attached form must be filled out and submitted before phones will be issued. 1 1 i ii 1 1 M.C.A. Inst. 4403.2 • September 1, 2000 Page Two 1 — C. Monroe County issued cellular telephones shall be used for official county business and emergency communications use only. 1 D. Information Systems Department has developed and distributed Administrative Instruction 4401.3 Telecommunications Procedures which includes instructions for the limitation and utilization of County cellular telephones for official County business and emergency communication use only. Said instruction has been distributed to all Department Heads and Division Directors. All ' employees assigned or utilizing a County issued cellular phone shall be fully cognizant of the contents of Administrative Instruction 4401.3 is 1 James L. Roberts County Administrator 1. 1� 1 1 1 1 1 Distribution: List M Onginator. Drs ONO SOP Review: September 1, 2002 1 1 GENERAL SERVICES - MANAGEMENT 1 _ Las Dnda:milkr Monroe County tnformatioa Systems Cununuauauons CELLULAR TELEPHONE REQUEST 1200 Truman Ave , Suite 211 Coordinator Key West, Fiends 33040 (305) 2955100 DATE. Phone (305) 2954110 1 Fax (305) 295 -5105 'DEPARTMENTS ARE RESPONSIBLE FOR ALL CHARGES INCURRED FROM PURCHASE OF A CELLULAR PHONE' Circle Cellular Reouest: Circle Cellular Type: 1 New - Upgrade - Lost - Return TURN ON NEW SERVICE ONLY Mobile - Transportable - Portable Accessories; Battery _ Charger Adapter Carrying Case _ ' Cellular Customer: Customer's Title: Date Phone requested: Department: 1 Customer Extension: Billing Address: Dept. Acct. Code: 1 Dept's. Release #: Cellular Phone #: Explain the nature of the requesting user's job and justification: In which area of the county (or beyond) will the service operate? Estimate Noe of Air Time: Within County Limits: 1 8:00 am 5:00 pm YES NO 5:00 pm - 00 am YES NO 12:00 am - 8:00 am YES NO $sEstimate type of Air Time: Outside County Limits; 12 8:00 am 5:00 pm YES NO 5:00 pm - 12:00 am YES NO 12:00 am - 8:00 am YES NO 1 if Mobile Unit ONLY indicate where unit will be installed; _ Privately Owned Vehicle _ County Owned Vehicle Tag # Vehicle # 1 This order must be approved by the following authorized signatures prior to processing. DEPARTMENT DIRECTOR: COUNTY ADMINISTRATOR: PICKED UP BY / DATE: 1 1 1 1 1 1 EXHIBIT Z 1 Monroe County Administrative Instruction 4403.3 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 BOARD OF COUNTY COMMISSIONERS - ti Mayor Sylvia ). Murphy, Distnct 5 --r '- Mayor Pro Tem Heather Carruthers, Distrct _3 � . � ,.-_ ' �� ,� ' - 14m �'Vigingtan, D)stnct 1 C UNTY�MONROE �� - , �' Georg Geonnt, District 2 SIT WFSt H OHO >A 33CW, 4 . ., • ti. Mano D) Gennaro, Distnct 1305) 294 -4w1 4, t *L :r I 44 q _ C I Monroe C'owu■ Technical yen ice, 1214) Truman A\eiwc kc ■ West. FL 3311411 ? ! ._ I Ph ( Ul)29Q -5 110 Fa∎ 1 3+)5)295 -5 1 OFFICE OF THE COUNTY ADMINISTRATOR Key West. Florida 1 MON ROE COUNTY ADMINISTRATIVE INSTRUCTION 4403.3 Date: ,tune 1.2010 to Subject: Ilse of Cellular Telephones P Enclosure: (1) Cellular •Telephone Request Form Ira Effective Date: June 1, 2010 I 1. Background: Monroe County has provided cellular telephones for official and emergency use in the field Utilization of County equipment for personal gain or convenience is a violation of County policies 1 I and Florida Statutes. The wise and prudent use of the cellular telephone is required in order to be fiscally responsible; therefore, Monroe County has guidelines for the use of cellular telephones. I 2. Puruose: The purpose of this instruction is to establish standardized guidelines to limit use of cellular telephones for official and emergency use only. 1 3. Cancellation: This instruction is to remain continuously in effect unless specifically revised or cancelled. I 4. Instructions: Utilization of County purchased cellular telephones and related equipment is for the purpose intended. I A. It is the intention of the Board of County Commissioners to provide cellular telephones for official and emergency communication use only. The cellular telephones may be utilized for personal telephone calls BY EXCEPTION ONLY and must be documented 1 1 1 I M C A. lust #4403 1 AMC I, 2010 rage 2 1 5. Action: I A. All cellular phones must be approved by Technical Services before acquisition B. Attached form must be filled out and submitted before phones will be issued 1 C. Monroe County issued cellular telephones shall be used for official county business and emergency communications use only I D. Technical Services Department has developed and distributed Administrative instruction 4401.5 Telecommunications Procedures which includes instructions for the limitation and utilization of County cellular telephones for official County business and emergency I communication use only. Said instruction has been distributed to all Department Heads and Division Directors All employees assigned or utilizing a County issued cellular phone shall be fully cognizant of the contents of Administrative Instruction 4401.5 1 1 ., _ I s ' I , ie Frederick Deputy County Administrator 1 1 Distribution: List 111 I Originator: DNO Review: 6/01/2013 1 1 1 1 1 1 1 • I M.C.A. Ins. 44403.3 Mx 1.2010 Enclosure (1). Page - S r lik - - dp- , 1 GENERAL SERVICES - MANAGEMENT Liss Dnrdu>atiger Monroe Canty Tec6nierl Services Sr. Administrator Technical Services CELLULAR TELEPHONE REQUEST 1200 Truman Avenue, Site 211 Key West, FL 33040 (305)295 -5100 Phone (305)295 -5110 DATE: Fax (305)295 -5105 I "DEPARTMENTS ARE RESPONSIBLE FOR ALL CHARGES INCURRED FROM PURCHASE OF A CELLULAR PHONE" I Circle Cellular Re®1: Circle Cellular Tune: New — Upgrade — Lost — Return TURN ON NEW SERVICE ONLY Mobile — Transportable — Portable Aoaesaoncs: Battery Charger Adapter Carrying Case I Cellular Customer Customer Title Department Exteason 1 Billing Address I Dept. Acct. Code Cellular Phase # 1 Explain the nature of the requesting user's job and justification: 1 In which area of the county (or beyond) will the service operate? 1 This ceder must be approved by the following authorized signatures prior to processing. DEPARTMENT DIRECTOR I Lisa Drucicemiller -Sr Administrator Technical Services: 1 DATE: 1 1 1 Technical Services Form Revised 6/10 1 1 1 1 1 EXHIBIT AA 1 Monroe County Administrative Instruction 4401.5 1 1 1 1 1 1 1 1 1 1 1 1 1 1 <.- BOARD OF COUNTY COMMISSIONERS '..-' et. Mayor Sylvia 3. Murphy, Distrid 5 fi r. i • ter- Mayor Pro Tem Heather Carruthers, District 3 COUNTY r, - IGm tVlgington, District t O U N TY O M O N RO E George Neugent, District 2 1ShY IMF ` 1 ' 1)HI!'A .33(A0 ` I •. • `_. h L A u Mano Di Gennaro, Distnct 4 NI 1 ;,,,„ I Monroe Coun► ' Technical Scn ices 1211) Tnllllan At emit -' lie■ West. FL 31040 I Ph 13"292-.5 I 111 FM. 110i►2'l -5llr; I OFFICE OF THE COUNTY ADMINISTRATOR Key West. Florida I MONROlh: COUNTY ADMINISTRATIVE INSTRUCTION 4401.5 Date: June 1. 2010 1 Subject: "Monroe County Telecommunications Procedures Effective Date: .tune I, 2010 I 1. Background: Policies provided are to insure Monroe County's Telecommunications Systems and Computer 1 Network is protected and paid for. 2. Purpose: 1 To ensure validity of Monroe County's Telecommunication Systems and Network 3. Cancellation: I This Instruction is to remain continuously in effect unless specifically revised or cancelled 4. Instructions: 1 A. AT &T has been instructed to place a third party block on all County phones and staff is notified that these calls are no longer acceptable for ANY reason. I B It is the responsibility of each Department Head to adequately verify ALL long distance calls billed to their departments. 1 C. Technical Services approves Software and hardware used on Monroe County's Network D All Purchase Orders must be approved by Technical Services. 1 E Stair is also notified that personal calls from their desk are discouraged and are allowed in emergency situations only Charges for all calls of a personal nature are to be reimbursed to the County with the checks made payable to Monroe County Board of County I Commissioners (BOCC) M.C.A. Inst. #4401.5 June 1, 2010 ' Page 2 F. In order to keep the county phone directory current, each department is to provide Technical Services with all changes of extensions as they occur. Should a department receive a phone bill or extension summary form with incorrect information, please Xerox a copy, note the 1 changes and forward the copy to Technical Services so they can update their records. G. When Technical Services invoices for calls on the County's "Club Bill ", the signed invoice with the page of the billing attached is to he returned to Technical Services per the instructions on the invoice. This allows Technical Services to update their records and keeps the departments from receiving second notices/past due invoices. IN NO INSTANCE should ' these invoices be submitted directly to Finance; they must be returned to Technical Services with Phone Verification Logs attached. ' H. When signing AT &T invoices to certify for payment, always sign at the top of the invoice — not on the tear -off section, which is remitted with the check to AT &T. When the signature is placed on the tear -off section and sent to AT &T with the payment, there is no auditable signature on file with the Finance Department, which approves payment. I. Due to the short time span between receipt of an AT &T invoice and the payment due date, timely approval of the bill and/or the Technical Services invoice is REQUIRED. J. Technical Services "spot checks" phone bills /phone calls to ensure the business purpose of the call_ This results as a direct recommendation of the comprehensive audit. K. Technical Services has the sole responsibility for the approval and ordering of ALL telephone equipment. Telephone equipment and line issues: County systems are linked by Nortel equipment. It takes a specialized knowledge of systems and networking which allows I for better control of cost and compatibility by Technical Services. The 911 Coordinator should be allowed to handle the 911 systems and coordination with the Monroe County Sheriff's Department. L. Technical Services has the sole responsibility for the approval of Purchase Orders and ordering of ALL computer hardware and software. Technical Services has the sole authority to install, modify, or delete computer equipment, operating systems, and applications software. No other County employee is authorized, without specific advance written approval from Technical Services, to install, delete, or modify in any way County computer equipment or software. M All departments who maintain County records and data on computer systems are required to ' follow established industry practices for maintenance and backup of such data. Technical Services will provide assistance to requesting departments for the development of proper security, backup, and recovery of County records and data. 1 N. All departments are expected to keep copies of invoices of all County approved and installed software as proof of purchase and license in keeping with Federal copyright laws. O. Any unauthorized installation, deletion, or modification or computer equipment or software is a serious violation, and will be treated as such, subject to disciplinary action. This is due to the critical nature of County owned and operated computer systems, the danger of malicious tampering and/or virus attacks and possible violations of Federal copyright laws. I 1 M.C.A Inst. *440I. June 1. 2010 1 Page z 5. Action: All Division Directors/Department Heads are to implement the above cited policy and procedures on the effective date of this instruction and take appropriate action to insure that all employees are fully - cognizant of the contents of this instruction 1' 1 )c x c C 1 ebbie Frederick Deputy County Administrator 1' Distribution. List VI Originator: DNO Review: 6/01/2013 1 1 1 1 1 1 1 1 3 1 3 EXHIBIT BB Monroe County Administrative 1 Instruction 5700 1 1 1 1 1 1 1 1 1 1 1 1 1 ;t'- BOARD OF COUNTY COMMISSIONERS Mayor David Rice, District 4 —r e. ' Mayor Pro Tem Kim Wigington, District 1 O U N TY M O N RO E , ' " _ George Neugent, District 2 1<F 1 WFSI F LOM L)A33O40 t - ` - �� • �"� Heather Carruthers, District 3 (305) 294 -4641 Y •' }} .%- • Sylvia J. Murphy, District 5 Monroe County tOrA !V , ' • Board of County Commissioncrs "�' � , Office of County Administrator The Historic Gato CigarFactory 1100 Simonton Street. Suite 205 �. Key West, FL 33040 Ph. (305) 292 -4441 r i Fax (305) 292 - 4544 r OFFICE OF THE COUNTY ADMINISTRATOR Key West, Florida MONROE COUNTY ADMINISTRATIVE INSTRUCTION 5700 Date: April 13, 2012 Subject: Cellular Devices & Computer Equipment —Ordering, Delivery and Assignment Enclosure: Cellular Device Request Form Effective Date: March 8, 2012 1. Background There was previously no written procedure in place. 2. Purpose To establish policy for ordering, tracking, inventory and assignment of equipment. 3. Cancellation This instruction is to remain continuously in effect unless specifically revised or cancelled. 4. Instruction Purchase of cellular devices and equipment shall only be made after receipt of the appropriate request form signed by the requesting employee, that employee's Department Head and Division Director. The Division Director shall submit the request to the Deputy County Administrator for final approval. The Deputy County Administrator shall make all purchases of cellular devices and equipment. All computer equipment will be purchased by a Systems Analyst within the Technical Services Department designated by the Deputy County Administrator. That Systems Analyst shall obtain written approval for all purchases from the Deputy County Administrator, and then submit the signed purchase order to an Administrative staff member designated by the Deputy County Administrator for processing. 1 M.C.A. Inst 5700 April 13, 2012 Page 2 A. • All orders are to be delivered to the Harvey Government Center, Technical Services Department office located at 1200 Truman Avenue Suite 211, Key West. B. Receipt of Orders: The Deputy County Administrator shall designate in writing two Technical Services employees who are authorized to receive all deliveries, each of whom must sign for each delivery. The Deputy County Administrator shall designate alternates should one or both of the primary recipients not be available at the time of the delivery. The employees authorized to receive deliveries are to open each box, inspect the contents for damage, etc. and enter each piece of equipment's data into the Technical Services Inventory list. C. Assignment of Equipment The Deputy County Administrator has designated the following staff persons with equipment set -up. • All cell phones and iPhones are to be given to a Sr. Systems Analyst to set -up. If unavailable, a Systems Analyst as designated by the Deputy County Administrator will be responsible for the cellular phone set -up. • The Sr. Systems Analyst and/or the Systems Analyst is to have the employee that is assigned a piece of equipment acknowledge receipt by signing the bottom of the Cellular Device Request form. • A screen shot of the phone's information screen is to be taken and attached to the form. • The Cellular Device Request Form and screen shot files are to be maintained by an Administrative Assistant and attached to the monthly invoice/audit slip that shows the equipment purchased for that month for submission to the Finance Department. 5. Dama2ed/Lost /Stolen Equipment • Report phone damaged or missing to supervisor and fill out an incident report with Risk Management. • Risk Management will file a claim with our insurance carrier following normal claim procedures. • Upon approval of the claim, the department will request that a new phone be ordered through the Deputy County Administrator. • The Deputy County Administrator must approve all cell phone requisitions to replace a damaged or lost phone. • If the employee has already filed a claim for two broken phones in the last 24 months, they must reimburse the County for the cost of the phone. • A police report must be made as soon as possible for a stolen phone and a copy of this report should be kept with the incident report and the claim forms. 1 1 1 M.C.A. Inst 5700 April 13, 2012 Page 3 6. Action a. All Technical Services Department staff is to abide by the above cited policy and procedures on the effective date of this instruction and be fully cognizant of the contents of this instruction. Failure to do so will be grounds for discipline. - + . ie Frederick Deputy County Administrator • Distribution: List VIII 1 Originator: MTS Review. 4/01/13 1 1 1 1 1 1 1 1 1 1 1 r M.C.A. last 5700 April 13, 2012 Page 4 Enclosure (1) }_ CELLULAR DEVICE REQUEST FORM TECHNICAL SERVICES Monroe County Technical Services Ph: (305) 295 -5100; Fax (305) 295 -5105 DEPARTMENTS ARE, RESPONSIBLE FOR ALL CHARGES MCIIRRRI) FROM PURCHASE OF CELLULAR PHONE OR IPAD Check Device Request Check Device Tyne ❑New ❑Upgade ❑Lost ❑Return ❑Air Card ❑Phone ❑ iPhone ❑iPad ❑Transfer of Device ❑Other* Employee Name: Employee's Department: Extension: Cost Center (billing account): Vendor: Make of Device: Model of Device: Device Serial# IMET# ICCID# Cellular Phone # ry *If Other Provide Info: Explain the nature of the requesting user's job and justification for device Accessories: Battery ❑ Car Charger ❑ Carrying Case ❑ Wall Charger ❑ Cables ❑ 1 Note: Cellular Device is for County use ONLY! By signing this form you acknowledge responsibility of the asset This order must be approved by the following authorized signatures prior to processing 1 DATE PHONE REQUESTED: ' DEPARTMENT DIRECTOR SIGNATURE: DEPUTY COUNTY ADMINISTRATOR/TECHNICAL SERVICES: ' EMPLOYEE SIGNATURE: PICKED UP BY: DATE PICKED UP: 1 ' "I'SD 4/12 1 1 1 vii AUDITEE RESPONSE - 1 1 1 EXHIBITA 1 County Administrator response 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 , <7: - . --!" ' BOARD OF COUNTY COMMISSIONERS —� "' ^� — Mayor David Rice, District 4 �: � ---': Mayor Pro Tem Kim Wigington, District 1 I O U N TY o M 0 N RO E �; r �• Heather Carruthers, District 3 KEY WESr F( ORIDA X040 •`!.31..,, ti George Neugent, District 2 (305) ?94 -4641 j Sylvia J. Murphy, District 5 • I Monroe County Board of County Commissioners Office of the County Administrator I The Historic Gato Cigar Factory 1100 Simonton Street, Suite 205 Key West, FL 33040 (305) 292 -4441 — Phone (305) 292 -4544 - Fax , l! 1 OFFICE OF THE COUNTY ADMINISTRATOR Key West, Florida I To: Danny Kolhage Clerk of the Circuit Court I Date: September 13, 2012 Subject: Response to Audit Report of Monroe County 1 Technical Services Department Management Processes Dear Mr. Kolhage, The County Administrator's Office, in consultation with the County Attorney's Office and the I Technical Services Department, has reviewed your draft Audit Report of Monroe County Technical Services Department Management Processes. We draw your attention to our responses that follow closely the findings and recommendations of the Audit. 1 A. iPads, iPhones and other equipment recovered by the State Attorney's Office 16` 1 Circuit. On page 10, first paragraph, of the audit report, the County Administrator wishes to clarify I the statement that the Deputy County Administrator "did not perform any review of the detailed expenditures." The Deputy County Administrator did, in fact, review the detailed expenditures of the AT &T Cellular bills and frequently questioned the Senior Administrator of Technical Services regarding outstanding balances and related issues. The Senior I Administrator informed the Deputy County Administrator that she was disputing those charges and that those charges would be removed. The Deputy County Administrator found this explanation reasonable due to the fact that invoices from many County departments have 1 outstanding balances due in part to the time involved in processing invoices for payment. 1 1 County Administrator Response Audit Rep. of T. S. Mgt. Proc. September 13, 2012 Page 2 1. The report issued by the grand jury should be reviewed and recommendations implemented where the BOCC deems appropriate. 1 The County Administrator has reviewed the report and agrees that recommendations from the report as deemed appropriate by the BOCC should be implemented. The County 1 Administrator will: (1) propose that the BOCC enact a stipend program; (2) request that the Clerk's Office inventory certain assets, such as cellular phones and tablets, that cost less than $1,000, in the same manner as it does for assets above this threshold; (3) improve the asset management processes of Technical Services Department; and (4) implement a Fraud Prevention Hotline through the Clerk's Office. ' 2. The BOCC should develop policies for the management and safeguarding of certain County equipment purchases under the fixed assets inventory threshold of $1,000. 1 The County Administrator agrees that policies for the management and safeguarding of certain County equipment purchases under the fixed asset threshold of $1,000 as deemed appropriate by the BOCC should be implemented. 1 It is the intention of the County Administrator to propose policies to the BOCC governing the safeguarding and management of these assets that currently fall below the fixed asset inventory threshold of $1,000. Costs associated with the purchase of computers have dropped dramatically in the past several years such that PC's and laptops cost several hundred of dollars below the $1,000 threshold. It is important that these assets continue to be tracked and that tablets and cellphones be tracked as well. The County Administrator will ' propose that the Board request that the Clerk's Office to provide for the tracking of all cellular telephones, tablets, personal computers and laptops including those that are below the $1,000 threshold. The County Administrator believes these devices should be 1 inventoried and tracked the same way that other fixed assets that are above the $1,000. The Administrator recognizes that the Clerk's office will need additional funding to provide this service should the Clerk agree to the BOCC's request and the Administrator will request that 1 the Board providing this funding to the Clerk's Office for this purpose. 3. There should be a separation of duties concerning technical service equipment 1 purchases, receiving and recording. The County Administrator's office addressed this issue in March of 2012. Effective March 1 8, 2012, the Deputy County Administrator implemented Administrative Instruction 5700 Cellular Device Equipment — Ordering Delivery and Assignment. This instruction provides for new procedures that provide comprehensive policies for ordering, receiving and recording 1 cellular equipment. The instruction provides an updated cellular telephone request form that requires an employee to secure the signature of their Department Head or Division Director on this form that is then reviewed and signed by the Deputy County Administrator. 1 At that point, the Deputy County Administrator would order the telephone. Two Technical Services staff members have been designated in writing to receive all deliveries and both must sign for said delivery. After signing, they must open the box, inspect the equipment, 1 1 County Administrator Response Audit Rep. of T. S. Mgt. Proc. September 13. 2012 ' Page 3 and immediately enter the serial number of each piece of equipment into the Technical Services inventory List. 1 Subsequent to this instruction, policies were tightened further as the scope and breadth of missing equipment became apparent. Orders for all equipment including cellular telephones and tablets must originate from a County Purchase Order (PO) and follow the standard 1 County purchasing policies and procedures. The County Administrator recognizes that two key issues need to be addressed relating to these issues. First, prior to these changes outlined above, the County was ordering cellular telephones and tablets via an email sent to AT &T by the Senior Administrator of Technical Services that specified the equipment requested and provided information as to whom it was for or whether it was new service, etc. This equipment order was then included on our monthly wireless bill from AT &T as a line item. Because she was requesting this equipment directly from AT &T and including it on invoices that weren't always thoroughly reviewed, 1 she was able to then sell these devices in a private transaction. Using our standard purchasing policy and ordering this equipment via PO creates an additional layer of oversight and records to ensure that Department Heads and Division Directors are made aware that 1 their employees will receive new or updated equipment. The PO will include the name of the requesting department and the name of the employee to whom the equipment will be assigned. The Deputy County Administrator will take further action requiring Department Heads and Division Directors to review monthly billings relating to cellular telephones in the 1 Clerk's Finance system. The second issue related to the time gap between when a cellular telephone was received by Technical Services and it was entered into the inventory system. It would be entered into the system once it was assigned to an employee. This was a mistake that further enabled the Senior Administrator to misappropriate devices to sell privately avoiding detection. Administrative Instruction 5700 addresses this issue, as it requires the serial number for any device be immediately placed into the inventory system upon receipt of that device. The County Administrator will propose to the BOCC that it request that the Clerk's Office inventory these devices at the time that they are received into Technical Services. B. iPads, iPhones and other equipment that cannot be located. 1 Previously, cellular telephone equipment was exempt from purchase order requirements. This was changed as outlined above so that the acquisition of cellular telephones must follow 1 standard County purchase policy procedure. 1. Monroe County Management should research whether any of the missing items are 1 covered under any insurance policies, such as the fidelity bond. The County Administrator agrees with this recommendation and has already researched this issue. Risk Management will replace County issued cellular telephones and iPads unless they are defective. Once a unit has been lost, stolen or broken, an incident report reporting damage to County owned property is filed with Risk. Upon approval, Risk will prepare a PO 1 to replace the unit and the Deputy County Administrator will then order the replacement unit. 1 1 1 County Administrator Response Audit Rep. of T. S. Mgt. Proc. September 13, 2012 1 Page 4 The PO must include the name of the department and the name of the employee to whom the equipment will be assigned. For those items listed as missing, staff is in the process of 1 preparing the documentation to file such claims. 2. Internal controls for purchases and inventory control by the Technical Services Department should be strengthened and separation of duties instituted. ' The County Administrator agrees with this recommendation and has put in place the Y g P P additional controls outlined in Administrative Instruction 5700 coupled with policy changes ' that these devices will only be ordered via a PO and must follow standard County purchasing policies and procedures. The request to purchase and the PO must include the name of the department and the name of the employee to whom the equipment will be assigned. The 1 County Administrator will update Administrative Instruction 5700 to reflect these additional measures. 1 3. The BOCC may wish to consider a stipend system for iPhone and iPads to reimburse employees in positions with job duties that require the employee to carry an iPad or iPhone for County business. The County Administrator agrees with this recommendation and has begun discussions with the Commission regarding a stipend. The County Administrator will recommend that the BOCC use a stipend program. The County Administrator will put forward a program that reimburses employees who must carry these devices. The County Administrator will propose a stipend program that provides a fixed monthly dollar amount for employees at ' several levels. The first level is for an employee that must reachable by cellular telephone or text but does not require access to email or the Internet. This employee would receive a monthly stipend of $50 per month and a bi- annual hardware allowance of $ 100 towards the purchase of a cell phone. An employee who must also be reachable via email would receive a monthly stipend of $100 per month and a bi- annual hardware allowance of $200 towards the purchase of a smartphone. 1 4. The BOCC and the Clerk's Office may wish to consider implementing a fraud hotline through the Internal Audit Department. 1 The County Administrator agrees with this recommendation and will recommend to the BOCC that this be done. The County Administrator will work with the Internal Audit Department to develop anonymous reporting procedures via telephone and email as well as 1 proper notification procedures once a tip has been reported. This notification procedure should identify who will be notified and what actions will be required of all parties, etc. 1 C. Some of the missing or impounded iPads had cellular service activated. 1. Department Directors should review their department's telephone bill for data plan 1 employee usage, equipment purchases, and charges on a monthly basis in accordance with Monroe County Administrative Instruction 4405 (5a). 1 1 1 ' County Administrator Response Audit Rep. of T. S. Mgt. Proc. September 13, 2012 1 Page 5 The County Administrator agrees with this recommendation and will implement controls to ensure that these reviews are taking place. The County Administrator will direct Technical Services to meet with the Department heads to review billing and technical purchase made by that department. This will ensure that the Department directors are aware of the technology purchases and billings associated with their telephones and other equipment. Furthermore, this will help increase the timeliness of bill payment because any issues or problems with 1 billings will be handled regularly. 2. An evaluation should be completed to determine if the iPhones and iPads are an effective tool for County employees, considering such items as position, cost, need, employee usage and replacement costs. The County Administrator agrees with this recommendation and will perform this evaluation. The County Administrator will direct Technical Services to provide information relating to the current smartphone and tablet users with equipment issued by the County. The County 1 Administrator will review each employee and their current functions to determine if having an iPhone and/or an iPad is required for their position. This evaluation will occur even if a stipend program is implemented, as it will determine what level of stipend the employee will 1 receive. 3. Reimbursement of the $755.56 should be pursued from the County employees. 1 The County Administrator agrees with this recommendation and will seek reimbursement from the employees who received these services. The County Administrator will report to the BOCC when these funds have been reimbursed to the County. 4. Monroe County Administrative Instruction 4405 (5b) — Tablet Computing (iPad) Usage should be followed by Technical Services. 1 The County Administrator agrees with this recommendation and recognizes that Technical Services did not properly perform their responsibilities relating to iPad usage. The County 1 Administrator will require that Technical Services follow 4405 (5b). The County Administrator will give Technical Services until December 31, 2012 to fully implement their responsibilities paying particular attention to the detailed inventory list working in 1 cooperation with the Clerk's Office. D. Twenty -eight iPads purchased through Monroe County, twelve were not valid 1 purchases. 1. County Management should develop and implement a wireless communication device 1 policy and procedure that defines which positions require which type of plan or device. The County Administrator agrees with this recommendation and will direct staff to develop this policy. This review will run concurrently with the evaluation of whether the iPhone or iPad is an appropriate tool for an employee based on their position. This review should occur even if the BOCC decides to move towards as stipend program as that will still necessitate a 1 definition of which level of stipend is required for which position. 1 1 ' County Administrator Response Audit Rep. of T. S. Mgt. Proc. September 13, 2012 Page 6 2. An evaluation should be completed to determine if the iPhones and iPads are an effective tool for County employees, considering such items as position, cost, need, employee usage and replacement costs. The County Administrator agrees with this recommendation and will perform this evaluation 1 as outlined in the County Administrator's response C(2) above. 3. The BOCC may wish to consider a stipend system for iPhone and iPads to reimburse employees in positions with job duties that require the employee to carry an iPad or iPhone for County business. 1 The County Administrator agrees with this recommendation and has begun discussions with the Commission regarding a stipend. The County Administrator will recommend that the BOCC use a stipend program for cellular telephones but will continue to treat iPads as mobile computing devices (i.e., laptop computers) issued by the County. The County Administrator will put forward a program that reimburses employees who must carry these devices as outlined in County Administrator's Response B(3). 4. Monroe County Administrative Instruction 4405 — Tablet Computing (iPad) Usage should be followed. ' The County Administrator agrees with this recommendation and recognizes that County employees were not properly following Administrative Instruction. The County Administrator will require that County employees follow Administrative Instruction 4405. Furthermore, 4405 will be updated to incorporate any changes as described herein. For example, at the present time, cellular data plans for iPads no longer require a credit card. These charges are included on standard AT &T invoices. Also, the changes in policies relating to the procurement, tracking and usage will be updated to reflect changes since the instruction was first developed. The tools used to manage the applications on the iPad have changed significantly as well since this instruction was last updated and the portion relating ' to third party application must be updated as well. Finally, procedures for inventory will be changed to include the additional controls discussed above. E. Technical Services inventory /tracking system for iPads was not accurate. 1. The BOCC should consider an option to inventory certain equipment under the 1 threshold amount of $1,000. The County Administrator agrees with this recommendation and will recommend to the 1 BOCC that they request that the Clerk's Office perform this inventory as outlined in the County Administrator's Response A(2). 2. Monroe County Administrative Instruction 4405 — Tablet Computing (iPad) Usage should be updated to reflect the actual procedures. 1 1 1 County Administrator Response Audit Rep. of T. S. Mgt. Proc. September 13, 2012 1 Page 7 The County Administrator agrees with this recommendation and will update Administrative Instruction 4405 as outlined in County Administrator's Response D(4). 1 F. Ninety -four iPhones were purchased through Monroe County and thirty -seven were not valid purchases. 1 1. County Management should develop and implement a wireless communication device policy and procedure that defines which positions require which type of plan or device. 1 The County Administrator agrees with this recommendation and will direct staff to develop this policy. This review should occur even if the BOCC decides to move towards as stipend program as that will still necessitate a definition of which level of stipend is required for 1 which position. 2. An evaluation should be completed to determine if the iPhones and iPads are an 1 effective tool for County employees, considering such items as position, cost, need, employee usage and replacement costs. 1 The County Administrator agrees with this recommendation and will perform this evaluation as outlined in Response C(2). 1 3. The BOCC may wish to consider a stipend system for iPhone and iPads to reimburse employees in positions with job duties that require the employee to carry an iPad or iPhone for County business. 1 The County Administrator agrees with this recommendation and has begun discussions with the Commission regarding a stipend. The County Administrator will recommend that the 1 BOCC use a stipend program for these devices as shown in Response B(3). The County Administrator will put forward a program that reimburses employees who must carry these devices. G. Incomplete electronic database, inventory /tracking system for County purchased cellular telephones 1 1. The BOCC should consider an option to inventory certain equipment under the threshold amount of $1,000. 1 The County Administrator agrees with this recommendation and will recommend to the BOCC that they duly consider this option as discussed in Response A(2). 1 2. Adequate records for iPhone purchases and assignments must be maintained to properly account for iPhone and accessory inventory. 1 The County Administrator agrees with this recommendation and will develop procedures to ensure that proper records are maintained by staff with the necessary reviews and inventory control procedures. The County Administrator has already implemented a policy change that 1 cellular telephones and tablets must be ordered via a purchase order and is subject to the 1 1 ' County Administrator Response Audit Rep. of T. S. Mgt. Proc. September 13, 2012 1 Page 8 standard County purchasing policies and procedures. Administrative Instruction 5700 will be updated to incorporate these changes as well as other changes outlined elsewhere in this response. H. Fraud P revention measures. 1 1. The BOCC may wish to consider implementing a fraud hotline in conjunction with the Internal Audit Department. 1 The County Administrator agrees with this recommendation and will recommend to the BOCC that they duly consider this option as outlined. 2. We recommend that an Administrative Instruction be written and implemented on fraud and waste. 1 The County Administrator agrees with this recommendation and will draft this instruction. I. County Department Directors should review monthly expenditures. 1 1. Department Directors should review amounts charged to their departments for invalid purchases, mistakes and excess spending. The County Administrator agrees with this recommendation and will enforce existing policies that require Department Directors to review their monthly charges and expenses. If a Department Director believes there is a discrepancy, then the Director will notify the ' Administrator's Office and Technical Services. The Administrator's Office and Technical Services will determine if the discrepancy is valid and pursue the proper recourse with the vendor concerning that discrepancy, such as a refund or a credit. Furthermore, the County Administrator will direct Technical Services to meet with the Department heads to review billings and equipment purchases relating to technology. These meetings will ensure that the Department directors are aware of spending relating to technology within their departments. 2. The BOCC may wish to consider implementing a fraud hotline in conjunction with the y P g nJ Internal Audit Department. ' The County Administrator agrees with this recommendation and will recommend to the BOCC that they duly consider this option as outlined in the County Administrator's 1 Response B(4). J. Equipment and a phone line were purchased and not utilized. 1. County Management should develop and implement a wireless communication device policy and procedure that defines which positions require which type of plan or device. The County Administrator agrees with this recommendation and will direct staff to develop this policy. This review should occur even if the BOCC decides to move towards as stipend 1 1 1 County Administrator Response Audit Rep. of T. S. Mgt. Proc. September 13, 2012 Page 9 ' program as that will still necessitate defining which level of stipend is required for which position. 1 2. An evaluation should be completed to determine if the phones are an effective tool for County employees, considering such items as position, cost, need, employee usage and replacement costs. The County Administrator agrees with this recommendation and will perform this evaluation as discussed in item C(2). 3. We recommend that Technical Services determine whether the 9 missing "Emergency phones" are required for an actual emergency and discontinue the service as ' appropriate. The County Administrator agrees with this recommendation. The Deputy County ' Administrator requested that Technical Services locate these phones. Technical Services was unable to find them. The Deputy County Administrator has determined that these phones are not required, has discontinued the service, and directed Technical Services to complete the 1 necessary paperwork and submit that paperwork to Risk Management. K. Technical Services is not entering inventory into their inventory tracking system in a timely manner. 1. We recommend that Technical Services review and improve their inventory tracking process and then document the procedure. The County Administrator agrees with this recommendation and will direct Technical Services to perform this review. Technical Services will need to provide updated documentation relating to inventory tracking by December 31, 2012. 2. We recommend that the product be entered into the inventory tracking system 1 immediately upon receipt. The County Administrator agrees with this recommendation and has already directed Technical Services to enter the serial numbers of received equipment into the inventory tracking system. 1 3. The BOCC should consider the option to inventory certain equipment under the current $1,000 fixed asset threshold. ' The County Administrator agrees with this recommendation and will recommend to the BOCC that assets under $1,000 be inventoried as discussed in Response A(2). ' L. Fifty -four pairs of headphones totaling $1,268.40 were purchased through Monroe County Technical Services. 1 1. Monroe County purchasing policies and procedures should be followed. 1 ' County Administrator Response Audit Rep. of T. S. Mgt. Proc. September 13, 2012 Page 10 The County Administrator agrees with this recommendation and will issue a memorandum directing staff to follow Purchasing Policies and Procedures. This memorandum will serve to ' remind employees of the existing policy and what is required of them when purchasing items with taxpayer funds. It is important to note that switching to a stipend program will mean that the County will not provide accessories, such as headphones or car chargers, to e employees who receive the stipend. 2. Department Directors should review amounts charged to their departments for invalid 1 purchases. The County Administrator agrees with this and will enforce this policy with Department Directors as outlined in the County Administrator's Response to Recommendation C(1). M. Tangible personal property recorded on the fixed asset inventory ' 1. We recommend that the Technical Services Department and the Property Clerk take those steps necessary to ensure that the property records contain accurate information 1 regarding the location of each item of tangible personal property. The County Administrator agrees with this recommendation and will direct Technical Services to work with the Property Clerk to develop procedures that ensure the records are ' accurate as to the location and possessor of tangible property. Technical Services will timely notify the Property Clerk when property locations or assignment changes. 2. We recommend that the missing items be removed from inventory. ' The County Administrator agrees with this recommendation and already has instructed Technical Services to remove those items that may be deleted from inventory and will follow with Technical Services to ensure that the items are removed from the current inventory. ' 3. We recommend that an Administrative Instruction be written and implemented defining the duties of the Custodians of County property. ' The County Administrator agrees with this recommendation and will draft an Administrative Instruction that defines the duties of the Custodians of County property. This instruction will provide the basis for the understanding between County Departments and the Property Clerk 1 as to responsibilities of the Custodians of County property and the necessary information that must be provided to the Property Clerk by County staff. The County Administrator will enforce this new policy with Department Directors. 1 ' County Administrator Response Audit Rep. of T. S. Mgt. Proc. September 13, 2012 Page 11 ' N. Technical Services inventory deletion procedures are not adequate. 1. Monroe County should develop and implement policies and procedures for inventory control so that all employees are aware of their responsibilities in the process. The County Administrator agrees with this recommendation and will draft an Administrative Instruction that clearly states policies and procedures to be followed which notifies employees of their responsibilities. These policies will address the mechanisms available for ' asset destruction. Currently, the asset deletion form does not include any options for using older equipment for parts. Furthermore, employees are not clear on the process to donate equipment despite the fact that the form includes an option to donate equipment. The County Administrator will develop consistent policies and procedures to provide clear choices for the disposition of assets including sale, destruction, donate or used for parts. These instructions will be documented in the Administrative Instruction and Technical Services will be required ' to provide a quarterly report to the County Administrator as to what equipment was disposed of and in what fashion. The County Administrator has directed staff to devise a fair and reasonable donation procedure and will include this procedure in the Administrative Instruction. 2. We recommend that an Administrative Instruction be written and implemented defining the duties of the Custodians of County property. The County Administrator agrees with this recommendation and will draft an Administrative Instruction that defines the duties of the Custodians of County property. This instruction will 1 provide the basis for the understanding between County Departments and the Clerk of the Court's Property Clerk as to responsibilities of the Custodians of County property and the necessary information that must be provided to the Property Clerk by County staff. The 1 County Administrator will enforce this new policy with Department Directors. 0. Monroe County Administrative Instruction 4403.3 (4) (A) is not being enforced for 1 personal calls. On page 42 just prior to the Recommendations, the County Administrator would include the following statement: The Deputy County Administrator was advised by the Senior Administrator that she would notify supervisors of employees who had excessive personal use of County issued cell phones. At times, she would inform the Deputy County Administrator of those employees with excessive personal use and the Deputy County Administrator would make direct contact with the employee or their supervisor to discuss the issue. 1 1. Monroe County management should educate cellular telephone users regarding the prohibition of personal use or Administrative Instruction 4403.2 (4) should be updated ' to reflect the County's current position on the personal use of County issued cellular telephones. 1 1 1 ' County Administrator Response Audit Rep. of T. S. Mgt. Proc. September 13, 2012 Page 12 ' The County will explore implementing a stipend program, which, once it is implemented fully, would render this issue moot for the vast majority of the County workforce. However, during the transition to the stipend program and even after it is fully implanted, some devices 1 will need to be provided by the County. For example, Commissioners' compensation is set by statute so they are not eligible for a stipend. Additionally, Fire Rescue and Emergency Management have a demonstrated need for County issued phones for use during ' emergencies. Note, these phones are different than the "emergency phones" referenced on page 9. Administrative Instruction 4403.2 will be reviewed to make sure that it is compatible with current technology as well as all applicable federal, state, and local laws. Once Administrative Instruction 4403.2 is updated, users of County provided phones will be instructed on its provisions. 2. We recommend that cellular telephone users sign an acknowledgement of policies and procedures developed and implemented. 1 The County Administrator agrees with this recommendation and will instruct staff to update the cellular request form to include verbiage that states a user who signs this form is acknowledging their familiarity with the policies and procedures of Administrative ' Instruction 4403 as updated. 3. The BOCC may wish to consider a stipend system for iPhone and iPads to reimburse employees in positions with job duties that require the employee to carry an iPad or 1 iPhone for County business. The County Administrator agrees with this recommendation and will recommend that the 1 BOCC use a stipend program for these devices as shown in Response B(3). P. Monroe County Administrative Instruction 4403.3 (4) (A) is not being followed. 1. Monroe County should utilize and enforce Administrative Instruction 4403.3. ' The County Administrator will enforce this instruction once it has been revised to include changes discussed in our Response to Section 0 of the Audit Report. ' Q. Replacement policy Administrative Instructions was not written and implemented timely. 1 1. Monroe County should enforce Administrative Instruction 5700, dated March 8, 2012. The County Administrator began enforcing this instruction from the effective date and will continue to do so. Any changes to this or other instructions necessitated as a result of the ' recommendations of this audit report will be done in a timely manner. The County Administrator will set a deadline of December 31, 2012 for all instructions to be updated and promulgated to County employees. 1 1 1 ' County Administrator Response Audit Rep. of T. S. Mgt. Proc. September 13, 2012 Page 13 2. The BOCC may wish to consider a stipend system for iPhone and iPads to reimburse employees in positions with job duties that require the employee to carry an iPad or iPhone for County business. ' The County Administrator agrees with this recommendation and has begun discussions with the Commission regarding a stipend. The County Administrator will recommend that the 1 BOCC use a stipend program for these devices as shown in Response B(3). R. Technical Services was not appropriately managing the monthly AT &T Mobility and the Nextel Communications billings. On page 47, first paragraph, the County Administrator would include the following ' statement: The Deputy County Administrator did, in fact, review the detailed expenditures of the AT &T Cellular bills and on a frequently basis questioned the Senior Administrator of Technical Services regarding outstanding balances and related issues. The Senior Administrator informed the Deputy County Administrator that she was disputing those charges and that those charges would be removed. The Deputy County Administrator found this explanation reasonable due to the fact that invoices from many County departments have outstanding balances due in part to the time involved in processing invoices for payment. 1. Internal Audit recommends that Technical Services complete a reconciliation of the ' AT &T Mobility billing, determine and settle the past due balance. The County Administrator has directed Technical Services to complete that reconciliation across all AT &T billings. AT &T has worked with staff to reduce past due balances. The ' County Administrator will review billing procedure relating to AT &T invoices with staff to determine what steps will be required to ensure that invoices are paid in a timely fashion. Staff will document billing issues to ensure that any delays are discovered. The Deputy County Administrator did, in fact, review the detailed expenditures of the AT &T P Y Y P Cellular bills and on a frequently basis questioned the Senior Administrator of Technical ' Services regarding outstanding balances and related issues. The Senior Administrator informed the Deputy County Administrator that she was disputing those charges and that those charges would be removed. The Deputy County Administrator found this explanation 1 reasonable due to the fact that invoices from many County departments have outstanding balances due in part to the time involved in processing invoices for payment. ' 2. Internal Audit recommends that Technical Services set up the monthly billing process so that the monthly billings are processed and paid in a timely manner. ' The County Administrator agrees with this recommendation and has directed Technical Services to streamline their process. Additionally, the County Administrator will direct Technical Services to meet with Department Directors to review billings relating to ' technology which will assist greatly in this process as it will uncover delays and issues quickly and create a communications channel which will readily solve these issues. 1 1 1 ' County Administrator Response Audit Rep. of T. S. Mgt. Proc. September 13. 2012 Page 14 The County Administrator wishes to thank the Auditors for their service and looks forward to ' working on these and other issues to ensure that we are exercising the utmost care with the taxpayer funds that are entrusted to us. 1 Roman Gastes County Administrator 1 1 1 1 1 1 1 1 1 1 1 1 1