FY2013-FY2015 09/21/2012 •
DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE: October 1, 2012
TO: Peter Horton, Director
of Airports
ATTN: April Pearson
FROM: Pamela G. Hanc 4 la. C.
At the September 21, 2012, Board of County Commissioners meeting, the Board granted
approval and authorized execution of the following:
Item C25 Contract with Bella Construction of Key West, Inc. for the construction of
the Elevator for Baggage Make Up Area at the Key West International Airport. Please be sure to
forward the Public Construction Bond as soon as possible.
'Iten C27 Monroe County Sheriff Office Contract for Law Enforcement and
Security Services at Key West International Airport for Fiscal Years 2013 -2015.
Item C28 Lease option with Marathon Landing and Flying Club for a 40 by 100 foot
•
undeveloped parcel at the Florida Keys Marathon Airport.
Enclosed is a duplicate original of each of the above - mentioned for your handling.
Should you have any questions, please feel free to contact our office.
cc: County Attorney w/o documents
Finance
File
CONTRACT FOR LAW ENFORCEMENT AND
SECURITY SERVICES AT KEY WEST INTERNATIONAL AIRPORT
Monroe County Sheriff's Office
and
Monroe County Board of County Commissioners
THIS CONTRACT is entered into by and between the Monroe County Sheriffs Office
(hereinafter referred to as "MCSO" or the "Sheriff') and the Board of County Commissioners of
Mm2oe Co ty (hereinafter referred to as the "County ") on the p day of
h N
/' 5 2012.
1- PURPOSE: The County has an obligation to provide law enforcement and security services for
the protection of all who use Key West International Airport ( "KWIA "). The County and the Sheriff
have agreed that MCSO will provide those services. This Contract states the terms of the
agreement.
2 -SCOPE OF SERVICES:
A- Services: The Sheriff will assign a Director of Airport Security and certified law
enforcement officers and non -sworn Airport Security Technicians ( "AST's ") to KWIA to protect
people and property and enforce the criminal law, traffic and parking regulations, and airport rules
and regulations.
The Director of Airport Security will manage and supervise Sheriff's personnel at KWIA
and provide the services described herein.
B- Staffing levels: The Sheriff agrees to assign deputies and AST's to KWIA as set forth on
Exhibit A (attached). If the County requires the assignment of additional personnel, the Sheriff will
post the position internally when the County provides written notification that the non -tax revenues
(or other funds) to fund the position have been secured. Additional personnel will be assigned to
KWIA after completing the Sheriff's hiring process.
3- APPOINTMENT AND SELECTION:
A. The Sheriff retains complete control over and responsibility for the appointment of
his employees.
B. The Director of Airports, or his designee, shall be consulted and be an integral part
of the selection of personnel assigned to KWIA, however, MCSO must retain final authority
regarding personnel selection.
C. The Sheriff agrees to maintain Airport Security Technician (AST) fitness standards
testing. The AST fitness standards shall only apply to individuals assigned to be Airport Security
2012 KWIA Airport Law Enforcement and Security Contract
Page 1 of 4
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Technicians after October 20, 2010. Upon consultation with the Director ofAirports, the AST
fitness standards shall be subject to modification or termination.
4-SHERIFF'S RESPONSIBILITES FOR KWIA PERSONNEL:
A. Employees assigned to work at KWIA shall remain the Sheriffs personnel. They
shall be subject to all policies, rules, regulations, and discipline of the MCSO.
B. The County will not conduct investigations into any alleged misconduct of Sheriff's
personnel, but must promptly report such matters to the MCSO supervisor, MCSO Internal Affairs,
or the Sheriff. Upon completion of the investigation into the alleged act of misconduct, the Director
of Airports shall be informed of the outcome of the investigation.
5- PAYMENT FOR SERVICES:
A. COST REIMBURSEMENT. The County shall, while this Contract is in effect
reimburse the Sheriff the actual cost of each assigned employee's salary (at rates in effect as of the
execution of this Contract, and including all future raises when effective), including all benefits,
whether provided through the County or through MCSO, retirement contributions, social security
and Medicare payments and any other sums required by the federal or state governments owed in
connection with the payment of wages or benefits, salary incentive payments, professional liability
and motor vehicle insurance premiums, a fully equipped patrol car, weapons, uniforms, citation and
report forms and any and all other items furnished to deputies and AST's to perform their duties.
The County remains responsible for the costs of health insurance, life insurance, and worker's
compensation coverage as now or in the future provided to MCSO personnel. All vehicles paid for
by the County will, at the end of their service life, be property of the County.
B. ESTIMATED CONTRACT COST: The Estimated Contract Cost is an estimate of
the cost of providing service for a 12 -month period. The Estimated Contract Cost for year one of
this Contract (10/01/2012 — 09/30/2013) is the sum described on Exhibit A, attached and
incorporated by reference herein. This sum is referred to as the "Contract Price." .
The Estimated Contract Cost assumes that the security requirements of the U.S.
Transportation Security Administration ( "TSA ") do not increase. If TSA issues any new Security
Directives, or escalates the threat level, then the Estimated Contract Cost will not be adequate to
fund this Contract.
If the federal government notifies the County of elevated airport security requirements, then
the County will give the Sheriff written notice of the new requirements and specify any additional
staff or staff hours required. In the next billing cycle, the County will reimburse the Sheriff all costs,
over and above budgeted costs, incurred as a result of federal action.
C. PAYMENT PROCEDURE: The County will pay the Sheriff in (12) equal monthly
installments, in advance, on the first day of the month.
D. YEAR -END RECONCILIATION:
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1 4
At the end of each fiscal year, incurred costs will be reconciled with total payments made by
the County. MCSO and County external auditors will determine the final balance. If incurred costs
exceed total payments, the County will reimburse MCSO for the excess costs. If total payments
exceed incurred costs, MCSO will reimburse the County for the excess payment no later than
November 1, along with all year -end financial budget paperwork so that the County can complete
their required year -end budget paperwork.
E. MINIMUM STAFFING LEVELS:
The County recognizes that certified law enforcement officers and AST's require continued
training throughout their careers. Every deputy assigned to KWIA must receive training identical to
that is required by law and MCSO policy for all Sheriffs deputies.
When a member of Sheriff's KWIA personnel is absent from KWIA due to training, sick
leave, vacation, retirement, resignation, discipline, union business or other authorized leave, Sheriff
will fill the post with additional staff where necessary as determined by the Director of Airport
Security. The additional staff will be paid for by County. The County shall not be liable for
overtime or special detail pay in excess of the amount approved in the attached budget without the
prior authorization of the Airport Director or his superiors.
Every reasonable effort shall be made by MCSO to schedule training and vacations to
minimize absence from KWIA.
6- APPLICABLE LAW:
A. This Contract shall be governed by and construed under the laws of the State of
Florida. Venue for all actions hereunder shall be in Monroe County, Florida.
B. The County and MCSO agree that they will comply with all relevant federal, state
and county laws and regulations and specifically agree not to discriminate against any person based
on race, religion, gender, ethnicity, national origin, disability, or sexual preference. They agree to
comply in all respects with the provisions of the federal Fair Labor Standards Act with regard to
overtime pay and conditions of work. They acknowledge that certified law enforcement deputies
are members of a collective bargaining unit represented by the Fraternal Order of Police, and agree
to take no action contrary to the terms of any collective bargaining agreement.
C. The County and MCSO have and will maintain policies prohibiting sexual
harassment. The County agrees to report any incident or complaint regarding sexual harassment on
the part of any MCSO personnel to a MCSO supervisor, MCSO Internal Affairs, or the Sheriff.
7 -TERM:
The term of this Contract begins October 1, 2012 and ends September 30, 2015. It will
terminate early after thirty days written notice by MCSO to the County that MCSO's actual
expenses have exceeded or can reasonably be expected to exceed the Estimated Contract Cost.
2012 KWIA Airport Law Enforcement and Security Contract
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8-FUTURE YEAR PRICING:
a. County and MCSO will negotiate payment for the second and third years of this
Contract in time sufficient for preparation of budgets and tax rolls. When agreement is reached,
MCSO shall prepare an amended Exhibit A showing the agreed Estimated Contract Cost amounts
and the County shall prepare an amendment to this agreement incorporating the amended Exhibit A.
b. If the parties are unable to agree on payments for future years on a timely basis, then
and in that event this Contract shall terminate on September 30th of the then current Contract
period.
By: ZO-
Mayor /Chairp son
(SEAL)
Attest: DANNY L. KOLHAGE, Clerk
B y:
Deputy Clerk - c _ C=) 1 � P
MONROE COUNTY SHERIFF'S OFFICE s>
CD
a
By: J o
Robert P. Peryam, Sheri
MONROE
DATE:
IERIFF'S OFFICE
TO FORM:
J.
AS
J. R Y
A STANT COUNTY l
Date! f
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Page 4 of 4
MONROE COUNTY SHERIFF'S OFFICE
BUDGET - AIRPORT
PROPOSED
BUDGET
PERSONAL SERVICES
Headcount 25
Executive Salary
Regular Salaries
1,247,895
Overtime
15,450
Incentive
5,160
Employer Taxes
97,041
Retirement Contribution
113,655
Life Insurance
900
Unemployment Compensation
-
Total Personal Services 1,480,101
OPERATING EXPENSES
Expenses Other Than Salaries
-
Professional Services
4,800
Other Contractual Services
13,100
Investigations
-
Travel 6 Per Diem
Communications (Telephones)
7,900
Postage
-
Transportation (Freight)
-
Utility Services
-
Rentals
-
Insurance
21,850
Repairs 6 Maintenance
30,000
Printing
-
Office Supplies
15,11 D
Operating Supplies
42,700
Books, Subs 3 Memberships
450
Training
11,000
Total Operating Expenses 146,910
CAPITAL OUTLAY
Other Building Improvements
Automobiles/Machinery/Equip. 95,939
Total Capital Outlay 95,939
CONTINGENCY -
TOTAL 1,722,950
COUNTY COSTS:*
- Health Insurances 237,000
- Worker's Compensation 74,586
- County Allocation
Total County Expenses 311,588
TOTAL BUDGET 2,034,536