1st Renewal and Amendment 09/21/2012 DANNYL. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE: September 27, 2012
TO: Dent Pierce. Director
Public Works Division
ATTN: Beth Leto, Assistant Director
Public Works Division
FROM: Isabel C. DeSantis, D.C.
At the September 21, 2012, Board of County Commissioner's meeting, the Board
approved the following:
Item C21 amend and exercise the first renewal option of the contract with Siemens Industry,
Inc. for the testing, certification, and maintenance of the Monroe County Detention Center' fire
alarm system, building automation system, and smoke control system; the Sheriff
Administration Building' fire alarm system and building automation system; the Juvenile Justice
Center' fire alarm system and building automation system; the Courthouse Annex' fire alarm
system, and the Marathon Government Center building automation system The amendment is to
include the Crawl Key Medical Examiner' Office building automation system.
Enclosed is a duplicate original and of the above-mentioned for your handling.
Should you have any questions. please do not hesitate to contact this office.
cc: County Attorney
Finance
File
t t
AMENDMENT AND FIRST RENEWAL AGREEMENT
TESTING,CERTIFICATION, AND MAINTENANCE
MONROE COUNTY DETENTION CENTER: FIRE ALARM SYSTEM, APOGEE
BUILDING AUTOMATION SYSTEM (HVAC), AND SMOKE CONTROL SYSTEM
SHERIFF'S ADMINISTRATION BUILDING: FIRE ALARM SYSTEM AND BUILDING
AUTOMATION SYSTEM (HVAC)
KEY WEST COURTHOUSE ANNEX: FIRE ALARM SYSTEM
MONROE COUNTY JUVENILE JUSTICE BUILDING: FIRE ALARM SYSTEM AND
BUILDING AUTOMATION SYSTEM
MONROE COUNTY (MARATHON)GOVERNMENT CENTER: BUILDING
AUTOMATION SYSTEM
THIS AMENDMENT AND FIRST RENEWAL AGREEMENT is made and entered into this
21st day of September. 2012. between MONROE COUNTY (hereinafter "County" or "Owner"), a
political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West FL,
33040 and SIEMENS INDUSTRY, INC.. (formerly known as SIEMENS BUILDING
TECHNOLOGIES, INC.). (hereinafter "Contractor"), a Florida corporation, whose address is 1000
Deerfield Parkway, Buffalo Grove. IL 60089.
WHEREAS, the parties hereto did on October 19, 2011 enter into a testing, certifications and
maintenance agreement (hereinafter"Original Agreement'); and
WHEREAS, the Original Agreement contains a list of the County facilities that are to be tested
certified and maintained; and
WHEREAS, the County requires the testing certification and maintenance of an additional
facility and the Contractor is willing to perform such work; and
WHEREAS, Paragraph 2, Scope of Work, needs to be amended to include the new facility in
the list of the facilities that are covered under the agreement; and
WHEREAS, the parties have found the Original Agreement to he mutually beneficial; and
WHEREAS, both parties find that it would be mutually beneficial to amend the Original
Agreement to add the additional facility and:
WHEREAS, both parties find that it would be mutually beneficial to enter this renewal
agreement: now therefore:
IN CONSIDERATION of the mutual promises and covenants set forth below, the parties agree
as follows:
L In accordance with Paragraph 5. TERM OF AGREEMENT, the County exercises the first of
three (31 one-year options to renew the Original Agreement. This term will commence on October 1,
2012 and terminate September 30, 2013.
2. Paragraph 2 of the original agreement is amended to read as follows:
2. SCOPE OF THE WORK:
SPECIFICATIONS FOR TESTING, CERTIFICATION, AND MAINTENANCE FOR
VARIOUS PUBLIC FACILITIES LOCATIONS AS FOLLOWS:
BUILDING AUTOMATION SYSTEM DEVICES, IN CURRENT NUMBERS:
BUILDING TYPE DESCRIPTION QUANTITY
(#UNITS)
MONROE COUNTY A VARIABLE AIR VOLUME (VAV) 26
DETENTION CENTER WITHOUT HEAT
MONROE COUNTY B VAV WITH ELECTRIC HEAT 5
DETENTION CENTER
MONROE COUNTY C VAV WITH FAN & ELECTRIC 19
DETENTION CENTER HEAT
MONROE COUNTY D CONSTANT VOLUME WITH 14
DETENTION CENTER ELECTRIC HEAT
1 �
MONROE COUNTY E FAN COIL UNITS 29
DETENTION CENTER
SHERIFF'S A VAV WITHOUT HEAT 27
ADMINISTRATION
BUILDING
MONROE COUNTY C VAV WITH FAN & ELECTRIC 31
JUVENILE JUSTICE HEAT
BUILDING
1
MONROE COUNTY C VAV WITH FAN & ELECTRIC 22
GOVERNMENT CENTER HEAT
CRAWL KEY MEDICAL C VAV WITH FAN & ELECTRIC 7
EXAMINERS OFFICE HEAT
FIRE SYSTEM DEVICES PER BUILDING, IN CURENT NUMBERS:
Monroe County Detention Center— EST System
Smoke Detectors 297
Heat Detectors 38
Duct Detectors (Smoke & Heat) 212
Manual Pull Stations 29
Tamper Switches 29
Flow Switches 13
Monroe County Sheriff's Administration Building—EST System
Smoke Detectors 23
Heat Detectors 7
Duct Detectors(Smoke) 3
--- --Manual Pull Stations 6
Tamper Switches 5
Flow Switches 5
Monroe County Courthouse Annex— EST System
IRC-3 Panel
Pull Stations 18
Ion Detectors 75
Photo Detectors 5
Duct Detector Modules 7
Thermal Detectors 8
Water Flow Modules 4
Supervisory Valve Modules 9
-
----Control Modules (AHU shutdown,
Elevator Recall) Ip
Main Controller
Remote Zone Module I
Zone Addressable System Card 2
Monroe County Juvenile Justice Building—EST System
Photo Smoke Duct Detectors 12
Ion Smoke Detectors 1
Photo Smoke Detectors 96
Heat Detectors 17
Water Flow Switches 4
Pull Stations IS
3. Paragraph 3 of the original agreement is amended to read as follows:
SPECIFICATIONS-TESTING, CERTFICATION,AND MAINTENANCE
A. LOCATION: Monroe County Detention Center
5501 College Road
Stock Island, Key West, Fl. 33040
SYSTEM: Fire Alarm System — EST
The Contractor shall furnish all labor, material, equipment and documentation to
comply with the authority having jurisdiction for the certification, maintenance, and testing of the
Monroe County Detention Center's Fire Alarm System, including but not limited to the following:
U ANNUAL TESTING OF ALL COMPONENTS AS FOLLOWS:
The Contractor shall conduct annual tests of all required system components as per
the latest edition of NFPA 72H, Testing Frequencies.
2) SEMI-ANNUAL TESTING OF ALL COMPONENTS AS FOLLOWS:
The Contractor shall conduct semi-annual tests of all required system components as
per the latest edition of NFPA 72H, Testing Frequencies.
3) QUARTERLY TESTING OF ALL COMPONENTS AS FOLLOWS:
The Contractor shall conduct quarterly tests of all required system components as
per the latest edition of NFPA 72H. Testing Frequencies.
4) SYSTEM PREVENTATIVE MAINTENANCE:
The Contractor shall develop and perform preventative maintenance in
accordance with a program of standard maintenance routines as determined by the manufacturer's
recommendations and reviewed by the Owner. The contractor shall maintain and test the
"FIREWORKS" fire control system and provide and install the latest software upgrades as they
become available.
3) CORRECTIVE MAINTENANCE AND COMPONENT REPLACEMENT:
With the Owner's prior approval, the Contractor shall repair or replace failed or
worn components to maintain the system in peak operating condition. Upgrade equipment by
systematically modernizing existing components as may be necessary. Components that are suspected
of being faulty will be repaired or replaced in advance to prevent system failure. The Contractor
shall provide cost estimates of such repairs or replacements for Owner's approval. Reimbursement
shall be in accordance with this Agreement.
6) FIRE DOOR EGRESS SYSTEM(FEAR):
The Contractor shall conduct tests as recommended by NFPA 101 on the Fire
Door Egress System. The Contractor shall test to verify proper function of the Fire Door Egress
System in response to automatic activation from the fire alarm system or manual activation from the
system operators console. This test will also verify proper operation of Fire Door Egress System
override priorities and system reset.
B. LOCATION: Monroe County Detention Center
5501 College Road
Stock Island, Key West, FL 33040
SYSTEM: APOGEE Building Automation System (HVAC)
The Contractor shall furnish all labor, material, equipment and documentation to
comply with the service requirements for the maintenance and testing of the Monroe County
Detention Center's Building Automation System,including but not limited to the following:
1) ON-LINE SYSTEMS TROUBLESHOOTING AND DIAGNOSTICS:
The Contractor shall provide system and software troubleshooting and
diagnostics via modem. If needed, the Contractor will furnish, and install the necessary on-line
service equipment, to enable the Contractor to remotely log-on to this system via regular voice grade
dial-up phone line.
2) OPERATOR SUPPORT:
The Contractor shall provide unlimited consultation to assist the Owner in
identifying,verifying,and resolving problems found in executing system tasks.
3) SOFTWARE SERVICES:
a) INSIGHT GRAPHICS BACKUP:
The Contractor shall backup the Insight graphics database one (I) time per
year. In the event of hardware failure, the Contractor shall reload the graphics database and system
file from the current backup copy.
b) FIELD PANEL DATABASE/SYSTEM FILE BACKUP:
The Contractor shall backup each field panel database and system file one (I)
time per year. In the event of memory loss, the Contractor shall reload the database from the current
backup copy.
c) FIELD PANEL DATABASE DIAGNOSTICS:
The Contractor shall perform field panel diagnostics, analyze the results
and make recommendations to optimize building control performance within the functional limits of
the system.
d) CONTROL LOOP EVALUATION AND TUNING:
The Contractor shall, one (I) time per year, provide evaluation and
tuning of the critical control loops to maintain system control to peak efficiency as building and
mechanical system characteristics change. Verify proper operation of all VAVs and TECs.
e) SOFTWARE CONSULTATION:
The Contractor shall provide software consultation to assist the
operator(s) in identifying, verifying and resolving software problems found in executing system
tasks.
t) SOFTWARE UP-GRADES:
The Contractor shall install the latest up-grades to existing system as
they become available.
4) SYSTEM PREVENTATIVE MAINTENANCE
The Contractor shall develop and perform preventative maintenance in
accordance with a program of standard maintenance routines as determined by the manufacturer's
recommendations and reviewed by the Owner.
5) PNEUMATIC/ELECTRIC EQUIPMENT MAINTENANCE
a) DIAGNOSTIC SERVICES
The Contractor shall provide technical expertise to ensure system
reliability and occupant comfort. Contractor shall review the operation of the equipment, assist in
analyzing and troubleshooting problems, and make recommendations to optimize the building control
performance within the functional limits of the system.
b) OPERATING INSPECTIONS
Contractor shall provide one (I) routine scheduled operating inspection
to check system performance and equipment operating controls. to evaluate system efficiency and
reliability.
c) ANNUAL SERVICES
The Contractor shall perform extensive annual services throughout the
contract year. developing and providing routine scheduled maintenance, thorough inspections, and
detailed operating and equipment checks as per the Manufacturer's recommendation and reviewed by
the Owner. Equipment shall include but not be limited to all VAVs, FCUs. VEDs, dampers and
controllers.
d) CALIBRATION
The Contractor shall provide evaluation and calibration of control loops to
achieve peak building efficiency and occupant comfort.
e) LNSPECTION
Verify proper operation of all VAVs and fan coil units.
6) SYSTEM PERFORMANCE SERVICES- REVIEW AND EVALUATION
The Contractor shall provide dedicated account management to
coordinate the delivery of service, offer technical assistance for system programs and engineered
control strategies, and implement the quality assurance program.
7) EMERGENCY OPTIONS FOR SYSTEM PERFORMANCE SERVICES
The Contractor shall provide on-line response, via modem, within two
(2) hours of request for corrective maintenance during the emergency response window
specified. If remote diagnosis determines a site visit is required to complete
troubleshooting procedures, the Contractor shall be on-site within 24 hours, upon Owner's
request.
8) CORRECTNE MAINTENANCE AND COMPONENT REPLACEMENT:
The Contractor shall repair or replace failed or worn components to
maintain the system in peak operating condition. Upgrade equipment by systematically modernizing
components as may be necessary. Components that are suspected of being faulty will he repaired or
replaced in advance to prevent system failure. Contractor shall provide cost estimates of such
repairs or replacement for Owner's approval. Reimbursement shall be in accordance with this
agreement.
C. LOCATION: Monroe County Detention Center
5501 College Road
Stock Island, Key West, II, 33040
SYSTEM: Smoke Control System
The Contractor shall furnish all labor, material, equipment and
documentation to comply with the service requirements for the certification, maintenance, and
testing for the Monroe County Detention Center's Smoke Control System, including but not limited
to the following:
I) ANNUAL TESTING OF ALL COMPONENTS AS FOLLOWS:
a) Smoke Control System Activation Test: The Contractor shall test
to verify proper function of the Smoke Control System in response to automatic activation from the
fire alarm system or manual activation from the system operator's console. This test will also
verify proper operation of Smoke Control System override priorities and system reset.
b) Smoke Control System Activation Test: The Contractor
shall:
• Check Firefighters Smoke Control Station for switch settings in auto
position.
• Deactivate stair tower pressurization system.
• Run point log and verify that the system is in the normal state.
• Perform manual smoke control system activation priority test.
• After performing individual zone test, reset system. Document that
system has been made ready.
• Return stair tower pressurization system to active mode
• Reset smoke control system and verify that system is reqady for smoke
control.
• Document findings.
Test performed per requirements set forth in the HVAC prints for Monroe County
Detention Center(Reference sheet 10.37)
c) firetiohters Smoke Control Station (FSCS) Test-
The Contractor shall test to verify operation of the FSCS by placing each FSCS switch into each of
its active positions and observing the actual status or position of the corresponding smoke control
equipment.
d) Smoke Control System FSCS Cabinet Test: The CONTRACTOR
shall perform the following:
• Check diagnostic LED's, fuses and surge transient protection devices.
• Check line cards and function cards. Check cabling and ensure that all
wiring and terminations are secure.
• Check incoming AC power and power supply. Check power supply
voltages and adjust to +5 volts if necessary.
• Check the time and rest if necessary.
-- ---- • Visually inspect FSCS cabinet and observe operating environment.
e) Smoke Control System Control Test per Smoke Control Zone:
The Contractor shall perform the following:
• Check and/or set starters of supply and return fans to their auto
settings.
• Initiate the auto smoke strategy form fire alarm system interface.
Record all results on "Smoke Control Activation Test Record" form.
• Verify, using PT group tables or wild carding, that each piece of
smoke control equipment has been commanded per the schedule.
• Verify operation. Record and document any problems. Reset smoke
control system.
t) Emergency Power Test: The Contractor shall verify operation of smoke
control system emergency power. Verify operation of each smoke control fan, damper and air-
handling unit. Verify operation of FSCS under emergency power.
2) CORRECTIVE MAINTENANCE AND COMPONENT REPLACEMENT:
The Contractor shall repair or replace failed or worn components to maintain the system in peak
operating condition. Upgrade equipment by systematically modernizing existing components as
may be necessary. Components that are suspected of being faulty will be repaired or replaced in
advance to prevent system failure. Contactor shall provide cost estimates of such repairs or
replacement for Owner's approval. Reimbursement shall be in accordance with this agreement
D. LOCATION: Sheriff's Administration Building
5525 College Road
Stock Island, Key West, tl.33040
SYSTEM: Fire Alarm System—EST
The Contractor shall furnish all labor, equipment and documentation to comply
with the Authority Having Jurisdiction for the certification, maintenance, and testing of the
Sheriff's Administration Building Fire Alarm System - EST, including but not limited to the
following:
I) ANNUAL TESTING OF ALL COMPONENTS AS FOLLOWS:
The Contractor shall conduct annual tests of all required system components as per
the latest edition of NFPA 72H. Testing Frequencies.
2) SEMI-ANNUAL TESTING OF ALL COMPONENTS AS FOLLOWS:
The Contractor shall conduct semi-annual tests of all required system
components as per the latest edition of NFPA 72H. Testing Frequencies.
3) QUARTERLY TESTING OF ALL COMPONENTS AS FOLLOWS:
The Contractor shall conduct quarterly tests of all required system components as
per the latest edition of NFPA 72H. Testing Frequencies.
4) SYSTEM PREVENTATIVE MAINTENANCE:
The Contractor shall develop and perform preventative maintenance in accordance
with a program of standard maintenance routines as determined by the manufacturer's
•
recommendations and reviewed by the Owner.
5) CORRECTIVE MAINTENANCE AND COMPONENT REPLACEMENT:
The Contractor shall repair or replace failed or worn components to maintain the system in peak
operating condition. Upgrade equipment by systematically modernizing existing components as may
be necessary. Components that are suspected of being faulty will be repaired or replaced in
advance to prevent system failure. Contractor shall provide cost estimates of such repairs or
replacement for Owner's approval. Reimbursement shall be in accordance with this agreement.
E. LOCATION: Sheriff's Administration Building
5525 College Road
Stock Island, Key West, it 33040
SYSTEM: Building Automation System(HVAC)
The Contractor shall furnish all labor, material, equipment and documentation
to comply with accepted service requirements for the certification, maintenance, and testing of
the Sheriff's Administration Building Automation System, including but not limited to the
following:
I) ON-LINE SYSTEMS TROUBLESHOOTING AND DIAGNOSTICS:
The Contractor shall provide system and software troubleshooting and
diagnostics via modem. If needed, the Contractor will furnish, and install the necessary on-line
service equipment, to enable the Contractor to remotely tog-on to this system via regular voice
grade dial up phone line.
2) OPERATOR SUPPORT:
The Contractor shall provide unlimited consultation to assist the Owner in
identifying, verifying, and resolving problems found in executing system tasks.
3) SOFTWARE SERVICES:
a) INSIGHT GRAPHICS BACKUP:
The Contractor shall backup the Insight graphics database one (I)
time per year. In the event of hardware failure, the Contractor shall reload the graphics database and
system tile from the current backup copy.
b) FIELD PANEL DATABASE/SYSTEM FILE BACKUP:
The Contractor shall backup each field panel database and system tile
one I I) time per year. En the event of memory loss, the Contractor shall reload the database from
the current backup copy.
c) FIELD PANEL DATABASE DIAGNOSTICS:
The Contractor shall perform field panel diagnostics, analyze the results
and make recommendations to optimize building control performance within the functional limits of
the system.
d) CONTROL LOOP EVALUATION AND TUNING:
The Contractor shall, one (l) time per year. provide evaluation and
tuning of the critical control loops to maintain system control to peak efficiency as building and
mechanical system characteristics change. Verify operation and calibration of all VAVs and TECs.
c) SOFTWARE CONSULTATION:
The Contractor shall provide software consultation to assist the operator(s) in
identifying, verifying and resolving software problems found in executing system tasks.
t) SOFTWARE UPGRADES:
The Contractor shall install the latest software upgrades to the
existing system as they become available.
4) PNEUMATIC/ELECTRIC EQUIPMENT MAINTENANCE
a) DIAGNOSTIC SERVICES
The Contractor shall provide technical expertise to ensure system
reliability and occupant comfort. Contractor shall review the operation of the equipment, assist in
analyzing and troubleshooting problems, and make recommendations to optimize the building control
performance within the functional limits of the system.
b) OPERATING INSPECTIONS
Contractor shall provide one (I) routine scheduled operating inspection to
check system performance and equipment operating controls, to evaluate system efficiency and
reliability.
c) ANNUAL SERVICES
The Contractor shall perform extensive annual services throughout the
contract year. developing and providing routine scheduled maintenance, thorough inspections, and
detailed operating and equipment checks as per the Manufacturer's recommendation and reviewed by
the Owner. Equipment shall include but not be limited to all VAVs, FCUs, VFDs. dampers and
controllers.
5) SYSTEM PREVENTATIVE MAINTENANCE
The Contractor shall develop and perform scheduled preventative maintenance in
accordance with a program of standard maintenance routines as determined by the manufacturer's
recommendations and reviewed by the Owner.
6) SYSTEM PERFORMANCE SERVICES - REVIEW AND EVALUATION
The Contractor shall provide dedicated account management to coordinate the
delivery of service, offer technical assistance for system programs and engineered control strategies.
and implement the quality assurance program.
7) EMERGENCY OPTIONS FOR SYSTEM PERFORMANCE SERVICES
The Contractor shall provide on-line response, via modem, within two (2)
hours of request for corrective maintenance during the emergency response window specified. If
remote diagnosis determines a site visit is required to complete troubleshooting procedures, the
Contractor shall be on-site within 24 hours,upon Owner's request.
8) CORRECTIVE MAINTENANCE AND COMPONENT REPLACEMENT:
The Contractor shall repair or replace failed or worn components to maintain
the system in peak operating condition. Upgrade equipment by systematically modernizing existing
components as may be necessary. Components that are suspected of being faulty will be repaired or
replaced in advance to prevent system failure. Contractor shall provide cost estimates of such repairs or
replacement for Owner's approval. Reimbursement shall be in accordance with this agreement.
F. LOCATION: Monroe County Courthouse Annex
502 Whitehead Street
Key West, Fl.33040
SYSTEM: Fire Alarm System - EST
The Contractor shall furnish all labor, materials, equipment and documentation to
comply with the Authority Having Jurisdiction for the certification, maintenance, and testing of the
Monroe County Courthouse Annex Fire Alarm System, including but not limited to the following:
I) ANNUAL TESTING OF ALL COMPONENTS AS FOLLOWS:
The Contractor shall conduct annual tests of all required system components as
per the latest edition of NFPA 72H.Testing Frequencies.
2) SEMI-ANNUAL TESTING OF ALL COMPONENTS AS FOLLOWS:
The Contractor shall conduct semi-annual tests of all required system
components as per the latest edition of NFPA 72H,Testing Frequencies.
3) QUARTERLY TESTING OF ALL COMPONENTS AS FOLLOWS:
The Contractor shall conduct quarterly tests of all required system components
as per the latest edition of NFPA 72H,Testing Frequencies.
4) SYSTEM PREVENTATIVE MAINTENANCE:
The Contractor shall develop and perform preventative maintenance in
accordance with a program of standard maintenance routines as determined by the manufacturer's
recommendations and reviewed by the Owner.
5) CORRECTIVE MAINTENANCE AND COMPONENT REPLACEMENT:
The Contractor shall repair or replace failed or worn components to maintain
the system in peak operating condition. Upgrade equipment by systematically modernizing existing
components as may be necessary. Components that are suspected of being faulty will be repaired or
replaced in advance to prevent system failure. Contractor shall provide cost estimates of such repairs or
replacement for Owners approval. Reimbursement shall be in accordance with this agreement.
G. LOCATION: Monroe County Juvenile Justice Building
5503 College Road
Stock Island, Key West, Fl.33040
SYSTEM: Fire Alarm System
The Contractor shall furnish all labor, equipment and documentation to comply with
the authority having jurisdiction for the certification, maintenance, and testing for the Department of
Juvenile Justice Building Fire Alarm System, including but not limited to the following:
l) ANNUAL TESTING OF ALL COMPONENTS AS FOLLOWS:
The Contractor shall conduct annual tests of all required system components as
per the latest edition of NFPA 7214,Testing Frequencies.
2) SEMI-ANNUAL TESTING OF ALL COMPONENTS AS FOLLOWS:
The Contractor shall conduct semi-annual tests of all required system
components as per the latest edition of NFPA 72H, Testing Frequencies.
3) QUARTERLY TESTING OF ALL COMPONENTS AS FOLLOWS:
The Contractor shall conduct quarterly tests of all required system
components as per the latest edition of NFPA 72H, Testing Frequencies.
4) SYSTEM PREVENTATIVE MAINTENANCE:
The Contractor shall develop and perform preventative maintenance in
accordance with a program of standard maintenance routines as determined by the manufacturer's
recommendations and reviewed by the Owner.
5) CORRECTIVE MAINTENANCE AND COMPONENT REPLACEMENT:
The Contractor shall repair or replace failed or worn components to
maintain the system in peak operating condition. Upgrade equipment by systematically
modernizing existing components as may be necessary. Components that are suspected of being
faulty will be repaired or replaced in advance to prevent system failure. Contractor shall provide
cost estimates of such repairs or replacement for Owner's approval. Reimbursement shall be in
accordance with this agreement.
H. LOCATION: Monroe County Juvenile Justice Building
5503 College Road
Stock Island, Key West,Fl.33040
SYSTEM: Building Automation System(HVAC)
The Contractor shall furnish all labor, material, equipment and documentation
to comply with accepted service requirements for the certification, maintenance, and testing of
the Monroe County Juvenile Justice Buildings Building Automation System, including but not
limited to the following:
I) ON-LINE SYSTEMS TROUBLESHOOTING AND DIAGNOSTICS:
The Contractor shall provide system and software troubleshooting and
diagnostics via modem. If needed, the Contractor will furnish, and install the necessary on-line
service equipment, to enable the Contractor to remotely log-on to this system via regular voice
grade dial up phone line.
i) OPERATOR SUPPORT:
The Contractor shall provide unlimited consultation to assist the Owner in
identifying, verifying, and resolving problems found in executing system tasks.
3) SOFTWARE SERVICES:
a) INSIGHT GRAPHICS BACKUP:
The Contractor shall backup the Insight graphics database one (l) time
per year. In the event of hardware failure, the Contractor shall reload the graphics database and
system file from the current backup copy.
b) FIELD PANEL DATABASE/SYSTEM FILE BACKUP:
The Contractor shall backup each field panel database and system file one
I) time per year. In the event of memory loss, the Contractor shall reload the database from the
current backup copy.
c) FIELD PANEL DATABASE DIAGNOSTICS:
The Contractor shall perform field panel diagnostics, analyze the results
and make recommendations to optimize building control performance within the functional limits of
the system.
d) CONTROL LOOP EVALUATION AND TUNING:
The Contractor shall, one Cl) time per year, provide evaluation and
tuning of the critical control loops to maintain system control to peak efficiency as building and
mechanical system characteristics change. Verify operation and calibration of all VAVs and TECs.
e) SOFTWARE CONSULTATION:
The Contractor shall provide software consultation to assist the
operator(s) in identifying, verifying and resolving software problems found in executing system
tasks.
t) SOFTWARE UPGRADES:
The Contractor shall install the latest software upgrades to the existing
system as they become available.
4) PNEUMATIC/ELECTRIC EQUIPMENT MAINTENANCE
a) DIAGNOSTIC SERVICES
The Contractor shall provide technical expertise to ensure system
reliability and occupant comfort. Contractor shall review the operation of the equipment. assist in
analyzing and troubleshooting problems. and make recommendations to optimize the building control
performance within the functional limits of the system.
h) OPERATING INSPECTIONS
Contractor shall provide one (I) routine scheduled operating inspection
to check system performance and equipment operating controls, to evaluate system efficiency and
reliability.
c) ANNUAL SERVICES
The Contractor shall perform extensive annual services throughout the
contract year, developing and providing routine scheduled maintenance, thorough inspections, and
detailed operating and equipment checks as per the Manufacturer's recommendation and reviewed by
the Owner. Equipment shall include but not he limited to all VAVs. FCUs. VFDs, dampers and
controllers.
5) SYSTEM PREVENTATIVE MAINTENANCE
The Contractor shall develop and perform scheduled preventative maintenance in
accordance with a program of standard maintenance routines as determined by the manufacturer's
recommendations and reviewed by the Owner.
6) SYSTEM PERFORMANCE SERVICES - REVIEW AND EVALUATION
The Contractor shall provide dedicated account management to coordinate the
delivery of service,offer technical assistance for system programs and engineered control strategies and
implement the quality assurance program.
7) EMERGENCY OPTIONS FOR SYSTEM PERFORMANCE SERVICES
The Contractor shall provide on-line response, via modem. within two (2) •
'..
hours of request for corrective maintenance during the emergency response window specified. If
remote diagnosis determines a site visit is required to complete troubleshooting procedures, the
Contractor shall be on-site within 24 hours. upon Owner's request.
8) CORRECTIVE MAINTENANCE AND COMPONENT REPLACEMENT:
The Contractor shall repair or replace failed or worn components to maintain
the system in peak operating condition. Upgrade equipment by systematically modernizing existing
components as may be necessary. Components that are suspected of being faulty will be repaired or
replaced in advance to prevent system failure. Contractor shall provide cost estimates of such repairs or
replacement for Owner's approval. Reimbursement shall be in accordance with this agreement.
I. LOCATION: Monroe County Government Center
2978 Overseas Highway
Marathon,Ft 33050
SYSTEM: Building Automation System (HVAC)
The Contractor shall furnish all labor, material, equipment and documentation to
comply with accepted service requirements for the certification, maintenance. and testing of the
Monroe County Government Center Building Automation System, including but not limited to the
following:
I) ON-LINE SYSTEMS TROUBLESHOOTING AND DIAGNOSTICS:
The Contractor shall provide system and software troubleshooting and
diagnostics via modem. If needed, the Contractor will furnish, and install the necessary on-line
service equipment, to enable the Contractor to remotely log-on to this system via regular voice grade
dial up phone line.
2) OPERATOR SUPPORT:
The Contractor shall provide unlimited consultation to assist the Owner in
identifying, verifying,and resolving problems found in executing system tasks.
3) SOFTWARE S ER VICES:
a) INSIGHT GRAPHICS BACKUP:
The Contractor shall backup the Insight graphics database one (I) time
per year. In the event of hardware failure, the Contractor shall reload the graphics database and
system tile from the current backup copy.
h) FIELD PANEL DATABASE/SYSTEIVI FILE BACKUP:
The Contractor shall backup each field panel database and system file one
(I) time per year. In the event of memory loss, the Contractor shall reload the database from the
current backup copy.
c) FIELD PANEL DATABASE DIAGNOSTICS:
The Contractor shall perform field panel diagnostics, analyze the results
and make recommendations to optimize building control performance within the functional limits of
the system.
d) CONTROL LOOP EVALUATION AND TUNING:
The Contractor shall, one (I) time per year, provide evaluation and tuning
of the critical control loops to maintain system control to peak efficiency as building and mechanical
system characteristics change. Verify operation and calibration of all VAVs and TECs.
e) SOFTWARE CONSULTATION:
The Contractor shall provide software consultation to assist the operators)
in identifying, verifying and resolving software problems found in executing system tasks.
f) SOFTWARE UPGRADES:
The Contractor shall install the latest software upgrades to the existing
system as they become available.
d) PNEUMATIC AND/OR ELECTRIC EQUIPMENT MAINTENANCE:
a) DIAGNOSTIC SERVICES:
The Contractor shall provide technical expertise to ensure system
reliability and occupant comfort. Contractor shall review the operation of the equipment, assist in
analyzing and troubleshooting problems, and make recommendations to optimize the building
control performance within the functional limits of the system.
b) OPERATING INSPECTIONS:
Contractor shall provide one (I) routine scheduled operating inspection
to check system performance and equipment operating controls, to evaluate system efficiency and
reliability.
c) ANNUAL SERVICES:
The Contractor shall perform extensive annual services throughout the
contract year, developing and providing routine scheduled maintenance, thorough inspections, and
detailed operating and equipment checks as per the Manufacturer's recommendation and reviewed
by the Owner. Equipment shall include but not he limited to all VAVs, FCUs, VFDs, dampers and
controllers.
5) SYSTEM PREVENTATIVE MAINTENANCE:
The Contractor shall develop and perform scheduled preventative maintenance
in accordance with a program of standard maintenance routines as determined by the
manufacturer's recommendations and reviewed by the Owner.
6) SYSTEM PERFORMANCE SERVICES- REVIEW AND EVALUATION:
The Contractor shall provide dedicated account management to coordinate
the delivery of service, offer technical assistance for system programs and engineered control
strategies, and implement the quality assurance program.
7) EMERGENCY OPTIONS FOR SYSTEM PERFORMANCE SERVICES:
The Contractor shall provide on-line response, via modem, within two )2)
hours of request for corrective maintenance during the emergency response window specified. If
remote diagnosis determines a site visit is required to complete troubleshooting procedures, the
Contractor shall be on-site within 24 hours upon owner's request.
3) CORRECTIVE MAINTENANCE AND COMPONENT REPLACEMENT:
The Contractor shall repair or replace failed or worn components to maintain
the system in peak operating condition. Upgrade equipment by systematically modernizing existing
components as may be necessary. Components that are suspected of being faulty will be repaired or
replaced in advance to prevent system failure. Contractor shall provide cost estimates of such
repairs or replacement for Owner's approval. Reimbursement shall be in accordance with this
agreement.
.1. LOCATION: Crawl Key Medical Examiner's Office
56633 Overseas Highway,i% 156
Marathon, FL 33050
SYSTEM: Building Automation System (HVAC)
The Contractor shall furnish all labor, material,equipment and documentation to comply
with accepted service requirements for the certification, maintenance, and testing of the Crawl Key
Medical Examiner's Office Building Automation System, including but not limited to the following:
I) ON-LINE SYSTEMS TROUBLESHOOTING AND DIAGNOSTICS:
The Contractor shall provide system and software troubleshooting and
diagnostics via modem. If needed, the Contractor will furnish, and install the necessary on-line service
equipment, to enable the Contractor to remotely log-on to this system via regular voice grade dial up
phone line.
2) OPERATOR SUPPORT:
The Contractor shall provide unlimited consultation to assist the Owner in
identifying, verifying,and resolving problems found in executing system tasks.
3) SOFTWARE SERVICES:
a) INSIGHT GRAPHICS BACKUP:
The Contractor shall backup the Insight graphics database one (I) time
per year. In the event of hardware failure, the Contractor shall reload the graphics database and system
file from the current backup copy.
b) FIELD PANEL DATABASE/SYSTEM FILE BACKUP:
The Contractor shall backup each field panel database and system file
one (U time per year. In the event of memory loss, the Contractor shall reload the database from the
current backup copy.
c) FIELD PANEL DATABASE DIAGNOSTICS:
The Contractor shall perform field panel diagnostics, analyze the results
and make recommendations to optimize building control performance within the functional limits of
the system.
d) CONTROL LOOP EVALUATION AND TUNING:
The Contractor shall,one (I) time per year, provide evaluation and tuning
of the critical control Loops to maintain system control to peak efficiency as building and mechanical
system characteristics change. Verify operation and calibration of all VAVs and TECs.
e) SOFTWARE CONSULTATION:
The Contractor shall provide software consultation to assist the
operator(s) in identifying, verifying and resolving software problems found in executing system tasks.
-t) PNEUMATIC AND/OR ELECTRIC EQUIPMENT MAINTENANCE:
a) DIAGNOSTIC SERVICES:
The Contractor shall provide technical expertise to ensure system
reliability and occupant comfort. Contractor shall review the operation of the equipment, assist in
analyzing and troubleshooting problems, and make recommendations to optimize the building control
performance within the functional limits of the system.
b) OPERATING INSPECTIONS:
Contractor shall provide one(I) routine scheduled operating inspection to
check system performance and equipment operating controls, to evaluate system efficiency and
reliability.
c) ANNUAL SERVICES:
The Contractor shall perform extensive annual services throughout the
contract year. developing and providing routine scheduled maintenance, thorough inspections, and
detailed operating and equipment checks as per the Manufacturer's recommendation and reviewed by
the Owner. Equipment shall include but not be limited to all VAVs, FCUs. VFDs, dampers and
controllers.
5) SYSTEM PREVENTATIVE MAINTENANCE:
The Contractor shall develop and perform scheduled preventative maintenance in
accordance with a program of standard maintenance routines as determined by the manufacturer's
recommendations and reviewed by the Owner.
6) SYSTEM PERFORMANCE SERVICES - REVIEW AND EVALUATION:
The Contractor shall provide dedicated account management to coordinate the
delivery of service. offer technical assistance for system programs and engineered control strategies,
and implement the quality assurance program.
7) EMERGENCY OPTIONS FOR SYSTEM PERFORMANCE SERVICES:
The Contractor shall provide on-line response, via modem, within two (2) hours
of request for corrective maintenance during the emergency response window specified. If remote
diagnosis determines a site visit is required to complete troubleshooting procedures, the Contractor
shall be on-site within 24 hours upon Owner's request.
8) CORRECTIVE MAINTENANCE AND COMPONENT REPLACEMENT:
The Contractor shall repair or replace failed or worn components to maintain the
system in peak operating condition. Upgrade equipment by systematically modernizing existing
components as may be necessary. Components that are suspected of being faulty will be repaired or
replaced in advance to prevent system failure. Contractor shall provide cost estimates of such repairs or
replacement for Owner's approval. Reimbursement shall be in accordance with this agreement.
K. RESPONSE TIME - Monday through Sunday, 24 hours per day:
The Contractor shall provide emergency service between scheduled preventative
maintenance calls. Monday through Sunday. including holidays, 24 hours per day. Emergencies are
to be determined by the Owner.
L. ON-SITE RESPONSE
The Contractor shall be on-site to provide emergency service within 24 hours upon
the Owner's request. Non-emergency calls as determined by Owner will be incorporated into the
next scheduled preventative maintenance visit.
M. DOCUMENTATION OF ALL SERVICES PROVIDED
The Contractor shall document each on-site service call and furnish the Owner with
a copy showing time, date, and a brief description of activity. Work orders for on-site system
preventative maintenance will list the inspection date, individual to report to, equipment identification,
equipment location, work to he performed, and any special instructions. All documentation shall be
submitted to the Owner by the Contractor with the quarterly invoice for payment.
N. QUALITY ASSURANCE PROGRAM
The Contractor shall meet the Owner on a semi-annual basis to evaluate system
performance and Owner's satisfaction with the quality of service that is being provided. Contractor
is to schedule a meeting with the Owner at the beginning of the contract year and an update
meeting six months into the contract year with the following being part of the agenda. Contractor
shall compile all maintenance criteria and procedures for all systems and equipment as
recommended by the Manufacturer. The maintenance criteria and procedures shall be formatted
tinder major headings of which is then to be incorporated into a bar/Gantt chart schedule utilizing
Microsoft Scheduler or equal, showing the Contractor's scheduled site visits and the tasks to be
accomplished in order to complete the contract's scope.
O. STAFFING
The Contractor shall provide qualified personnel needed to ensure the adequate and
satisfactory monitoring and performance of the systems as required pursuant to this Agreement or
by law. The Contractor shall utilize any and all other additional personnel that may be necessary
for the maintenance of the systems during abnormal or emergency conditions for Monroe County.
Florida upon receipt of approval of such additional personnel by the Owner.
P. MATERIALS AND EQUIPMENT
Such tools and equipment acquired by the Owner or by Contractor for the Owner with
budgeted funds will remain a part of the facility upon termination of this Agreement. The Contractor
shall take all steps necessary to preserve and maintain any warranties on any of the tools, equipment
and facility components, and to keep the Owner informed in a timely manner of all steps taken to
preserve and maintain such warranties.
Q. MAINTENANCE, REPAIR AND REPLACEMENT
The Contractor shall, when providing maintenance or repair services, maintain the
systems in good condition and repair, including making all necessary repairs and replacements
consistent with standard NFPA requirements and Fire Alarm System, Smoke Control System, and
Building Automation System practices. The Contractor shall maintain the safety of the systems at a
level consistent with applicable law and normal practices for systems of similar magnitude. The
Contractor shall maintain the systems and equipment in good repair and in a neat, orderly and litter
free condition in order to protect the systems against deterioration and to maintain the aesthetic
quality of the facilities. The Contractor shall correct any material deficiencies, inefficient operation
and maintenance of the systems throughout the term hereof pursuant to the provisions hereof for
normal conditions in Monroe County, Florida for a period of twelve (12) months after the earlier of
substantial completion of the work or first beneficial operation or use. All auxiliary equipment not
manufactured by Contractor carries only such warranty as given by the manufacturer thereof and
which is hereby assigned to County. THE EXPRESS WARRANTIES SET FORTH HEREIN
CONSTITUTE CONTRACTORS SOLE WARRANTY OBLIGATION AND ARE IN LIEU OF
AND EXCLUDE ALL OTHER WARRANTIES WHETHER STATUTORY, EXPRESS OR
IMPLIED INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE WHICH ARE HEREBY
EXPRESSLY DISCLAIMED. The Owner shall have the right to request copies of maintenance
records maintained by the Contractor during normal business hours. The Contractor shall maintain
the facility in such a manner as to keep all warranties in full force and shall not act, or allow any
other party to act,so as to interfere with the effectiveness of such warranties.
R. FINES AND PENALTIES
The Contractor shall be liable for the following: I) Any fines or civil penalties which
may he imposed by any governmental or quasi-governmental agency or body: and 2) any judgments or
liabilities arising from actions by non-government or quasi-governmental agencies or bodies for
violations of applicable county, state, and federal laws and regulations to the extent directly arising
out of, or resulting from, the performance of its duties and obligations under this Agreement,
including, without limitation, acts and omissions of the Contractor, its employees, agents, officers
and subcontractors. The Contractor shall not be responsible for any fines or civil penalties due to
legal proceedings concluded prior to execution of this Agreement, unless such tines or civil penalties
are the direct result of an actor omission of the Contractor pursuant to the terms hereof.
S. HOURLY LABOR AND MARKUP RATE
Each bid shall also contain an hourly labor rate for upgrades, repair or
replacement work not within the scope of maintenance and testing and a markup rate for materials
and equipment furnished. Expenses for travel, lodging, per diem and other authorized
expenses shall be paid pursuant to Florida Statutes §112.061. All repair work necessary
requiring reimbursement for funding by the Owner will require prior approval by the Owner unless
it is deemed an emergency and the Owner's representative cannot be contacted. In such case,
documentation will be required certifying emergency requirement immediately after the fact.
T. SPECIAL PROVISIONS
TOOL CONTROL PLAN - The Monroe County Detention Center requires a Public
Works Department staff member to inventory all visitor's and contractor's tools on the approved
Visitor/Contractor Tool Inventory form prior to entering and departing the facility. Only those tools
necessary for the project will be allowed inside the facility. Contractors shall be under staff escort
and supervision at all times while in the secured envelope of the facility or anywhere inmates may
have access to the work area. The escort shall have in his/her possession a contractor tool
inventory. Any discrepancies in the tool inventory will be handled by the escort as outlined in
Section 16 of the Monroe County Administrative Instruction #6606.2 and the Contractor shall
remain at the facility until attempts of tool recovery have been completed.
SMOKING POLICY - The Monroe County Detention Center is a non-smoking
facility. Employees and contractors are not permitted to bring tobacco. cigarettes. cigars, lighters or
matches into the secured envelope. If these items are brought into this facility, the act is considered
to be an Introduction of Contraband which is punishable by law. The minimum action that a
Contractor may expect from the Monroe County Sheriffs Office for Introduction of Contraband is
to he permanently barred from future entrance to the facility.
U. SPECIFICATIONS
The specifications contained herein are considered to be the minimum standards required. The
maintenance of the systems shall comply with all applicable Federal, State, and Local codes and
ordinances.
4. Paragraph 4. subparagraph D, of the original agreement is amended to read as follows:
D. COUNTY shall pay to the CONTRACTOR for the performance of all services •
except those identified herein as "Corrective Maintenance and Component Replacement"
("Additional Services") on a per quarterly, in arrears basis on or before the 1st day of the
following month in three (3) month periods. The CONTRACTOR shall invoice the COUNTY
quarterly for the maintenance and testing performed under the Contract Documents contained
herein. The Contract amount shall be as stated by the CONTRACTORS proposal as follows:
Monroe County Detention Center $73,971.51 per year
Sheriffs Administration Building 320.332.20 per year
Key West Courthouse Annex $ 6,354.07 per year
Monroe County Juvenile Justice Building $32 278.14 per year
Monroe County Government Center $13.856.59 per year
Crawl Key Medical Examiner's Office $7.956.00 per year
5. MI other provisions of the October 19, 2011 Original Agreement not inconsistent herewith,
shall remain in full force and effect.
THE REMAINDER OF THIS PAGE HA S BEEN INTENTIONALLY LEFT BLANK.
IN WITNESS WHEREOF, the parties have hereunto set their hands and seal, the day and year first
written above.
(SEAL) BOARD OF COUNTY COMMISSIONERS
ATTEST: DANNY L. KOLHAGE,CLERK OF MONROE COUNTY,FLORIDA
BY a // / C crvv � By
/or-
Deputy Clerk Mayor
Date 91-'i /- /0t
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