Item K3BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: September 21, 2012 Division: Monroe County Sheriff's Office
Bulk item: Yes X No _ Department: Grants
Staff Contact Person/Phone #: Tamara Snider / 292-7092
AGENDA ITEM WORDING:
Approval to execute Amendment to DCF Criminal Justice Mental Health and Substance Abuse Reinvestment
Grant / MOU for the "Second Year'.
ITEM BACKGROUND:
In February 2012 Department of Children and Families approved the second year funding of the Mental Health
and Substance Abuse Reinvestment Grant. DCF is now requesting the Mayor's signature on the second year
Memorandum of Understanding.
On April 22, 2011, a MOU was executed between DCF and Monroe County. On April 29, 2011, the Monroe
County Sheriff's Office was advised by DCF that it should apply for 100% of the first year's funds in advance,
due to the possibility that said funds may not be available after June 30, 2011. A separate form requires the
Mayor's signature in order to obtain the advance funds.
In February 2011 a request was submitted to the BOCC to (1) Approval to execute Memorandum of
Understanding #L.HZ237 between the State of Florida, Department of Children and Families and Monroe County
in order to accept a three-year Implementation Grant in the amount of $749,469.00, and (2) approval of
Memorandum of Understanding between the Monroe County Sheriff's Office and County regarding the
Implementation Grant.
In September 2010, the BOCC approved the Sheriff's request to submit an application for the Implementation
Grant. On or about January 12, 2011, the Sheriff was notified that the State had awarded the grant. This
Implementation Grant will help the Sheriff's Office to provide alternatives to detention for offenders who are
mentally ill and/or have substance abuse problems.
PREVIOUS RELEVANT BOCC ACTION:
In February 2012 Department of Children and Families approved the second year funding of the Mental Health
and Substance Abuse Reinvestment Grant. DCF was requesting the Mayor's signature on the second year
advance funding form.
CONTRACT/AGREEMENT CHANGES: None
STAFF RECOMMENDATIONS: Approval.
TOTAL COST:-$614,598.88 (grant amount) for 3 years (Year 1 =$249,823. 00; Year 2=$114,952.88; Year
3=$249,823.00)jNDIRECT COST: BUDGETED: Yes X No
DIFFERENTIAL OF LOCAL PREFERENCE: n/a
COST TO COUNTY: $0.00 (see In -Kind Match explanation under item background)
SOURCE OF FUNDS:
REVENUE PRODUCING: Yeseo
X A Oi�NT PER MONTH Y $306K_
�L UAPPROVED BY: Count Att IvIB/Pu asin Risk ManagementY Yg—
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
Contract with: Monroe County Sheriff
CONTRACT SUMMARY
Effective Date: April 22, 2011
Expiration Date: 3 Year Grant
Contract Purpose/Description: Amendment to Criminal Justice Mental Health and Substance Abuse
Reinvestment Grant MOU for the second year.
Contract Manager: Tamara Snider
(Name)
for BOCC meeting on September 21, 2012
292-7092 Monroe County Sheriff's Office
(Ext.) (Department)
Agenda Deadline: September 4, 2012
CONTRACT COSTS
Total Dollar Value of Contract: $614,598.88 Current Year Portion: $0.00 (starts next FY)
Budgeted? Yes X No Account Codes: I2-q5) I I _XXXXXX
Grant: $614,598.88 for 3 years (Year 1=$249,823.00; Year 2=$114,952.88; Year 3= $249,823.00)
County Match: $0.00
NOTE. The In -Kind Match of $281,058.32 for year 2 and 3 ($843,174.96 for 3 years) will be provided
by Lower Keys Medical Center, 1 e Judicial Circuit Drug Court/Court Administration, Florida Keys
Outreach Coalition, Institute of Criminal Justice (CIT Training), and the Monroe County Sheriff Office.
ADDITIONAL COSTS: $0.00
Estimated Ongoing Costs: $0.00
CONTRACT REVIEW
Changes
Date in Needed Rev' er
Division Director , Yes[] No[:]
Man ent /(- Yes❑ Noo(
��� Nox OMB/Pu asing Yes ❑ ❑
County Attorney g�3 1 A Yes❑ No[3// ,
Commentg:
OMB Form Revised 9/11/95 MCP #2
Date Out
"0_
6--3o-''a.
LHZ37
Amendment #0001
August 1, 2012
THIS AMENDMENT, entered into between the State of Florida, Department of Children and
Families, hereinafter referred to as the "department" and Monroe County Board of County
Commissioners hereinafter referred to as the "County," amends Memorandum of
Understanding (MOU) # LHZ37.
1. Page 2, MOU, first paragraph, is hereby amended to read:
NOW, THEREFORE, the Department hereby awards the sum of
$614,598.88 to County over three years with $249,823 of that total grant
amount being awarded beginning with state fiscal year 2010-2011 under
the following terms and conditions:
2. Page 3, MOU, Item 10, is hereby amended to read:
10. County agrees to provide data and other information requested by the Criminal
Justice Mental Health Substance Abuse (CJMHSA) Grant Technical Assistance
Center (TAC) at the Louis de la Parte Florida Mental Health Institute of the
University of South Florida to enable TAC to perform statutory duties established
in the authorizing legislation. County agrees to submit a semi-annual program
report and a semi-annual financial report, signed by the County Administrator, on
or before May 1 and November 1, to the Florida Department of Children and
Families. County agrees to submit a final program report and a final fiscal
report, signed by the County Administrator, on or before the next regular semi-
annual reporting date (May 1 or November 1) following the ending date of the
program, to the Florida Department of Children and Families. The Department
will provide County with templates and forms needed to file all required reports.
3. Page 3, MOU, Item 11, is hereby amended to read:
11. County agrees to be liable, to the extent provided by law, for all claims, suits,
judgments, or damages, including court costs and attorney's fees, arising out of
the negligent or intentional acts or omissions of the County, and its agents, sub -
recipients and employees, during performance of the contracts authorized by
this Grant Memorandum of Understanding.
4. Page 5, MOU, Item 24.b), the first paragraph, is hereby amended to read:
b) The name, address, telephone number, and email address of the Grant Manager
for the County under this Grant Memorandum of Understanding is:
5. Page 5, MOU, Item 24.c), is hereby amended to read:
c) The name, address, telephone number, and email address of the
Procurement/Program Manager for the Department of Children and Families
under this Grant Memorandum of Understanding is:
LHZ37
Amendment #0001
August 1, 2012
Ellen Piekalkiewicz
Florida Department of Children and Families
Statewide Office of Suicide Prevention
Suicide Prevention
1317 Winewood Boulevard, Building 6, Room 231
Tallahassee, Florida 32399-0700
Phone: (850) 717-4623
elien_piekalkiewicz@dcf.state.fl.us
6. Page 5, MOU, Item 24A), is hereby amended to read:
d) Jennifer Benghuzzi
Florida Department of Children and Families
Substance Abuse and Mental Health Program Office
Contract Management Unit
1317 Winewood Boulevard
Building 6, Room 255
Tallahassee, Florida 32399-0700
Phone: (850) 717-4348
Jennifer—Benghuzzi@dcf.state.fl.us
7. Page 6, MOU, a new Item #28 is added to read:
28. Annual advanced payments shall be reduced by the amount of interest earned
and reported to the Department on previous advanced funds. County agrees to
return to the Department any unmatched grant funds, unused advance grant
funds, and any unapplied interest accrued on advance grant funds following the
ending date of the program.
8. Page 8, Attachment I, dated December 28, 2010, is hereby deleted in its entirety and Page
8, Revised Attachment I, dated August 3, 2012, is inserted in lieu thereof and attached
hereto.
2
LI-IZ37
Amendment #0001
August 1, 2012
ATTACHMENT
MOU# LML.37
Criminal Justice, Mental Health and $abstance Abuse Reinvestment Grant
Cover Page For Implementation Grant
plementation / Expansion Grant
nties:
P
Mont
Lisa Tennyson
eparunen
Grant Administrator — Monroe County
Address Line 1:
1100 simonton Street
Address Line 2:
Ci Key West
r5"
State: Florida
Zip:
33040
Email: T=myson-llsaftwMV6Q0MV-fl-ffPy
Phone: 305-2924444
1 Fax: 305-2924515
Contact Name if an
Chief Tommy Taylor / Grants Administator Tamara Snider
O ' ation:
I Monroe ConM Sheriff s Office
Address Line 1:
5525 College Road
Address Line 2:
City:' West
State:
Florida
Zip:
33040
Email:
/ tan'
Phone: 305-293-7325
1 Fax: 305-293-7353
1. ?otal Amount of Grant Funds
Requested.* •t" aeennd Inland - Md.20 $615,094.14
2. Total Matching Funds (Provided by applicant and project 5904,674.96
In�fMM br 3 rn �;saa,474.0a • CaMi 1NMoh for 3 yn rpt,sae - IAa►.e74.Yb
3. Total Pm act Cost (Add amounts in 1 and 2): ,519,769. 10
Certifying Official's Signature
Certifying Official's Name
(printed):
Michael Ri
Title:
Chief, B u of Administration
Date:
3 Ola--
Page 8
9. Pages 19 through 23, Attachment I, are hereby deleted in their entirety and Pages 19
through 23, dated July 23, 2012, are inserted in lieu thereof and attached hereto.
LHZ37
Amendment ##0001
August 1, 2012
Bud et Summary
July 2_012
A. Personnel:
Total Personnel Cost is $105,000.00
B. Fringe Benefits
Total Fringe Benefits / Total Cost is: $38,745.00
C. Travel/TrainingTrofessional Renewals:
Total Cost is: 18 256.00
D. Equipment: $ -0-
E. Supplies
Total Supplies Cost is: 6$ ,433.65
F. Construction: $ -0-
G. Consultant / Contractual
Total Contractual Cost is: $96,320.00
H. Other: $0.00
Total Direct Costs 2" Year: $264,754.65 per 2nd year Based on Roll-over balance from Year 1 of $149,306.51 plus
Year 2 Advanced Funding of $114,952.88 plus Accrued Interest thru 11-30-11 of $495.26)
Total Direct Funding for 3 Years: $249,823.00 for 1" Year+ 114 952.88+495.26 = $115,448.14 for 2"d Year+
249 823.00 for 3`d Year = $615,094.14
I. In -Kind Match: $281,058.32 per year (x 3 years = $843,174.96)
J. Cash Match:
Monroe County Sheriff's Office will provide 10% cash match per year -
Year 1 $249,823.00 = $25,000
Year 2 $114,952.88 = $11,500
Year 3 $249,823.00 = $25,000
Estimated total cash match: $61,500 (to be used for purchase of additional services).
Total Proiect Amount: $1,519,769.10
Page 19
LHZ37
Amendment #0001
August 1, 2012
A. Personnel:
Total Personnel Cost is $105,000.
Project Director 1.
Reentry Coordinator 1.
Budget Detail Narrative
July 23, 2012
$60,000
45,000
Total: $105,000
The Project Director, (TBH) will devote 100% effort to the project, representing $60,000. in annual salary. The
Project Director will provide executive oversight, responsible for administration and evaluation of program and
supervision of project staff. The Project Director will have a Master's Degree in a clinical area, extensive
experience in the Administration of Mental Health, Substance Abuse and Co -Occurring Disorders Treatment
Programs and experience with the criminal justice population.
The Reentry Coordinator (TBH) will devote 100% effort to the project, representing $45,000 in annual salary. The
Reentry Coordinator will be required to have 5 years of experience with the criminal justice 1 substance abuse &
mental health population. The Reentry Coordinator will provide screening, assessment, transition planning to
support community reintegration, coordination with the criminal justice system, and case coordination with
community agencies. The Reentry Coordinator will also assist the client in obtaining housing, employment, income
and support entitlements.
Note: Cost of Living:
The salaries established for these positions take into account the remoteness and extreme high cost of living in the
Florida Keys. The Price Level Index is 109.63, while the Florida State Average is 100, making it the most expensive
place in the State of Florida to live. In addition, Monroe County ranks first among the State's counties in the cost of
housing and health care, and third in the cost of food and beverages.
B. Fringe Benefits
Total Fringe Benefits (FICA = 7.65% 1 Retirement = 5.18% / W.C. _ *100x4.2Ixl.30) Total Cost is: $38,745
These are standard fringe benefits for Project personnel. Fringe Benefits include: Wellness, FICA; Retirement; Life
Insurance; Health Insurance; Worker's Compensation, Statutory Liability; Professional Liability.
Project Director $20,745
Reentry Coordinator $18.000
Total: $38,745
Page 20
LHZ37 Amendment #0001
August 1, 2012
C. Travel/Trainin rofessional Renewals/AgencyRenewals/Agency Membershi Fees: 18 256.00
1. Staff Direct Expenses:
*Travel is required for the Project Staff in order to provide services to clients in the community, as well as visit other
community service providers, criminal justice agencies and court systems throughout the Keys and the State of
Florida, attend required meetings and/or conferences. It is anticipated that staff will travel approximately 400 miles
per month at a rate of $.445 x 12 months = $2,136.
*Florida CIT Coalition Meetings/Travel/Per Diem/Lodging for Staff @ 2 x per year @
$700 per trip = $1,400.00
*Travel/ CEUs-Grant Training/Conferences/Miscellaneous Travel $5500.00
*Miscellaneous Renewal Professional Licenses/Certifications: $500.00
*Agency Membership Fees
$200.00
GRAND TOTAL FOR STAFF DIRECT EXPENSES: $9,736.00 PER YEAR
2. Evaluator & CIT Consultants' Direct Expenses:
Travel Evaluator:
Travel Expenses, Per Diem, and Lodging = $1,120.00
*CIT Travel — CIT Trainer:
Travel Expenses, Per Diem, and Lodging-$1,850 per training x 4 trainings = $7,400.00
*estimated travel/training cost*
GRAND TOTAL FOR EVALUATOR & CIT CONSULTANTS' DIRECT EXPENSES:
$8,520.00 PER YEAR
Page 21
6
LHZ37
Amendment #0001
August 1, 2012
D. Equipment: $ -0-
E. Su lies: Total Su lies Cost is: 6 433.65
Operating Supplies:
*Two cell phones, including monthly service = $1,400.00 per year
*Supplies (paper, notepads, staplers, hole punches, tape, tape dispensers, pens, pencils,
graduation pins, notebooks, CIT Supplies, etc. $3,533.65 per year
*Printing /Copying $750.00 per year
*Postage to mail correspondence $750.00 per year
F. Construction: $ -0-
G. Consultant / Contractual = $96,320.00
1. Total Contractual Adult Treatment Services with Daniela Menardi, LCSW, CAP
*For individual, group and/or family services for 16 weeks of services
at $720 per client x 48 clients per year = $34,560
*For clients needing EMDR sessionsl$150 per session for 70 sessions = $10,500
*Additional individual/group treatment services = $ 7,000
TOTAL = $52,060
2. Total Contractual with A Positive Step for Brief Strategic Family Therapy at
$5,000 for 5 Juveniles per year — TOTAL = $25,000
3. CIT Trainer Honorariums @ $400./day x 5 day training = $2,000 x 4 trainings
per year TOTAL = $8,000
4. Total Evaluation Services
*Evaluator Contract with Clare S Shaw, MA (LM Family, LLC) _ $10,000
*Evaluator Supplies @ $300
*Incentives: Clients who complete the 6 month data follow-up will be given
$20 gift certificates as an incentive for completion $20 x 48 clients = $960
TOTAL = $11,260
H. Other: $0
Total Direct Costs 2°d Year: $264,754.65 per 2°d year Based on Roll-over balance from Year 1 of $149,306.51
plus Year 2 Advanced Fundine of $114,952.88 plus Accrued Interest thru 11-30-11 of $495.26)
Total Direct Funding for 3 Years: $249,823.00 for 19L Year + 114,952.88+495.26 = $115,448.14 for 2°d Year +
249,823.00 for 3rd Year = $615,094.14
Page 22
LHZ37
Amendment #0001
August 1, 2012
I. In -Kind: $281,058.32
-Lower Keys Medical Center - $250,000 per year for Medical Services (x 3 years = $750,000.00).
-Institute of Criminal Justice — FKCC - $4,200,00 per year for CIT Training Space (x 3 years= $12,600.00).
-16`s Judicial Circuit Drug - $5,936.32 per year for Counseling & Drug Testing (x 3 years = $17,808.96).
-Florida Keys Outreach Coalition, Inc. - $4,704 per year for Transitional Housing and supportive services 9 x 3 years
_ $14,112.00).
-Monroe County Sheriffs Office - $16,218.00 per year for grant administration/staffassistance, office space,
supplies, air cards, computer equipment (i.e. laptop, monitors, docking station, desk top computer/hard drive, etc.),
printer, vehicle usage, etc. (x 3 years = $48,654.00).
Subtotal of In Kind Match: $281,058.32 ver year x 3 years = 843 174.96
J. Cash Match:
Monroe County Sheriffs Office will provide 10% cash match per year —
Year 1 $249,823.00 = $25,000
Year 2 $114,952.88 = $11,500
Year 3 $249,823.00 = $25,000
Estimated total cash match: $61,500 (to be used for purchase of additional services).
Total Project Amount $1,519,769.10
Year 1 Expenses $100,516.49
Year 2 Budget $264,754.65
Year 3 Budget $249,823.00
3 Years Match $843,174.96 (In kind)
3 Years Cash Match $61,500.00
Page 23
LHZ37
Amendment #0001
August I, 2012
10. Page 31, Attachment I, dated October 4, 2010, is hereby deleted in its entirety and Page
31, dated August 3, 2012, is inserted in lieu thereof and attached hereto.
Appendix E
COMMITMENT OF MATCEMNATION FORMS
TO:(name of County) Manm Caw*
FROM: Donor Name
ADDRESS: 5525 CollegeFlorida3304
The following __.. space, __._ equipment, _ goods/supplit8, and/or
'w
to the County
____penna*mtly (title passes to the County)
temporarily, for the period to (title is retained by the down)
Description and Basis for Valuatlon (Sea next page)
(1)h 1 500
2 year; $25 000 — 3— Year
(2)
(3)
(4)
TOTAL VALUE $61.5
value Coroora#ion U3F
Sty t,500
s
s
S
The above donation(s) is not currently included as a cost (either direct or matching) of any state
or federal contract or grant, nor has it/they been previously purchased t%om or used as -match for
aZo
a or ntrwL
S aitrre ate Count Deli ee Si atur (Daft)
The grant Review Committee will review the valuation of the donated *mn(s) and Has, in the apace
provided, indicated the valuation amount aooaptable to the delminient for use in mooting a match
requirement for the Criminal Justice, Mental Health and Substance Abuse Reinvestment Grant program.
Donated items are subject to disallowance should they be found to be a curfew or previous cost or
matching item of a state or federal grant or contract.
Page 31
9
LHZ3 7
Amendment #0001
August 1, 2012
11. Page 32, Attachment I, dated October 4, 2010, is hereby deleted in its entirety and Page
32, dated July 23, 2012, is inserted in lieu thereof and attached hereto.
Sfiefifj'
SIIisTATl4tt6
Froenlm 9Welrion
zM0 cartes Hwy.
C Key, FL 33042
(3W) 749-31i14
PAX 1305) 741-3761
July 23, 2012
Monroe county Sheriffs office
Robert P. Peryam, Sheriff
5525 College Road
Key West, Florida 33040
(305) 292-7000 FAX: (305) 292-7070
1-800-273-COPS
www.keysso,net
MuohDn &*amiun
Chief Tommy Taylor, Chief Corrections Officer
3103 ovwm Hwy.
Mawhon, FL330"
C10 Monroe County Sheriffs Office
FAX
5525 College Road
(3M) ae�zrs7
Key West, Florida 33040
is1.=,r„d.9ubNmlon
F 3H1036�
RE: 2010 CJMNSA REINVESTMENT IMPLEMENTATION GRANT
4-103 W-7021
LETTER OF COMMITMENT
FAX (305) W-9372
P.MbDundlns Dear Chief Taylor.
y0 H! P, FLip Rued
T�vs+is33M
430003-3211 The Monroe County SherhYs Office is providing a letter of Commitment
rAX (305) Fa3-3203
on behalf of our agency for the 2010 Criminal Justice Menial Health and
pLUN1JONC6i~T= Substance Abuse Reinvestment Implementation Grant. The Sheriffs
Kry Wou Dd. Cwmr Office has agreed to fund a case match of:
5501 Collor Rena
Key Wow. FL 33040
FA30x)p �7353 lad year = $25.0001 a year = $11,500 / 3b year = $25,000
Totaling $01,500 over the throe year project period
Me 40M DEL Facility
7 orahm`FL33"` The Sheriff supports the efforts to secure grant funding through the
Mrnihon. FL 33056
(305)2W2420 Monroe County Board of County Commissionerg to further the efforts of
VAX (3D5)2a9-1434 the Monroe County Criminal Justice Mental Wealth and Substance
flotation Dec, ftil(Iy Abuse Diversion Program. The focus of this Diversion Project through
33 High P"i" PAWd 070 grant rant will allow' for the expansion of Crisis Intervention Training
Plamnllm Kcy. FL 33q?a
(3W)853-3266 (CIT) for law enforcement, implementation of CIT Teams in the
FAX (3061 W4278 community, and collaboration with the Court, Criminal Justice,
fiWiALonR treatment providers, and other resources in the community.
P.O. Dan
We look forward to the project's implamerdation and strongly support
(305)289-2410
proposal.
the fundingof this I
po� .
FAX (305) 219-2448
I D100 CW*m c Hwy.
Sincerely
Mwlhm. FL33050
(305) 209LI777
FAX (303) 2894776
Ci hael Ride
COMMUNICATIONS
Bureau of Administration
M o Hwy.
MwutAon, F1, Pl. 33050
' e
(305) 2119-23s1
is is
FAX (305) 219-M
Page 32
10
LHZ37
Amendment #0001
August 1, 2012
12. Page 35, Attachment I, dated December 27, 2010, is hereby deleted in its entirety and
Page 35, dated August 10, 2012, is inserted in lieu thereof and attached hereto.
MATCH COLLECTION SUMMARY REPORT
DATE: August 10, 2012
County: Monroe
Type of Grant: Reinvestment Implementation Grans
Match Requirement Percentage: 100%
Total Match Required for the Grant: $904,674.96 (for 3 ven
Match Reported this Period:
Cash: $61.500.00
In -Kind: $643,174.96
Total: $904.674.96
Comments:
Monroe County Sheriffs Office will provide 10% cash match per year —
Year 1 $249,823.00 = $25,000
Year 2 $114,952.88 = $11,500
Year 3 $249,823.00 = $25,000
Estimated total cash match: $61,600 (to be used for purchase of additional services)
In -Kind:
3 Years Match: $281,056.32 per year x 3 years = $843,174.96
Page 3s
11
LHZ37
Amendment #0001
August 1, 2012
13. Page 38, Attachment I, dated October 4, 2010, is hereby deleted in its entirety and Page
38, dated July 23, 2012, is inserted in lieu thereof and attached hereto.
Shffen"
81fwamw
2" O.nmm, K-Y,
c"gia6 Key, FL 33041 July 23, 2012
(305) 74$-31114
FAX (305) 749.3761
rylonroe County Sheriffs s Office
Robert P• Peryam, Sheriff
5525 College Road
Key West, Florida 33040
(305) 292-7000 FAX (305) 292-7070
1-800-273-COPS
www.keyrao.net
MarAw
Chief Tommy Taylor, Chief Corrections Off)osr
3103 Ors�wfHHwwy.
Mwoli n. FL33M
CIO Monroe County Sheriff's Office
j3w)21R-7i410
5525 College Road
FAX ("M 20-U97
Key West, Florida 33040
1PWmnade SubllW l
IMPLEMENTATION GRANT
im ear. L3
RE: 2010 CJMHSA REINVESTMENT
1305)U3-702'
LETTER OF COMMITMENT
FAX (105) I53-9372
Roth lwlkmg
50 Rio Palm RAW
pear Chief Taylor:
Twwaim, FL 33070
The Monroe County Sheriff's Office is providing a Letter of Commitment
rAX (353) W
rnx (30s) u3am5
on behalf ofoutagency for the 2010 Criminal Justice Mental Health and
MISNI-ION Cranes
Substance Abuse Reinvestment Implementation Grant. The Sheriff's
Key watt out. Cwwr
Office has agreed to fund a case match of:
SM Conga RMd
)Cey Watt. FL 33040
(Ma 293-7soo
Id year - $25,00012n6 year = $11,50013"d year = $25,000
FAX [303►293-7353
Totaling $61,500 over the three year project period
Mwah m Om. rwilky
39"' ocun
The Sheriff supports the efforts to secure grant funding through the
Mmmkan• FL 33050
(305)289-2429
Monroe County Board of County Commissioners to further the efforts of
rAX 1305►2WN2424
the Monroe County Criminal Justice Mental Health and Substance
111wWos Dm Fadlky
Abuse Diversion Program. The focus of this Diversion Project -through
Palm Rase
the grant will allow. for the expansion of Crisis Intervention Training
rlICty. FL 33070 0101
F1ataatlna
(CM for law enforcement, implementation of CET Teams in the
FAX)305)B.S3.i170
community, and collaboration with the Court, Criminal Justice,
fifWALOPERATIMS
treatment providers, and other resources In the community.
M ew.FFL333mo
We look forward to the project's implementation and strongly support
(305)204410
FAx (3005)312a9-Sa9e0
the funding of this proposal.
AVIATION DW MON
101000.6 sky.
Marahon. FL 33050
209r2777
Sincerely,
.
(305)
FAX (305) 2e9.2776
c ael Rice
Bureau of Administration
2796Mwahm,F. 30"
2 0, 1 33050
21q-r3s 1
'
(305)
(3w)
PAX (305) 219.2493
Page 3&
12
LHZ37
Amendment #0001
August 1, 2012
This amendment shall begin on August 1, 2012 or the date on which the amendment has been
signed by both parties, whichever is later.
All provisions in the MOU and any attachments thereto in conflict with this amendment shall be
and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS THEREOF, the parties hereto have caused this thirteen (13) page amendment to
be executed by their officials thereunto duly authorized.
PROVIDER: STATE OF FLORIDA
MONROE COUNTY BOARD OF COUNTY DEPARTMENT OF CHILDREN AND
COMMISSIONERS FAMILIES
SIGNED
BY:
NAME:
TITLE:
DATE:
FEDERAL ID NUMBER: 59-6000749
MONROE COUNTY ATTORNEY
AP OV AS T FO
NT IA L. ALL
ASSIST T COUNTY ATTORNEY
Date_
13
SIGNED
BY:
NAME: Rob Siedlecki
TITLE: Assistant Secretary for Substance
Abuse and Mental Health
DATE:
DANNYL. KOLIIAGE
CLERK OF THE CIRCUIT COURT
DATE. August X 2011
TO. SheriffRobert P. Peryam
Monroe County Sheriffs Office
ATTN. Tamara Snider
Grants Administrator
FROM. Pamela G. Hanc4. C.
c, 4,V l )"t,r,
rj
v� !"iyr
9t4s
At the August 17, 2011, Board of County Commissioner's meeting the Board granted
approval and authorized execution of the following:
Item K1 First Amendment to DCF Criminal Justice Mental Health and Substance Abuse
Reinvestment Grant. Enclosed are three duplicate originals, executed on behalf of Monroe
County, for your handling. Please be .sure to return the fully executed Clerk's Original as soon
as possible.
Item K2 First Amendment to UASI FY 2007 Grant/Homeland Security Office of
Domestic Preparedness, in order to extend the expiration date. Enclosed is a duplicate original
for your handling.
Item K3 Second Amendment to UASI FY 2008 Grant/Homeland Security Office of
Domestic Preparedness. Enclosed is a duplicate original for your handling.
Should you have any questions please do not hesitate to contact this office.
Cc: County Attorney via e-mail
Finance
File
REGARDING CRIMINAL JUSTICE MENTAL HEALTH AND SUBSTANCE ABUSE
REINVESTMENT GRANT PROGRAM
THIS FIRST AMENDMENT to the Memorandum of Understanding (MOU) dated the 174 day o
2011, Is entered into by and between the Board of County Commissioners (BOCC) for Monroe County and the
State of Florida Department of Children and Families (DCF) (collectively, the Parties).
WHEREAS, on February 16, 2011, after approval by the BOCC, the Mayor of Monroe County Board of
County Commissioners executed a Memorandum of Understanding for Criminal Justice, Mental Health and
Substance Abuse Services to be provided by the Monroe County Sheriffs Office under a grant (Implementation
Grant); and
WHEREAS, on April 22, 2011, DCF signed the MOU for the Implementation Grant; and
WHEREAS, subsequently, on May 17, 2011, DCF notified the Monroe County Sheriff`s Office that it
desired to make several small changes in the wording of the MOU;
NOW, THEREFORE, in consideration of the mutual covenants contained herein the Parties agree to the
amended agreement as follows:
1.
Page 3, paragraph 11, Page 5 paragraph 24 (c), and Page 5 paragraph 24(d) of the MOU are revised as
A hereto. Each of the paragraphs shall be initialed by the Mayor in addition to execution of
provisions of the MOU dated April 22, 2011, shall remain in full force and effect.
WHEREOF, the parties have set their hands and seal on the day and year first above
{�rryi�
Attu; Danny . Kolhage, Clerk
Deputy Cleric
(CORPORATE SEAL)
Attest:
By.
Secretary
Print Name
Date:
MON OE COUNTY ATTORNEY
A RO D S O ORM:
HALL
ASSIST NT C JAY U `TATTORNEY
Date
Board of gounty Commissioners
of Monrob CounsW.
/7zn14
Department of Children and Families
Signed By:
Name: David A. Sofferin
Title: Assistant Secretary for Substance
Abuse and Mental Health
Date:
04T=a Rick Scott
State of Florlda Covemor
Department of Children and Families David E. Wilkins
Secretary
.000
yr�
May 17, 2011 ► '%
Use Tennyson��f3
Grants Adminiairator—Monroe County
1100 Simonton Street
Key west, FL 33040
Dear Ms. Tennyson:
no: MOU #LHZ37—Criminal Justice Mental Health Substance Abuse Reinvestment Grant
Program (Monroe County—Implementatlon)
Dear Ms. Tennyson:
A correction is needed on page 3, item #11, and page 5, items #24.c) and #24.d), of Monroe
County's Memorandum of Understanding (MOU). Enclosed are two copies of each page
reflecting the changes. Ms. Heather Carruthers, District Three/Mayor, Monroe County Board of
County Commissioners, will need to initial and date the changes on both ogles. Please mail all
the initialed and dated pages to me and I will get them initiated and dated by our Department
official and mail an original copy back to you. Please let me know H you have any questions.
Respectfully,
�0- et�Y'
Jennifer Senghuzzi
Grant Manager
C .t. w...
V & C. c(,,h jv- .�
r
1317 Wlnewood Boulevard, Tallahassee, Florida 3239"700
Mlssion: Protect the vulnerable, Promote Strong and Economically Self-Sufllolent Families, and
Advance Personal and Family Recovery and Resiliency
Approved I V07/ r 0
MOU#
8. County agrees to provide a financial and compliance audit to the Department as described
in the Financial and Compliance Attachment (Attachment III) and to ensure that all related
parry transactions are disclosed, to the auditor.
9. County agrees to retain all financial records, supporting documents, statistical records and
any other documents, whether kept by electronic storage media or otherwise, for a period of
not less than six (6) years after the starting date of this Grant Memorandum of Understanding.
If audit findings have not been resolved at the end of the six (6) year period, the records shall
be retained until resolution of the audit findings. State auditors and any persons authorized by
the Department shall have full access to, and shall have the right to-exarnine any materials at
any time during regular business hours.
10. County agrees to provide data and other information requested by the CJMHSA Grant
Technical Assistance Center (TAC) at the Louis de la Parts Florida Mental Health Institute of
the University of South Florida to enable TAC to perform statutory duties established in the
authorizing legislation. County agrees to submit semi-annual program reports on or before
May 1 and November 1, annually to the Florida Department of Children and Families. County
agrees to submit an annual fiscal report, signed by the County Administrator, on or before
November 1 to the Florida Department of Children and Families. The Department will provide
County with templates and forms needed to file all required reports.
11. County agrees to be liable, to the extent provided by law, for all claims, suits, judgments, or
damages, including court costs and attorney's fees, arising out of the negligent or intentional
acts or omissions of the Ftesipien ounty, and Its agents, sub -recipients and employees,
during performance of the contracts authorized by this Grant Memorandum of Understanding.
12. County agrees to establish an informal dispute resolution process to resolve any disputes
between the County and any sub -recipients or persons served with grant funds.
13. County and all sub -recipients shall, in publicizing, advertising, or describing the
sponsorship of the program,. state: "Sponsored by Monroe County and the State of Florida,
Department of Children and Families" If the sponsorship reference is in written material, the
words "State of Florida, Department of Children and Families" shall appear in the same size
letters or type as the name of the County.
14. County shall not use or disclose any information concerning a person served with grant
funds under this Grant Memorandum of Understanding for any purpose prohibited by state law
or regulations (except with the written consent of a person legally authorized to give that
consent or when authorized by law).
16. County shall permit Department personnel or representatives to monitor the services that
are provided by the County under this Grant Memorandum of Understanding.
16. County agrees to allow public access to all documents, papers, letters, or other materials
subject to the provisions of Chapter 119, F.S, made or received by County in conjunction with
this Grant Memorandum of Understanding.
Approved 12/07/10
24. Official Name of Payee and Representatives:
a) Official name of payee and address where payment is to be sent:
Monroe County Board of County Commissioners
Attention: Lisa Tennyson, Grants Administrator
1100 Simonton Street
Key West, FL 33040
mou
b) The name, address, telephone number, and email address of the Grant Manager for
under this Grant Memorandum of Understanding is:
Lisa Tennyson
1100 Simonton Street,
Key West, FL 33040
(305) 292-4444
tennyson-lisa monroecounty-fl.go�
c) The name, address, telephone number, and email address of the Procurement Manager
under this Grant Memorandum of Understanding is:
Ellen Plekelklewicz
Department of Children and Families
Office of the Assistant Secretary for
Substance Abuse and Mental Health
1317 Winewood Boulevard, Building 1, Suite 206 F
Tallahassee, Florida 32399-0700
Phone: 850) 717-4623
ellen le Iklewicz e.fl.us
d) The name, address, telephone number, and email address of the Grant Manager for
Department of Children and Families under this Grant Memorandum of Understanding is:
Jennifer Benghuzzi
Department of Children and Families
Substance Abuse and Mental Health Program Office
Contract Management Unit
1317 Winewood Boulevard
Building 6, Room 255
Tallahassee, Florida 32399-0700
Phone: 850) 7174348
Jennifer Ben h i@dcf.stat .
25. This Grant Memorandum of Understanding and its attachments and any exhibits
referenced in the attachments, together with any documents incorporated by reference, contain
Apprond 12M7/10 MOVU42a7
MEMORANDUM OF UNDERSTANDING >
for I
IMPLEMENTATION GRANT
CRIMINAL JUSTICE, MENTAL HEALTH and M
SUBSTANCE ABUSE REINVESTMENT GRANT
a
Monroe County Board of County Commisslonvrs
and
Stab of Florida
Department of Children and Families
WHEREAS, the Department of Children and Families (hereinafter Department) along with the
Grant Review Committee has authority under section 394.656, F.S, to Implement the Criminal
Justice, Mental Health and Substance Abuse Reinvestment Grant Program (herelnefler
Program), and
WHEREAS, the Program provides funding to countries they can plan, Implement, or expand
initiatives that Increase public safety, avert increased spending on -criminal justice, and Improve
the accessibility and effectiveness of treatment services for adub and juveniles who have
mental illness, substance abuse disorder, or co-occuMng mental health and sut eWce abuse
disorders and who are In, or at risk of entering, the criminal or juvenile Justice systems, and
WHEREAS, per section 394.668, F.S., only a aunty or a consortium of counties are eligible to
apply for the Implementation grant, and
WHEREAS, a county or a consortium of counties that received an ImpI$rr&1 atlonJExpansion
Grant under. the 2007 solicitation of the Reinvestment are excluded from applying. for the
implementation grant. These counties were Alachua, Broward, Hillsborough, Lee, Leon,
Grange, Pinellas, Polk, Miami, Nassau, and St. Lucie; and
WHEREAS, -the Department has received a grant application from Monroe County in the 10
Judicigi Circuit (hsrslnafGer County) in response to the Request for Applications issued by the
Department on August 20, 2010, and
WHEREAS, the Grant Review Committee has considered all. the applications submitted to the
Department; and
WHEREAS, it appears to the Department that there is a need to provide the funds. requested
by the County's Implementation Grant Application,
MOUN L��.i.3%
Approved 12/07/W
wards the sum of748,4S'to County over
NOW. THEREFORE, the Department hereby a
three years with $249,823 of that total grant amount being awarded beginning with state
fiscal year 2010-2011 under the following terms and conditions:
1. The application filed with the Department by the County. dated October 4, 2010 and
attached to this agreement as Attachment I is hereby incorporated within this agreement as g
fully set out at length herein.. The solicitation document upon which that application is based Is
also hereby incorporated within this agreement and is attached as Attachment II.
2. County hereby agrees to perform the tasks and to provide the serYwes described In
Attachment I with the following exceptions andfor special conditions:
a. To conduct travel In accordance with the Department's travel guldr:Mnes as governed
by Subsection 287.058(1)(b), F.S.,. and In accordance with section 112.061, F.S. See,
the Department's travel policy, CFOP 40-1 (Official Travel of DCF Employees and Nap -
Employees).
b. Written approval from the Department must be obtained prior to purchasing' any
Information Technology Resource (ITR) with grant funds. The County agrees to secure
prior written approval by means of an Information Resources Request JRR) form before
purchase of any ITR. The County agrees to comply with the Department's ITR policy,
CFOP 50-9, Policy on Information .Resource Requests.
3. County agrees that it .will award sub -grants as described In Its application and that It will do
all things promised in that application Including, but not limited to, supervistrg and coordinating
expenditures made by sub-rodplents. County further agrees to assure that funds are
expended for the purposes Intended and that a full accounting for these grant funds Is made.
4. If there Is a conflict between the grant application and this Memorandum of Understanding,
the Grant Memorandum of Understanding shall prevail.
8, In accordance with sections 11,0e2 and 216.347, F,S., no funds provided by this grant may
be expended for the purpose of 'lobbying the Legislature, the judicial branch, or a state agency,
8. This Grant Memorandum of Understanding is entered Into in the State cf Florida, and shall
be, construed, performed, and enforced in accordance with applicable Florida laws. In fhe
event that litigation by either party to this Memorandum of Understanding becomes necessary,
venue shall be proper only In Leon County, Florida,
7. County agrees to mainteln complete, accurate and adequate records, including financial
records, relating to funds received pursuant to this Grant Memorandum of Understanding and
of all expenditures made by County and its sub -recipients with grant funds. The County will
require audit and record keeping requirements In all sub -grams and assignments.
MOW L,, N217
Approved 1?/ON
8. County agrees to provide
,ancefinancial
ad� ento(Attachmentaudit
lii) andthe
to ensure that a1! related
nt as doscdi*d
in the Financial and Compliance
party transactions are dWosed to the auditor.
9. County agirees to retain all financial records, supporting documents, statistical records and
any other documents, whether kept by electronic storage media or otherwlae, for a period of
not Was than six (6) years after the starting date of this Grant Memorandum of Undemtanding.
If audit findings have not been resolved at the end of the six (8) year period, the records shall
be retained until resolution
have full accesstto, ind shals. l have the riitors ght to exand amine any materia a at
ne.outhorized by
the Department shall
any time during regular business hours.
10. County agrees to provide data and other Information requested by the CJMHSA Grant
Technical Assistance Center (TAC) at the Louis de is Porte Florida Mental Health Institute of
the University or South Florida to enable TAC to perform statutory duties established in the
authorizing legielatiori. County agrees to submit semi-annual program reports on or before
May 1 and November 1, annually to the Florida Department of Children and Families. County
agrees to submit an annual fiscal report, signed- by the County Administrator, on or before
November 1 to the. Florida Department of Children and Families. The Department will provide
County with templates and forms needed to file all required reports.
11. County agrees to be liable, to the ext4mt provided by law, for all claims, suits, judgments, or
damages, including court costs and attorney's feearising b-reci of the negligent
rote dui g
acts or omissions of the Recipient, and its agents,P p Y�,
performance of the contracts authorized by this Grant Memorandum of Understanding.
12, County agrees to establish an informal dispute resolution process to resolve any disputes
between the County and any sub -recipients or persons served with grant funds.
13. County and all sub -recipients shall, In publicizing, advertising, or describing the
sponsorship of the program, state: "Sponsored by Monroe County and the State of Florida,
Department of Children and Families" If the sponsorship reference is in written material, the
words "State of Florida, Department of Children and Families" shall appear in the some size
letters or type as the name of the County.
14. County shall not use or disclose any information concerning a person served with grant
funds under this Grant Memorandum of Understanding for any purpose prohibited by state law
or regulations (except with the written consent of a person legally authorized to give that
consent or when authorized by law).
15. County shell permit Department personnel or representatives to monitor the services that
arse provided by the County under this Grant Memorandum of Understanding.
16. County agrees to allow public access to all documents, papers, letters; or other materials
subject to the provisions of Chapter 119, F.S, made or received by County in conjunction with
this Grant Memorandum of Understanding.
Moue 46737
Approved 12/0VIo
17. Payment.under all state cantracts is contingent upon an annual appropriation by the Flortda
Legislature. The release of these funds shall be subject to the availability of the funds at the
Department.
48. Any notice required under this Grant Memorandum of Understanding shall be In writing and
sent by hand delivery, G.S. Postal Servioe Certified mail, return receipt requested, or any
expedited delivery service that provides verification of delivery., The notice shall be sent to the
representative of.County responsible for administration at the designated address contained in
this Grant Memorandum of Understanding.
18. This Grant Memorandum of Understanding
shall
beee fecti e on o ftw ate signed 20A by three
both
parties. It shall end at midnight, local time in
years from the effective date, whichever is later.
20. The Department may terminate this Memorandum
an
of Understanding may tWth a cause,
'wbold
G ant
cause, or if funds are not available for paymenL
Memorandum of Understanding by giving no less than twenty-four (24) hours notice in writing
to County. The notice shall be delivered by hand delivery, U.S. Postal Service, or any
expedited delivery service that provides verification of delivery. The Department shall be the
final authority as to availability and adequacy of state funds, In the event of termination,
County will be compensated for any work satisfactorily completed prior to the effective date of
termination.
21. County agrees to return to the Department any overpayments or funds dlsallowed after any
audit. in the event that the County or Its Independent
ayment
has been made, County shall repay the overpaymece mmddF�� without prior no''
from the Department. In the event that the Department first discovers an overpayment hie
been made, the Grant Manager, on behalf of the Department, will notify County by letter of
such findings. Should repayment not be made forthwith, County will be charged Interest at the
lawful rate on the outstanding balance.
22.1 h accordance with section 402.73(3), F. S, If this grant includes funds for the purchase of or
improvement to read property the provision of grant funds are contingent upon County granting
to the stets a security interest In the property In the amount of the state funds provided for at
least five (6) years from the date of purchase or the completion of the Improvements. As a
condition of receipt of state funding for this purpose, County agrees that, if it disposes of the
property before the Department's Interest is satisfied, County will refund the proportionate
share of the state's Initietl. investment.
23. This Grant Memorandum of Understanding can be modified only by a formal, WOO
agreement signed by the parties to it. Any modifications shall be attached to the original Grant
Memorandum of Understanding and a copy shall be sent to all interested persons.
Approved 12/07/10 MOtJR� %
24. Official Name of Payee and Representatives:
a) Official name of payee and address where payment is to be sent:
Monroe County Board of County Commissioners
Atlin#lon: Lisa Tennyson, Grants -Administrator
1100 Simonton Street
Key West, FL 33040
b) The name, address, telephone number, and email address of the. Grant Manager for
under this Grant Memorandum of Understanding Is:
Liss Tennyson
1100 Simonton Strest,
Key West, FL 33840
(306) 299 4444
-I
c) The naMe, address, telephone number, and email address of the Procurement Manager
urKW this Grant Mamoran turn of Understanding is:
g1lsn PIe1wimewicz
Department of Children and Families
Ofllce of the Asslstant Secretary of Mantel Health and Substance Abuse
1317 Wlnewood Boulevard, Building 1, Suite 200 F
Tallahalessse,, Florida 32389-0700
Phone: (880) 410-1576
Alon eIiMIlde [SMd h te.fkus
d) The name, address, telephone number, and. email address of the Grant Manager for
Department of Children -and.Famiiles under this Grant Memorandum of Understanding is:
JennMsr Benghu=l
Department c f Chlldnn and Fornilloa
Substance Abuse and Mantel Health Program Office
Contract Management Unit -
1317 Wlnswood Boulevard
Building 0, Room 286
Tollahssass, Florrlds 32399-0700
Phone: (880) 404264 .
,ilsnWk BenchMiDdcf.state.fl,us
26. This Grant Memorandum of Understanding and its attachments and any exhibits
referenced In the attachments, together with any documents incorporated by reference, contain
all the terms and conditions agreed upon by the parties. There are no provisions, . ternw,
Movr37
Apfroved i2/ AC
Understanding shall supersede ail previous communications..representatlons, or agreements,
either oral or written between the parties. If any term or provlsion of this Grant Memorandum
of Understanding Is determined unlawful or unenforceable, the remaining provisions of this
Grant Memorandum -of Understanding shall remain in full force and effect.
26. County agrees to comply with sedon 394,657, i=.S., relating to the establishment of
County planning councils or committees. Within 30 �dedt� list of me of this council to -the
Memorandum of Understanding, Countymust
Grant Manager for the Department in accordance with Attachment IV,
27. County must comply with the Health Insurance PorWbllity and Accountability Act (42
U.S.C. 1320d.) as well as all regulations promulgated under that statute (See, 45 CFR Parts
180,162, and 184).
Mou#ltf k,73'7
Approved 12101110
IN WITNESS HEREOF the parties have executed this Is7 page Grant Memorandum of
Understanding, including Attachments I, II, III and IV, by their undersigned officials.
County
Signed By:
Name:
ebsusxyLl6, 201
Date:
County Federal EIDN: 59--MO749
County Fiscal Year Ending Date: 09
STATE OF FLORIDA - DEPARTMENT OF CHILDREN AND FAMILIES
Signed By:
Name: Devld A. Sofferin
Title: Assistent Secretary for Substance Abuse and Mental
Health
Date
MO ROE COUNTY ATTORNEY
PRWEDS 0 ORM; .
A8S ANT COUNTY AT70FiNEY.
Date,_._.1-