Item N6BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: September 21, 2012 Division: Clerk of Court
Bulk Item: Yes X No — Department: Administration
Staff Contact Person/Phone #: Pamela Hancock/ext.3550
AGENDA ITEM WORDING: Approval to dispose of documents pursuant to the State of Florida
General Records Schedules, GS 1-SL and GS 11.
ITEM BACKGROUND: The ►sf of items to be disposed of is attached.
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS: Approval.
TOTAL COST: N/A INDIRECT COST:
DIFFERENTIAL OF LOCAL PREFERENCE: _
COST TO COUNTY:
REVENUE PRODUCING: Yes _ No
BUDGETED: Yes No
SOURCE OF FUNDS:
AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing Risk Management
DOCUMENTATION: Included Not Required__
DISPOSITION:
Revised 7/09
AGENDA ITEM #
September 21, 2012
BOCC Meeting
Office Account
Total
Date
Check Nos.
Boxes
Schedule
Item
October 1999 to September 2000
26261 to 27980
October 2000 to September 2001
27981 to 29853
October 2001 to September 2002
29854 to 31737
October 2002 to September 2003
31738 to 33879
October 2003 to September 2004
33880 to 35142
January to July 2004
34314 to 35145
July 2004 to September 2004
35146 to 35813
13 c.f.
GS1-SL
340
Daily Work - All Locations
Fiscal Year 2003/2004
15 c.f
GS1-SL
365
Fiscal Year 2004/2005
23 c.f.
GS1-SL
365
Fiscal Year 2005/2006
25 c.f.
GS1-SL
365
Sealed Bids-Capital/Non-Capital
1986, 1988, 1990 & 1991
4 c.f.
GS1-SL
71 & 72
Returned Checks
10/1999 to 09/2002
1 c.f.
GS1-SL
340
Clerk's Journal Entries
10/2002 to 09/2003
1 c.f.
GS1-SL
340
10/2003 to 09/2004
1 c.f.
GS1-SL
340
08/2005 to 09/2005
1 c.f.
GS1-SL
340
10/2005 to 03/2006
1 c.f.
GS1-SL
340
04/2006 to 09/2006
1 c.f.
GS1-SL
340
Monthly Reports -All Locations
10/2004 to 09/2005
1 c.f.
GS1-SL
36S
Domestic Relations Receipts
10/2004 to 09/2006
1 c.f.
GS1-SL
365
September 21, 2012
BOCC Meeting
DOR Doc./Intangible Tax Reports
Fiscal Year 2004/2005
Fiscal Year 2005/2006
Fiscal Year 2006/2007
1 c.f.
GS11
92
Value Adjustment Board
No Appeal Filed
2006 VAB Petitions
7.5 c.f.
GS1-SL
16
Disbursement Records: Detail Item #340 GS1-SL
Five (5) fiscal years provided applicable audits have been released.
Office Account —with listed check numbers
Receipt/Revenue Records: Detail Item #365 GS1-SL
Five (5) fiscal years provided applicable audits have been released.
Daily Work — All Locations
Returned Checks
Clerk's Journal Entries
Monthly Reports —All Locations
Domestic Relations Receipts
DOR Documentary Stamp/Intangible Tax Report Item #92 GS11
Five (5) fiscal years provided applicable audits have been released.
Receipt/Revenue Records: Detail Item #365 GS1-SL
Five (5) fiscal years provided applicable audits have been released.
Assessment & Collections Reports
Bid Records: Capital Improvement Successful Bids Item #70 GS1-SL
Ten (10) anniversary years after awarded provided applicable audits have been released.
Bid Records: Capital Improvement Unsuccessful Bids Item #71 GSl-SL
Five (5) fiscal years provided applicable audits have been released.
Bid Records: Non -Capital Improvement Item #72 GS1-SL
Five (5) fiscal years provided applicable audits have been released.
Contracts/Leases/Agreements: Capital Improvement Item #64 GS1-SL
Ten (10) years after completion or termination provided applicable audits have been released.
Contracts/Leases/Agreements: Non -Capital Improvement Item #65 GS1-SL
Five (5) fiscal years after completion or termination provided applicable audits have been released.
Value Adjustment Board Files: No Appeal Filed Item #16 GS11
Four (4) anniversary years after final decision provided no appeal is filed in circuit court.