12/14-13 Baggage Elevator ConstructionDANNY L. KOLHA GE
CLERK OF THE CIRCUIT COURT
DATE: October 31, 2012
TO: Peter Horton, Director
q f A irports
ATTN: Judith D. Layne, Sr. Coordinator
Airport Grants & Finance
FROM: Pamela G. Hanc ck, . C.
At the October 17, 2012, Board of County Commissioners meeting, the Board granted
approval Item C27 Jacobs Project Management Co.'s Task Order #12 -14 -13 for the Baggage
Elevator Construction Services Support at the Key West International Airport.
Enclosed is a duplicate original for your handling. Should you have any questions, please
feel free to contact our office.
cc: County Attorney w/o documents
Finance
File
ff
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
TASK ORDER FORM
Effective Date
Client Project No.
Task Order No. 12/14 -13
Engineer Project No. E9Y16713
This Task Order is entered into on the effective date noted above pursuant to the "Master Agreement for
Professional Services" between Monroe County, Florida ( "Client ") and JACOBS PROJECT
MANAGEMENT CO. ( "Consultant "), dated November 16, 2011 ( "Agreement "). The Agreement is
incorporated herein and forms an integral part of this Task Order.
Services Authorized: EYW Baggage Elevator Construction Support — PSO # 13
Client authorizes Consultant to perform the Engineering Services described in Exhibit A attached
hereto and incorporated herein, which Exhibit A is marked with the above noted Task Order No. and
consists of 9 page(s).
N/A Other (Describe): W
C)
Schedule
Services may commence on Receipt- of signed Professional Services Task Order Form =' ::
Services will cease by 180 calendar days from receipt of executed Professional Services Task (Wer F an o
Pricing
N/A Time and Expense per Agreement and Appendix B to the Agreement. ==
- , Cn 71
X Firm Fixed Price of $ 44,900.00 -
.Other
(SEAL) BOARD OF COUNTY COMMISSIONERS
ATTEST: DANNY L. KOLHAGE, CLERK OF MONROE COUNTY, FLORIDA
Witness
File: MSTR APS —Monroe County
By
44�
Mayor /Chair
CONSULTANT:
JACOBS PROJECT MANAGEMENT CO
By
Title Yp On C,,
Page 1 of 1
RECEIVED
OCT 02 2012
BY:
- i ._.
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
TASK ORDER FORM
Effective Date
Client Project No.
Task Order No. 12/14 -13
Engineer Project No. E9Y16713
This Task Order is entered into on the effective date noted above pursuant to the "Master Agreement for
Professional Services" between Monroe County, Florida ( "Client ") and JACOBS PROJECT
MANAGEMENT CO. ( "Consultant "), dated November 16, 2011 ( "Agreement "). The Agreement is
incorporated herein and forms an integral part of this Task Order.
Services Authorized: EYW Baggage Elevator Construction Support — PSO # 13
Client authorizes Consultant to perform the Engineering Services described in Exhibit A attached
hereto and incorporated herein, which Exhibit A is marked with the above noted Task Order No. and
consists of 9 page(s).
N/A Other (Describe): W
C)
Schedule
Services may commence on Receipt- of signed Professional Services Task Order Form =' ::
Services will cease by 180 calendar days from receipt of executed Professional Services Task (Wer F an o
Pricing
N/A Time and Expense per Agreement and Appendix B to the Agreement. ==
- , Cn 71
X Firm Fixed Price of $ 44,900.00 -
.Other
(SEAL) BOARD OF COUNTY COMMISSIONERS
ATTEST: DANNY L. KOLHAGE, CLERK OF MONROE COUNTY, FLORIDA
Witness
File: MSTR APS —Monroe County
By
44�
Mayor /Chair
CONSULTANT:
JACOBS PROJECT MANAGEMENT CO
By
Title Yp On C,,
Page 1 of 1
RECEIVED
OCT 02 2012
BY:
Exhibit A — Scope of Work
Monroe County
Key West International Airport
EYW Baggage Elevator No. 4 Construction Support — PSO # 13
SCOPE OF WORK
Jacobs will provide construction support services for the construction of the new Baggage
Elevator No. 4 at Key West International Airport (EYW). These construction support
services will provide the following:
Article A — Resident Inspection & Services During Construction
• Provide a resident inspector to make interpretations, decisions, field
computations, etc. and has knowledge of testing requirements and procedures.
Inspector will be onsite as required to observe all critical elements of the project.
• Prepare for and attend Pre - Construction Meeting.
• Ensure that all testing required by the specifications are performed. Ensure that all
materials used are accompanied by the numerical test results or a certification
from the manufacturer that the material meets the applicable standards.
• Ensure that material tests are performed at the frequency stated in the
specifications and witness the tests as they are performed; as required.
• Review the test reports and certifications for conformance with the specifications
and maintain a file for all reports and certifications.
• Inform the County of deficiencies so corrections can be made and retesting
performed. .
• Document quantities of materials used on the project by actual field
measurements and computations in a field book.
• Review pay request applications from the contractor.
• We shall not have control over or charge of and shall not be responsible for
construction means, methods, techniques, sequences or procedures of construction
or for safety precautions and programs in connection with the .work, since these
are solely the CONTRACTOR'S responsibility under the contract for
construction.
• We shall make every reasonable effort to ensure that the CONTRACTOR
completes the work in accordance with the current approved schedule and carries
out the work in accordance with the contract documents.
• Review all shop drawing submittals for conformance to the plans and
specifications and respond to the CONTRACTOR and owner with detailed
summary of the applicability and acceptability of the shop drawing.
• Review all Request for Information (RFI) from the CONTRACTOR and provide
infonnation and direction to the CONTRACTOR.
• Attend progress meetings on a Bi- Weekly basis.
Page 1 of 9
• Attend final inspection, create a punch list and attend follow -up site visit to
confirm completion of punch list items.
• Jacobs Project Management Company will invoice on a percent complete,
including expenses, to compensate the level of effort required for each
assignment.
Services for Article A will be provided under a lump sum basis.
Article B — Construction Administration
• Develop Engineering Scope of Work and Contract.
• Provide general supervision and administrative support for resident engineer.
• Review and approve estimates submitted by the Contractor for progress /final
payments.
• Prepare and negotiate change orders, as necessary.
• Attend final inspection meeting.
• Prepare record drawings and closeout documentation.
Services for Article B will be provided under a lump sum basis.
ASSUMPTIONS
Services not included in our scope of work include, but are not limited to, the following:
• Building Pennitting.
• Material testing.
• Construction phase services beyond the 120 calendar day contract time.
• Other services not described in our scope of work.
PROJECT SCHEDULE:
The tentative complete project schedule is as follows:
Item
Date
Receive Signed PSO 10/15/2012
Contractors Notice To Proceed 10/20/2012
End Construction 02/17/2013
Page 2 of 9
FL ;MNUl eXcl D • A77C[�1�7:7P►Q x.�IiWlti>Lq
Monroe County
Airport:
Key West International Airport
Project:
EYW Baggage Elevator Construction Management - PSO #13
FEE SUMMARY
BASIC SERVICES
Hours
Fee DBE AMOUNT
Article A: Resident Inspector and Services During Construction
80
$
13,700
Article B: Construction Administration
82
$
11,600
Total Basic Services Lump Sum Fee
162
$
25,300 $
SPECIAL SERVICES
Hours
Fee
Article A: Construction Management - Subconsultants
URS Corportation - Services During Construction (Lump Sum)
$
7,800
Perez Engineering & Development, Inc. - Resident Inspection (Lump Sum)
$
11,800 $ 11,800
Total Special Services Lump Sum Fee 0 $ 19,600 $ 11,800
TOTAL LUMP SUM PROJECT FEE 162 $ 44,900 $ 117800
DBE Percentage 26.28%
Page 3 of 9
JACOBS ENGINEERING GROUP
Monroe County
Airport:
Key West International Airport
Project:
EYW Baggage Elevator Construction Management - PSO #13
JOB HOUR AND FEE ESTIMATE
Page 4 of 9
{YORK ITEM
Proj.
Director
Sr. Proj.
lWanager
Sr.
Engineer
Project
Engineer
Engineer
Designer
Sr. CADD
Tech
Clerical
TOTAL
I
Project Management
2
4
Inc.
$ 11,800
2
8
2
Coordination with Subconsultants
8
Expenses
$ 2,028
2
Cost Plus Fee Total
2
12
3
Pre - Construction Meeting (1)
10
$ 130
1
1 4
Gas for Car Rental On -Site =
1
1 2
1 16
4
Services During Construction
See URS Corporation, Inc. below
5
Resident Inspector
See Perez Engineering& Development, Inc. below
6
Pay Request Review
Misc
$ 118
12
Total Expenses
$ 2,028
2
14
7
Site walk- throughs (1)
33,300
10
4
2
16
8
Project Close -Out
8
4
2
14
TOTAL HOURS
2
40
0
12
14
0
0
12
80
RATE
$ 220.00
$ 195.00
S 140.00
$ 123.00
$ 90.00
$ 85.00
$ 90.00
$
PAYROLLESTIMATE
$ 440 1
$ 7,800 1
$ - 1
$ 1,476 1
$ 1,260 1
$ - I
$ - I
$ 696 1
$ 11,672
Page 4 of 9
TOTAL PAYROLL
S 11,672
Subconsultants - URS Corporation
$ 7,800
Subconsultants - Perez Engineering & DevelopmenL
Inc.
$ 11,800
$ 19,600
Subconsultants
$ 19,600
Expenses
$ 2,028
Cost Plus Fee Total
$ 33,300
Task Expenses:
Rental Car (2 visit @ $65 /visit)
$ 130
Gas for Car Rental On -Site =
$ 60
Lodging (2 visits @ $160 /visit)
S 320
Airfare (2 visits @ $700 /visit)
$ 1,400
Misc
$ 118
Total Expenses
$ 2,028
TOT FEE
33,300
Page 4 of 9
JACOBS ENGINEERING GROUP
Monroe County
Airport:
Key West International Airport
Project:
EYW Baggage Elevator Construction Management - PSO #13
JOB HOUR AND FEE ESTIMATE
TOTAL PAYROLL $ 10,560
WORK ITEM
Proj.
Director,
Sr. Proj.
h1annger
Sr.
Engineer
Project
Engineer
Eneineer
Designer
Sr. CA DD
Tech
Clerical
TOTAL
1
Develop Engineering Scope of Work and Contract
4
Rental Car (I visit Q $65 /visit)
$
65
Gas for Car Rental On -Site =
$
2
6
2
Provide general supervision and administrative support
for resident engineer
Airfare (I visits @ $700 /visit)
2
700
Misc
4
85
4
8
18
3
Prepare and negotiate change orders as required.
6
4
2
12
4
Pay Request Review
2
12
2
16
5
Final Inspection (1)
10
4
2
16
6
Project Close -Out
8
4
2
14
TOTAL FOURS
0
32
0
12
16
0
4
18
82
RATE
$ 220.00
$ 195.00
$ 140.00
$ 123.00
$ 90.00
$ 85.00
$ 90.00
$ 58.00
-----
PAYROLL ESTIMATE
$ -
$ 6,240
$ -
$ 1,476
$ 1,440
$ -
$ 360
$ 1,044
S 10,560
TOTAL PAYROLL $ 10,560
Subconsultants $ -
Expenses $ 1,040
Cost Plus Fee Total $ 11,600
5 of 9
Task Expenses:
Rental Car (I visit Q $65 /visit)
$
65
Gas for Car Rental On -Site =
$
30
Lodging (1 visits Q $160 /visit)
$
160
Airfare (I visits @ $700 /visit)
$
700
Misc
$
85
Total Expenses
$
1,040
Subconsultants $ -
Expenses $ 1,040
Cost Plus Fee Total $ 11,600
5 of 9
September 4, 2012
Revised: September 10, 2012
Revised: September 24, 2012
Mr. Eric Nielsen
Project Manager
Jacobs Engineering Group, Inc.
245 Riverview Avenue, Suite 300
Jacksonville, Florida 32202
RE: Construction Phase Support Services
Key West International Airport, Baggage Elevator Installation
Dear Mr. Nielson:
As requested by Jack Renton, we are providing this letter proposal to provide limited construction phase support
for the construction of the new Baggage Elevator Installation at EYW. It is our understanding that the
construction activity will be executed under the requirements of the Contract Documents entitled New Baggage
Elevator #4, issued by URS Corporation on August 30, 2011.
Based on my conversation with Mr. Renton, we have developed the following estimate of effort:
TECHNICAL SERVICES:
Shop Drawings Loaded No. Submittals Hours /Submittal Subtotal
Rate
Arch/Eng $135.00
6 1.5
$1,215.00
Clerical $60.00
6 0.5
$180.00
RFIs Loaded No. of RFIs Hours/RFI Subtotal
Rate
Arch/Eng
$120.00
8
2
$1,920.00
Clerical
$60.00
8
0.5
$240.00
Loaded oaded No. of Invoices/ Rate Contracts Hours Involved Subtotal
PM
$200.00
1
1.5
$300.00
Clerical
$60.00
2
1.5
$180.00
Subtotal $4,035.00
URS Corporation
277 West Nationwide Boulevard
Columbus, OH 43215 -2566
Tel: 614.464.4500
Fax 614.464.0588
H:\SINGELTARY\LM—Nielsen2Ol2—O9-24.doex
J;
MR. ERIC NIELSEN
September 4, 2012
Revised September 10, 2012
Revised September 24, 2012
Page 2 of 2
TRAVEL EXPENSES:
Site Visits
Loaded
Rate
No. of Visits
Subtotal
Arch/Eng
$120.00
8
$960.00
Clerical
$60.00
1
$60.00
Direct Costs
Airfare
Mileage
Parking Meals
Subtotal
Direct Costs
$600.00
$8.00
$20.00 $40.00
$668.00
Total Cost/Trip
$1,688.00
Record Drawings
$2,000.00
We would anticipate executing a contract with Jacobs on a Lump Sum basis with a contract value of Seven
Thousand Eight Hundred dollars ($7,800). The scope of services is based on the tasks outlined above and
includes provision for labor and direct expenses associated with one site trip. The Record Drawing fee is
estimated based on the assumption that we will receive marked -up drawings from the contractor delineating all
field changes to be documented in the Record Drawings. In the event that additional submittals or RFIs are
required, we would advise Jacobs and anticipate an equitable adjustment in the lump sum amount. We anticipate
that construction would begin in September of 2012 and be complete by the end of the year.
I hope this proposal is consistent with your needs and meets with your approval. The offer is good for ninety
(90) days and based on the assumption that mutually agreeable subcontracting terms can be executed.
Please feel free to call with any questions or clarifications.
Sincerely,
URS Corporation
C ames P. Singeltary, AIA, NCARB
Vice President
cc: Jack Renton (Jacobs)
Genevieve Cave-Hunt (URS)
HASINGELTARYTETT Nielsen2012 09 24.docx
�
PEREZ ENGINEERING
& DEVELOPMENT, INC
September 20, 2012
Mr. Eric S. Nielsen, P.E.
Jacobs
245 Riverside Avenue, Suite # 300
Jacksonville, FL 32202
RE: Key West International Airport — Baggage Elevator No. 4
Proposal for Resident Inspector Services
Dear Eric:
Perez Engineering & Development, Inc. has been requested to assist your staff and
County personnel with the construction phase services for Key West International Airport
Baggage Elevator project. We shall provide a resident inspector who is qualified to make
interpretations, decisions, field computations, etc. and has knowledge of testing
requirements and procedures.
ITEM 1— SCOPE OF SERVICES
1. Prepare for and attend a pre- construction meeting.
2. Check activities to ensure compliance with the plans and specifications. Inform
the County and Jacobs of any work that is non - compliant.
3. Ensure that all testing required by the specifications are a performed. Ensure that
all materials used are accompanied by the numerical test results or a certification
from the manufacturer that the material meets the applicable standards.
4. Ensure material tests are performed at the frequency stated in the specifications
and witness the tests as they are performed; as required.
5. Review the test reports and certifications for conformance with the specifications
and maintain a file for all reports and certifications.
6. Inform the County and Jacobs of deficiencies so corrections can be made and
retesting performed.
7. Document quantities of materials used on the project by actual field measurements
and computations in a field book.
8. Review pay request applications from the contractor.
9. We shall not have control over or charge of and shall not be responsible for
construction means, methods, techniques, sequences or procedures of construction
or for safety precautions and programs in connection with the work, since these
are solely the CONTRACTOR'S responsibility under the contract for
construction.
Key Nest Office:
1010 Kennedy Dr. Suite 400 • Key West, Florida 33040
tel: (305) 293 -9440 Fax: (305)296 -0243
Mr. Eric S. Nielsen, P.E.
September 20, 2012
Page 2
10. We shall snake every reasonable effort to ensure that the CONTRACTOR
completes the work in accordance with the current approved schedule and carries
out the work in accordance with the contract documents.
11. Prepare for and attend progress meetings on a bi- weekly basis.
12. Attend final inspection, create a punch list and attend follow up site visit to
confirm completion of punch list items.
ITEM 2 - INDEMNIFICATION
The CLIENT agrees, to the fullest extent permitted by law, to indemnify and hold
the Consultant harmless from any damage, liability, or cost (including reasonable
attorneys' fees) to the extent caused by the CLIENT's negligent acts, errors or
omissions and those of anyone whom the CLIENT is legally liable, and arising from
the project that is the subject of this Agreement.
The Consultant agrees, to the fullest extent permitted by law, to indemnify and hold
the CLIENT harmless from any damage, liability, or cost (including reasonable
attorneys' fees) to the extent caused by the Consultants negligent acts, errors or
omissions in the performance of professional services under this Agreement.
ITEM 3 - TERMINATION
The CLIENT, through written notice to Perez Engineering & Development, Inc.
may terminate this agreement in whole or in part (without cause) for the owner's
convenience. This agreement is not a guaranteed total fee. If such a termination
takes place, Perez Engineering & Development, Inc. will receive payment for all
work performed prior to receiving notice to cease work. Perez Engineering &
Development, Inc. will also be paid for any costs incurred in association with their
stopping work on the project.
ITEM 4 — COMPENSATION
The services summarized above shall be provided for a total lump sum fee of
$11,800. The construction contract length for this project is 120 calendar days.
If you have any questions or need additional information, please do not hesitate to
contact us.
Sincerely,
Allen E. Perez, P.E.
President
CLIENT
Date