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Item D14BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: OCTOBER 17, 2012 Division: TDC Bulk Item: Yes X No Department: Staff Contact Person/Phone #:—Maxine Parini 296-1552 AGENDA ITEM WORDING: Approval of Cultural Umbrella event agreements for FY 2013 as per attached spreadsheet totaling $475,544. ITEM BACKGROUND: In order to reduce the vast quantity of paperwork we request your approval of the cultural events outlined on the attached spreadsheet wherein the amount of the agreements; the dates of the events; TDC approval; and routing checklists are provided. PREVIOUS RELEVANT BOCC ACTION: At the meeting of April 19, 1995 the BOCC approved TDC's reduction of repetitive paperwork wherein TDC would provide a summary of event(s) funding information. A boilerplate, Cultural event agreement is attached for your information. CONTRACT/AGREEMENT CHANGES: The attached are all new contracts STAFF RECOMMENDATIONS: Approval TOTAL COST: $475,544 BUDGETED: Yes X No COST TO COUNTY: $475,544 SOURCE OF FUNDS: TDC REVENUE PRODUCING: Yes X No AMOUNT PER MONTH Year APPROVED BY: County Atty X OMB/Purchasing X Risk Management X DOCUMENTATION: Included X Not Required DISPOSITION: AGENDA ITEM # Revised 11 /06 W M 0 r.+ C LU C LU L M O N LL d U > N — N — N — N — N — N — N — N — N — N — N — N — N — N — N — N — N — N — N — N — N — N — N — N — N — N — N — N — N — N — N — O L N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N H Q — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -aLO(D— OOLOOMON0000OOON—OOr—MM000OOOO� N d� M O— I-- I-- — — � LO�� M O O � N LO LO LO O (D 00 O 00 O N LO— N ,a +, M O r— O r— r— M 00 M r— N LO r-- LO I-- O LO LO N (0 B O O CO O CO I- M V A N 00 q9t (fl (fl 00 IM O IM O O qqt 00 (fl (fl Lo O IM: r— r— O 00 r— (fl O O O N � K � K) K) LL 60- 60- 60- 60- 60- 60- 60-60- (f} (f} 60-60-60-60-60-� (f} 60- (f} (f} (f} (f} (f} (f- a co M co co co CO CO co co co co co co co co_ N O O Co M- CO _ O O O O p O C) O O O O O O p N N CD CD 0 0 0 N N N N N N N N N N N N N N U U CD N CD N N N� U >1 U L L 0)'^Q Q C�� '^Q VJ '^Q VJ '^Q VJ '^Q VJ '^Q VJ '^Q VJ O ccL G ccL G Q Q� Q VJ cL G ccL G ccL G I I I I I I I I I I I I I I I I I I I I I co +p+ 0 N — N — N — N — N — N — N — N — N — N — N — N — CD N — CD N — CD N — CD N — CD N — CD N — CD N — CD N — CD N — CD N — CD M — M -- M — M — m — O N Cl) CO O co O ++ r_ O N O N O N O N O N O N O N O N O N O N O N N N N N N N N N N N N O N O N O N O N CDO N V N N CN (u y y y y y y y y y y y > > > > > > > > > W 0000000000Ozzzzzzzzz00��LL(n O om LU co W C N c W LL m � O m O ~ N O N O cu N 77D CO CO r. 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Q �. Y � � Y a) >' Y o L L_ m co a) U CU U) om m w o o O � Y p (� 0) 0) 0) 0) L O) L m O ��>yowE:IL CO 0) _CL U 0 0 N N 0) �dOYY2Yd a) cu CO '� — >1 0) >1 0) 0 >1 0) .0 L cu >1 0) Y-LL 0 L 0 U �YYYY�Y�co HH H ►1 R*1 CULTURAL EVENT FUNDING AGREEMENT THIS AGREEMENT is made and entered into by and between Monroe County, Florida, a political subdivision of the state of Florida ("Countyand Insert name of event sponsor —("Event Sponsor") on this — day of 2012. WHEREAS, the umbrella organization under contract to the County has recommended to the Monroe County Tourist Development Council ("TDC"), which has endorsed the recommendation, that certain monies be allocated for promotion of an event by Event Sponsor; NOW THEREFORE, in consideration of the mutual promises contained herein, the parties agree as follows: 1. Amount: County shall pay a sum not to exceed $ ( Dollars — TDC District ? Funding Allocation) effective October —, 2012 for promotion and related expenditures, as described in the event budget, attached hereto as Exhibit "D", for production of the between 2013. Of this amount, no more than 30% or $_ shall be expended on advertising media costs attributable to in -county placement. No amendments shall be made to Exhibit "D" after approval of contract. Payment will be made only after Event Sponsor submits invoices and support documentation acceptable to the County's Finance Department. The advertising and promotion budget using County funding may be altered as to the individual line items, or components, within 10% of the amount stated for that item or component, without increasing the total dollar amount and without requiring a written amendment to this agreement. The general non -allocated section of an Umbrella event budget shall not exceed 15% of the total budget and may be utilized for unforeseen permissible expenditures and for those budget lines that may require additional funds. Monroe County's performance and obligation to pay under this agreement is contingent upon an annual appropriation by the County. 2. ' Duties of Event Sponsor: Event Sponsor shall provide promotion and related services as described in the Schedule of Events, Exhibit "C", attached hereto. All advertising and public relations services or supervision of advertising and public relations will be provided through the contracted agencies of the TDC and County. 3. Invoicing: A list of Acceptable Event Marketing Expenses is attached to the contract as Exhibit "A". The contracted agencies of record shall receive payment of work in progress upon submission of documented invoices associated with the event. Event sponsor fully understands that funding is obtained from tourist development taxes for which the fiscal year ends September 30, 2013. Event sponsor also understands that the funding process through which this contract was made available by County requires event sponsors to submit their payment requests as quickly as possible and to finalize all such requests before the end of the fiscal year, if at all possible. In order for the tourist development taxes to be utilized most effectively for the purpose for which they were authorized, attracting and promoting tourism, the budgeting process of the County requires the event's funding to be concluded in a timely manner. In recognition that the timeliness of payment requests is of extreme importance to the funding of future advertising and promotion for Cultural Umbrella Funding FY 2013 Contract ID#: 4. * Reimbursement to Cog.Ut : Event Sponsor shall reimburse County for any amount of funds expended by County in connection with an event which does not occur as a result of any act or omission by Event Sponsor. 5. Indemnification: Event Sponsor covenants and agrees to indemnify and hold harmless Monroe County, the Tourist Development Council, the 3406 North Roosevelt Corporation (Visit Florida Keys), their officers, employees and agents from any and all claims for bodily injury (including death), personal injury, and property damage (including property owned by Monroe County) and any other losses, damages, and expenses (including attorney's fees) which arise out of, in connection with, or by reason of the services provided, event sponsored, or other activities and funding associated with this agreement. 6. Claims and Venue: Event Sponsor agrees to notify County immediately of any claims suits, or action made against the Event Sponsor that is related to the activity under this agreement, and will cooperate with County in the investigation arising as a result of any action, suit, or claim related to this Agreement. Any legal proceedings arising out of this agreement shall be in accordance with the laws of the State of Florida in the 16 th Judicial Circuit for Monroe County; venue shall be in Monroe County, Florida. 7. Records: Event Sponsor shall maintain records pursuant to generally accepted accounting principles for four (4) years after the event and shall permit County and its agents and employees access to said records at reasonable times. 8. Termination: County may terminate this agreement without cause by providing written notice to Event Sponsor, through its officer, agent, or representative, no less than sixty (60) days prior to the event and may terminate for breach upon providing to Event Sponsor, through its officer, agent or representative, notice at least seven (7) days prior to the effective date of the termination. Notice is deemed received by Event Sponsor when hand delivered, delivered by national courier with proof of delivery, or by U.S. mail upon verified receipt or upon the date of refusal or non- acceptance of delivery. 9. Conflicts: Event sponsor is an independent contractor and shall disclose any potential conflicts of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code, Chapter 2. 10. * Non -Collusion: By signing below, Event Sponsor warrants that he/she/it has not employed, retained or otherwise had act on his/her/its behalf any former County officer or employee in violation of Section 2 of Ordinance No. 10-1990 or any County officer or employee in violation of Section 3 of Ordinance No. 10-1990. For breach or violation of the provision the County may, at its Cultural Umbrella Funding FY 2013 Contract ID#: 2 discretion terminate this contract without liability and may also, at its discretion, deduct from the contract or purchase price, • otherwise recover, the full amount • • fee, commission, percentage, gift, or consideration paid to the former • • County officer • employee. 11. Public Entities Crimes: A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO fora period of 36 months from the date of being placed on the convicted vendor list. 12. Logo: Logo Usage guidelines are attached to this contract as Exhibit "B". All promotional literature and display advertising with the exception of generic advertising must display the "Florida Keys & Key West Come As You Are" logo/trade mark (as per attached logo sample). This logo/trade mark was adopted by the TDC and County in April, 2010. In -County Logo: The logo that includes the "Monroe County Tourist Development Council" designation is to be utilized in all approved in -county print newspaper ads, magazine ads, street banners, posters and other approved signage efforts. Radio commercials should include "Brought to you by The Monroe County Tourist Development Council". To seek approval, clarification and/or logo in electronic format (eps or jpg file), contact John Underwood with Tinsley Advertising at 305- 856-6060. Out of County Logo : The out of county logo does NOT include the "Monroe County Tourist Development Council" designation and is to be utilized in all other efforts including any approved out -of -county print newspaper ads, magazine ads, television commercials, internet advertising (banners, buttons, e-mail blasts), direct mail promotions (brochures and pamphlets) and any approved promotional items including programs, T-shirts, hats, jackets, and koozie cups. Radio commercials should include "Brought to you by The Monroe County Tourist Development Council". To seek approval, clarification and/or logo in electronic format (eps or jpg file), contact Jessica Taylor -Smith or John Underwood at Tinsley Advertising at 305-856-6060. Cultural Umbrella Funding FY 2013 Contract ID#: 3 IN WITNESS WHEREOF, the i• have executed this agreement, effective the i• and year first ?.bove written. (SEAL) Attest: Danny L. Kolhage, Clerk (CORPORATE SEAL) Attest: By Secretary Print Name OR TWO WITNESSES (1) Print Name Date: Cultural Umbrella Funding FY 2013 Contract ID#: Board of County Commissioners of Monroe County Mayor/Chairman Organ ization/Entity Name Here By President Print Name Date: (2) Print Name Date: 4 Approved by BOCC 4/20/11 COORDINATORS' RESPONSIBILITY: It is the responsibility of the Advisory Committees (Umbrella/District Advisory Committees (DAC) and Event Coordinators to keep apprised of all Monroe County Tourist Development Council's policies and procedures pertaining to event funding. 01/22/92 When DAC event proposals are received, they will be distributed to DACs for review a recommendations to the TDC. Upon approval of the TDC of any event funding recommendation a contract will be entered into by the applicant and BOCC. The BOCC has final approval of contracts. I Any Request for Proposal (RFP) response received after the specified deadline, as determined within the RFP, will not be accepted. TDC 7/21/93 This policy mirrors that of the Board of County Commissioners. BOCC 9/8/93 EVENT FUNDING: The TDC has established several categories of events that may receive funding. There are four categories of events that may receive funding from the TDC; Destination Events; Turnkey Events; Cultural Events and Fishing Events. All advertising and promotional items shall follow the logo/guidelines found in Section 11 of the Operations Manual for the Monroe County Tourist Development Council. TDC funded items are NOT to be sold. 9/14/94 Only the items listed will be reimbursed for the described events. All event coordinators will receive a reimbursement/direct payment packet that includes an executed copy of the funding agreement. The packet provides guidelines required for reimbursement/direct payment of Acceptable Event Marketing Expenses. No individual applications for Event funding will be considered out of the Two Penny Event Fund other than the Umbrellas (Cultural, Fishing & Diving). 7/26/95 Marketing expenses for events held outside Monroe County shall not be reimbursed/direct paid. 5/19/10 CULTURAUFISHING UMBRELLA EVENT FUNDING: Any event of a fishing or artistic/special/dramatic nature shall apply for funding under the appropriate umbrella organization. Each Umbrella shall appropriate a minimum of 30% of the funds of the Umbrella for generic out - of -county advertising and public relations. 70% or the remainder that has not been allocated to the advertising/public relations agencies of record within the Umbrellas, shall be allocated by the Umbrella to the applicants for event funding. The budget, which is included with the application, Cultural Umbrella Funding FY 2013 Contract ID#: 5 will be individually reviewed by the Umbrella, the applicant and the advertising/public relations agencies of record. There cannot be more than a 10% deviation on the approved line item budget. No amendments to budgets will be permitted after this approval process. 9/14/94 General non allocated line item is not to exceed 15% of the total budget and can only be utilized for acceptable TDC items listed below. If an Umbrella does not allocate all the funds earmarked for direct event funding within a district, the remaining funds shall be allocated and utilized to advertise that specific district as recommended by the Umbrella committee. Any event receiving funding under the Umbrella organization will not be eligible for additional funding under another TDC event category. 08/14/91 CULTURAL EVENTS: Procedures for cultural events can be found in the Monroe County TDC Operations Manual in Section IV-C. Within the Cultural Umbrella events funding process, the monies received by the event coordinator is to be used within the approved acceptable list of TDC expenses listed below. Media Placement & Production Costs: newspaper; magazines, radio; TV; website/internet advertising onIY2 Event prod ucers/coordinators are required to spend no more than 30% of funds on advertising in Monroe County. This includes in -county newspaper, radio, magazines, TV and local (in -county) website/internet advertising. If event produce r/coordinator wishes to augment their marketing program with additional in -county placement they may do so utilizing their own resources. The remaining 70% out -of -county advertising budget shall be placed with newspaper, radio, magazines, TV and websites outside of Monroe County. i.e. nytimes.com; chicagotribune.com, etc. The only local (in -county) website/ internet advertising expenditure considered out of the 70% line item to be approved by the advertising agency of record (Tinsley Advertising) shall be the official Monroe County Tourist Development website. (TDC — 1/25/11 and BOCC 2/16/11) Promotional Signs: posters and banners Promotional Items: T-shirts; hats; jackets; koozie cups. Refer to Sales/Resale statement in Section 11 of the Operations Manual. Direct Mail Promotions: brochures and pamphlets including postage/shipping. This is a direct mail promotional brochure/pamphlet utilized for pre -event advertising. Programs: TDC will pay for an event program of listed or schedule of activities and information on the event, an amount not to exceed 50% of cost, including production and printing, of program as outlined in contract budget. Cultural Umbrella Funding FY 2013 Contract ID#: 6 Public Relations (PR): Print and broadcast public relations materials for distribution to media, such as but not limited to press releases, public service announcements, photography to be utilized in PR releases and video news releases as approved by the public relations agency of record. Only permissible PR material produced by the agency of record and/or a professional public relations agency shall be acceptable. BOCC 7/21/10 In -House Production: In-house production of any permissible expenditures will not be considered for reimbursement. BOCC7/21/10 Event Promotions: TDC funding is intended for promotion of events as opposed to the ongoing programs of an organization or promotion of the facility. TDC will only consider reimbursement of advertising and promotional materials that highlight the event versus the regular programming of an organization or facility. BOCC 7/21/10 Items that have not been approved by the appropriate agency of record prior to prod uction/placement shall not be considered for reimbursement/direct payment. BOCC 7/21/10 ADVERTISING THROUGH THE INTERNET: The TDC will pay for Internet advertising on web sites (banners, buttons, website links), and E-mail blasts. Internet advertising links may go to the event website. Logo is required on banners and E-blasts. No payment will be made for development or operation (hosting) of website. BOCC 5/16/06 SALE/RESALE OF TDC FUNDED ITEMS: Items funded, including creative and resulting work product, by the BOCC/TDC, in accordance with Florida Public Records Law, are owned by the BOCC/TDC and as such may not be sold. 09/14/94 Cultural Umbrella Funding FY 2013 Contract IDA- 7 BOCC 4/21 /10 Color ads four (4) color processing printing 06/12/91 Black & white ads shall include the Florida Keys and Key West logo in PMS black. 06/12/91 Use on all printed material as listed under the Acceptable Event Marketing Expenses list TV: logo must appear at the conclusion of commercial Hats/t-shirts/jackets/koozie cups: must carry the "The Florida Keys & Key West" logo Radio Advertising: No logo is required. All radio announcements must say "Brought to you by the Monroe County Tourist Development Council" In -County Logo The below logo that includes the "Monroe County Tourist Development Council" designation is to be utilized in all approved in -county print newspaper ads, magazine ads, street banners, posters and other approved signage efforts. Radio commercials should include "Brought to you by The Monroe County Tourist Development Council". To seek approval, clarification and/or logo in electronic format (eps or jpg file), contact Jessica Taylor -Smith or John Underwood with Tinsley Advertising at 305-856-6060. The T-loridd Keys I- &Ke est C, VL Y ....0 COMe dS YOU dre 14C} ka_ COGNffy- fbLIRls1 DENHUMN-T ffGR(_ff[L Out -of -County Logo The below logo that does NOT include the "Monroe County Tourist Development Council" designation is to be utilized in all other efforts including any approved out -of -county print newspaper ads, magazine ads, television commercials, internet advertising (banners, buttons, e-mail blasts), direct mail promotions (brochures and pamphlets) and any approved promotional items including programs, T-shirts, hats, jackets and koozie cups. Radio commercials should include "Brought to you by The Monroe County Tourist Development Council". To seek approval, clarification and/or logo in electronic format (eps or jpg file), contact Jessica Taylor -Smith or John Underwood at Tinsley Advertising at 305-856-6060. Cultural Umbrella Funding FY 2013 Contract ID#., N. a MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Upper Keys Business Group,lnc. Contract # Effective Date: Expiration Date TDC ID#: 1096 10/l/12 9/30/13 Contract Purpose/Description: Approval of an Agreement with Upper Keys Business Group, Inc. covering Key Largo Pirate's Fest in October, 2012, in an amount not to exceed $17,375, FY 2013 Two Penny Cultural Umbrella Funding, Contract Manager: Maxine Pacini 3523 TDC # 3 (Name) (Ext.) (Department/Stop #) for BOCC meeting on 10/17/12 Agenda Deadline: 10/2/12 I CONTRACT COSTS I "I Total Dollar Value of Contract: $ 17,375 Current Year Portion: $ Budgeted? Yes® No F-1 Account Codes: 117-75011-530340-TC35-636fX-530480 Grant: $ 117-75011-530340-TC35-636-X-530410 County Match: $ ADDITIONAL COSTS Estimated Ongoing Costs: $—/yr For: (Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc. CONTRACT REVIEW Changes Date Out Needed 267 Division Director jt�ln I YesF-1 Noln/""_ Risk Management' N, O.M.B./Purliasing YesF-1 No---'/ 3 ft County Attorney —7 I V YesEl NoC. Hall Comments: [6101911re "119 MONROECOUTNTY BOARD OF COUNTY COMMISSIONERS Contract with: Key West Garden Club, Inc. CONTRACT SUMMARY Contract # TDC ID#: 1075 Effective Date: 10/1/12 Expiration Date: 9/30/13 Contract Purpose/Description: Approval of an Agreement with Key West Garden Club, Inc. covering Key West Garden Club 2012-2013 Seasonal Events between October, 2012 and April, 2013, in an amount not to exceed $12,936, FY 2013 Two Penny Cultural Umbrella Funding. Contract Manager: Maxine Pacini Z:� (Name) I for BOCC meeting on 10/17/12 3523 TDC # 3 (Ext.) (Department/Stop genda Deadline: 10/2/12 CONTRACT COSTS Total Dollar Value of Contract: $ 12,936 — Current Ypar Portion: $ Budgeted? Yes® NoF-1 Account Codes: 117-75011-530340-TC35-�)65-X--530480 4::� Grant: S 11 7-75011-530'-')40-TC35-365-X-530410 County Match: ADDITIONAL COSTS Estimated Ongoing Costs: $ yr For: Z:� (Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc. CONTRACT REVIEW Changes Date Out Division Director at - / �t Needed YeSF-1 No [y V* Risk Management Yes❑ NOD O.M.B./Purchasing County Attorney -!_LJP-YesF-] No[�J/ YesEl NoM C. Hall Comments: OMB Form Revised 2/27/01 MCP #2 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Key West Players, Inc. Contract # TDC ID#: 1078 Effective Date: 10/1/12 Expiration Date: 9/30/13 Contract Purpose/Description: Approval of an Agreement with Key West Players, Inc. covering the Waterfront Playhouse 2012-13 Season between October, 2012 and May, 2013, in an amount not to exceed $18,701, FY 2013 Two Penny Cultural Umbrella Funding. Contract Manager: -Maxine Pacini (Name) I for BOCC meeting on 10/17/12 3523 TDC # 3 (Ext.) (Department/Stop Deadline: 10/2/12 CONTRACT COSTS Total Dollar Value of Contract: $ 18,701 Current Year Portion- $ Budgeted? Yes® NoF] Account Codes: 117-75011-530340-TC35-03X-530480 Grant: $ 117-75011-530340-TC35-023-X-53041 0 County Match: $ Estimated Ongoing Costs: $_ (Not included in dollar value above ADDITIONAL COSTS /yr For: (eg. maintenance, utiliti etc. CONTRACT REVIEW Changes Needed Date,, Out d Division Director ,tn1n YesO Noort Risk Management 1. 6X Yes❑-1 F NoD/ O.M.B./Pure ping Yes❑ NoE� k"W 51A'kv`D fo- County Attorney NL'- YesD No C. Hall Comments: '6103 I'M I Were 17 1 It-TIMM I MM1111 B 03 10) 1 FN L MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Key West Burlesque Contract # TDC ID#: 1072 Effective Date: 10/1/12 Expiration Date: 9/30/ 13 Contract Purpose/Description: A pproyal of an Agreement with Key West Burlesque covering Key West Burlesque , Season 2012-2013 between October, 2012 and June, 2013, in an amount not to exceed $14,917, FY 2013 Two Penny Cultural Umbrella Funding. Contract Manager: I ffffa:-.= Maxine Pacini (Name) on 10/17/12 3523 TDC # 3 (Ext.) (Department/Stop Deadline: 10/2/12 CONTRACT COSTS Total Dollar Value of Contract: $ 14,917 1 — Current Ypar Portion: $ - I — Budgeted? Yes® NoF� Account Codes: 117-75011-530-'140-TC35-770-�-530480 Grant: $ 117-75011-530340-TC35-770-X-530410 County Match: $ Estimated Ongoing Costs: $_ (Not included in dollar value above ADDITIONAL COSTS ,/yr For: CONTRACT REVIEW ilities, janitorial, salaries, etc. Changes Date Out Division Director I at n IL— Needed YesFj Noa Rev' weer Risk Management Yes❑ No A' O.M.B./Purch sing YesM Nop, -7LTL1 Z- County Attorney YesO No� C. Hall Comments: OMB Form Revised 2/27/01 MCP #2 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Key West Botanical Contract # TDC ID#: 1071 Garden Society, Inc. Effective Date: 10/1/12 Expiration Date: 10/3 1 /1 Contract Purpose/Description: AD'Droval of an Agreement with the Kev West Botanical Garden Society, Inc. coverin,2 Key West Botanical Garden Society, Inc. Cultural Events between October, 2012 and July, 2013, in an amount not to exceed $16,770, FY 2013 Two Pennv Cultural Umbrella Funding Contract Manager: Maxine Pacini 3523 TDC # 3 (Name) (Ext.) (Department/Stop #) I for BOCC meeting on 10/17/12 Agenda Deadline: 10/2/12 CONTRACT COSTS I/ Total Dollar Value of Contract: $ 16,770 Current Year Portion: $ Budgeted? Yes® No F Account Codes: 117-75011-530340-TC35-637-�-530480 Grant: $ 117-75011-530340-TC35-637-X-530410 County Match: $ Estimated Ongoing Costs: $ (Not included in dollar value above ADDITIONAL COSTS ./yr For: (eg. maintenance, salaries, etc. CONTRACT REVIEW Changes Date t Division Director 1) to i� Needed y esM No[Z 7eu Risk Management _-Yes Noa M O.M.B./Purchasing YesF-1 No County Attorney ?d- 1L-Z-- T--T- YesF--] No ........C. Hall Comments: OMB Form Revised 2/27/01 MCP #2 a MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: The Key West Harry S. Contract # TDC ID#: 1076 Truman Foundation, Inc. Effective Date: 10/1/12 Expiration Date: 12/31/13 Contract Purpose/Description: Approval of an Agreement with The Key West Harry S. Truman Foundation, Inc. coverimiz the Truman in Key West 2013 between October, 2012 and September, 2013, in an amount not to exceed $16,770, FY 2013 Two Penny Cultural Umbrella Funding. Contract Manager: Maxine Pacini (Name) for BOCC meeting on 10/17/12 3523 TDC # 3 (Ext.) (Department/Stop #) Benda Deadline: 10/2/12 Welkivow-,TuffeTGL,lil Total Dollar Value of Contract: $ 16,770 Current Year Portion: $ z Budgeted? Yes® No❑ Account Codes: 117-75011-5')0340-TCn)5-530-Xf530480 Grant: $ 117-75011-530340-TC35-530-X-530410 County Match: $ ADDITIONAL COSTS Estimated Ongoing Costs: $ /yr For: (Not included in dollar value above) (eg. maintenance, utilities, CONTRACT REVIEW salaries, etc. Changes It Date Out In Needed we o Division Director rYesF❑ No Risk Management Yes❑ No O.M.B./Purchasing 1Yes❑ No 4 gIn County Attorney 7 ali Z- YesO No C. Hall Comments: OMB Form Revised 2/27/01 MCP #2 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Key West Art & Historical Contract # Society, Inc. Effective Date: Expiration Date: TDC ID#: 1069 10/l/12 12/31/13 Contract Purpose/Description: Ap proval of an Agreement with Key West Art and Historical Society, Inc. covering Key West Art & Historical Society Cultural Event Series 2012-2013 between October, 2012 and September, 2013, in an amount not to exceed $18,315, FY 2013 Two Penny Cultural Umbrella Funding. Contract Manager: Maxine Pacim (Name) for BOCC meeting on 10/17/12 3523 TDC # 3 (Ext.) (Department/Stop genda Deadline: 10/2/12 CONTRACT COSTS Total Dollar Value of Contract: $ 18,315 Current Year Portion: $ 'z Budgeted? Yes® NoF� Account Codes: 117-75OIlf530340-TC35-335-)�,-530480 Grant: $ 117-75011-530340-TC35-335-X-530410 County Match: $ ADDITIONAL COSTS Estimated Ongoing Costs: yr For: (Not included in dollar value above) (eg. rmintenance, lities, janitorial, salaries, etc. CONTRACT REVIEW Division Director Changes Dateiln Needed YesF-1 N.EE� ier Date Out Risk Management YesEl N(0 O.M.B./Purchasing YcsF-1 NoE]' Or County Attorney YesF-1 No 4, dl�tz/ry C. Hall Comments: OMB Form Revised 2/27/01 MCP #2 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: The Florida Keys History Contract # of Diving Museum, Inc. Effective Date: Expiration Date TDC ID#: 1094 10/1/12 12/31/13 Contract Purpose/Description: Approval of an Agreement with The Florida Keys History of Diving Museum, Inc. covering Immerse Yourself! Between October, 2012 and September, 2013, in an amount not to exceed $11,816, FY 2013 Two Penny Cultural Umbrella Funding, I Contract Manager: I for BOCC Maxine Pacini (Name) on 10/17/12 3523 TDC 4 3 (Ext.) (Department/Stop Deadline: 10/2/12 CONTRACT COSTS Total Dollar Value of Contract: $ 11,816 1/ — Current Ye r Portion: $ Budgeted? Yes® No F-1 Account Codes: 117-75011-530340-TC35-498--'K-530480 Grant: $ 117-75011-530340-TC35-498-X-530410 County Match: $ Estimated Ongoing Costs: $_ (Not included in dollar value above ADDITIONAL COSTS /yr For: ities, janitorial, salaries, etc. CONTRACT REVIEW Daie Changes Needed Date Out Division Director Risk Management O.M.B./Purchasing County Attorney 7L;�// Z- Yes❑ No[2---'-. Yeso Noo/ry YesF-1 No YeSO No[� C. Hall '-7 Z- Comments: OMB Form Revised 2/27/01 MCP #2 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS "a HER uVuvytlt Contract with: Saint Paul's Protestant Contract # TDC ID#: 1088 Episcopal Church of Key Effective Date- 10/1/12 West, Florida Expiration Date: 12/31/13 Contract Purpose/Description: AD-oroval of an A--reement with Saint Paul's Protestant Episcopal Church of Kev West Florida covering the Performance at St. Paul's between October, 2012 and Sotember, 2013, in an amount not to exceed $9,343, FY 2013 Two Pennv Cultural Umbrella Funding, Contract Manager: -Maxine Pacini 3523 _TDC # 3 (Name) (Ext.) (Department/Stop for BOCC meeting on 10/17/12 Agenda Deadline: 10/2/12 CONTRACT COSTS Total Dollar Value of Contract: $ -9,34-3, Current Yar Portion: $ Budgeted? Yes® No❑ Account Codes: 117-75011-530340-TC35-445-X-530480 Grant: $ 117-75011-530340-TC35-445-X-530410 County Match: $ Estimated Ongoing Costs: $_ (Not included in dollar value above ADDITIONAL COSTS ./yr For: utilities etc. CONTRACT REVIEW Division Director A�dtn Changes Needed YeSF Date Out Risk Management Yes F-1 NoEi 'Ll O.M.B./Purchasing YeSEI NoR/ gtLx� County Attorney h L YesE] No[� C. Hall 2J, Comments: 3 I CONTRACT SUMMARY I Contract with: Morada Way Arts & Contract # TDC ID#: 1093 Cultural District, Inc. — Effective Date: 10/1/12 Expiration Date: 12/31/13 Contract Purpose/Description: An-oroval of an Agreement with Morada Wav Arts & Cultural District, Inc. covering the Morada Way Third Thursday Walkabouts & Islamorada Fine Art Expo between October, 2012 and September, 2013 in an amount not to exceed $21,750, FY 2013 Two Penny Cultural Umbrella Funding I Contract Manager: Maxine Pacini (Name) for BOCC meeting on 10/17/12 3523 TDC # 3 (Ext.) (Department/Stop #) genda Deadline: 10/2/12 CONTRACT COSTS Total Dollar Value of Contract: $ 21,75(f Current Year Portion: $ Budgeted? Yes® No El Account Codes: 117-75011-530340-TC35-7-44-X-530480— Grant: $ 11 7-75011-530340-TC35-744-X-530410 County Match: ADDITIONAL COSTS Estimated Ongoing Costs: $ /yr For: (Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc. CONTRACT REVIEW Changes Date Out Division Director D ten Needed = er o' Yes❑ No Risk Management No[D-/ O.M.B./Purc ing Yes[:] No- Lj/ County Attorney YesF-]No[ C. Hall Comments: OMB Form Revised 2/27/01 MCP #2 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: The Mel Fisher Maritime Contract # Heritage Society, Inc. Effective Date: Expiration Date: TDC ID#: 1079 10/1/1? 12/31/1 3) Contract Purpose/Description: AnDroval of an Acareement with The Mel Fisher Maritime Heritage Society, Inc. covering, the Keys Maritime History Event Series between October, 2012 and September, 2013, in an amount not to exceed $19,242, FY 2013 Two Penny Cultural Umbrella Funding. Contract Manager: Maxine Pacini 3523 TDC # 3 (Name) (Ext.) (Department/Stop #) for BOCC meeting on 10/17/12 Deadline: 10/2/12 Total Dollar Value of Contract: $ 19,242 Current Y/ear Portion- $ Budgeted? Yes® NoF-] Account Codes: 117-75011-530340-TC35-393-�X-530480 Grant: $ 117-75011-530340-TC35-393-X-530410 County Match: $ Estimated Ongoing Costs: $_ (Not included in dollar value above ADDITIONAL COSTS ,/yr For: (eg. maintenance, utilities, salaries, etc. CONTRACT REVIEW Changes Date Out Division Director �D Vt ii Z---YesF-1 Needed Noa Risk Management JL - YesF-1 No O.M.B./Punch sing Yes[71 Noa County Attorney 7al YesEl No� C. Hall Comments: OMB Form Revised 2/27/01 MCP #2 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: VaInChz Productions Contract # TDC ID#: 1092 Effective Date: 10/1/12 Expiration Date: 9/30/13 Contract Purpose/Description: An-Droval of an ALreement with VaInChz Productions coverinia the Es-oerando, Nacer! in November, 2012, in an amount not to exceed $9,549, FY 2013 Two Penny Cultural Umbrella Funding. Contract Manager: Maxine Pacini 3523 TDC # 3 (Name) (Ext.) (Department/Stop I for BOCC meeting, on 10/17/12 Deadline: 10/2/12 CONTRACT COSTS Total Dollar Value of Contract: $ 9,459 Current Year Portion: $ f Budgeted? Yes® No r-1 Account Codes: 117-75011-530340-TC35-769-X-530480 Grant: $ 117-75011-530340-TC35-769-X-530410 County Match: $ ADDITIONAL COSTS Estimated Ongoing Costs: $ /yr For: (Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc. CONTRACT REVIEW Changes DatcOut Division Director I Needed vicv Yes❑ Noo Risk Management Yes❑ NoD,/- O.M.B./Pur9asin- YesEl No V County Attorney YesD No C. Hall z Z- Comments: OMB Form Revised 2/27/01 MCP #2 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Key West Film Festival Contract # TDC ID#: 1074 Corporation Effective Date: 10/1/12 Expiration Date: —9/30/13 Contract Purpose/Description: Approval of an Agreement with Key West Film Festival Corporation covering Key West Film Festival between November and December, 2012, in an amount not to exceed $14,740, FY 2013 Two Penny Cultural Umbrella Funding. Contract Manager: - Maxine Pacim 3523 TDC 4 3 (Name) (Ext.) (Department/Stop #) I for BOCC meeting on 10/17/12 Agenda Deadline: 10/2/12 CONTRACT COSTS Total Dollar Value of Contract: $ 14,740 Current Year Portion: Budgeted? Yes® No F-] Account Codes: 117-75011-530340-TC35-771-Y,-530480 Grant: $ 117-75011-530340-TC35-771-X-530410 County Match: $ ADDITIONAL COSTS Estimated Ongoing Costs: $ /yr For: (Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc. CONTRACT REVIEW Changes Date' Out In Division Director Needed e r YesF-1 No[:j� Risk Management 14- YesF-1 No I -ncj O.M.B./Purch * ng Yes❑ No-� 9-1 i County Attorney -7/7- YesEl No C. Hall Z�Z& Comments: OMB Form Revised 2/27/01 MCP #2 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Sculpture Key West, Inc. Contract 9 TDC ID#: 1086 Effective Date: 10/1/12 Expiration Date: 9/30/13 Contract Purpose/Description: AD-Droval of an Agreement with Sculpture Key West, Inc. covering the Sculpture Ke West between November, 2012 and March. 2013, in an amount not to exceed $18,138, FY 2013 Two Penny Cultural Umbrella Funding. Contract Manager: Maxine Pacini 3523 TDC # 3 (Name) (Ext.) (Department/Stop #) I for BOCC meeting on 10/17/12 Deadline: 10/2/12 CONTRACT COSTS Total Dollar Value of Contract: $ 18,138 Current Year Portion: $ Budgeted? Yes® No F-1 Account Codes: 117-75011-530340-TC35-444-X-530480 Grant: $ 117-75011-53 )03140-TC35-444-X-530410 County Match: Estimated Ongoing Costs: $ — (Not included in dollar value above ADDITIONAL COSTS /yr For: iti etc. CONTRACT REVIEW Changes Date Out Division Director TIn Needed Yes[] Noa Zer T -7 f, 7, Risk Management El NaD Yes O.M.B./Purc ing gb I /1-YesE] Noff County Attorney 17-112- YesEl No� C. Hall Z- Comments: OMB Form Revised 2/27/01 MCP #2 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS Contract with: Florida Keys Art Guild, Inc Contract # Effective Date: Expiration Date: TDC ID#: 1097 10/l/12 9/30/13 Contract Purpose/Description: Approval of an Agreement with Florida Keys Art Guild, Inc. covering the Florida Keys Art Guild Festivals between November, 2012 and March, 2013, in an amount not to exceed $16,500, FY 2013 Two Penny Cultural Umbrella Funding. Contract Manager: -Maxine Pacini 3523 TDC # 3 (Name) (Ext.) (Department/Stop #) for BOCC meeting on 10/17/12 Agenda Deadline: 10/2/12 CONTRACT COSTS .1, Total Dollar Value of Contract: $ 16,500 Current YearPortion: $ Budgeted? Yes® No F-1 Account Codes: 117-75011-530340-TC35-482-K-530480— Grant: $ 11 7-75011-530340-TC35-482-X-530410 County Match: $ ADDITIONAL COSTS Estimated Ongoing Costs: $_/yr For: (Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.) CONTRACT REVIEW Changes Date Out Dat ei In Needed er" "f Division Director IpLk Yes❑ No[a/ Risk Management I No EJ _J _x i O.M.B./PurchIng YcsF_1 No [a' i County Attorney 7L_1/Z_ Yes❑ No[Z C. Hall Comments: OMB Form Revised 2/27/01 MCP #2 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Florida Keys Community Concert Band, Inc. Contract # Effective Date: Expiration Date: TDC ID#: 1099 10/1/12 9/30/13 Contract Purpose/Description: Approval of an A_qeement with Florida Keys Community Concert Band, Inc. covering the Pops in the Park between November, 2012 and April, 2013, in an amount not to exceed $16,709, FY 2013 Two Penny Cultural Umbrella Funding. Contract Manager: Maxine Pacini (Name) on 10/17/12 3523 TDC # 3 (Ext.) (Department/Stop genda Deadline: 10/2/12 CONTRACT COSTS Total Dollar Value of Contract: $ 16,709 — Current Yerr Portion: $ 3 Budgeted? Yes® No F� Account Codes: 117-75011- 30340-TC35-449-Xf530480 Grant: $ 11 7-75011-530340-TC35-449-X-530410 County Match: $ ADDITIONAL COSTS Estimated Ongoing Costs: /yr For: (Not included in dollar value above) (eg. maintenance, CONTRACT REVIEW lities, janitorial, salaries, etc. Changes In Needed 2e er Division Director Yes[--] NOD Risk Management Yes[--] No O.M.B./Purct sing YesO Noff --7 County Attorney 7V� YesEl No[C. Hall Comments: OMB Form Revised 2/27/01 MCP #2 ite Out 17117 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: The Studios of Key West, Contract # TDC ID#: 1091 Inc. Effective Date: 10/1/12 Expiration Date: 9/30/13 Contract Purpose/Description: Approval of an Agreement with The Studios of Key West, Inc. covering the Studios of Key West 2012/13 Event Season between November, 2012 and April, 2013, in an amount not to exceed $15,049, FY 2013 Two Penny Cultural Umbrella Funding. Contract Manager: Maxine Pacini 3523 TDC # 3 (Name) (Ext.) (Department/Stop for BOCC meeting on 10/17/12 Agenda Deadline: 10/2/12 CONTRACT COSTS Total Dollar Value of Contract: $ 15,049 Current Year Portion: $ Budgeted? Yes® No F-1 Account Codes: 117-75011-530340-TC35-611-,-,C-530480 Grant: $ 117-75011-530340-TC35-61 I-X-530410 County Match: ADDITIONAL COSTS Estimated Ongoing Costs: $_/yr For: (Not included in dollar value above) (eg. maintenance, etc. CONTRACT REVIEW Changes )ate Needed Date Out Division Director Y`esFl No Risk Management "A Yes[-] No X X O.M.B./Pure ing �s la -Yes❑ No 14!!1L County Attorney 74?J-rL YesF-]Nop U C. Hall Comments: OMB Form Revised 2/27/01 MCP #2 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: The Peoples Theater of Key West, Inc. Contract # TDC ID#: 1090 Effective Date: 10/1/12 Expiration Date: 9/30/13 Contract Purpose/Description: Approval of an Agreement with The Peoples Theater of Key West, Inc. covering Key West FRINGE between November, 2012 and June, 2013, in an amount not to exceed $11,122, FY 2013 Two Penny Cultural Umbrella Funding. IContract Manager: -Maxine Pacini (Name) I for BOCC meeting on 10/17/12 3523 TDC 4 3 (Ext.) (Department/Stop #) Deadline: 10/2/12 CONTRACT COSTS J Total Dollar Value of Contract: $ 11,122 Budgeted? Yes® No F-1 Account Codes Grant: $ County Match: S Current Year �� 117-75011-530340-TC35-�-?f--X-530480 117-75011-530340-TC35-7,P--X-53041 0 '717- ADDITIONAL COSTS Estimated Ongoing Costs: $_/yr For: (Not included in dollar value above) (eg. maintenance, utilitie etc. CONTRACT REVIEW Changes Date Out I at In Needed evi Aver Division Director YesF_1 No Risk Management % IN I Yes❑-1 NoD/ F X_ O.M.B./Purc4asing Yes❑ Not County Attorney YesEl No[2] C. Hall Comments: MONROE COUNTY BOARD OF COUNTY COMMISSIONERS NO I IN I SIX, Z" I IS M IN I Contract with: Red Barn Actors' Studio, Contract # TDC ID#: 1085 Inc. Effective Date: 10/1/12 Expiration Date: 11/30/13 Contract Purpose/Description: Approval of an Agreement with Red Barn Actors' Studio, Inc. covering the Red Barn , Theatre 2012-13 Theatre Season between November, 2012 and August, 2013, in an amount not to exceed $19,5 5 1, FY 2013 Two Penny Cultural Umbrella Funding. Contract Manager: Maxine Pacini 3523 TDC # 3 (Name) (Ext.) (Department/Stop for BOCC meeting on 10/17/12 Agenda Deadline: 10/2/12 CONTRACT COSTS Total Dollar Value of Contract: $ 19,551/ Current YPar Portion: $ 1 Budgeted? Yes® NoF-1 Account Codes: 117-75011-530340-TC35-020-V--530480 Grant: S 117-75011-530340-TC35-020-X-530410 County Match: ADDITIONAL COSTS Estimated Ongoing Costs: For: 4n - - yr (Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc. CONTRACT REVIEW Division Director t"n U/ Changes Needed YesO No W C,,� Date Out —7 Risk Management I O.M.B./P hasing �Xt County Attorney -7 2�Lz- YesF1 No E[ YesF-1 No[V1 YesD No L L- C. Hall Comments: OMB Form Revised 2/27/01 MCP #2 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: The Marathon Community Theatre Inc. Contract 4 Effective Date: Expiration Date: TDC ID#: 1084 10/1/12 12/31/13 Contract Purpose/Description: Approval of an Agreement with The Marathon Community Theatre Inc. covering the Marathon Community Theatre Season 2012-2013 between November, 2012 and September, 2013, in an amount not to exceed $21,550, FY 2013 Two Penny Cultural Umbrella Funding. Contract Manager: - Maxine Pacini, 3523 TDC # 3 (Name) (Ext.) (Department/Stop for BOCC meeting on 10/17/12 Agenda Deadline: 10/2/12 CONTRACT COSTS Total Dollar Value of Contract: $ 21,550 Current Year Portion: $ Budgeted? Yes® NOF-1 Account Codes: 117-75011' 530340-TC35-040-�480 Grant: $ 117-75011-530340-TC35-040-X-530410 County Match: $ ADDITIONAL COSTS Estimated Ongoing Costs: $ yr For: (Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc. CONTRACT REVIEW Changes Date Out Division Director Da e Ip Needed - -1 Y--YesF-1 No [Q-'gwr e iewe Risk Management Yes F-� No [2/ 2 t -7, O.M.B./Pure ing YesF-1 Nol I I �s Z- U County Attorney 14-7-4 YesO No[ C. Hall 7A/ Comments: OMB Form Revised 2/27/01 MCP #2 ME ii,�l,,Ilii�l�il''• CONTRACT SUMMARY Contract with: Paradise Ballet Theatre Presenters, Inc. Contract # Effective Date: Expiration Date: TDC ID#: 1083 10/1/12 9/30/13 Contract Purpose/Description: Approval of an Agreement with Paradise Ballet Theatre Presenters, Inc. covering the Nutcracker Key West 2012 December, 2012, in an amount not to exceed $17,256, FY 2013 Two Penny Cultural Umbrella Funding. Contract Manager: Maxine Pacim (Name) on 10/17/12 3523 TDC # 3 (Ext.) (Department/Stop Deadline: 10/2/12 CONTRACT COSTS Total Dollar Value of Contract: $ 17,256 Current Year Portion: $ Budgeted? YesZ No F-1 Account Codes: 117-75011-530340-TC35-610i3�-530480 Grant: $ 11 7-75011-530340-TC35-610-X-530410 County Match: ADDITIONAL COSTS Estimated Ongoing Costs: $ For: (Not included in dollar value above) (eg. maintenance ilities, janitorial, salaries, etc. CONTRACT REVIEW Division Director D e� In Changes Needed YesF-1 NoEJ e r Datqq Out Risk Management O.M.B./Purc4sing U County Attorney Z- YesF-1 No[ YesF-1 No] Yes❑ No[ IX-tX4�� f-I - C. Hall LA -10t 1/2- -71z=�'11 Comments: OMB Form Revised 2/27/01 MCP #2 rc#1011661011011 Contract with: Old Island Restoration Contract # Foundation, Inc. Effective Date: Expiration Date: TDC ID#: 1081 10/1/12 9/30/13 Contract Purpose/Description: AD-oroval of an Agreement with Old Island Restoration Foundation, Inc. covering Ke West House Tours/Conch Shell Blowing Contest between December, 2012 and March, 2013, in an amount not to exceed $14,607, FY 2013 Two, Pennv Cultural Umbrella Funding, I Contract Manager: for BOCC Maxine Pacini (Name) on 10/17/12 3523 TDC # 3 (Ext.) (Department/Stop genda Deadline: 10/2/12 CONTRACT COSTS Total Dollar Value of Contract: $ 14,607 / Current Year Portion: $ Budgeted? Yes® No F-1 Account Codes: 117-75011�530.-)40-TC35-0-18-X-530480 Grant: $ 117-75011-530340-TC35-018-X-530410 County Match: ADDITIONAL COSTS Estimated Ongoing Costs: $ For: (Not included in dollar value above) (eg. maintenance, janitorial, salaries, etc. CONTRACT REVIEW Changes Date Out e Needed Director 4tDivision YesF-1 No�y Risk Management YesEl NoD/ 41 Je k2 O.M.B./Purchasing YesF-1 No [3' County Attorney YesD No�] C. Hall :z Comments: OMB Form Revised 2/27/01 MCP #2 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Key West Council on the Contract # TDC ID4: 1073 Arts, Inc. Effective Date: 10/17/12 Expiration Date: 9/30/13 Contract PurposeiDescription: Approval of an Agreement with Key West Council on the Arts, Inc. covering Impromptu Classical Concerts 2013 Season between January and March, 2013, in an amount not to exceed $17,763, FY 2011' )Two Penny Cultural Umbrella Funding. Contract Manager: Maxine Pacini 3523 TDC # 3 (Name) (Ext.) (Department/Stop #) for BOCC meeting on 10/17/12 Agenda Deadline: 10/2/12 CONTRACT COSTS Total Dollar Value of Contract: $ 17, 7 6 3'/ Current Year Portion- $ Budgeted? Yes® No F-1 Account Codes: 117-7501 1-�530340-TC35-041-)C 530480 Grant: $ 117-75011-530340-TC35-041-X-530410 County Match: $ Estimated Ongoing Costs: $_ (Not included in dollar value above ADDITIONAL COSTS /yr For: CONTRACT REVIEW etc. Changes Date Out Datei.In Needed fewer Division Director -4k7XYesF-1 Noz J -- Risk Management Yes O.M.B./Purchasing YesF-1 Noff 1 County Attorney /2- YesEl No[C. Hall Comments: OMB Form Revised 2/27/01 MCP #2 0 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Key West Art Center, Inc. Contract # TDC ID#: 1070 Effective Date: 10/17/12 Expiration Date: 9/30/13 Contract Purpose/Description: Approval of an Agreement with Key West Art Center, Inc. covering Key West Art Center Arts Events 2013 between January and March, 2013, in an amount not to exceed $9,983, FY 2013 Two Pem-iy Cultural Umbrella Funding. Contract Manager: Maxine Pacini 3523 TDC # 3_ (Name) (Ext.) (Department/Stop #) for BOCC meeting on 10/17/12 Agenda Deadline: 10/2/12 I CONTRACT COSTS I Total Dollar Value of Contract: $ 9,983 Current Y j ,ear Portion- $ Budgeted? Yes® No❑ Account Codes: 117-75011-530340-TC35-773-X-530480 Grant: $ 117-75011-530340-TC35-773-X-530410 County Match: $ Estimated Ongoing Costs: $ — (Not included in dollar value above ADDITIONAL COSTS /yr For: utilitie etc. CONTRACT REVIEW Changes Date Out to n Needed vi17 Division Director 1� /'Yeso No[]J/ Risk Management 1 ,2 YesF❑ Noo O.M.B./Purchasing YesF-1 Nob J,31 i County Attorney Yes❑ No[ C. Hall 7zzi-/l f Comments: OMB Form Revised 2/27/01 MCP #2 I• oIlllii i CONTRACT SUMMARY IContract with: Monroe Association for Retarded Citizens, Inc. Contract # TDC ID#: 1080 Effective Date: 10/17/12 Expiration Date: 9/30/13 Contract Purpose/Description: Annroval of an Agreement with Monroe Association for Retarded Citizens, Inc covering the Master Chefs Classic, I 9th Annual in January, 2013, in an amount not to exceed S8,900, FY 2013 Two Penny Cultural Umbrella Funding. Contract Manager: Maxine Pacini 3523 TDC 9 3 (Name) (Ext.) (Department/Stop for BOCC meeting on 10/17/12 Agenda Deadline: 10/2/12 CONTRACT COSTS Total Dollar Value of Contract: 8,900 / Current Year Portion: $ Z Budgeted? Yes® No ❑ Account Codes: 117-75011-530340-TC35-711-'X-530480 Grant: $ 117-75011-530340-TC35-71 I-X-5330410 County Match: $ ADDITIONAL COSTS Estimated Ongoing Costs: $ yr For: (Not included in dollar value above) (eg. maintenance. ities, janitorial, salaries, etc CONTRACT REVIEW Changes Date Out In Needed Division Director YesF❑ No[a I Risk Management I CAD Yes[:] NoEl O.M.B./Purch sing YesEl NoF] akjA41AII County Attorney YesF-1 L�LNo] C. Hall Comments: OMB Form Revised 2/27/01 MCP #2 CONTRACT SUMMARY Contract with: Key West Literary Seminar, Contract # 3 1 " Annual Writers on Writers Effective Date: Expiration Date: TDC ID#: 1077 10/17/12 9/30/13 Contract Purpose/Description: Ap proval of an Agreement with Key West Literary Seminar, Inc. covering Key West Literary Seminar, 31s'Annual: "Writers on Writers" in January, 2013, in an amount not to exceed $17,388, FY 2013 Two Penny Cultural Umbrella Funding. Contract Manager: -Maxine Pacini 3523 TDC # 3 (Name) (Ext.) (Department/Stop for BOCC meeting on 10/17/12 Agenda Deadline: 10/2/12 CONTRACT COSTS Total Dollar Value of Contract: $ 17,388 / Current Year Portion: $ Budgeted? Yes® NoF_1 Account Codes: 117-75011-530340-TC35-027-X-530480 Grant: $ 117-75011-530340-TC35-027-X-530410 County Match: $ ADDITIONAL COSTS Estimated Ongoing Costs: /yr For: (Not included in dollar value above) (eg. maintenance ilities, janitorial, salaries, etc. CONTRACT REVIEW Changes Date! Put Division Director In e'T '�L Needed YesF] No EY eviler 719WV Risk Management A__ YesF_1 No O.M.B./Purchasing YesF_1 NoEJ County Attorney 744Z- YesF_1 No[� C. Hall 7- Comments: OMB Form Revised 2/27/01 MCP #2 MONROECOUNTTY BOARD OF COUNTY COMMISSIONERS rani 14,0111111MIRSE41 Contract with: Pigeon Key Foundation, Inc. Contract # Effective Date: Expiration Date: TDC ID#: 1089 10/1712 9/30/13 Contract Purpose/Description: Approval of an Agreementri g gwith Pigeon Key Foundation, Inc. cove ng the Pigeon Key Art Festival in February, 2013, in an amount not to exceed $16,400, FY 2013 Two Penny Cultural Umbrella Funding. IContract Manager: Maxine Pacini (Name) I for BOCC meeting on 10/17/12 3523 TDC # 3 (Ext.) (Department/Stop #) genda Deadline: 10/2/12 CONTRACT COSTS Total Dollar Value of Contract: S 16,400 Current Year Portion: $ Budgeted? Yes® No r-1 Account Codes: 117-75011-530340-TC35-029-X-530480 Grant: $ 11 7-75011-530340-TC35-029-X-530410 County Match: $ ADDITIONAL COSTS Estimated Ongoing Costs: $_/yr For: (Not included in dollar value above) (eg. maintenance, lities, janitorial, salaries, etc. CONTRACT REVIEW Division Director ton �'Yes❑ Changes Needed No — e Date Out Risk Management 1, Yes[:] No O.M.B./Purch *ng County Attorney -7 Yes❑ No[:j� YesEl No[ C. Hall 4 Comments: OMB Form Revised 2/27/01 MCP #2 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Marathon Garden Club, Contract # TDC ID#: 1087 Inc. Effective Date: 10/17/12 Expiration Date: 9/30/13 Contract Purpose/Description: Ap proval of an Agreement with Marathon Garden Club, Inc. covering the Marathon Garden Club House & Garden Tour & Art Show in March, 2013, in an amount not to exceed $10,020, FY 2013 Two Penny Cultural Umbrella Funding. Contract Manager: Maxine Pacim 3523 TDC # 3 (Name) (Ext.) (Department/Stop #) I for BOCC meeting on 10/17/12 Agenda Deadline: 10/2/12 CONTRACT COSTS Total Dollar Value of Contract: $ 10,020 Current Year Portion: $ Budgeted? Yes® No❑ Account Codes: 117-75011-530340-TC35-379:-�X-530480— Grant: $ 117-75011-530340-TC35-379-X-530410 County Match: $ ADDITIONAL COSTS Estimated Ongoing Costs: $—/yr For: (Not included in dollar value above) (eg- maintenance etc. CONTRACT REVIEW Changes Needed vie'Wer K xt Date Out Division Director YesF No Risk Management No O.M.B./Purchasing YesF-1 No � yt 1 County Attorney 7/ Yes❑ No C. Hall Comments: OMB Form Revised 2/27/01 MCP #2 MOM F 11" 101 V. M LIA I Contract with: Key Largo Merchants Contract 9 TDC ID#: 1095 Association, Inc. Effective Date: 10/17/12 Expiration Date: 9/30/13 Contract Purpose/Description: Approval of an Agreement with Key Largo Merchants Association, Inc. covering Largo's Original Music Festival in May, 2013, in an amount not to exceed $19,350, FY 2013 Two Penny Cultural Umbrella Funding. Contract Manager: Maxine Pacint 3523 TDC # 3 (Name) for BOCC meeting on 10/17/12 (Ext.) (Department/Stop #) enda Deadline: 10/2/12 CONTRACT COSTS Total Dollar Value of Contract: 19,350 / Current Year Portion: Budgeted? Yes® NoF-1 Account Codes: —I 17-75011-530340-TC35-720--530480 Grant: $ 117-75011-530340-TC35-720-X-530410 County Match: $ ADDITIONAL COSTS Estimated Ongoing Costs: $ Jyr For: (Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc. CONTRACT REVIEW Changes Date Out E�te/ln Needed Re r Division Director ��'�/ZYesFl No Risk Management 7-, YesF❑ No O.M.B./Purcha g Yes M NoF�9' N /0 County Attorney 714L7- YesEl No C. Hall -7 2-11 Z, Comments: OMB Form Revised 2/27/01 MCP #2 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Lower Keys Chamber of Contract # Commerce, Inc. Effective Date: Expiration Date 10/17/12 10/31/13 Contract Purpose/Description: Approval of an Agreement with Lower Keys Chamber of Commerce, Inc. covering the Underwater Music Festival, 291h Annual in July, 2013, in an amount not to exceed $10,7 10, EY 2013 Two Penny Cultural Umbrella Funding. Contract Manager: -Maxine Pacini 3523 TDC # 3 (Name) (Ext.) (Department/Stop for BOCC meeting on 10/17/12 Agenda Deadline: 10/2/12 CONTRACT COSTS Total Dollar Value of Contract: $ 10,710 Current Year Portion: $ Budgeted? Yes® No❑ Account Codes: 71 17-7501 l5303)40-TC335-022-Xt530480 Grant: $ 117-75011-530340-TC35-022-X-530410 County Match: $ ADDITIONAL COSTS Estimated Ongoing Costs: $ For: (Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc. CONTRACT REVIEW Changes Date Out Needed 7Re er Z__ ' X Division Director Mn Yes F-1 Noa"I -71 Risk Management 161 YesF_1 Noff O.M.B./Pur�$psing YesE-1 No®U J Attorney YesE]NoC. Hall L2County Comments: OMB Form Revised 2/27/01 MCP #2 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Florida Keys Birding and Contract # TDC ID#: 1098 Wildlife Festival, Inc. Effective Date: 10/17/12 Expiration Date: 12/31/13 Contract Purpose/Description: Approval of an Agreement with Florida Keys Birding and Wildlife Festival, Inc. covering the Florida Keys Birding and Wildlife Festival September, 2013, in an amount not to exceed $12,324, FY 2013 Two Penny Cultural Umbrella Funding. Contract Manager: Maxine Pacini 3523 -TDC #.3 (Name) (Ext.) (Department/Stop for BOCC meeting on 10/17/12 Agenda Deadline: 10/2/12 CONTRACT COSTS Total Dollar Value of Contract: 12,324 Current Year Portion - Budgeted? Yes® No F-1 Account Codes: 117-75011-530340-TC35-419(-X-530480 Grant: $ 117-75011-530340-TC35-419-X-530410 County Match: $ Estimated Ongoing Costs: $_ (Not included in dollar value above ADDITIONAL COSTS /yr For: salaries, etc. CONTRACT REVIEW Changes Date Out Division Director Needed Yes❑-1 NoF7A F vjewer Z -Z— H Risk Management NoO A N `0 e �211 O.M.B./PurFhasing Yes❑ No [2' County Attorney -7Lz4l Z YesF-1 No[ V C. Hall Comments: OMB Form Revised 2/27/01 MCP #2