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Item N5BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meetinp, Date: October 17, 2012 Bulk Item: Yes XX No Division: Monroe County, Department: Fixed Asset Surplus Staff Contact Person:—JJ Geraway AGENDA ITEM WORDING: Approval to remove surplus equipment form inventory via disposal or advertise for bid. ITEM BACKGROUND: See attached schedule PREVIOUS RELEVANT BOCC ACTION: N/A CONTRACT/AGREEMENT CHANGES: STAFF RECOMMENDATIONS: TOTAL COST: N/A COST TO COUNTY: N/A BUDGETED: Yes No SOURCE OF FUNDS: N/A REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year APPROVED BY: County Atty ^ OMB/Purchasing Risk Management _ DIVISION DIRECTOR APPROVAL: (Kevin Madok, Assistant Finance Director} DOCUMENTATION: Included Yes Not Required DISPOSITION: AGENDA ITEM #, Revised 8/08 IF October 17, 2012 SCHEDULE OF SURPLUS ITEMS ITEM BACKGROUND AMOUNT BOCC ACTION Original Estimated County ID A Description Value value need approval to- 5709 Dell GX620 Old/Outdated $ 1,566.00 $0,00 remove from inventory and dispose 5948 Dell Latitude Old/Outdated $ 1,405.41 $0.00 remove from inventory and dispose 1323 Dell GX280 Old/Outdated $ 1,256.96 $0.00 remove from inventory and dispose 5400 Dell D610 Old/Outdated $ 2,160.99 $0.00 remove from inventory and dispose 5397 Dell D610 Old/Outdated $ 2,160.99 $0.00 remove from inventory and dispose 2262 Dell GX280 Old/Outdated $ 1,236.60 $0.00 remove from inventory and dispose 2263 Dell GX280 Old/Outdated $ 1,236.60 $0.00 remove from inventory and dispose 2266 Dell GX280 Old/Outdated $ 1,236,60 $0,00 remove from inventory and dispose 2633 Dell GX150 Old/Outdated $ 1,236.60 $0.00 remove from inventory and dispose 4469 Dell GX150 Old/Outdated $ 1,231 ,00 $0.00 remove from inventory and dispose 4943 Dell GX280 Old/Outdated $ 1,490,00 $0.00 remove from inventory and dispose 4110 Holmatro, power unit Traded In $ 1,960.00 $0.00 remove from inventory and dispose 4112 Holmatro cutter Traded In $ 3,650.99 $0.00 remove from inventory and dispose 4113 Holmatro air bag Traded In $ 3,352.00 $0.00 remove from inventory and dispose 4119 Holmatro spreader Traded In $ 1,801.67 $0.00 remove from inventory and dispose 5134 Dell GX520 Old/Outdated $ 1,396.65 $0.00 remove from inventory and dispose 5285 Dell GX520 Old/Outdated $ 1,588.16 $0.00 remove from inventory and dispose N/A Dell 670 Old/Outdated N/A $0.00 remove from inventory and dispose N/A Del14300S Old/Outdated N/A $0,00 remove from inventory and dispose NIA HP Photosmart Old/Outdated N/A $0*00 remove from inventory and dispose 1103 Micro rinter tBe and Economical Repair $ 5,607.00 $000 remove from inventory and dispose COMPUTER RELATED EQUIPMENT INVENTORY DELETION REQUEST TO: JJ Geraway, Property Clerk Finance Dept., Stop 8 FROM: Maria Guerra Ft } a- SEP P/naft gat Technical Services, Stop #513 M.C. I.D. Number Serial Number Asset Description Date Purchased Original & Est Present Value 70'**'� if YZ PM3 6: x 6 X47 -71 CHECK ONE (1) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON FOR REQUEST: PREPARED BY: DATE: SKgnature -'D,O"f Or "Pe Printed Name -2 DIVISION DIRECTOR APPROVAL: ture grf & a"t'ure TECHNICAL SERVICES APPROVAL: 9 X OMBFOR(;Mr7 I MONROE COUNTY COMPUTER RELATED EQUIPMENT SEP 13 2012 INVENTORY DELETION REQUEST Fbuww Dept To: JJ Geraw!jy, Property Manage From: "\ ox k A 0�\c2\ Finance Dept. Stop 8 Date: �� `��_ �2�.�.��vL1�,_____ Monroe County I.D. Number Serial Number Asset Description Date Purchased Original and Estimated Present Value os�j /U3 05, � t a oo Check one appropriate line below: Reason for request: PREPARED BY: APPROVAL TO ADVERTISE FOR BIDS APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: Signature Printed Name --A DIVISION DIRECTOR APPROVAL: TECHNICAL SERVICES APPROVAL: iv,�, "�Vxli �Wwwl I i .400 Signature Pxinted Name Signature 0 v "'J Printed Name MONROE COUNTY --ao - 1-01130 D INVENTORY DELETION REQUEST Revived SEP 2 0 2012 TO: AJ Geraway, Property Clerk FROM: Public Works Facilities Finance Dept., Stop 8 Finance Dept. DATE: 09/07/12 a =M� K11 0 , 4, i Olt lltaiier Ai oescri0tibu Purchased Z'Svalue ' 1323 7CQBJ61 Optiplex GX280 01/13/05 Original $1,256.96 Current$ 0 PO # 2907 CHECK ONE (1) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. x APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON FOR REOUEST_: Outdated Equipment at Jackson Square — MC ID # from James Bruce. Other information From Joe Tuttle via e mail log -in information and Inventory List. PREPARED BY: C\�,o �c>�_ DATE: Signature Printed Name DIVISION DIRECTOR APPROVAL: TECHNICAL SERVICES APPROVAL: Si ature Printed 14.4ne Ftecemw MONROE COUNTY SEP 13 7012 COMPUTER RELATED EQUIPMENT INVENTORY DELETION REQUEST Fwm"Dept TO: JJ Geraway, Property Clerk FROM: Mayra Tezanos Finance Dept., Stop 8 DATE: 08/08/2012 M.C. D. Number Serial Number Asset Description Date Purchased Original & Est. Present Value 5400 H8Q3D91 Dell Latitude D6 10 Laptop 5397 FBQ3D91 Dell Latitude D610 Laptop 9/-7/0( A-� 14p 0 fj 9" CHECK ONE (1) APPROPRIATE LINE BELOW: UMITAILTIF.01 CON11101TWI-14 REASON FOR REOUEST: Obsolete laptops replaced by new ones. PREPARED BY: Sign e DATE: Mayra Tezanos Printed Name I X% 11P I z I COM W13 —,&,?A a 'REOIT1.11 I ojEC OMB FORM �)MED 03/12 0" Signature I Printed Name /'�Signature Printed Name MONROE COUNTY COMPUTER RELATED EQUIPMENT INVENTORY DELETION REQUEST . ed StephenTO: AJ Geraway, Property Clerk Vk�"' FROM: M*Wa Finance Dept., Stop 8 Te DATE: 131*clPi;t,e L% ej 1-;brot2i 5tcjv # 10-13 Fiat OWL Serial, Asset Date 0 &Es I.D. Number Number Description Purchased Present Value 2262 CL4K071 DELL OPTIPLEX GX280 03/16/05 Original $1239.60 Est. Present $0.00 2263 6L4K071 DELL OPTIPLEX GX280 03/16/05 Original $1239.60 Est. Present $0.00 2266 2M4K07I DELL OPTIPLEX GX280 03/16/05 Original $1239.60 Est. Present $0.00 2633 14NLT0I DELL GXI 50 09/18/01 Original $1239.60 Est. Present $0.00 CHECK ONE (1) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. x APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON FOR REQUEST: Items are no longer in use and taking up storage space. PREPARED BY: 08/06/12 DATE: Signature Stephen Chambers Printed Name C/ DIVISION DIRECTOR APPROVAL: t tiff ure TECHNICAL SERVICES APPROVAL: ECROVE(/ignkure V, --3 -e- Printed Mme OMB FORM REVISED 03/12 MONROE COUNTY _ COMPUTER RELATED EQUIPMENT INVENTORY DyjmFXION REQUEST TO: JJ Geraway, Property Clerk St',' `w ' 20M: Finance Dept., Stop 8 Fln> DATE: M.C. I.D. Number Serial Number Asset Description Date Purchased Original & Est. Present Value -444&9 2347t3 24 0�t)Mp&vjSo is 2r oz 4tz3t, &- rvfOrd - ?V(4 bo a-9-4d l — I�- U' CHECK ONE (1) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON FOR REQUEST: PREPARED BY: Signature DATE: <t[2l / / Z- ��-- Printed Name DIVISION DIRECTOR APPROVAL: TECHNICAL SERVICES APPROVAL: ECEOVE OMB FORM REVISED 03/12 --`-Signature Printed Name /7Ig#ature !/ o '0' P 'S Printed me Reoelved MONROE COUNTY SAP 25 2012 INVENTORY DELETION REQUEST Finance Dept TO: jjeraway - Stop #8 Property Clerk, Finance Dept. DATE: 09/21/2012 FROM: Harvey Hillman 4895418 Holmatro power unit 09/30/1993 - - ---------- 4110 4112 200IU9211177 Holmatro hydraulic cutter 02/10/1993 4113 Holmatro air bag 04/07/1998 P3, 3,-q - 4119 200289085654 Holmatro spreader/cutter 09/30/1993 4, -7 /;f'o CHECK ONE (1) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. x APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON FOR REOUEST: The equipment is from the Key West Airport and has been traded in on the purchase on new Hurst equipment for the airport PREPARED BY: DATE: PRINT NAMEA41arvey Hillman DIVISION DIRECTOR APPROVAL: PRINT NAME James Callahan OMB FORM REVISED I WS/2003 MONROE COUNTY r Received COMPUTER RELATED EQUIPMENT INVENTORY DELETION REQUEST SEP TO: -jj Geraway, Property Clerk FROM: Holly Pfiester k Flnence Dept Finance Dept., Stop 8 DATE: September 4, 2012 M.C. J.D. Number Serial Number Asset Description Date Purchased Original & Est. Present Value 5134 BZG3W81 Dell Optiplex GX520 5285 8KH1S81 Dell Optiplex GX520 Lq If-? ljo None FONRT51 Dell Precision 670 None 50T8611 Dell Dimension 4300S None MY91 LD9370 HP Pholosmart Premium APPROVAL TO ADVERTISE FOR BIDS. x APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON FOR RE01EST: PREPARED BY: DATE: I f S gn re Holly Pfiester Printed Name DIVISION DIRECTOR APPROVAL: i ture Chief James Callahan Name Sijature PriVed Name f MONROE COUNTY INVENTORY DELETION REQUEST D, To: 016kK6 DocjctReceived e6- From: M 0 iq ro 6 00tL!,Z Q --1-4x ep 11tr— -W., Date: l t 17- Finance Dept. Serial -Asset vate, 0 T1 Number urn er 9"d RQ30-A 114- M �crc> Pie J*el 4er—/ A)1C,1a,,--/4,QPr- V/4 ac)04 4,-(o07-001 Check one appropriate line below: APPROVAL TO ADVERTISE FOR BIDS APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: Reason for request.. -2- &� PREPARED BY: DATE: Signature Prop" Of �4r�<�S�r2) Monroe County, FL M Printed Name 101111 M3 DIVISION DIRECTOR APPROVAL: Signature