2. 1st Amendment 09/21/2012 LHZ37 Amendment #0001
f ' i�' O August 1, 2012
THIS AMENDMENT, entered into between the State of Florida, Department of Children and
Families, hereinafter referred to as the "department" and Monroe County Board of County
Commissioners hereinafter referred to as the "County," amends Memorandum of
Understanding (MOU) # LHZ37.
1. Page 2, MOU, first paragraph, is hereby amended to read:
NOW, THEREFORE, the Department hereby awards the sum of
$614,598.88 to County over three years with $249,823 of that total grant
amount being awarded beginning with state fiscal year 2010 -2011 under
the following terms and conditions:
2. Page 3, MOU, Item 10, is hereby amended to read:
10. County agrees to provide data and other information requested by the Criminal
Justice Mental Health Substance Abuse (CJMHSA) Grant Technical Assistance
Center (TAC) at the Louis de la Parte Florida Mental Health Institute of the
University of South Florida to enable TAC to perform statutory duties established
in the authorizing legislation. County agrees to submit a semi - annual program
report and a semi - annual financial report, signed by the County Administrator, on
or before May 1 and November 1, to the Florida Department of Children and
Families. County agrees to submit a final program report and a final fiscal
report, signed by the County Administrator, on or before the next regular semi-
annual reporting date (May 1 or November 1) following the ending date of the
program, to the Florida Department of Children and Families. The Department
will provide County with templates and forms needed to file all required reports.
3. Page 3, MOU, Item 11, is hereby amended to read:
11. County agrees to be liable, to the extent provided by law, for all claims, suits,
judgments, or damages, including court costs and attorney's fees, arising out of
the negligent or intentional acts or omissions of the County, and its agents, sub -
recipients and employees, during performance of the contracts authorized by
this Grant Memorandum of Understanding.
4. Page 5, MOU, Item 24.b), the first paragraph, is hereby amended to read:
b) The name, address, telephone number, and email address of the Grant Manager
for the County under this Grant Memorandum of Understanding is:
5. Page 5, MOU, Item 24.c), is hereby amended to read:
c) The name, address, telephone number, and email address of the
Procurement/Program Manager for the Department of Children and Families
under this Grant Memorandum of Understanding is:
1
• LHZ37 Amendment #0001
August 1, 2012
Ellen Piekalkiewicz
Florida Department of Children and Families
Statewide Office of Suicide Prevention
Suicide Prevention
1317 Winewood Boulevard, Building 6, Room 231
Tallahassee, Florida 32399 -0700
Phone: (850) 717 -4623
ellen _piekalkiewicz @dcf.state.fl.us
6. Page 5, MOU, Item 24.d), is hereby amended to read:
d) Jennifer Benghuzzi
Florida Department of Children and Families
Substance Abuse and Mental Health Program Office
Contract Management Unit
1317 Winewood Boulevard
Building 6, Room 255
Tallahassee, Florida 32399 -0700
Phone: (850) 717 -4348
Jennifer_Benghuzzi@dcf.state.fl.us
7. Page 6, MOU, a new Item #28 is added to read:
28. Annual advanced payments shall be reduced by the amount of interest earned
and reported to the Department on previous advanced funds. County agrees to
return to the Department any unmatched grant funds, unused advance grant
funds, and any unapplied interest accrued on advance grant funds following the
ending date of the program.
8. Page 8, Attachment I, dated December 28, 2010, is hereby deleted in its entirety and Page
8, Revised Attachment I, dated August 3, 2012, is inserted in lieu thereof and attached
hereto.
2
LHZ37 Amendment #0001
August 1, 2012
ATTACHMENT I MOUtt LHZ..
Criminal Justice, Mental Health and Substance Abuse Reinvestment Grant
Cover Page For Implementation Grant
PIMP( 1 \1(11. \1 \1 If l\
Project Title: I plementation / Expansion Grant
County or Counties: Monroe
1•()l\ 1 Ill (u\ I \( 1
Contact Name: Lisa Tennyson
Department: Grant Administrator — Monroe County
Address Line 1: 1100 Simonton Street
Address Line 2:
City: Key West s tate: I Florida I Zi ` 33040
p
Email: Tennyson- lisa(a onroecounty- fl.gov
Phone: 305- 292 -4444 Fax: 305-292-4515
\n111 1 1u\ \I 4 (,\ I \( 1
Contact Name (if any): Chief Tommy Taylor / Grants Administrator Tamara Snider
Organization: Monroe County Sheriff's Office
Address Line 1: 5525 College Road
Address Line 2:
Ci Key West I State: I Florida I Zip:
33040
ty: p:
Email: ttaylor(aZkevsso.pet / tanidern, vsso.ne(
Phone: 305- 293 -7325 Fax: 305 -293 -7353
1. Total Amount of Grant Funds Requested: year seemed Intsrert • 495.28 S61 5,094.14
2. Total Matching Funds (Provided by applicant and project $904,674.96
partners): In-Kind for 3 yrs - 5643,174.9E s Cash Match for 3 yrs - $e1,300 - $904,874.9e
3. Total Project Cost (Add amounts in 1 and 2): 1,519,769.10
( I I4111 1 N. ()I I-I4 I \ I
Certifying Official's Signature
Certifying Official's Name Michael Riee 1
(printed):
Title: Chief, B4reau of Administration
Date: &? j3t7 /o'L/
Page 8
9. Pages 19 through 23, Attachment I, are hereby deleted in their entirety and Pages 19
through 23, dated July 23, 2012, are inserted in lieu thereof and attached hereto.
3
LHZ37 Amendment #0001
August 1, 2012
Budget Summary
July 23, 2012
A. Personnel:
Total Personnel Cost is $105,000.00
B. Fringe Benefits
Total Fringe Benefits / Total Cost is: $38,745.00
C. Travel/Training /Professional Renewals:
Total Cost is: $18,256.00
D. Equipment: $ -0-
E. Supplies
Total Supplies Cost is: $6,433.65
F. Construction: $ -0-
G. Consultant / Contractual
Total Contractual Cost is: $96,320.00
H. Other: $0.00
Total Direct Costs 2 Year: $264,754.65 per 2 year (Based on Roll -over balance from Year 1 of $149,306.51 plus
Year 2 Advanced Funding of $114,952.88 plus Accrued Interest thru 11 -30 -11 of $495.26)
Total Direct Funding for 3 Years: $249,823.00 for l s ` Year + 114,952.88 +495.26 = $115,448.14 for 2 ❑d Year +
249,823.00 for 3 Year = $615,094.14
I. In -Kind Match: $281,058.32 per year (x 3 years = $843,174.96)
J. Cash Match:
Monroe County Sheriff's Office will provide 10% cash match per year -
Year 1 $249,823.00 = $25,000
Year 2 $114,952.88 = $11,500
Year 3 $249,823.00 = $25,000
Estimated total cash match: $61,500 (to be used for purchase of additional services).
Total Project Amount: $1,519,769.10
Page 19
4
• LHZ37 Amendment #0001
August 1, 2012
Budget Detail Narrative
July 23, 2012
A. Personnel:
Total Personnel Cost is $105,000.
Project Director 1. $60,000
Reentry Coordinator 1. 45,000
Total: $105,000
The Project Director, (TBH) will devote 100% effort to the project, representing $60,000. m annual salary. The
Project Director will provide executive oversight, responsible for administration and evaluation of program and
supervision of project staff. The Project Director will have a Master's Degree in a clinical area, extensive
experience in the Administration of Mental Health, Substance Abuse and Co- Occurring Disorders Treatment
Programs and experience with the criminal justice population.
The Reentry Coordinator (TBH) will devote 100% effort to the project, representing $45,000 in annual salary. The
Reentry Coordinator will be required to have 5 years of experience with the criminal justice / substance abuse &
mental health population. The Reentry Coordinator will provide screening, assessment, transition planning to
support community reintegration, coordination with the criminal justice system, and case coordination with
community agencies. The Reentry Coordinator will also assist the client in obtaining housing, employment, income
and support entitlements.
Note: Cost of Living:
The salaries established for these positions take into account the remoteness and extreme high cost of living in the
Florida Keys. The Price Level Index is 109.63, while the Florida State Average is 100, making it the most expensive
place in the State of Florida to live. In addition, Monroe County ranks first among the State's counties in the cost of
housing and health care, and third in the cost of food and beverages.
B. Fringe Benefits
Total Fringe Benefits (FICA = 7.65% / Retirement = 5.18% / W.C. = *100x4.21x1.30) Total Cost is: $38,745
These are standard fringe benefits for Project personnel. Fringe Benefits include: Wellness, FICA; Retirement; Life
Insurance; Health Insurance; Worker's Compensation, Statutory Liability; Professional Liability.
Project Director $20,745
Reentry Coordinator $18,000
Total: $38,745
Page 20
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LHZ37 Amendment #0001
August 1, 2012
C. Travel/Training/Professional Renewals /Agency Membership Fees: $18,256.00
1. Staff Direct Expenses:
*Travel is required for the Project Staff in order to provide services to clients in the community, as well as visit other
community service providers, criminal justice agencies and court systems throughout the Keys and the State of
Florida, attend required meetings and/or conferences. It is anticipated that staff will travel approximately 400 miles
per month at a rate of $.445 x 12 months = $2,136.
*Florida CIT Coalition Meetings/Travel/Per Diem/Lodging for Staff @ 2 x per year @
$700 per trip = $1,400.00
*Travel/ CEUs -Grant Training /Conferences/Miscellaneous Travel $5500.00
*Miscellaneous Renewal Professional Licenses /Certifications: $500.00
*Agency Membership Fees $200.00
GRAND TOTAL FOR STAFF DIRECT EXPENSES: $9,736.00 PER YEAR
***************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
2. Evaluator & CIT Consultants' Direct Expenses:
Travel Evaluator:
Travel Expenses, Per Diem, and Lodging = $1,120.00
*CIT Travel — CIT Trainer:
Travel Expenses, Per Diem, and Lodging - $1,850 per training x 4 trainings = $7,400.00
*estimated travel/training cost*
GRAND TOTAL FOR EVALUATOR & CIT CONSULTANTS' DIRECT EXPENSES:
$8,520.00 PER YEAR
Page 21
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LHZ37 Amendment #0001
August 1, 2012
D. Equipment: $ -0-
E. Supplies: Total Supplies Cost is: $6,433.65
Operating Supplies:
*Two cell phones, including monthly service = $1,400.00 per year
*Supplies (paper, notepads, staplers, hole punches, tape, tape dispensers, pens, pencils,
graduation pins, notebooks, CIT Supplies, etc. $3,533.65 per year
*Printing /Copying $750.00 per year
*Postage to mail correspondence $750.00 per year
F. Construction: $ -0-
G. Consultant / Contractual = $96,320.00
1. Total Contractual Adult Treatment Services with Daniela Menardi, LCSW, CAP
*For individual, group and/or family services for 16 weeks of services
at $720 per client x 48 clients per year = $34,560
*For clients needing EMDR sessions /$150 per session for 70 sessions = $10,500
*Additional individual/group treatment services = $ 7,000
TOTAL = $52,060
2. Total Contractual with A Positive Step for Brief Strategic Family Therapy at
$5,000 for 5 Juveniles per year — TOTAL = $25,000
3. CIT Trainer Honorariums @ $400. /day x 5 day training = $2,000 x 4 trainings
per year TOTAL = $8,000
4. Total Evaluation Services
*Evaluator Contract with Clare S Shaw, MA (LM Family, LLC) = $10,000
*Evaluator Supplies @ $300
*Incentives: Clients who complete the 6 month data follow -up will be given
$20 gift certificates as an incentive for completion $20 x 48 clients = $960
TOTAL = $11,260
H. Other: $0
Total Direct Costs 2 Year: $264,754.65 per 2 " year (Based on Roll -over balance from Year 1 of $149,306.51
plus Year 2 Advanced Funding of $114,952.88 plus Accrued Interest thru 11 -30 -11 of $495.26)
Total Direct Funding for 3 Years: $249,823.00 for 1 Year + 114,952.88 +495.26 = $115,448.14 for 2" Year +
249,823.00 for 3rd Year = $615,094.14
Page 22
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LHZ37 Amendment #0001
August 1, 2012
I. In -Kind: $281,058.32
-Lower Keys Medical Center - $250,000 per year for Medical Services (x 3 years = $750,000.00).
- Institute of Criminal Justice — FKCC - $4,200.00 per year for CIT Training Space (x 3 years= $12,600.00).
-16 Judicial Circuit Drug - $5,936.32 per year for Counseling & Drug Testing (x 3 years = $17,808.96).
- Florida Keys Outreach Coalition, Inc. - $4,704 per year for Transitional Housing and supportive services 9 x 3 years
= $14,112.00).
- Monroe County Sheriff's Office - $16,218.00 per year for grant administration/staff assistance, office space,
supplies, air cards, computer equipment (i.e. laptop, monitors, docking station, desk top computer/hard drive, etc.),
printer, vehicle usage, etc. (x 3 years = $48,654.00).
Subtotal of In Kind Match: $281,058.32 per year (x 3 Years = $843,174.96)
J. Cash Match:
Monroe County Sheriff's Office will provide 10% cash match per year —
Year 1 $249,823.00 = $25,000
Year 2 $114,952.88 = $11,500
Year 3 $249,823.00 = $25,000
Estimated total cash match: $61,500 (to be used for purchase of additional services).
Total Project Amount $1,519,769.10
Year 1 Expenses $100,516.49
Year 2 Budget $264,754.65
Year 3 Budget $249,823.00
3 Years Match $843,174.96 (In kind)
3 Years Cash Match $61,500.00
Page 23
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LHZ37 Amendment #0001
August 1, 2012
10. Page 31, Attachment I, dated October 4, 2010, is hereby deleted in its entirety and Page
31, dated August 3, 2012, is inserted in lieu thereof and attached hereto.
Appendix E
COMMITMENT OF MATCH/DONATION FORMS
TO:(name of County) Monroe County
FROM: Donor Name Monroe County Sheriff's Office
ADDRESS: 5525 College Road, Kev West, Florida 33040
space, equipment, _ oods/su Tics, and/or ° 'sa ll
The following B— P 8 PP
to the County
permanently (title passes to the County)
temporarily, for the period to (title is retained by the donor)
Description and Basis for Valuation (See next page)
Value Corporation USE
(1) Cash Match of $25,000 = year 1; $11,500 =
2a year; $25,000 = 3 year
$61,500
(
(3)
(4)
TOTAL VALUE $61.500
The above donation(s) is not currently included as a cost (either direct or matching) of any state
or federal contract or grant, nor has it/they been previously purchased from or used as match for
any to or d ntract.
(D nor Signature) ( a te) (County Designee Signature) (Date)
The grant Review Committee will review the valuation of the donated item(s) and has, in the space
provided, indicated the valuation amount acceptable to the department for use in meeting a match
requirement for the Criminal Justice, Mental Health and Substance Abuse Reinvestment Grant program.
Donated items are subject to disallowance should they be found to be a current or previous cost or
matching item of a state or federal grant or contract.
Page 31
9
LHZ37 Amendment #0001
August 1, 2012
11. Page 32, Attachment I, dated October 4, 2010, is hereby deleted in its entirety and Page
32, dated July 23, 2012, is inserted in lieu thereof and attached hereto.
Monroe County Sheri s Office
Shertff Robert P. Peryam, Sheriff
5525 College Road
Key West, Florida 33040
;; (305) 292 -7000 FAX: (305) 292 -7070
1- 800 - 273 -COPS
www.keysso.net
SUBSTATION@ •
Freeman Suhmation
20950 Overseas Hwy.
Cudioo Key, FL 33042 ' July 23, 2012
1305)745 -3184
FAX (305) 745 -3761
Marathon Substation Chief Tommy Taylor, Chief Corrections Officer
3103 Overseas Hwy.
Marathon, FL 33050 CIO Monroe County Sheriffs Office
(305)2x9 -2430 5525 College Road
FAX (305) 289 -2497
Key West, Florida 33040
!shannruda Substation
87000 Overseas Hwy.
Islamorada. Fl. 33036 RE: 2010 CJMHSA REINVESTMENT IMPLEMENTATION GRANT
(305) 053-7021 LETTER OF COMMITMENT
FAX (305) 853 -9372
50 High Building Dear Chief Taylor:
50 High Point Road
Tavernier, FL 33070
(305) 853 -32)1
FAX (305) x53 -320.5 The Monroe County Sheriff's Office is providing a Letter of Commitment
on behalf of our agency for the 2010 Criminal Justice Mental Health and
DP;TFNrIoN CENTERS Substance Abuse Reinvestment Implementation Grant. The Sheriffs
Key West Da. Caner Office has agreed to fund a case match of:
5.501 College Road
Key WeiL FL 33040
(305)293.7300 1 year = $25,000 / 2 year = $11,500 / 3 year = $25,000
FAX (305) 293 -7353 Totaling $61,500 over the three year project period
Marathon D. Facility
artuh ann. . F FLL 3 73030co
M 50 The Sheriff supports the efforts to secure grant funding through the
Morah
(305)289 -2420 Monroe County Board of County Commissioners to further the efforts of
FAX(3051289 -2424 the Monroe County Criminal Justice Mental Health and Substance
Plantation Da. Fatality Abuse Diversion Program. The focus of this Diversion Project through
53 High Point .Fad
Plantation Key. FL 33070 grant rant will allow for the expansion of Crisis Intervention Training
(305) 853 -3266 (CIT) for law enforcement, implementation of CIT Teams in the
FAX(305)853.3270 community, and collaboration with the Court, Criminal Justice,
SPECIAL OPERATIONS treatment providers, and other resources in the community.
P.O. Box 500975
Marathon. FL33050 We look forward to the project's implementation and strongly support
(305)289.2410 the funding Of this proposal.
FAX (305) 289 -2498 g p p
AVIATION DIVISION Sincerely,
( 0100 Overseas Hwy.
Morahan. FL 33050
(305)289 -2777
FAX (305)289 -2776 C ZchaeIRice
COMMUNICATIONS Bureau of Administration
Marathon, Oversees FL Hwy.
Mmaho, Fl. 33050
(305) 289 -2351 ,�,,��
FAX (305)289-2493 ii�f.
Page 32
10
LHZ37 Amendment #0001
August 1, 2012
12. Page 35, Attachment I, dated December 27, 2010, is hereby deleted in its entirety and
Page 35, dated August 10, 2012, is inserted in lieu thereof and attached hereto.
MATCH COLLECTION SUMMARY REPORT
DATE: August 10, 2012
County: Monroe
Type of Grant: Reinvestment Implementation Grant
Match Requirement Percentage: 100%
Total Match Required for the Grant: $904,674.96 (for 3 years)
Match Reported this Period:
Cash: $61,500.00
In -Kind: $843,174.96
Total: $904,674.96
Comments:
Cash Match:
Monroe County Sheriff's Office will provide 10% cash match per year —
Year 1 $249,823.00 = $25,000
Year 2 $114,952.88 = $11,500
Year 3 $249,823.00 = $25,000
Estimated total cash match: $61,500 (to be used for purchase of additional services)
In -Kind:
3 Years Match: $281,058.32 per year x 3 years = $843,174.96
Page 35
11
LHZ37 Amendment #0001
August 1, 2012
13. Page 38, Attachment I, dated October 4, 2010, is hereby deleted in its entirety and Page
38, dated July 23, 2012, is inserted in lieu thereof and attached hereto.
Monroe County z' yS her' s O ce
Sfier Rober P. Peryam, Sheriff
5525 C ollege Road
. . ' ' Key West, Florida 33040
, 292 -7000 FAX: (305) 292 -7070
,`, 1- 800 - 273 -COPS
•, www.keysso.net
SUBSTATIONS - • ,
Frcani1m Substation
20950 Overseas Hwy.
Codlo° Key, FL 33042 ' July 23, 2012
(305)745 -3184 •
FAX (305) 745 -3761
3103O vese s Hwy. C hief Tommy Ta lor, Chief Corrections Officer
3)03 Overseas Hwy. y y
Marathon, FL 33050 CIO Monroe County Sheriff's Office
005)289 -2430 5525 College Road
FAX (305) 209 -2497 g
Key West, Florida 33040
lslanuxada Substation
87000 Overseas Hwy.
lslamorada. F7.33036 RE: 2010 CJMHSA REINVESTMENT IMPLEMENTATION GRANT -
(305)853 -7021 LETTER OF COMMITMENT
FAX (305) 853 -9372
50 High Building Road Dear Chief Taylor:
Tavernier. FL 33070
(305)833 -32(1
FAX (305) 853 -3203 The Monroe Count y Sheriff's Office is providing a Letter of Commitment
on behalf of our agency for the 2010 Criminal Justice Mental Health and
DETI:NTIONCEN-rERS Substance Abuse Reinvestment Implementation Grant. The Sheriff's
Key West Del. Center Office has agreed to fund a case match of:
5501 College Road
Key WesL FL 33040
(305)293 -7300 1 year = $25,000 / 2 year = $11,500 / 3' year = $25,000
FAX (305)293 -7353 Totaling $61,500 over the three year project period
Marathon Dec. Facility
398) supports Marathon. The Sheriff orts te efforts grant funding through the
MaralhoB. FL 33050 pp h t to secure g g g
(305)289-2420 Monroe County Board of County Commissioners to further the efforts of
FAX (305)289 -2424 the Monroe County Criminal Justice Mental Health and Substance
Plantation De. Favlity Abuse Diversion Program. The focus of this Diversion Project through -
P3High n e Road the grant will allow for the expansion of Crisis Intervention Training
P1aPlantation Kcy. FL L 33070 g
(305)853.3266 (CIT) for law enforcement, implementation of CIT Teams in the
FAX (305) 853-3270 community, and collaboration with the Court, Criminal Justice,
SPECIAL OPERATIONS treatment providers, and other resources in the community.
P.O. Bon 500973
Marathon. FL 33050 We look forward to the project's implementation and strongly support
(3057289-2410
FAX (305) 289 -2498 the fundin g of this proposal.
AVLATION DIVISION Sincerely,
1 0100 Overseas Hwy.
Menthe& FL 33050
(305)289 -2777
FAX(305)289 -2776 C of ichael Rice
COMMUNICATIONS Bureau of Administration
2796 Overseas Hwy. . x /
Marathon. 91, 33050 Y & t
(305) 289 -2351 "'994
' FAX (305)289 -2493 I" ' � ---1
Page 38
12
LHZ37 Amendment #0001
August 1, 2012
This amendment shall begin on August 1, 2012 or the date on which the amendment has been
signed by both parties, whichever is later.
All provisions in the MOU and any attachments thereto in conflict with this amendment shall be
and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS THEREOF, the parties hereto have caused this thirteen (13) page amendment to
be executed by their officials thereunto duly authorized.
PROVIDER: STATE OF FLORIDA
MONROE COUNTY BOARD OF COUNTY DEPARTMENT OF CHILDREN AND
COMMISSIONERS FAMILIES
SIGNED f SIGNED 47----
BY: BY: ' ■∎/.��.�
NAME: a vid 1. /eI C NAME: Rob - i ::lecki
TITLE: (19Q70i TITLE: Assistant Secretary for Substance
/ Abuse and. Mental Health
DATE: I' cP-- / ' ic)- DATE: //y;
FEDERAL ID NUMBER: 59- 6000749
MONROE COUNTY ATTORNEY t 23
RO�ED.AT• FO C l / 4 , '
CYNTHIA L. ALL o --7 , e
ASS ANT COUNTY ATTORNEY . ' 3 a
8 -3o- Apt P. , 7 ,�M _ I T ,
Date e.
(SEAL) CLERK
ATTEST: DANNY L. KOLHAGE,
o
BY S-�"d`` - C. ,'
CD N �f,.. DEPUTY CLERK
Li
L± i
13
` Hr R E,� /
®jl r 04k fh
DANNY L. KOLHAGE ? qy 91 kr
CLERK OF THE CIRCUIT COURT 4$
DATE: August 30, 2011
TO: Sheriff Robert P. Peryam
Monroe County Sheriffs Office
ATTN: Tamara Snider
Grants Administrator
FROM: Pamela G. Hanc , clk h). C.
At the August 17, 2011, Board of County Commissioner's meeting the Board granted
approval and authorized execution of the following:
Item K1 First Amendment to DCF Criminal Justice Mental Health and Substance Abuse
Reinvestment Grant. Enclosed are three duplicate originals, executed on behalf of Monroe
County, for your handling. Please be sure to return the fully executed Clerk's Original as soon
as possible.
Item K2 First Amendment to UASI FY 2007 Grant/Homeland Security Office of
Domestic Preparedness, in order to extend the expiration date. Enclosed is a duplicate original
for your handling.
Item K3 Second Amendment to UASI FY 2008 Grant/Homeland Security Office of
Domestic Preparedness. Enclosed is a duplicate original for your handling.
Should you have any questions please do not hesitate to contact this office.
Cc: County Attorney via e-mail
Finance
File
AMENDMENT (1st AMENDMENT) TO MEMORANDUM O- UNDERSTANDING
REGARDING CRIMINAL JUSTICE MENTAL HEALTH AND SUBSTANCE ABUSE
REINVESTMENT GRANT PROGRAM
THIS FIRST AMENDMENT to the Memorandum of Understanding (MOU) dated the 174 day o
2011, is entered into by and between the Board of County Commissioners (BOCC) for Monroe County and the
State of Florida Department of Children and Families (DCF) (collectively, the Parties).
WHEREAS, on February 16, 2011, after approval by the BOCC, the Mayor of Monroe County Board of
County Commissioners executed a Memorandum of Understanding for Criminal Justice, Mental Health and
Substance Abuse Services to be provided by the Monroe County Sheriff's Office under a grant (Implementation
Grant); and
WHEREAS, on April 22, 2011, DCF signed the MOU for the Implementation Grant; and
WHEREAS, subsequently, on May 17, 2011, DCF notified the Monroe County Sheriff's Office that it
desired to make several small changes in the wording of the MOU;
NOW, THEREFORE, in consideration of the mutual covenants contained herein the Parties agree to the
amended agreement as follows:
1. Page 3, paragraph 11, Page 5 paragraph 24 (c), and Page 5 paragraph 24(d) of the MOU are revised as
shown • A.,.._.• achment A hereto. Each of the paragraphs shall be initialed by the Mayor in addition to execution of
t h s . - ? t
- - - •:.. provisions of the MOU dated April 22, 2011, shall remain in full force and effect.
s. lk
• ,! : WHEREO the parties have set their hands and seal on the day and year first above
__ p y y e
(SEAL) Board of ounty Commissioners
Attest, Danny . Kolhage, Clerk of Monr• - ou •
1 4. v ,
Daputy Clerk Ma, or/Ch.irman
(CORPORATE SEAL) i ate: _ %f
/72n,4
Attest:
By. Department of Children and Families
Secretary
Signed By:
Print Name
Date: Name: David A. Sofferin
Title: Assistant Secretary for Substance
Abuse and Mental Health
MOE COUNTY ATTORNEY Date:
$SiTOPM:
A L. HALL
ASS(S UhII Y ATTORNEY
Date, 1-1211111
i /alll s
1 State of Florida Governor
Department of Children and Families Rick Scott
David E. Wilkins
Secretary
e
474 'r ti
May 17, 2011 , ,yi
H BO ,41c
Lisa Tennyson / / r �
G Grants Administrator—Monroe County
1100 Simonton Street
Key West, FL 33040
Dear Ms, Tennyson:
Re: MOU #LHZ37— Criminal Justice Mental Health Substance Abuse Reinvestment Grant
Program (Monroe County — Implementation)
Dear Ms. Tennyson:
A correction is needed on page 3, item #11, and page 5, Items #24.c) and 024.d), of Monroe
County's Memorandum of Understanding (MOU). Enclosed are two copies of each page
reflecting the changes. Ms. Heather Carruthers, District Three/Mayor, Monroe County Board of
County Commissioners, will need to initial and date the changes on both copies. Please mail all
the initialed and dated pages to me and I will get them initialed and dated by our Department
official and mail an original copy back to you. Please let me know if you have any questions.
Respectfully,
der.MeL et5
,../1 . (e ----
Jennifer Benghuui
Grant Manager
1 it'vc
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V1 kit U -
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r
1317 Wlnewood Boulevard, Tallahassee, Florida 32399 -0700
Mission: Protect the Vulnerable, Promote Strong and Economically Self - Sufficient Families, and
Advance Personal and Family Recovery and Resiliency
Approved 12/07/10 MOU#
8. County agrees to provide a financial and compliance audit to the Department as described
in the Financial and Compliance Attachment (Attachment III) and to ensure that all related
party transactions are disclosed to the auditor.
9. County agrees to retain all financial records, supporting documents, statistical records and
any other documents, whether kept by electronic storage media or otherwise, for a period of
not less than six (6) years after the starting date of this Grant Memorandum of Understanding.
If audit findings have not been resolved at the end of the six (6) year period, the records shall
be retained until resolution of the audit findings. State auditors and any persons authorized by
the Department shall have full access to, and shall have the right to examine any materials at
any time during regular business hours.
10. County agrees to provide data and other information requested by the CJMHSA Grant
Technical Assistance Center (TAC) at the Louis de la Parte Florida Mental Health Institute of
the University of South Florida to enable TAC to perform statutory duties established in the
authorizing legislation. County agrees to 'submit semi - annual program reports on or before
May 1 and November 1, annually to the Florida Department of Children and Families. County
agrees to submit an annual fiscal report, signed by the County Administrator, on or before
November 1 to the Florida Department of Children and Families. The Department will provide
County with templates and forms needed to file all required reports.
11. County agrees to be liable, to the extent provided by law, for all claims, suits, judgments, or
damages, including court costs and attorney's fees, arising out of the negligent or intentional
acts or omissions of the ResipientCounty, and its agents, sub - recipients and employees,
during performance of the contracts authorized by this Grant Memorandum of Understanding.
12. County agrees to establish an informal dispute resolution process to resolve any disputes
between the County and any sub - recipients or persons served with grant funds.
13. County and all sub- recipients shall, in publicizing, advertising, or describing the
sponsorship of the program, state: "Sponsored by Monroe County and the State of Florida,
Department of Children and Families" If the sponsorship reference is in written material, the
words "State of Florida, Department of Children and Families" shall appear in the same size
letters or type as the name of the County.
14. County shall not use or disclose any information concerning a person served with grant
funds under this Grant Memorandum of Understanding for any purpose prohibited by state law
or regulations (except with the written consent of a person legally authorized to give that
consent or when authorized by law).
15. County shall permit Department personnel or representatives to monitor the services that
are provided by the County under this Grant Memorandum of Understanding.
16. County agrees to allow public access to all documents, papers, letters, or other materials
subject to the provisions of Chapter 119, F.S, made or received by County in conjunction with
this Grant Memorandum of Understanding.
3
Approved 12/07/10 MOU#
24. Official Name of Payee and Representatives:
a) Official name of payee and address where payment is to be sent:
Monroe County Board of County Commissioners
Attention: Lisa Tennyson, Grants Administrator
1100 Simonton Street
Key West, FL 33040
b) The name, address, telephone number, and email address of the Grant Manager for
under this Grant Memorandum of Understanding is:
Lisa Tennyson
1100 Simonton Street,
Key West, FL 33040
(305) 292 -4444
tennyson-Iisa @ monroecounty- fl.gov
c) The name, address, telephone number, and email address of the Procurement Manager
under this Grant Memorandum of Understanding is:
Ellen Piekalkiewicz
Department of Children and Families
Office of the Assistant Secretary - - • • - - • • • : • - • .: for
Substance Abuse and Mental Health
1317 Winewood Boulevard, Building 1, Suite 206 F
Tallahassee, Florida 32399 -0700
Phone: 850) 717 -4623
ellen plekalkiewicz @dcf.state.fi.us
d) The name, address, telephone number, and email address of the Grant Manager for
Department of Children and Families under this Grant Memorandum of Understanding is:
Jennifer Benghuzzi
Department of Children and Families
Substance Abuse and Mental Health Program Office
Contract Management Unit
1317 Winewood Boulevard
Building 6, Room 255
Tallahassee, Florida 32399 -0700 /
Phone: (860)488-42644850) 717 -4348
Jennifer Benghuzzi@dcf.state.fl.us
25. This Grant Memorandum of Understanding and its attachments and any exhibits
referenced in the attachments, together with any documents incorporated by reference, contain
5
Approved 12107 /10 MOU11/ #16'3
MEMORANDUM OF UNDERSTANDING
for
IMPLEMENTATION GRANT
CRIMINAL JUSTICE, MENTAL HEALTH and rn
SUBSTANCE ABUSE REINVESTMENT GRANT z
Monroe County Board of County Commissioners
and
State of Florida
Department of Children and Families
WHEREAS, the Department of Children and Families (hereinafter Department) along with the
Grant Review Committee has authority under section 394.658, F.S, to implement the Criminal
Justice, Mental Health and Substance Abuse Reinvestment Grant Program (hereinafter
Program), and
WHEREAS, the Program provides funding to counties they can plan, implement, or expand
initiatives that increase public safety, avert increased spending on criminal justice, and improve
the accessibility and effectiveness of treatment services for adults and juveniles who have
mental illness, substance abuse disorder, or co-occurring mental health and substance abuse
disorders and who are in, or at risk of entering, the criminal or juvenile justice systems, and
WHEREAS, per section 394.658, F.S., only a county or a consortium of counties are eligible to
apply for the implementation grant, and
WHEREAS, a county or a consortium of counties that received an Implementation/Expansion
Grant under the 2007 solicitation of the Reinvestment are excluded from applying for the
implementation grant. These counties were Alachua, Broward, Hillsborough, Lee, Leon,
Orange, Pinellas, Polk, Miami, Nassau, and St, Lucie; and
WHEREAS, the Department has received a grant application from Monroe County in the 18th
Judicial Circuit (hereinafter County) in response to the Request for Applications issued by the
Department on August 20, 2010, and
WHEREAS, the Grant Review Committee has considered all the applications submitted to the
Department, and
WHEREAS, it appears to the Department that there is a need to provide the funds requested
by the County's Implementation Grant Application,
1
Z#1,237
Approved 12 /07 /10 MOU# Z#1,237
NOW, THEREFORE, the Department hereby awards the sum of $749,489 t' o County over
three years with $249,823 of that total grant amount being awarded beginning with state
fiscal year 2010 -2011 under the following terms and conditions:
1. The application filed with the Department by the County dated October 4, 2010 and
attached to this agreement as Attachment I is hereby incorporated within this agreement as if
fully set out at length herein. The solicitation document upon which that application is based is
also hereby incorporated within this agreement and is attached as Attachment 11.
2. County hereby agrees to perform the tasks and to provide the services described in
Attachment 1 with the following exceptions and /or special conditions:
a. To conduct travel in accordance with the Department's travel guidelines as governed
by Subsection 287.058(1)(b), F.S., and In accordance with section 112.081, F.S. See,
the Department's travel policy, CFOP 40 -1 (Official Travel of DCF Employees and Non -
Employees).
b. Written approval from the Department must be obtained prior to purchasing any
Information Technology Resource (ITR) with grant funds. The County agrees to secure
prior written approval by means of an Information Resources Request (IRR) form before
purchase of any ITR. The County agrees to comply with the Department's ITR policy,
CFOP 50 -9, Policy on Information Resource Requests,
3. County agrees that it will award sub - grants as described in its application and that it will do
all things promised in that application including, but not limited to, supervising and coordinating
expenditures made by sub- reciplents. County further agrees to assure that funds are
expended for the purposes intended and that a full accounting for these grants funds Is made.
4, If there is a conflict between the grant application and this Memorandum of Understanding,
the Grant Memorandum of Understanding shall prevail.
8. In accordance with sections 11.062 and 216.347, F.S,, no funds provided by this grant may
be expended for the purpose of lobbying the Legislature, the judicial branch, or a state agency.
8. This Grant Memorandum of Understanding is entered into in the State cf Florida, and shall
be construed, performed, and enforced in accordance with applicable Florida laws. In the
event that litigation by either party to this Memorandum of Understanding becomes necessary,
venue shall be proper only in Leon County, Florida,
7. County agrees to maintain complete, accurate and adequate records, including financial
records, relating to funds received pursuant to this Grant Memorandum of Understanding and
of all expenditures made by County and its sub- recipients with grant funds. The County will
require audit and record keeping requirements in all sub- grants and assignments.
2
Approved 12/07/10 MOUE I V,t37
8. County agrees to provide a financial and compliance audit to the Department as described
in the Financial and Compliance Attachment (Attachment III) and to ensure that all related
party transactions are disclosed to the auditor.
9. County agrees to retain all financial records, supporting documents, statistical records and
any other documents, whether kept by electronic storage media or otherwise, for a period of
not less than six (6) years after the starting date of this Grant Memorandum of Understanding.
If audit findings have not been resolved at the end of the six (6) year period, the records shall
be retained until resolution of the audit findings. State auditors and any persons authorized by
the Department shall have full access to, and shall have the right to examine any materials at
any time during regular business hours.
10. County agrees to provide data and other information requested by the CJMHSA Grant
Technical Assistance Center (TAC) at the Louis de la Parte Florida Mental Health Institute of
the University of South Florida to enable TAC to perform statutory duties established in the
authorizing legislation. County agrees to submit semi- annual program reports on or before
May 1 and November 1, annually to the Florida Department of Children and Families. County
agrees to submit an annual fiscal report, signed by the County Administrator, on or before
November 1 to the Florida Department of Children and Families. The Department will provide
County with templates and forms needed to file all required reports.
11. County agrees to be liable, to the extent provided by law, for all claims, suits, judgments, or
damages, including court costs and attorney's fees, arising out of the negligent or intentional
acts or omissions of the Recipient, and its agents, sub - recipients and employees, during
performance of the contracts authorized by this Grant Memorandum of Understanding.
12. County agrees to establish an informal dispute resolution process to resolve any disputes
between the County and any sub- recipients or persons served with grant funds.
13. County and all sub - recipients shall, in publicizing, advertising, or describing the
sponsorship of the program, state: "Sponsored by Monroe County and the State of Florida,
Department of Children and Families" If the sponsorship reference is in written material, the
words "State of Florida, Department of Children and Families" shall appear in the same size
letters or type as the name of the County.
14. County shall not use or disclose any information conceming a person served with grant
funds under this Grant Memorandum of Understanding for any purpose prohibited by state law
or regulations (except with the written consent of a person legally authorized to give that
consent or when authorized by law).
15. County shall permit Department personnel or representatives to monitor the services that
are provided by the County under this Grant Memorandum of Understanding.
18. County agrees to allow public access to all documents, papers, letters, or other materials
subject to the provisions of Chapter 119, F.S, made or received by County in conjunction with
this Grant Memorandum of Understanding.
3
Approved 12/07 /10 Mo01. `42.
17. Payment under all state contracts is contingent upon an annual appropriation by the Florida
Legislature. The release of these funds shall be subject to the availability of the funds at the
Department.
18. Any notice required under this Grant Memorandum of Understanding shall be in writing and
sent by hand delivery, U.S. Postal Service Certified mail, return receipt requested, or any
expedited delivery service that provides verification of delivery. The notice shall be sent to the
representative of County responsible for administration at the designated address contained in
this Grant Memorandum of Understanding.
19. This Grant Memorandum of Understanding shall be effective on the date signed by both
parties. It shall end at midnight, local time in Tallahassee, Florida, on June 30, 2013, or three
years from the effective date, whichever is later.
20. The Department may terminate this Memorandum of Understanding with cause, without
cause, or if funds are not available for payment. The Department may terminate this Grant
Memorandum of Understanding by giving no less than twenty -four (24) hours notice in writing
to County. The notice shall be delivered by hand delivery, U.S. Postal Service, or any
expedited delivery service that provides verification of delivery. The Department shall be the
final authority as to availability and adequacy of state funds, In the event of termination,
County will be compensated for any work satisfactorily completed prior to the effective date of
termination.
21. County agrees to retum to the Department any overpayments or funds disallowed after any
audit. In the event that the County or its independent auditor discovers that an overpayment
has been made, County shall repay the overpayment immediately without prior notification
from the Department. In the event that the Department first discovers an overpayment has
been made, the Grant Manager, on behalf of the Department, will notify County by letter of
such findings. Should repayment not be made forthwith, County will be charged Interest at the
lawful rate on the outstanding balance.
22. In accordance with section 402.73(3), F.S, if this grant includes funds for the purchase of or
improvement to real property the provision of grant funds are contingent upon County granting
to the state a security interest In the property in the amount of the state funds provided for at
least five (5) years from the date of purchase or the completion of the improvements. As a
condition of receipt of state funding for this purpose, County agrees that, if it disposes of the
property before the Department's Interest is satisfied, County will refund the proportionate
share of the state's initial investment.
23. This Grant Memorandum of Understanding can be modified only by a formal, written
agreement signed by the parties to it. Any modifications shall be attached to the original Grant
Memorandum of Understanding and a copy shall be sent to all interested persons.
4
Approved 12/07/10 MOW 4//.2A37
24. Official Name of Payee and Representatives:
a) Official name of payee and address where payment is to be sent:
Monroe County Board of County Commissioners
Attention: Lisa Tennyson, Grants Administrator
1100 Simonton Street
Key West, FL 33040
b) The name, address, telephone number, and email address of the Grant Manager for
under this Grant Memorandum of Understanding is:
Lisa Tennyson
1100 Simonton Street,
Key West, FL 33040
(305) 292-4444
t9nnvson- lisatilmonroeccuntv-fl.siov
c) The name, address, telephone number, and email address of the Procurement Manager
under this Grant Memorandum of Understanding is:
Ellen Plekalkiewlcz
Department of Children and Families
Office of the Assistant Secretary of Mental Health and Substance Abuse
1317 WInewood Boulevard, Building 1, Suite 208 F
Tallahassee, . Florida 32399 -0700
Phone: (850) 410 -1576
ellen oleistkiewlcz@dcf.state.fl.us
d) The name, address, telephone number, and email address of the Grant Manager for
Department of Children and Families under this Grant Memorandum of Understanding is:
Jennifer Bsnghuzzl
Department of Children and Families
Substance Abuse and Mental Health Program Office
Contract Management Unit
1317 Winewood Boulevard
Building 8, Room 286
Tallahassee, Florida 32399 -0700
Phone: (850) 488 -4284
Jennifer BenchuzzIadcf.state.fl . us
25. This Grant Memorandum of Understanding and its attachments and any exhibits
referenced in the attachments, together with any documents incorporated by reference, contain
all the terms and conditions agreed upon by the parties. There are no provisions, terms,
5
Approved 12/D7 /10 MOU#4/ ?
Understanding shall supersede all previous communications, representations, or agreements,
either oral or written between the parties. If any term or provision of this Grant Memorandum
of Understanding is determined unlawful or unenforceable, the remaining provisions of this
Grant Memorandum of Understanding shall remain in full force and effect.
28. County agrees to comply with section 394.657, F.S., relating to the establishment of
County planning councils or committees. Within 30 days of the effective date of this Grant
Memorandum of Understanding, County must provide the list of members of this council to the
Grant Manager for the Department in accordance with Attachment IV.
27. County must comply with the Health Insurance Portability and Accountability Act (42
U.S.C. 1320d.) as well as all regulations promulgated under that statute (See, 45 CFR Parts
160, 162, and 184).
•
•
•
•
6
Approved I2/07/10 MOU# Lff i
IN WITNESS HEREOF the parties have executed this '187 page Grant Memorandum of
Understanding, including Attachments II, II, III and IV, by their undersigned officials.
County : Monroe County Board , f auk Commissioners
Signed By:
Name: He rtC ru • era -
-ebruary . , 2011 try
Date: ��.
5 9- 6000749 i c, ^,(
County Federal ElD#: L ,ECLWc /
•
County Fiscal Year Ending Date: 0 / 2011 in ,. �d �D yj; p cum
STATE OF FLORIDA - DEPARTMENT OF CHILDREN AND FAMILIES
�(
Signed lay.
Name: David A. Sofferin
Title: Assistant Secretary for Substance Abuse and Mental
Health
Date: e / 2-0/
MO ROE COUNTY ATTORNEY
• PRe, ED • S O
liY Ni 1 HIA L. rIALL
ASS!' ANT COUNTY ATTORNEY
Date _,_' 1=°Trill
7