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06/01/2008-05/31/2013 Name ChangeDANNY L. KOLHAGE CLERK OF THE CIRCUIT COURT DATE: December 5, 2012 TO: Lynda Stuart, Office Manager Tourist Development Council ATTN. Maxine Pacini Administrative Assistant FROM: Pamela G. Hanc ck C. At the November 20, 2012, Board of County Commissioners meeting, the Board granted approval and authorized execution of the following "G Items": 1. Agreement with Key Largo Chamber of Commerce, Inc. covering Bogart Film Festival in May, 2013 in an amount not to exceed $50,000, DAC V, FY 2013 Event Resources. 2. Agreement with BW Promotions, Inc. covering Hemingway 5K Sunset Run & Paddleboard Race in July, 2013 in an amount not to exceed $10,000, DAC I, FY 2013 Event Resources. 3. Agreement with Mad Dog Mandich Fishing Classic, LLC covering Publix Mad Dog Mandich Fishing Classic in October, 2013 in an amount not to exceed $10,000, DAC IV FY 2013 Event Resources. 4. Agreement with Lower Keys Chamber of Commerce, Inc. covering Big Pine & Lower Keys Island Art Festival in December, 2013 in an amount not to exceed $15,000, DAC I1, FY 2013 Event Resources. 5. Agreement with Florida Keys Community College and the Letters "FKCC" covering FKCC Swim Around Key West, Open Water Swims, and Swim Meets between June and September, 2013 in an amount not to exceed $10,000, DAC 1, FY 2013 Event Resources. 6. Agreement with Islamorada Chamber of Commerce, Inc. covering Florida Keys Island Fest, 22°d Annual in April, 2013 in an amount not to exceed $20,000, DAC IV, FY 2013 Event Resources. 7. Agreement with Key Largo Baptist Church, Inc. covering Key Largo Bridge Run in November, 2013 in an amount not to exceed $20,000, DAC V, FY 2013 Event Resources. 8. Agreement with Stand Up For Education, Inc. covering Race Around the Rock in April, 2013 in an amount not to exceed $10,000, DAC I, FY 2013 Event Resources. 9. Agreement with super Boat International Productions, Inc. covering Key West World Championship Race in November, 2013 in an amount not to exceed $120,000, DAC I, FY 2013 Event Resources. 10. Agreement with Keys Area Interdenominational Resources, Inc. covering Sombrero Beach Run in March, 2013 in an amount not to exceed $10,000, DAC I11, FY 2013 Event Resources. 11. Agreement with Greater Marathon Chamber of Commerce, Inc. covering Original Marathon Seafood Festival in March, 2013 in an amount not to exceed $50,000, DAC III, FY 2013 Event Resources. 12. Agreement with University of Florida Alumni Association, Inc., Key West Gator Club covering Key West Marathon in October, 2013 in an amount not to exceed $27,500 (TDC District I Funding Allocation = $25,000; TDC District II Funding Allocation = $2,500), FY 2013 Event Resources. 13. Agreement with Phil Peterson's Key West Poker run, LLC covering Phil Peterson's 41S' Key West Poker Run in September, 2013 in an amount not to exceed $95,000 (District I = $75,000; District I1= $10,000; District IV = $10,000 Funding Allocation) FY 2013 Event Resources. 14. Agreement with Key West Business Guild, Inc. covering Womenfest Key West 2013 in September, 2013 in an amount not to exceed $50,000, DAC 1, FY 2013 Event Resources. 15. Agreement with Upper Keys Community Pool, Inc. covering Orange Bowl Winter Training and Swim Classic between December, 2013 and January, 2014 in an amount not to exceed $50,000, DAC V, FY 2013 Event Resources. 16. Agreement with BH/NV Hawk's Cay Property Holdings, LLC, dba Hawk's Cay Resort covering Christmas in the Keys Celebration in December, 2013 in an amount not to exceed $40,000, DAC III, FY 2013 Event Resources. 17. Agreement with BH/NV Hawk's Cay Property Holdings, LLC, dba Hawk's Cay Resort covering Heroes Welcome Tribute Weekend in August and September, 2013 in an amount not to exceed $50,000, DAC III, FY 2013 Event Resources. 18. Agreement with New Orleans House of Key West, Inc. covering New Year's Eve Shoe Drop on December 31, 2013 in an amount not to exceed $17,000, DAC 1, FY 2013 Event Resources. 19. Agreement with Rotary Club of Key Largo Charitable Events, Inc. covering Brew on the Bay in April, 2013 in an amount not to exceed $10,000, DAC V, FY 2013 Event Resources. 20. Agreement with Key West Innkeepers Association, Inc. covering Holiday Historic Inn Tour in December, 2013 in an amount not to exceed $17,000, DAC I, FY 2013 Event Resources. 21. Agreement with Naval Air Station Key West covering NAS Key West 2013 Southernmost Air Spectacular in March, 2013 in an amount not to exceed $60,000. 22. Agreement with Key West Bight Preservation Association, Inc. covering The Key West Bight Before Christmas Holiday Celebration between November and December, 2013 in an amount not to exceed $10,000, DAC I, FY 2013 Event Resources. 23. Agreement with Sunrise Rotary Foundation of Key West, Inc. covering Key West Brewfest in August/September 2013 in an amount not to exceed $17,000, DAC I, FY 2013 Event Resources. 25. Agreement with Key West Tourist Development Association, Inc. covering Fantasy Fest in October, 2013 in an amount not to exceed $150,000, FY 2013 Event Resources. 26. Agreement with Bauer Restaurant, Inc. covering Key West Songwriters Festival May 2013 in an amount not to exceed $100,000, DAC I, FY 2013 Event Resources. 27. Amendment to Agreement with Prange & O'Hearn, Inc. (d/b/a: Insights, Inc.) to amend name of corporation to JDO Insights, Inc. (d/b/a: Insights, Inc.) and to make the change retroactive to June 1, 2012 to allow for payment of invoices in new corporation name. 28. Agreement with Conch Foundation of the Upper Keys, Inc. covering Conch Scramble "on the water" Charity Golf Tournament in September 2013 in an amount not to exceed $20,000, DAC IV, FY 2013 Event Resources. 29. Agreement with Key West Half Marathon LLC for the Key West Half Marathon in January, 2013 in an amount not to exceed $35,000, DAC I, FY 2013 Event Resources. Enclosed is the electronic copies of the above -mentioned. Should you have any questions, please feel free to contact me. cc: County Attorney w/o documents Finance hard copy File AMENDMENT (1 st AMENDMENT) TO AGREEMENT (Name Change) THIS AMENDMENT dated the ( %day of tc� L-- 2012, is entered into by and between the Board of County Commissioners for Monroe County, a political subdivision of the state of Florida (County), on behalf of the Tourist Development Council, and JDO Insights, Inc. (d.b.a: Insights, Inc.) as successor in interest to Prange & O'Hearn, Inc., hereinafter referred to as "FIRM". WHEREAS, there was an agreement entered into on May 21, 2008 between the parties ("Agreement"), for Contractor to provide Visitor Profile Survey Services; and WHEREAS, the Agreement was amended on February 16, 2011 to renew for an additional two (2) year period under the same conditions and increase in compensation; and WHEREAS, the name of the FIRM was changed from Prange & O'Hearn, Inc. (d.b.a: Insights, Inc.) to JDO Insights, Inc. (d.b.a: Insights, Inc.); and WHEREAS, the change was effective on or before June 1, 2012; and WHEREAS, the County and Tourist Development Council wish to make the amendment retroactive to June 1, 2012 to allow for payment of the June 2012 and July 2012 invoices for services provided; and NOW, THEREFORE, in consideration of the mutual covenants contained herein the parties agree to the amended agreement as follows: 1. All references within the Agreement to Prange & O'Hearn, Inc. (d.b.a: Insights, Inc.) shall be amended to read "JDO Insights, Inc. (d.b.a: Insights, Inc.)". 2. The change shall be effective as of June 1, 2012 for purposes of payment of invoices dated June 1, 2012 and thereafter. 3. The remaining provisions of the contract dated May 21, 2008 and amended February 16, 2012 remain in full force and effect. Amendment #1 Prange & O'Heam 1w. Contract #: 4M IN WITNESS WHEREOF, the parties have set their hands and seal on the day and year first above written. (SEAL) ,4w,y Gle-k Ad Board of County Commissioners Attest: of Monroe County Deputy Clerk (CORPORATE SEAL) Attest: MI - Secretary Print Name (1) '44-M)"e. Mayor/Chairman JDO Insights, Inc. (d.b.a: Insights, Inc.) d Ate- �• �h�� �%i� Print Name OR TWO WITNESSES (only necessary N President does NOT sign) (1) Print Name Cn - 0 0 4 W to o c ,. U- _> a W Cn iiiC16ndn*nt *1 Prange & O'$eam 1w. Contract #: 4M (2) (2) Print Name MON E COUNTY ATTORNEY A OV D A� T# F ' qYNTHIA L. HALL ASSISTANT COUNTY ATTORNEY Date 9 — a28.:.o.._...� JDOIN-1 OP ID: SS ''°, LX CERTIFICATE OF LIABILITY INSURANCEr­DA TE(0411 YYY) 1 ao4<1 z THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement s PRODUCER 772-287-3366 R.V. Johnson Insurance 2041 SE Ocean Blvd 772-287-4439 Stuart, FL 34996 Kelly Ann Johnson CONTACT NAME: NaaE' PHONE Ext : AA: No): AIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC 3 INSURER A:Old Dominion Insurance Co. 40231 INSURED JDO Insights Inc 850 Nw Federal Hwy#122 Stuart, FL 34994 INSURER B: INSURER c INSURER D : INSURER E INSURER F COVERAGES CERTIFICATE NUMBER! RFVLSIAN NIJMRFR- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LT R TYPE OF INSURANCEAlm I= POLICY NUMBER POLICY XP MMJDDIYEYYYY LIMITS GENERAL LIABILITY EACH OCCURRENCE $ I'M0,0001 A COMMERCIAL GENERAL LIABILITY CLAIMS -MADE F—IOCCUR X BINDER 09128/12 09128(13 PREMISES(Ea oai>rrence $ 500,00 MED EXP (Any one person) $ 5,00 X Business Owners PERSONAL & ADV INJURY $ 1,000,00 GENERAL AGGREGATE $ 2,000,00 GENT AGGREGATE LIMIT APPLIES PER PRODUCTS - COMP/OP AGG $ 2,000,00 POLICY PRO LOC $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea acddent BODILY INJURY(Per person) $ ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS BODILY INIJ .RY (Per accident) $ NON -OWNED HRED AUTO S AUTOS P YDAMA paraccOwl $ $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAB CLAIMS -MADE I I DED I I RETENTION $ l WORKERS COMPENSATION WC STATU- OTH- AND EMPLOYERS' LIABILITY YIN ANY PROPRIETORIPARTNERE)(ECUTIVE OFFICERNEMBER EXCLUDED? E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ (Mandatory In NH) If yes, describe under E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS below PROPERTY 40,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, If more space is requlred) certificate holder is listed as additional Insured. CFRTIFICOTF Mnl nF:R r-Aud-ci r Ll MONRC04 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE VOLL BE DELIVERED IN Monroe County Board ACCORDANCE WITH THE POLICY PROVISIONS. Of county Commissioners AUTHORIZED REPRESENTATIVE 1100 Simonton Str Key West, FL 33040 01988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD ACORD CERTIFICATE OF LIABILITY INSURANCE OP IDTG DATEJXy°°^'fVY) PROD10EN Royal Insurance Agency, Inc. 510 S. Andrews Avenue Fort Lauderdale FL 33301-2832 NATIO-1 02/21/12 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Phone: 954-764-1414 Fax: 954-522-3882 INSURERS AFFORDING COVERAGE NAIC # NSIXED INSURERA RetailFirst Insurance Co INSURER S: NORS Surveys, Inc 3155 NW 82 Ave, Ste. 201 Miami FL 33122 NBLPTERe M+waena COVFRA/2FC INSURER e: THE POLICIES OF NSIIRANCE LISTED BELOW HAVE BEEN ISSUED TO THE IN$UREDNAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REOUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER OOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTADL THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SU&ECT TO ALL THE TERMS. EXCLUSIONS AND CONO TIONO OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. MR =LTR TYPE Of INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION DATe (MMO DATE (MMINIGIM LIMITS GENERAL LIABILITY EACHOCCURRENCE f COMMERCIAL. GENERAL LIABILITY Ep PREMWS(E*. PREMISESre,IKXIKbWF) s CLAIMS MADE ❑ OCCUR MW EXP(AAy—PAIFAA) S PERSONAL f ADV XJMY S GENERAL ARGREGATE $ OENL AGGREGATE LIMIT APPLIES PER: PER - PROOUCTS-CONPAOPAGC S POLICY PRO- UHCT LOC AVTOMOSIL! LIABILITY ANY AV70 COMBINED SINGLE LIMIT rtE,P MEW) = ALL OWNED AUTOS SCHEOULEOAUTOS BODILYINJURY (P. INN-) f MMOAUTOS NON -OWNED AUTOS BODILYINJURY (PIN ) f PROPERTY DAMAGE GARAGE L1ABam Aura orar•lAAcctDENT s ANY AUTO OTHER THAN EA ACC S S AUTOONLY: A00 EXCESSNMBRELLALMBILNY OCCUR ❑ CIAINS MADE ^ L1hYJ1/\1/ E7AENCE S GGREGATAE ITOREGAT S f DEDUCTIBLE X RETENTION i S A WORKERS COMPENSATION AND EMPLOYOWLtABILITY ANY PROPMETOMPARTMeRMXeCUTIVE 520 24055 0000 12/31/11 12/31/12 WC STATU• OTN- TORY LMITS }( ER E.LEACH ACCIOENT S 500,000 OFFICERAXEMBER EXCLUDED? E.L. DISEASE -EAEMPLOYEE f 500,000 nx..eeFoas..laAr SPECIAL PROVISIONS W- E.LDISEAN-POUCYUMIT $ 500,000 OTHER DESCRIPTION OF OPERATIONS I LOCATONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT SPECIAL PROVISIONS CFaTIcsrATc Linl nco MONROEC SHOULD My OF THE ABOVE OnCRIEED POLICIES BE CANCELLED BEFORE THE EXPIRATIGN Monroe County Board of County GAM THrAKOF. THE ISSANOLNSURERWILL ENDEAVOR TOMAL 10 VAYSWRmcN Commissioners NOTICE TO THE CERTIFICATE HOLDER NAMED To THE LEFT. OUT FMLURE TO DO SO SHALL Monroe County Risk Mgmt 1100 Simonton Street avo=E NO OBUGATON ON LIABILITY OF ANY HIND UPON THE NSIRER, ITS AGENTS OR Key West FL 33040 REPRESENTATIVE& AHNIORDED REPRESENTATIVE 1� Debbie Cannon ACORD 25 (2001l08) ©ACORD CORPORATION IQRR 19% Edition MONROE COUNTY, FLORIDA Request For Waiver of Insurance Requirements It is requested that the insurance requirements, as specified in the County's Schedule of Insurance Requirements, be waived or modified on the following contract. Contractor: JDO Insights, Inc. (d/b/a/ Insights, Inc.) Contract for: Visitor Profile Survey Services Address of Contractor: 850 NW Federal Highway Suite 122 Stuart, FL 34994 Phone: Scope of Work: Surveys for Monroe County Tourist Development Council Reason for Waiver: Waiver of Workers Comp requirement: JDO Insights does not have Workers Comp Insurance — the sub -contractor provides it Policies Waiver will apply to: Workers Comp and Auto Signature of Contractor Not Approved Risk Management: �IJ Date: `3 b County Administrator Appeal: Approved Not Approved Date: Board of County Commissioners Appeal: Approved Not Approved Meeting Date: Administration Instruction Date: County Administrator Appeal: Approved Date: Board of County Commissioners Appeal: Approved Meeting Date• Administration Instruction #4709.2 Not Approved Not Approved 19% Edition MONROE COUNTY, FLORIDA Request For Waiver of Insurance Requirements It is requested that the insurance requirements, as specified in the County's Schedule of Insurance Requirements, be waived or modified on the following contract. Contractor: JDO Insights, Inc. (d/b/a/ Insights, Inc.) Contract for: Visitor Profile Survey Services Address of Contractor: 850 NW Federal Highway — Suite 122 Stuart, FL 34994 Phone: 772-223-9223 Scope of Work: Surveys for Monroe County Tourist Development Council Reason for Waiver: Waiver of Workers Comp requirement: JDO Insights does not have Auto Mobile Insurance Policies Waiver will apply to: Workqs Comp and Auto Signature of Contractor: f �irl;,0�44Ic Approved Risk Management: Not Approved Date: v ( J i- 91 County Administrator Appeal: Approved Not Approved Date: Board of County Commissioners Appeal: Approved Meeting Date: Administration Instruction #4709.2 Not Approved