FY2012 1st Amendment 12/12/2012 DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE: December 17, 2012
TO: Lynda Stuart, Office Manager
Tourist Development Council
ATTN: Maxine Pacini
Administrative Assistant
1
FROM: Pamela G. Hanc���i►.C.
At the December 12, 2012, Board of County Commissioners meeting, the Board granted
approval and authorized execution of the following "D Items ":
1. Approval of an Amendment to Agreement with Saltwater Fishing Connection
LLC to revise name of the Jim Bokor Islamorada All Tackle Bonefish Tournament to the
Jim Bokor Islamorada All Tackle Bonefish and Redfish Shootout.
2. Approval of an Amendment to Agreement with The Key West Harry S Truman
Foundation, Inc. to extend termination date to December 31, 2012 to allow for
submission of invoices for work completed prior to the original termination date of
September 30, 2012.
3. Approval of an Amendment to Agreement with Charlie's Coconuts, LLC covering
the Coconuts Dolphin Tournament to extend termination date for submission of invoices
to January 31, 2013.
4. Approval of an Amendment to Agreement with Lower Keys Chamber of
Commerce, Inc. covering the Big Pine & Lower Keys Dolphin Tournament to change
date of event from June, 2013 to May, 2013.
Enclosed are the electronic copies of the above - mentioned. Should you have any
questions, please feel free to contact me.
cc: County Attorney w/o documents
Finance hard copy
File
AMENDMENT (1st AMENDMENT) TO AGREEMENT
THIS AMENDMENT to agreement dated the of Abe-- 2012, is entered into by
and between the Board of County Commissioners for Monroe County, on behalf of the Tourist
Development Council, and Charlie's Coconuts, LLC ( "Event Sponsor")
WHEREAS, there was an agreement entered into on October 19, 2011 between the parties,
awarding $11,500 to Charlie's Coconuts, LLC for the Coconuts Dolphin Tournament in May, 2012;
and
WHEREAS, event was produced according to the timetable set forth in the agreement,
however, it has become necessary to extend the termination date to allow time for payment of
invoices that were submitted after the termination date, and
NOW, THEREFORE, in consideration of the mutual covenants contained herein the parties
agree to the amended agreement as follows:
1. Paragraph 1 of the agreement shall be revised to read as follows: County shall pay a sum
not to exceed $11,500 (Eleven Thousand and Five Hundred Dollars) for promotion and
related expenditures effective October 19, 2011, as described in the event budget, attached
to original agreement as Exhibit "D ", for production of the Coconuts Dolphin Tournament
in May, 2012 ( "Event "). No amendments shall be made to Exhibit "D" after approval of
contract. Payment will be made only after Event Sponsor submits invoices and support
documentation acceptable to the County's Finance Department by January 31, 2013. The
advertising and promotion budget for County funding may be altered as to the individual line
items, or components, within 10% of the amount stated for that item or component, without
increasing the total dollar amount and without requiring a written amendment to this
agreement. The general non - allocated section of the Event budget shall not exceed 15%
of the total budget and may be utilized for unforeseen allowable expenditures and for
those budget lines that may require additional funds, according to County guidelines.
Monroe County's performance and obligation to pay under this agreement is contingent upon
an annual appropriation by the County.
2. All references within the original agreement to the termination date and date of submission for
invoices shall be revised to read January 31, 2013.
3. In all other respects, the remaining provisions of the agreement dated October 19, 2011 shall
remain in full force and effect.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
Amendment #1
Coconuts Dolphin Tournament
ID# 880
IN WITNESS WHEREOF, the parties have set their hands and seal on the day and year first
above written.
(SEAL.) Board of County Commissioners
Attest: A my Gay" I , - , Clerk of Monroe County
g / ! I Y).4.44.501
/46401y Deputy Clerk Mayor /Chairman
(CORPORATE SEAL) Charm's Coconuts, LLC
Attest
By. B Y (. •
Secretary & P resi dent e).V rA .z /
Print Name Print Name
Date: Der » /is"/ /z
OR TWO WITNESSES (only necessary if the President does not sign)
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MON - • E COUNTY ATTORNEY
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ASSIST 1 T9O TT AT1 RNEY
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Amend *1
Coconuts Dolphin Tom
m# 880