FY2013 1st Amendment 12/12/2012 DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE: December 17, 2012
TO: Lynda Stuart, Office Manager
Tourist Development Council
ATTN: Maxine Pacini
Administrative Assistant
1
FROM: Pamela G. Hanc. /V C.
At the December 12, 2012, Board of County Commissioners meeting, the Board granted
approval and authorized execution of the following "D Items ":
1. Approval of an Amendment to Agreement with Saltwater Fishing Connection
LLC to revise name of the Jim Bokor Islamorada All Tackle Bonefish Tournament to the
Jim Bokor Islamorada All Tackle Bonefish and Redfish Shootout.
2. Approval of an Amendment to Agreement with The Key West Harry S Truman
Foundation, Inc. to extend termination date to December 31, 2012 to allow for
submission of invoices for work completed prior to the original termination date of
September 30, 2012.
3. Approval of an Amendment to Agreement with Charlie's Coconuts, LLC covering
the Coconuts Dolphin Tournament to extend termination date for submission of invoices
to January 31, 2013.
4. Approval of an Amendment to Agreement with Lower Keys Chamber of
Commerce, Inc. covering the Big Pine & Lower Keys Dolphin Tournament to change
date of event from June, 2013 to May, 2013.
Enclosed are the electronic copies of the above - mentioned. Should you have any
questions, please feel free to contact me.
cc: County Attorney w/o documents
Finance hard copy
File
AMENDMENT (1st AMENDMENT) TO AGREEMENT
THIS AMENDMENT to agreement dated the /' day of tEisc . 2012, is entered into by
and between the Board of County Commissioners for Monroe County, on behalf of the Tourist
Development Council, and Lower Keys Chamber of Commerce, Inc. ( "Event Sponsor")
WHEREAS, there was an agreement entered into on October 17, 2012 between the parties,
awarding $10,000 to Lower Keys Chamber of Commerce, Inc. for the Big Pine & Lower Keys Dolphin
Tournament in June, 2013; and
WHEREAS, it has become necessary to amend the date of the event to May, 2013, and
NOW, THEREFORE, in consideration of the mutual covenants contained herein the parties
agree to the amended agreement as follows:
1. Paragraph 1 of the agreement shall be revised to read as follows: County shall pay a sum
not to exceed $10,000 (Ten Thousand Dollars — TDC District II Funding Allocation) for promotion
and related expenditures effective October 17, 2012, as described in the event budget, attached
hereto as Exhibit "D ", for production of the Big Pine & Lower Keys Dolphin Tournament in May,
2013 ( "Event "). No amendments shall be made to Exhibit "D" after approval of contract
Payment will be made only after Event Sponsor submits invoices and support documentation
acceptable to the County's Finance Department within ninety (90) days of the conclusion of the
Event. Funding under this agreement terminates ninety days after the conclusion of the Event. The
advertising and promotion budget for County funding may be altered as to the individual line items, or
components, within 10% of the amount stated for that item or component, without increasing the total
dollar amount and without requiring a written amendment to this agreement. The general non -
allocated section of the Event budget shall not exceed 15% of the total budget and may be
utilized for unforeseen allowable expenditures and for those budget lines that may require
additional funds, according to County guidelines. Monroe County's performance and obligation
to pay under this agreement is contingent upon an annual appropriation by the County.
2. All references within the original agreement to the date of the event shall be revised to read
May, 2013.
3. In all other respects, the remaining provisions of the agreement dated October 17, 2012 shall
remain in full force and effect.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
Amendment #1
Big Pine & Lower Keys Dolphin Tournament
ID# 1041
IN WITNESS WHEREOF, the parties have set their hands and seal on the day and
above written. ye ar first
(SEA"), 14 .+ 1 Board of County Commissioners
Attest BanIhae, Clerk of Monroe County
AL l hate,
.
Aory-e.
Deputy Clerk
Mayor /Chairman
(CORPORATE SEAL) Lower Keys Chamber of Commerce, area, Inc.
By
Secretary
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Print Name ' e_
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Date: Date: _! L-IL -•.1 -n
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OR TWO WITNESSES (only ly necessary if the President does not sin ,
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Print Name Print Name
Date:
Date:
MO E COUNTY ATTORNEY
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Amendment #1
Big Pine & Lower Keys Dolphin 1041 T Tournament