11/20/2012 Write Offs DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE: December 6, 2012
TO: Peter Horton, Director
of Airports
ATTN: Judy Layne, Senior Coordinator
Airport Grants and Finance
FROM: Pamela G. Hanco k, . C.
At the November 20, 2012, Board of County Commissioners meeting, the Board granted
approval of the following:
Item F8 write off old accounts receivable at the Key West International Airport. These
write offs are due to Airlines Bankruptcies, some of which go back to 2003. Enclosed is a copy.
Our office will need certificates of insurance only the following before we can execute.
Item F6 Lease Agreement between VMD -MT Security LLC and Monroe County for office
and storage space at the Key West International Airport.
Item F9 Task Order 12/14 -07 for professional services with Jacobs Project Management
Co. for services authorized: New Hangars at MTH (data collection and land use planning only) -
PSO #7, the Florida Keys Marathon Airport.
Item F10 Task Order 12/14 -14 for professional services with Jacobs Project Management
Co. for services authorized: EYW Baggage Claim Hall Renovation Construction Support - PSO
#14.
Should you have any questions, please feel free to contact our office.
cc: County Attorney w/o document
Finance
File ,/
FUND 404
Accounts Receivable
Account 115001
Fiscal Year End 09/30/11
Piedmont
26,251.65
Discover
1,783.44
Comair
19,012.06
Chalks
8,805.88
US Air/Wisconsin
3,310.66
Yellow Air
3,941.80
FY09
Gulfstream June
517.34
Gulfstream Adj
- 789.80
American Ad'
98.65
ROUNDING 0.01
SUBTOTAL 62,931.69
Gulfstream - July - Sept 2010 96,389.72 bankruptcy - Pedro has
Misc Period 13 472,533.73
TOTAL 631,855.14
G: \FINANCE \BOCC FY AUDITS \FY 11 \FY 11 \BOCC FY11\AWP 11 \Book 1, Assets \Receivables\2011 balances by
fund 115001.xis
10/11/201212:47 PM
SUNGARD PENTAMATION - FUND ACCOUNTING
DATE: 10/11/12 MONROE COUNTY BOARD
TIME: 12.47 :11 PRINT CONSOLIDATED BALANCE SHEET
SELECTION CRITERIA: genledgr.fund = 1 404' and genledgr.account ='115001'
ACCOUNTING PERIOD: 13/11
ACCOUNT - - - - - TITLE - - - - - DEBITS
115001 ACCOUNTS RECEIVABLE 631,855.14
TOTAL * *ACCOUNTS RECEIVABLE 631,855.14
TOTAL ASSETS 631,855.14
TOTAL REPORT 631,855.14
PAGE NUMBER: 1
STATMN71
CREDITS
.00
.00
.00
.00
RUN DATE 10/11/12 TIME 12:47 :11 SUNGARD PENTAMATION - FUND ACCOUNTING
g
,t
To: Cheryl Morgan
From: Maria Ramos A qP-
Date: 4/20/2007
Re: Accounts Receivable Fund 404
In response to your memo, dated April 3, 2007:
Fiscal Year (Amount IStatus
2003 2� b- 6 is ; On August 11, 2002 US Airways Group, Inc., et al., filed
200 Chapter 11 Bankruptcy.
4 A�s : ,
2005 20,778:70 Comair
?�
- 006 7,656.68 5E - :5E . 5
0 718 lq
a-
Thank you very much for your assis
please call at 295 -5197.
APR 2 3 2001
Airline operated for 2 months. Payment requested twice but not received
Demand letter from County Atty requested..
On September 14, 2005 Delta Air Lines, Inc., et al., filed Chapter 11
Bankruptcy
DL Porter in litigation. Pedro Mercado working on balance due from the
developer.
tance. Should you have any questions,
enclosures
�ORIGI
-� i�oNROE
730ARb OF COUNTY' FLORIDA
COUNTY COMt•�ISSIONERS
4 0 4 `117004.
A x 10 WANCE FOR
UNCOLLECTrgLE ACCOUNTS RECEIVABL
FY 03. E
U.S, gjrways /Piedmond June Lan
• U.S. Ain
- ding
,YayslPiedmond July Rent
. U.S. Ainn�ayslPiedmond July Rent. "$9190.64
US Ai�ays /Piedmont -July Landis 4.1$1.92 • .
US Airways /Piedmont - g 109.01
US Airways /Piedmonf- -Aug Rent 8,503.63
US Ai�ays /Piedmont =Aug handing � 1,4.13.58
109.01 ,
2,743:86
Tofal.
Y* e
A9
h
7
MINX
3.8 ..7. + 4699 {
8. 4
G • i
F c 2f,2�1'0-5 Y
5 = -0 -21 . 8.4 f '
3 -,1. 2.7.3 .
Ramos :Maria
From: Cheryl Morgan [Cmorgan @monroe- lerk.com]
Sent: Monday, April 23, 2007 3:18 PM
_ v 5 2007
To: Ramos -Maria
1 pct Fund 404 Accounts Receivable ,
Maria,
1 recen!edyour tespon'se rEgarding the Vii'
OOOS Should we apply theS {a sp Comait has a su
45 Please let nee knp how we
03 22000 should handle this b j "fair as ntr
h anothef'de iCof
5808.05 iri
Marva has suggested that the receivables be written off if they are not conectible. It is my understanding that in JJJ
order to write the receivables off the airport administration must bring a resolution to the board for approval.
Thanks,
Cheryl
�i�mrm+ (,t�S�`� � 2le � x-51 • � � .
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At }•rr or1 Qriri��blrs, Sht �s ���
1 wN.4 in,J R �rspc>"sY ,
4!13/2007
D�
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cc
Date LD -:�
MONROE COUNTY BOAku OF COUNTY COMMISSIONERS
Fund jL JOURNAL, VOUCHER
Account
Revenue
Appropriation
Type of Entry: Swap
Expenditure
Purchase Order
Transfer
General Ledger
Depository
Other (Specify)
No. 0 7 .i 0
C UNTY oMONROE
KEY WEST FLORIDA 33040
(305)294 -4641
�R
BOARD OF COUNTY (QASRQARS
Mayor Mario Di Gennaro, District 4 -
Mayor Pro Tern Dixie M. Spehar, District 1
George Neugent, District 2
Charles "Sonny" McCoy, District 3
Sylvia 3. Murphy, District 5
Airport Business Office
Key West International Airport
3491 S. Roosevelt Boulevard
Key West, Florida 33040
CHALK'S INTERNATIONAL AIRLINE_ S
584 SW 34th Street
Ft. Lauderdale FL 33315
Annex Building rental space for June 2007
Office Area
2,047.88
Sales Tax 7.5% 153.59
TOTAL DUE BY 6/1107
Please remit to: Key West International Airport
3491 S. Roosevelt Boulevard
Key West FL 33040
y �
RE CEIVED M AY 1 8 RECD
New Rates and Charges, BOCC approved 5116107
to become effective 6/1107
i
�
o va
D�
Ecopy
May 18, 2007
Invoice # 6 - 07
2,201.47
2,201
L.-� Ull"111UHMIAL
OUNTYcMONROE
KEY WEST FLORIDA 33040
� (305) 294 -4641
BOARD OF COUNTY COMMISSIONERS
Mayor Mario Di Gennaro, District 4
Mayor Pro Tern Dixie M. Spehar, District 1
George Neugent, District 2
Charles "Sonny" McCoy, District 3
Sylvia 3. Murphy, District 5
Airport Business Office
Key West International Airport
3491 S. Roosevelt Boulevard
Key West, Florida 33040
CHALK'S INTERNATIONAL AIRLINES
584 SW 34th Street
Ft. Lauderdale FL 33315
Annex Building rental space for J2007
Office Area 2,047.88
Sales Tax 7.5% 153.59
q
- ')TAL DUE BYRfl /07
Please remit to: Key West International Airport
3491 S. Roosevelt Boulevard
Key West FL 33040
June 28, 2007
Invoice # 7 - 07
2,201.47
2,201.47
�6 �
l/ �
40
l V D 3 ° I
o1a
OR IGINAL
10
OUNTY IV ONROE
KEY WEST LOP,IDA 33040
(305) 294 -4641
Airport Business Office
Key West International Airport
3491 S. Roosevelt Boulevard
Key West, Florida 33040
CHALK'S INTERNATIONAL AIRLINES
584 SW 34th Street
Ft. Lauderdale FL 33315
Annex Building rental space for August 2007 °✓
Office Area 2,047.88
Sales Tax 7.5% 153.59
'TOTAL DUE BY 8/15107
Please remit to: Key West International Airport
3491 S. Roosevelt Boulevard
Key West FL 33040
BOARD OF COUNTY COMMISSIONERS
Mayor Mario Di Gennaro, District 4
Mayor Pro Tern Dixie M. Spehar, District 1
George Neugent, District 2
Charles "Sonny" McCoy, District 3
Sylvia ). Murphy, District S
3
August 7, 2007
Invoice # 8 - 07
2,201.47
2,201.47
jl
-
0
G
G_ E 4l ,G may. {_ L t.=.
C UNTY oNROE
KEY WEST FLORIDA 33040
(305) 294 -4641
Airport Business Office
Key West International Airport
3491 S. Roosevelt Boulevard
Key West, Florida 33040
i
584 SW 34th Street
Ft. Lauderdale FL 33315
�ne tMu lain cetj a --e INESr RTE A1=t 200:
Office Area 2,047.88
Sales Tax 7.5% 153.59
' ORIGINAL
BOARD OF COUNTY COMMISSIONERS
Mayor Mario Di Gennaro, District 4
Mayor Pro Tern Dixie M. Spehar, District 1
George Neugent, District 2
Charles "Sonny" McCoy, District 3
Sylvia 3. Murphy, District 5
September 12, 2007
Invoice # 9 - 07
2,201.47
TOTAL DUE BY 8/15107
Please remit to: Key West International Airport
3491 S. Roosevelt Boulevard
Key West FL 33040
w
q �
2,201.47
Date
__j
X Fund
Account
Type of Entry:
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
JOURNAL VOUCHER
Revenue Expenditure
Appropriation Purchase Order
Swap Transfer
General Ledger
Depository
Other (Specify)
Account Number
Account
Debits
Credits
Warrant/Receipt/Purchase Orders
OSl / /.5
O 7
d /
No. 0 l Z
�e,� - rmypluvCU Uy:
Posted by:
Date
4 2d
count
Te of Entry:
Remarks:
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
JOURNAL VOUCHER
Revenue Expenditure
Appropriation Purchase Order
Swap Transfer
Prepared by: _
Approved by:
Posted by:
General Ledger
Depository
Other (Specify)
No.
Zj 0 ANGINAL
G` 1 "vim 5EP 1 7
KEY WEST INTERNATIONAL AIRPORT
3491 S. Roosevelt Boulevard
Key West, Florida 33040
(305)296 -7223 / Fax (305)292 -3578
U.0-EK&O
m r] M
To:
From:
Date:
Subject:
Ginger,
Finance Department
Donella Yaniz, Airport Grants & Finance
9/17/07
Chalk's Ocean Airways - Past Due Rent (June- September 2007)
Pursuant to your note, Chalk Ocean Airways has been delinquent on rent for the
past 4 months (June, July, August, September 2007 - totaling $7595.56)
Please refer to the following attachments:
Termination of Tenancy from Pedro Mercado
Key West International Airport Billing Statements - July, August 2007
Airport Grants Spreadsheet
If you have any questions, please feel free to contact me at (305)295 -5197.
incerely,
P nel
Sr. Coordina rirport ran ts & Finance
attachments
9 1-7-07 -7-" f
�105- c kli f ks kcis v�C
V w4�A - c,� Y A4
I:f % L41 . / CAS l k s
h "Qpo for,,
S -up AS /� R
OUNTY oMONROE
�/ KEY WEST FLORIDA 33040
( -4641
�c
Suzanne A. Hutton, County Attorney **
Robert B. Shillinger, Chief Assistant County Attorney **
Pedro 1. Mercado, Assistant County Attorney
Susan M. Grimsley, Assistant County Attorney
Natileene W. Cassel, Assistant County Attorney
Cynthia Hall, Assistant County Attorney
** Board Certified in City, County & Local Govt. Law
TO: RAJA NAIR
kv � /ORIGIN AL
BOARD OF COUNTY
Mayor Mario DiGennaro, District 4
Mayor Pro Tern Dixie Spehar, District 1
George Neugent, District 2
Charles "Sonny" McCoy, District 3
Sylvia Murphy, District 5
'ice of the County Attorney
PO Box 1026
Key West, FL 33041 -1026
(305) 292 -3470 — Phone
(305) 292 -3516 — Fax
FROM: PEDRO J. MERCADO, ASSISTANT COUNTY ATTORNEY
DATE: AUGUST 27, 2007
RE: TERMINATION OF TENANCY
Dear Mr. Nair:
This letter is in response to your phone call last Wednesday, August 22, 2007, wherein you
inquired under what conditions Chalks would be allowed to remain as a tenant at the Key West
International Airport.
I have had an opportunity to discuss the matter with the Airport's Director. You will be allowed
to remain if, and only if you meet all of the following conditions:
1) Pay $6,385.24 to the Airport by September 1, 2007-
you are currently in arrears as well as the $1,596.31 d e for September udes the $4,788.93
2) Provide the airport with total emplanement, deplanement and landing reports for the
entire period Chalks has been in operation at the airport by September 4, 2007.
Based on the emplanement deplanement and landing reports, you will also receive an
additional billing for which the County will expect payment to be remitted within I S
days.
If - you are unable to comply with the above conditions, you will need to comply with the notice of
termination and vacate the airport property by September 5, 2007.
OUNTY oMONROE ,
-� KEY WEST FLORIDA 33040
(305) 294 -4641
BOARD OF COUNTY COMMISSIONERS RIGIN �
r `- = Mayor Mario Di Gennaro, District 4
Mayor Pro Tern Dixie M. Spehar, District 1
George Neugent, District 2
Charles "Sonny" McCoy, District 3
Sylvia Murphy, District S
Suzanne A. Hutton, County Attorney **
Office of the County Attorney
Robert B. Shillinger, Chief Assistant County Attorney * _
Pedro J. Mercado, Assistant County Attorney PO Box 1026
Susan M. Grimsley, Assistant County Attorney ** Key West, FL 33041 -1026
Natileene W. Cassel, Assistant County Attorney (305) 292 -3470 — Phone
Cynthia Hall, Assistant County Attorney (305) 292 -3516 — Fax
** Board Certified in City, County & Local Govt. Law
August 20, 2007
AUG 21 2007 ' I
LJ
R. Rajan Nair By-
General Manager, Director of _ -- - -1
Operations
704 S.W. 34 Street
Ft. Lauderdale, FL 33315
- Re: Termination of Tenancy at Key West International Airport
Dear Mr. Nair,
Since arriving at the Key West International Airport (KWIA) on January 2, 2007, Chalks
International has had a poor rental payment record. On November 22, 2006, the KWIA business
office received a check in the amount of $1,596.31 representing payment of the rental. Chalks International then failed to pay its monthly rental fees s for the months of February,
March, and April. The business office finally received a payment on May 3, 2007, at which time
Chalks International came current. Unfortunately, that was also the last time that Chalks
International remitted a check for the payment of rent. Chalks International is now delinquent in
its rental payments of the last three months which total $4,788.93. Furthermore, Chalks has failed
to provide KWIA with any emplanement, deplanement or landing reports as required.
Under Florida law, Chalks International is a month to month tenant. Pursuant to Florida Statutes
Section 83.03 the County is required to provide you with a 15 day notice of termination,
therefore:
YOU ARE HEREBY NOTIFIED THAT MONROE COUNTY IS TERMINATING YOUR
TENANCY AT WILL EFFECTIVE SEPTEMBER 5, 2007.
R. Raj an Nair
August 20, 2007 ORIGINAL
Page Two
You should make arrangements to remove any property Chalks International may have at the Key
West International Airport by September 4, 2007. Please feel free to contact me if you have any
questions.
Sincerer
Pedro J. M
Assistanf Attorney
PJM /d lr
C: Peter Horton
D ORIGINAL
FY 2007
Chalk's International Airlines
584 SW 34th Street
Ft. Lauderdale FL 33315
954 - 359 -0329
CHECK
DATE
11/22/06 Commence operations
5/2/07 check received 5/3/07
5/2/07
5/2/07
5/2/07
INV #
RENT
MONTH /ITEM
CREDIT
CHECK #
Jan -07
7 -Jan
1,596.31
11376
Feb -07
7 -Feb
1,596.31
11583
Mar -07
7 -Mar
1,596.31
11583
Apr -07
7 -Apr
1,596.31
11583
May -07
7 -May
1,596.31
11583
Jun -07
7 -Jun
1,596.31
PAST DUE
Jul -07
7 -Jul
1,596.31
PAST DUE
Aug -07
7 -Aug
2,201.47
PAST DUE
Sep -07
7 -Sep
2,201.47
PAST DUE
CHECK
DATE
11/22/06 Commence operations
5/2/07 check received 5/3/07
5/2/07
5/2/07
5/2/07
C UNTYSMONROE
KEY WEST FLORIDA 33040 T
(305) 294 -4641
Airport Business Office
Key West International Airport
3491 S. Roosevelt Boulevard
Key West, Florida 33040
US Airways Express
Piedmont Airlines
1000 Rosedale Avehue
Suite B
Middletown, PA 17057
Enplanements
American Eagle
ASA
Cape Air
Freedom
Gulfstream
Republic
Air Wisconsin
DEPARTURE AREA
Hold Room /Seating
Outdoor Security Area
ARRIVAL AREA
Baggage Claim Area
Covered Baggage (belt)
AIRLINE SECURITY
107.4 Charges
0 v
BOAROU NERS
rr— T Mayor Mario Di Gennaro, District 4
Mayor Pro Tern Dixie M. Spehar, District 1
George Neugent, District 2
Charles "Sonny" McCoy, District 3
Sylvia 1. Murphy, District 5
pEr p�
0.39
0.17
0.04
0.08
0.27
0.05
0/q9
OCTOBER 1, 2007
Invoice # 004
Sq. Ft. Per Sq. Ft. Cost/Mo.
3226 71.56 19,237.71
Sq. Ft, Per Sq. Ft. Cost/Mo,
1,496 71.56 8,921.15
325 71.56 1,938.08
Enplaned Passengers - @ 1.01 =
RON CHARGES - each in excess of 3 per night
+ 13 seats 0 @ 25.85 = _
- 13 seats 0 @ 12.93 = _
TOTAL DUE
Please remit to: Key West International Airport
3491 S. Roosevelt Boulevard
Key West FL 33040
BER FURLOUG
2,116.15
981.33
213.19
7 Jto t�
3,310.66
New Rates and Charges, EFFECTIVE OCTOBER 1, 2007
Cheryl Trilsch
From: Laura deLoach - Hartle [ Ideloach -hartle @monroe - clerk.com]
Sent: Monday, February 09, 2009 11:31 AM
To: 'Cheryl Morgan'
Subject: FW: Yellow Air Taxi Invoices
FYI..
Laura deLoach - Hartle
Monroe County
Clerk of the Circuit Court
Finance Dept.
500 Whitehead Street
Key West, FL 33040
Phone: 305.292.3534
Fax: 305.295.3660
email: Ideloach- hartle @monroe - clerk.com
From: Harper - Paulette [ma ilto: Ha rper-Pa u lette@ Mon roeCou nty-FL. Gov]
Sent: Wednesday, February 04, 2009 8:37 AM
To: Mercado -Pedro
Cc: Moore - Bevette; Horton - Peter; Beth Behnam; Laura deLoach -Hartle
Subject: FW: Yellow Air Taxi Invoices
Pedro,
This is a follow -up to Bev's information regarding Yellow Air's delinquent account. I thought that Yellow Air was affiliated
with Charter America. It is not at this time -
Paulette
From: clittle [ mailto:chuck @charteramerica.com]
Sent: Tuesday, February 03, 2009 5:33 PM
To: Harper - Paulette
Subject: RE: Yellow Air Taxi Invoices
At the time of my inquiry we were performing due diligence on a possible investment. That investment has not
been made as of this time. Any further inquiries regarding this account should be directed to Yellow Air Taxi
directly.
Chuck Little
Chief Financial Officer
Charter America, Inc.
From: Harper - Paulette [ma ilto: Ha rper-Pa ulette@ Mon roeCou nty-FL. Gov]
Sent: Monday, February 02, 2009 4:46 PM
To: clittle
Cc: Beth Behnam; McGee -Kim; Moore- Bevette; Mercado -Pedro
Subject: RE: Yellow Air Taxi Invoices
Chuck —
What is the status on these invoices? The last invoice paid was for July 2008.
Is Yellow Air still flying out of Key West. Rumor has it that they have stopped.
Please let me know.
Thank you,
Paulette A. Harper
Sr. Grants Coordinator Finance
305 - 809 -5204
From: clittle [ mailto:chuck @charteramerica.com]
Sent: Wednesday, December 10, 2008 1:00 PM
To: Harper - Paulette
Subject: Yellow Air Taxi Invoices
Paulette
Please not the correct email address: chuckkcharteramerica.com Thanks for sending the material. On the
spreadsheet it shows rent and landings through November 2008. Has the bill been issued for December 2008?
Chuck Little
Chief Financial Officer
Charter America, Inc.
Office: 305- 740 -3252
Fax: 305- 740 -3212
Cheryl Trilsch
From: Beth Behnam [beth @flyyellowairtaxi.com]
Sent: Monday, June 02, 2008 9:06 PM
To: 'Yaniz - Donella'
Cc: 'Marva Green'; 'Cheryl Morgan'
Subject: RE: Key West International Airport - Yellow Air Taxi - PAST DUE ACCOUNT!
Thank you, Donella, but I sent a wire on 3/10 for the amount of $2670.80, which should cover the 11 -07, 01 -08 rent
invoices and the 13 -07 landing fees.
Can you please check on this?
Thanks and I look forward to sending you a wire tomorrow!
Yours very truly,
Beth
- - - -- Original Message---- -
From: Yaniz - Donella [mailto: Yaniz - Donella @MonroeCounty- FL.Gov]
Sent: Monday, June 02, 2008 4:33 PM
To: Beth Behnam
Cc: Marva Green; Cheryl Morgan
Subject: Key West International Airport - Yellow Air Taxi - PAST DUE ACCOUNT!
1,620.26
9 -07 157285
-
-- -
1,006.46
10 -07 157285
795.24
12 -07 157285
1,006.46
11 -07
659.88
13 -07
1,006.46
01 -08
575.28
1 -08
1,006.46
02 -08
609.12
14 -08
1,006.46
03 -08
761.40
15 -08
1,006.46 04 -08
1,006.46 05 -08
1.006.46 06 -08
Beth,
Above please find the outstanding invoices for Yellow Air Taxi. Invoices have already
been mailed to you. Please bring your account current as soon as possible. If you will be
sending your payment via wire transfer, please email me with the amount.
Please let me know if you need additional information. Thank you for your assistance in
this matter.
Donella A. Yaniz
Sr. Coordinator Airport Grants & Finance
KEY WEST INTERNATIONAL AIRPORT
3491 S. Roosevelt Blvd.
Key West, Florida 33040
(305)809 -5204 / (305)292 -3578 Fax
yaniz- donella@)monroecounty- fl.gov
HELP US HELP YOU!
Please take a moment to complete our Customer Satisfaction Survey:
http:/ /monroecofl.virtua]townhall.net /Pages /MonroeCoFL WebDocs /css Your feedback is important to us!
Please note: Florida has a very broad public records law. Most written communications to or from the
County regarding County business are public record, available to the public and media upon request.
Your e-mail communication may be subject to public disclosure.
Cheryl Trilsch
From: Yaniz - Donella [ Yaniz- Donella @MonroeCounty- FL.Gov]
Sent: Tuesday, October 30, 2007 2:04 PM
To: Moore - Bevette
Cc: Horton- Peter; Mercado - Pedro; Horton- Peter; Cheryl Morgan
Subject: Yellow Air Taxi - Eviction
Bevette,
At the last GAP, it was agreed upon Yellow Air Taxi's eviction. To date, we still have not
received landing fees. Please proceed with eviction.
Thanks,
Donella A. Yaniz
Sr. Coordinator Airport Grants
KEY WEST INTERNATIONAL AIRPORT
3491 S. Roosevelt Blvd.
Key West, Florida 33040
(305)295 -5197
yaniz- donella @monroecounty- fl.gov