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2. 2nd Year 1st Amendment 09/21/2012 0 DANNY L. KOLHAGE CLERK OF THE CIRCUIT COURT DATE: October 18, 2012 TO: Sheriff Robert P. Peryam Monroe County Sheriffs Office ATTN: Tamara Snider Grants Administrator FROM: Isabel C. DeSanti.s, D.C. At the September 21, 2012, Board of County Commissioner's meeting the Board approved the following: Item K3 Amendment to DCF Criminal Justice Mental Health and Substance Abuse Reinvestment Grant/MOU for the" Year". Enclosed are two duplicate originals of each of the above-mentioned for your handling. Should you have any questions please do not hesitate to contact this office. Cc: County Attorney Finance File } LHZ37 Amendment #0001 - 1 4 1477,74E August 1, 2012 THIS AMENDMENT, entered into between the State of Florida, Department of Children and Families, hereinafter referred to as the "department" and Monroe County Board of County Commissioners hereinafter referred to as the "County," amends Memorandum of Understanding (MOU) # LHZ37. 1. Page 2, MOU, first paragraph, is hereby amended to read: NOW, THEREFORE, the Department hereby awards the sum of $614,598.88 to County over three years with $249,823 of that total grant amount being awarded beginning with state fiscal year 2010 -2011 under the following terms and conditions: 2. Page 3, MOU, Item 10, is hereby amended to read: 10. County agrees to provide data and other information requested by the Criminal Justice Mental Health Substance Abuse (CJMHSA) Grant Technical Assistance Center (TAC) at the Louis de la Parte Florida Mental Health Institute of the University of South Florida to enable TAC to perform statutory duties established in the authorizing legislation. County agrees to submit a semi - annual program report and a semi - annual financial report, signed by the County Administrator, on or before May 1 and November 1, to the Florida Department of Children and Families. County agrees to submit a final program report and a final fiscal report, signed by the County Administrator, on or before the next regular semi- annual reporting date (May 1 or November 1) following the ending date of the program, to the Florida Department of Children and Families. The Department will provide County with templates and forms needed to file all required reports. 3. Page 3, MOU, Item 11, is hereby amended to read: 11. County agrees to be liable, to the extent provided by law, for all claims, suits, judgments, or damages, including court costs and attorney's fees, arising out of the negligent or intentional acts or omissions of the County, and its agents, sub - recipients and employees, during performance of the contracts authorized by this Grant Memorandum of Understanding. 4. Page 5, MOU, Item 24.b), the first paragraph, is hereby amended to read: • b) The name, address, telephone number, and email address of the Grant Manager for the County under this Grant Memorandum of Understanding is: 5. Page 5, MOU, Item 24.c), is hereby amended to read: c) The name, address, telephone number, and email address of the Procurement/Program Manager for the Department of Children and Families under this Grant Memorandum of Understanding is: 1 • • LHZ37 Amendment #0001 August 1, 2012 Ellen Piekalkiewicz Florida Department of Children and Families Statewide Office of Suicide Prevention Suicide Prevention 1317 Winewood Boulevard, Building 6, Room 231 Tallahassee, Florida 32399 - 0700 Phone: (850) 717 -4623 ellen piekalkiewicz @dcf.state.fl.us 6. Page 5, MOU, Item 24.d), is hereby amended to read: d) Jennifer Benghuzzi Florida Department of Children and Families Substance Abuse and Mental Health Program Office Contract Management Unit 1317 Winewood Boulevard Building 6, Room 255 Tallahassee, Florida 32399 -0700 Phone: (850) 717 -4348 Jennifer_Benghuzzi©dcf.state.fl.us 7. Page 6, MOU, a new Item #28 is added to read: 28. Annual advanced payments shall be reduced by the amount of interest earned and reported to the Department on previous advanced funds. County agrees to return to the Department any unmatched grant funds, unused advance grant funds, and any unapplied interest accrued on advance grant funds following the ending date of the program. 8. Page 8, Attachment I, dated December 28, 2010, is hereby deleted in its entirety and Page 8, Revised Attachment I, dated August 3, 2012, is inserted in lieu thereof and attached hereto. 2 LHZ37 Amendment #0001 August 1, 2012 ATTACHMENT' MOU# LHZ..37 Criminal Justice, Mental Health and Substance Abuse Reinvestment Grant Cover Page For Implementation Grant ■1 IA1 I )1 , A 1 11 ) Project Title: plementation / Expansion Grant Co , , or Counties: Monroe t,l:A A1I.O1N1 O 1 Contact Name: Lisa Tenn - • n •:y.::,....: Grant Administrator — Monroe Address Line 1: 1100 Simonton Street Address Line 2: Key West Florida 33040 City: State: Zip: Email: Tenn son -1' : r? .. un -fl. : ov Phone: 305- 292 -4444 Fax: 305-292-4515 \ I ) l ) I I I O \ \ I 1 ' ) ' I \ ( I� Contact Name if an : Chief Tomm Ta for / Grants Administrator Tamara Snider • on: Monroe Coun Sheriff's Office Address Line 1: 5525 Colle: Road Address Line 2: City ' West State: Florida Zip: 33040 Email: Phone: 305- 293 -7325 Fax: 305- 293 -7353 11 '\IllA( VI ,, l 1 AA I) AIVI( IIIA(.I 1 A l)-' 1. Total Amount of Grant Funds ' - • uested: *tit wound Inland • 405.26 5615,094.14 2. Total Matching Funds (Provided by applicant and project S904,674.96 • : In -Kind for 3 yr.- 1841.174.96 + Cosh Milan for 3yrs- 161.600 - 1104.874.W 3. Total Project Cost (Add amounts in 1 and 2): ,519,769.10 ( 1 1< I11 1 t om/. I11 11' I \ Certifying Official's Signature Certi ying Official's Narne . 'nted : Title: Chiet B - 'u of Administration Date: MIR O/ 9_ Page 8 9. Pages 19 through 23, Attachment I, are hereby deleted in their entirety and Pages 19 through 23, dated July 23, 2012, are inserted in lieu thereof and attached hereto. 3 LHZ37 Amendment #0001 August 1, 2012 Budget Summary July 23, 2012 A. Personnel: Total Personnel Cost is $105,000.00 B. Fringe Benefits Total Fringe Benefits / Total Cost is: $38,745.00 C. Travel/Training/Professional Renewals: Total Cost is: $18,256.00 D. Equipment: $ -0- E. Supplies Total Supplies Cost is: $6,433.65 F. Construction: $ -0- G. Consultant / Contractual Total Contractual Cost is: $96,320.00 H. Other: $0.00 Total Direct Costs 2 " Year: $264,754.65 per 2 year (Based on Roll -over balance from Year 1 of $149,306.51 plus Year 2 Advanced Funding of $114,952.88 plus Accrued Interest thru 11 -30 -11 of $495.26) Total Direct Funding for 3 Years: $249,823.00 for 1" Year + 114,952.88 +495.26 = $115,448.14 for 2 " Year + 249,823.00 for 3` Year = $615,094.14 I. In -Kind Match: $281,058.32 per year (x 3 years = $843,174.96) J. Cash Match: Monroe County Sheriff's Office will provide 10% cash match per year - Year 1 $249,823.00 = $25,000 Year 2 $114,952.88 = $11,500 Year 3 $249,823.00 = $25,000 Estimated total cash match: $61,500 (to be used for purchase of additional services). Total Project Amount: $1,519,769.10 Page 19 4 LHZ37 Amendment #0001 August 1, 2012 Budget Detail Narrative July 23, 2012 A. Personnel: Total Personnel Cost is $105,000. Project Director 1. $60,000 Reentry Coordinator 1. 45,000 Total: $105,000 The Project Director, (TBH) will devote 100% effort to the project, representing $60,000. in annual salary. The Project Director will provide executive oversight, responsible for administration and evaluation of program and supervision of project staff. The Project Director will have a Master's Degree in a clinical area, extensive experience in the Administration of Mental Health, Substance Abuse and Co- Occurring Disorders Treatment Programs and experience with the criminal justice population. The Reentry Coordinator (TBH) will devote 100% effort to the project, representing $45,000 in annual salary. The Reentry Coordinator will be required to have 5 years of experience with the criminal justice / substance abuse & mental health population. The Reentry Coordinator will provide screening, assessment, transition planning to support community reintegration, coordination with the criminal justice system, and case coordination with community agencies. The Reentry Coordinator will also assist the client in obtaining housing, employment, income and support entitlements. Note: Cost of Living: The salaries established for these positions take into account the remoteness and extreme high cost of living in the Florida Keys. The Price Level Index is 109.63, while the Florida State Average is 100, making it the most expensive place in the State of Florida to live. In addition, Monroe County ranks first among the State's counties in the cost of housing and health care, and third in the cost of food and beverages. B. Fringe Benefits Total Fringe Benefits (FICA = 7.65% / Retirement = 5.18% / W.C. = *100x4.21x1.30) Total Cost is: $38,745 These are standard fringe benefits for Project personnel. Fringe Benefits include: Wellness, FICA; Retirement; Life Insurance; Health Insurance; Worker's Compensation, Statutory Liability; Professional Liability. Project Director $20,745 Reentry Coordinator $18,000 Total: $38,745 Page 20 5 LHZ37 Amendment #0001 August 1, 2012 C. Travel/Training/Professional Renewals /Agency Membership Fees: $18,256.00 1. Staff Direct Expenses: *Travel is required for the Project Staff in order to provide services to clients in the community, as well as visit other community service providers, criminal justice agencies and court systems throughout the Keys and the State of Florida, attend required meetings and/or conferences. It is anticipated that staff will travel approximately 400 miles per month at a rate of $.445 x 12 months = $2,136. *Florida CIT Coalition Meetings/Travel/Per Diem/Lodging for Staff @ 2 x per year @ $700 per trip = $1,400.00 *Travel/ CEUs -Grant Training /Conferences/Miscellaneous Travel $5500.00 *Miscellaneous Renewal Professional Licenses /Certifications: $500.00 *Agency Membership Fees $200.00 GRAND TOTAL FOR STAFF DIRECT EXPENSES: $9,736.00 PER YEAR ***************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 2. Evaluator & CIT Consultants' Direct Expenses: Travel Evaluator: Travel Expenses, Per Diem, and Lodging = $1,120.00 *CIT Travel — CIT Trainer: Travel Expenses, Per Diem, and Lodging - $1,850 per training x 4 trainings = $7,400.00 *estimated travel/training cost* GRAND TOTAL FOR EVALUATOR & CIT CONSULTANTS' DIRECT EXPENSES: $8,520.00 PER YEAR Page 21 6 LHZ37 Amendment #0001 August 1, 2012 D. Equipment: $ -0- E. Supplies: Total Supplies Cost is: $6,433.65 Operating Supplies: *Two cell phones, including monthly service = $1,400.00 per year *Supplies (paper, notepads, staplers, hole punches, tape, tape dispensers, pens, pencils, graduation pins, notebooks, CIT Supplies, etc. $3,533.65 per year *Printing /Copying $750.00 per year *Postage to mail correspondence $750.00 per year F. Construction: $ -0- G. Consultant / Contractual = $96,320.00 1. Total Contractual Adult Treatment Services with Daniela Menardi, LCSW, CAP *For individual, group and/or family services for 16 weeks of services at $720 per client x 48 clients per year = $34,560 *For clients needing EMDR sessions /$150 per session for 70 sessions = $10,500 *Additional individual/group treatment services = $ 7,000 TOTAL = $52,060 2. Total Contractual with A Positive Step for Brief Strategic Family Therapy at $5,000 for 5 Juveniles per year — TOTAL = $25,000 3. CIT Trainer Honorariums @ $400. /day x 5 day training = $2,000 x 4 trainings per year TOTAL = $8,000 4. Total Evaluation Services *Evaluator Contract with Clare S Shaw, MA (LM Family, LLC) = $10,000 *Evaluator Supplies @ $300 *Incentives: Clients who complete the 6 month data follow -up will be given $20 gift certificates as an incentive for completion $20 x 48 clients = $960 TOTAL = $11,260 H. Other: $0 Total Direct Costs 2 Year: $264,754.65 per 2 year (Based on Roll -over balance from Year 1 of $149,306.51 plus Year 2 Advanced Funding of $114,952.88 plus Accrued Interest thru 11 -30 -11 of $495.26) Total Direct Fundin¢ for 3 Years: $249,823.00 for 1" Year + 114,952.88 +495.26 = $115,448.14 for 2 Year + 249,823.00 for 3" Year = $615,094.14 Page 22 7 LHZ37 Amendment #0001 August 1, 2012 I. In -Kind: $281,058.32 -Lower Keys Medical Center - $250,000 per year for Medical Services (x 3 years = $750,000.00). - Institute of Criminal Justice — FKCC - $4,200.00 per year for CIT Training Space (x 3 years= $12,600.00). -16 Judicial Circuit Drug - $5,936.32 per year for Counseling & Drug Testing (x 3 years = $17,808.96). - Florida Keys Outreach Coalition, Inc. - $4,704 per year for Transitional Housing and supportive services 9 x 3 years = $14,112.00). - Monroe County Sheriff's Office - $16,218.00 per year for grant administration/staff assistance, office space, supplies, air cards, computer equipment (i.e. laptop, monitors, docking station, desk top computer/hard drive, etc.), printer, vehicle usage, etc. (x 3 years = $48,654.00). Subtotal of In Kind Match: $281,058.32 per year (x 3 years = $843,174.96) J. Cash Match: Monroe County Sheriffs Office will provide 10% cash match per year — Year 1 $249,823.00 = $25,000 Year 2 $114,952.88 = $11,500 Year 3 $249,823.00 = $25,000 Estimated total cash match: $61,500 (to be used for purchase of additional services). Total Project Amount $1,519,769.10 Year 1 Expenses $100,516.49 Year 2 Budget $264,754.65 Year 3 Budget $249,823.00 3 Years Match $843,174.96 (In kind) 3 Years Cash Match $61,500.00 Page 23 8 • LHZ37 Amendment#0001 August 1,2012 10. Page 31, Attachment I, dated October 4, 2010, is hereby deleted in its entirety and Page 31, dated August 3, 2012, is inserted in lieu thereof and attached hereto. Appendix E COMMITMENT OF MATCH/DONATION FORMS TO:(name of County) Monroe County FROM:Donor Name Monroe County Sheriff's Office ADDRESS: 5525 College Road,Key West,Florida 33040 per v rox rr �• The following space,_equipment,_goods/supplics,and/or ;."� , i, ;isef'. 41 to the County - permanently(title passes to the County) temporarily,for the period to (title is retained by the donor) Description and Basis for Valuation(See next page) Value Corporation USE (I)Cash Match of$25,00)=year 1;$11,500— 20°year;$25,000=3 year $61,500 (2) $ (3) (4) $ TOTAL VALUE$61,500 The above donation(s)is not currently included as a cost(either direct or matching)of any state or federal contract or grant,nor has it/they been previously purchased from or used as match for any ate or ntract. 3�� (D nor Signature) ( ate) (County Designee Signature) (Date) The grant Review Committee will review the valuation of the donated item(s)and has,in the space provided,indicated the valuation amount acceptable to the department for use in meeting a match requirement for the Criminal Justice,Mental Health and Substance Abuse Reinvestment Grant program. Donated items are subject to disallowance should they be found to be a current or previous cost or matching item of a state or federal grant or contract. Page 31 9 LHZ37 Amendment #0001 August 1, 2012 11. Page 32, Attachment I, dated October 4, 2010, is hereby deleted in its entirety and Page 32, dated July 23, 2012, is inserted in lieu thereof and attached hereto. Monroe County Sheriff s Office Sner Robert P. Peryam, SherifF 5525 College Road -, Key West, Florida 33040 •, (305) 292-7000 FAX: (305) 292 -7070 1 -800- 273 -COPS SiasiuTIo 45 Www.keysso.net Freemen Substation 20950 Owner Hwy. Cugloo Key. FL 33042 ' July 23, 2012 (305) 745 -3184 • FAX (305) 745 -3761 Me""10" 9n>baanan Chief Tommy Taylor, Chief Corrections Officer 3103 Oversees Hw MMenthol%FL33050 C/O Monroe County Sheriff's Office (JOS) ) 2$ 5525 College Road FAX (305)2049 -2497 Key West, Florida 33040 Islaraerada Substation 87000 Owner Hwy, Islantorada, Fl. 33036 RE: 2010 CJMHSA REINVESTMENT IMPLEMENTATION GRANT (305)853 -7021 LETTER OF COMMITMENT FAX (305) 853-9372 SOthHIghPdagaRoad Dear Chief Taylor. Tawnier, FL 33070 FAX (3 3042" T he Monroe County Sheriff's Office is rovidi a Letter of Commitment FAx (3os) 853-3203 The P � on behalf of our agency for the 2010 Criminal Justice Mental Health and pLTF.NTION Substance Abuse Reinvestment Implementation Grant. The Sheriff's Key West Da. Center Office has agreed to fund a case match of 5501 Collage Road Kay Wen. FL 33040 (305)293 -7300 1 year = $25,000 / 2 uth year = $11,500 / 3 year = $25,000 FAX (305)293 -7333 Totaling $81,500 over the three year project period Mralkoa Dal. Facility 3thll arg F . 3305 The Sheriff supports the efforts to secure grant funding through the MratYon. FL 33050 PP 9 g (300289 -2420 Monroe County Board of County Commissioners to further the efforts of FAX (305)289 -2424 Monroe County Criminal Justice Mental Health and Substance Plantation Da. Frailly Abuse Diversion Program. The focus of this Diversion Project through 53 High Pair the grant will allow for the expansion of Crisis Intervention Training Methadon Key. FL PL 33070 g re �a g (305) 853-3266 (CIT) for law enforcement, implementation of CIT Teams in the FAX(305)853 -3270 community, and collaboration with the Court, Criminal Justice, treatment providers, and other resources in the community. PA. Box 500975 Marathon. FL33050 We look forward to the project's implementation and strongly support FAXX (3289 -2491 the funding of this proposal. AVIATION DIVISION Sincerely, 10100 Overseas Hwy. Marathon. PL 33050 (305)289 -2777 FAX (303)289-2776 C ichael Rice COMMUNICATIONS Bureau of Administration 2796 Overseas Hwy. II // Marshal. FL 33030 X " (305) 289 -2331 ;c* `� FAX (305) 289 -2493 Page 32 10 LHZ37 Amendment #0001 August 1, 2012 12. Page 35, Attachment I, dated December 27, 2010, is hereby deleted in its entirety and Page 35, dated August 10, 2012, is inserted in lieu thereof and attached hereto. MATCH COLLECTION SUMMARY REPORT DATE: August 10, 2012 County: Monroe Type of Grant: Reinvestment Implementation Grant Match Requirement Percentage: 100% Total Match Required for the Grant: $904.674.96 (for 3 years) Match Reported this Period: Cash: $61,500.00 In -Kind: $843,174.96 Total: $904.674.98 Comments: Cash Match: Monroe County Sheriff's Office will provide 10% cash match per year — Year 1 $249,823.00 = $25,000 Year 2 $114,952.88 = $11,500 Year 3 $249,823.00 = $25,000 Estimated total cash match: $61,500 (to be used for purchase of additional services) In -Kind: 3 Years Match: $281,058.32 per year x 3 years = $843,174.96 Page 35 11 LHZ37 Amendment #0001 August 1, 2012 13. Page 38, Attachment 1, dated October 4, 2010, is hereby deleted in its entirety and Page 38, dated July 23, 2012, is inserted in lieu thereof and attached hereto. Monroe County Shenfs Office Sfier Robert P. Peryam, Sheriff 5525 College Road ( Key West, Florida 33040 (305) 292 -7000 FAX: (305) 292 -7070 1- 800 - 273 -COPS StWer.litegi www.keysso.net Fromm Sdmmbn 20950 Omegas Hwy. Callon Kay. FL 33042 July 23, 2012 (305)745 -3104 • FAX (305) 745 -3761 M"Y1oo Sn0"atlan Chief Tommy Taylor, Chief Corrections Officer 3103 Oversass Hwy. Mershon, FL33050 C/O Monroe County Sheriffs Office FAX (305) 2639 -2497 5525 College Road Key West, Florida 33040 Islansorada Substation I,Iamorada. Ft.33300�36 RE: 2010 CJMHSA REINVESTMENT IMPLEMENTATION GRANT (305)8X3 -7021 LETTER OF COMMITMENT FAX (305) 833 -9372 Roth 50 HO Point Dear Chief Taylor: Tommie". FL 33070 (305)6531211 FAX (305) 653-3205 The Monroe County Sheriff's Office is providing a Letter of Commitment on behalf of our agency for the 2010 Criminal Justice Mental Health and pETFNTION Substance Abuse Reinvestment Implementation Grant. The Sheriff's Kay w . C isor Office has agreed to fund a case match of: Kay WssL FL 33040 (305)293. 1 year = $25,000 / 2 year = $11,500/ 3 year = $25,000 FAX p05) 293.7353 Totaling $81,500 over the three year project period MvMboi D. Facility 3966 hod. FL eaee The Sheriff supports the efforts to secure grant funding through the ManrIoa. FL 33050 PP 9 g g (305)289 -2420 Monroe County Board of County Commissioners to further the efforts of FAX (305) 289 -2424 the Monroe County Criminal Justice Mental Health and Substance F)antatlon Del. Facility Abuse Diversion Program. The focus of this Diversion Project. through 53 H16b Psis Road the grant will allow for the expansion of Crisis Intervention Training 1'hoetlna Key. FL 33070 9 �a g (305)853.3266 (CIT) for law enforcement, implementation of CIT Teams in the FAX (305) 8534270 community, and collaboration with the Court, Criminal Justice, BPF.CIALOPERATIrON& treatment providers, and other resources in the community. P.O. bon. We look forward to the project's implementation and strongly support (305)269 -24(0 the fundin of this proposal. FAX (305) 269.2496 9 P P� AVIATION orvreOoN Sincerely, 10100 Overseas Hwy. Meradroo. %.33050 (305)289.2777 FAX (305) 289 -2776 C ichael Rice COMMUNICATION/ Bureau of Administration 2796 Overseas Hwy. (30gm FL 33050 4 (305) 269 -- 235 1 FAX (305) 289- 2493 7 " Page 38 12 LHZ37 Amendment #0001 August 1, 2012 This amendment shall begin on August 1, 2012 or the date on which the amendment has been signed by both parties, whichever is later. All provisions in the MOU and any attachments thereto in conflict with this amendment shall be and are hereby changed to conform with this amendment. All provisions not in conflict with this amendment are still in effect and are to be performed at the level specified in the contract. This amendment and all its attachments are hereby made a part of the contract. IN WITNESS THEREOF, the parties hereto have caused this thirteen (13) page amendment to be executed by their officials thereunto duly authorized. PROVIDER: STATE OF FLORIDA MONROE COUNTY BOARD OF COUNTY DEPARTMENT 0 CHILDREN AND COMMISSIONERS FAMILIES SIGNED c SIGNED BY: BY: ■ f � r NAME: La. V/� � . I f C Q. NAME: Ro . = • lecki TITLE: (124 y TITLE: Assistant Secretary for Substance Abuse an . M ntal Health - DATE: ',P.- �/� DATE: 1r / FEDERAL ID NUMBER: 59- 6000749 MONROE COUNTY ATTORNEY r PROVED.,4 T• FO')/ 1 YNTHIA L. ALL ASSISTANT COUNTY ATTORNEY Date 8 -3o- apt R (SEAL) LHAG CLERK ATTEST: DANNY L. KO E, N - BY DEPUTY CLERK ` 1 c�J r - - 13 Gip 4HT R£ g4/4 q Na _ fyt DANNY L. KOLHAGE y 9 t 4$ CLERK OF THE CIRCUIT COURT DATE: August 30, 2011 TO: Sheriff Robert P. Peryam Monroe County Sheriffs Office ATTIC• Tamara Snider Grants Administrator FROM: Pamela G. Hanc���. C. At the August 17, 2011, Board of County Commissioner's meeting the Board granted approval and authorized execution of the following: Item K1 First Amendment to DCF Criminal Justice Mental Health and Substance Abuse Reinvestment Grant. Enclosed are three duplicate originals, executed on behalf of Monroe County, for your handling. Please be sure to return the fully executed Clerk's Original as soon as possible. Item K2 First Amendment to UASI FY 2007 Grant/Homeland Security Office of Domestic Preparedness, in order to extend the expiration date. Enclosed is a duplicate original for your handling. Item K3 Second Amendment to UASI FY 2008 Grant/Homeland Security Office of Domestic Preparedness. Enclosed is a duplicate original for your handling. Should you have any questions please do not hesitate to contact this office. Cc: County Attomey via e-mail Finance File AMENDMENT (1st AMENDMENT) TO MEMORANDUM Ot UNDERSTANDING REGARDING CRIMINAL JUSTICE MENTAL HEALTH AND SUBSTANCE ABUSE REINVESTMENT GRANT PROGRAM THIS FIRST AMENDMENT to the Memorandum of Understanding (MOU) dated the i 71:4 : day o 2011, is entered into by and between the Board of County Commissioners (BOCC) for Monroe County and the State of Florida Department of Children and Families (DCF) (collectively, the Parties). WHEREAS, on February 16, 2011, after approval by the BOCC, the Mayor of Monroe County Board of County Commissioners executed a Memorandum of Understanding for Criminal Justice, Mental Health and Substance Abuse Services to be provided by the Monroe County Sheriffs Office under a grant (Implementation Grant); and WHEREAS, on April 22, 2011, DCF signed the MOU for the Implementation Grant; and WHEREAS, subsequently, on May 17, 2011, DCF notified the Monroe County Sheriff's Office that it desired to make several small changes in the wording of the MOU; • NOW, THEREFORE, in consideration of the mutual covenants contained herein the Parties agree to the amended agreement as follows: 1. Page 3, paragraph 11, Page 5 paragraph 24 (c), and Page 5 paragraph 24(d) of the MOU are revised as shown • r : achment A hereto. Each of the paragraphs shall be initialed by the Mayor in addition to execution of th' ;,"'r';. Ap lii, • provisions of the MOU dated April 22, 2011, shall remain in full force and effect. % : , � WHEREOF, the parties have set their hands and seal on the day and year first above c ,,-. a , _- P Y Yea e (SEAL) Board of ounty Commissioners Attest; Danny . Kolhage, Clerk of Monr• = ou Deputy Clerk Ma, or /C . irman (CORPORATE SEAL) ate: A t / 7 2. 14 Attest: / By. Department of Children and Families Secretary Signed By: Print. Name Date: Name: David A. Sofferin Title: Assistant Secretary for Substance Abuse and Mental Health MON OE COUNTY ATTORNEY Date: A RO D S i YN • 4 11.. HALL ASSIST NT COUNTY Y ATTORNEY Vigil Ir • " ZZa Rick Scott • 1) State of Florida Governor Department of Children and Families David E. Wilkins • Secretary * , May 17, 2011 '4 , �'' "449 Lisa Tennyson Grants Administrator— Monroe County 1100 Simonton Street Key West, FL 33040 Dear Ms, Tennyson: Re: MOU #LHZ37— Criminal Justice Mental Health Substance Abuse Reinvestment Grant Program (Monroe County — Implementation) Dear Ms. Tennyson: A correction is needed on page 3, item #11, and page 5, Items #24.c) and #24.d), of Monroe County's Memorandum of Understanding (MOU). Enclosed are two copies of each page reflecting the changes. Ms. Heather Carruthers, District Three/Mayor, Monroe County Board of County Commissioners, will need to initial and date the changes on both copies. Please mail all the initialed and dated pages to me and I will get them initialed and dated by our Department official and mall an original copy back to you. Please let me know if you have any questions. Respectfully, ¶ t � i4e Jennifer Benghuui Grant Manager lA9 0 v�(l 1317 Winewood Boulevard, Tallahassee, Florida 32399-0700 Mission: Protect the Vulnerable, Promote Strong and Economically Self- Sufficient Families, and Advance Personal and Family Recovery and Resiliency Approved 12/07/10 MOU# 8. County agrees to provide a financial and compliance audit to the Department as described in the Financial and Compliance Attachment (Attachment 111) and to ensure that all related party transactions are disclosed to the auditor. 9. County agrees to retain all financial records, supporting documents, statistical records and any other documents, whether kept by electronic storage media or otherwise, for a period of not less than six (6) years after the starting date of this Grant Memorandum of Understanding. If audit findings have not been resolved at the end of the six (6) year period, the records shall be retained until resolution of the audit findings. State auditors and any persons authorized by the Department shall have full access to, and shall have the right to examine any materials at any time during regular business hours. 10. County agrees to provide data and other information requested by the CJMHSA Grant Technical Assistance Center (TAC) at the Louis de la Parte Florida Mental Health Institute of the University of South Florida to enable TAC to perform statutory duties established in the authorizing legislation. .County agrees to submit semi - annual program reports on or before May 1 and November 1, annually to the Florida Department of Children and Families. County agrees to submit an annual fiscal report, signed by the County Administrator, on or before November 1 to the Florida Department of Children and Families. The Department will provide County with templates and forms needed to file all required reports. 11. County agrees to be liable, to the extent provided by law, for all claims, suits, judgments, or it./ damages, including court costs and attomey's fees, arising out of the negligent or intentional acts or omissions of the ResipientCounty, and its agents, sub - recipients and employees, during performance of the contracts authorized by this Grant Memorandum of Understanding. 12. County agrees to establish an informal dispute resolution process to resolve any disputes between the County and any sub - recipients or persons served with grant funds. 13. County and all sub- recipients shall, in publicizing, advertising, or describing the sponsorship of the program, state: "Sponsored by Monroe County and the State of Florida, Department of Children and Families" If the sponsorship reference is in written material, the words "State of Florida, Department of Children and Families" shall appear in the same size letters or type as the name of the County. 14. County shall not use or disclose any information concerning a person served with grant funds under this Grant Memorandum of Understanding for any purpose prohibited by state law or regulations (except with the written consent of a person legally authorized to give that consent or when authorized by law). 15. County shall permit Department personnel or representatives to monitor the services that are provided by the County under this Grant Memorandum of Understanding. 16. County agrees to allow public access to all documents, papers, letters, or other materials subject to the provisions of Chapter 119, F.S, made or received by County in conjunction with this Grant Memorandum of Understanding. 3 Approved 12/07/10 MOU# 24. Official Name of Payee and Representatives: a) Official name of payee and address where payment is to be sent: Monroe County Board of County Commissioners Attention: Lisa Tennyson, Grants Administrator 1100 Simonton Street Key West, FL 33040 b) The name, address, telephone number, and email address of the Grant Manager for under this Grant Memorandum of Understanding is: Lisa Tennyson 1100 Simonton Street, Key West, FL 33040 (305) 292 -4444 ten nvson -1 isa @ monroecou ntv -fi mov c) The name, address, telephone number, and email address of the Procurement Manager under this Grant Memorandum of Understanding is: Ellen Piekaikiewicz Department of Children and Families Office of the Assistant Secretary for Substance Abuse and Mental Health 1317 Winewood Boulevard, Building 1, Suite 206 F Tallahassee, Florida 32399 -0700 Phone: (860)-41-0-1-67-6(850) 717 -4623 ellen plekalkiewicz@dcf.state.fl.us d) The name, address, telephone number, and email address of the Grant Manager for Department of Children and Families under this Grant Memorandum of Understanding is: Jennifer Benghuzzi Department of Children and Families Substance Abuse and Mental Health Program Office Contract Management Unit 1317 Winewood Boulevard Building 6, Room 255 Tallahassee, Florida 32399 -0700 Phone: (860)-488 -4284 -(850) 717 -4348 Jennifer Benahuzzi @dcf.state.fl.us 25. This Grant Memorandum of Understanding and its attachments and any exhibits referenced in the attachments, together with any documents incorporated by reference, contain s Approved 12/07 /10 MOUV/ts['37 MEMORANDUM OF UNDERSTANDING for IMPLEMENTATION GRANT z CRIMINAL JUSTICE, MENTAL HEALTH and to SUBSTANCE ABUSE REINVESTMENT GRANT Monroe County Board of County Commissioners • and State of Florida . Department of Children and Families WHEREAS, the Department of Children and Families (hereinafter Department) along with the Grant Review Committee has authority under section 394.858, F.S, to implement the Criminal Justice, Mental Health and Substance Abuse Reinvestment Grant Program (hereinafter Program), and WHEREAS, the Program provides funding to counties they can plan, Implement, or expand initiatives that increase public safety, avert increased 'spending on criminal justice, and improve the accessibility and effectiveness of treatment services for adults and juveniles who have mental illness, substance abuse disorder, or co- occur mental health and substance abuse • disorders and who are In, or at risk of entering, the criminal or juvenile justice systems, and WHEREAS, per section 394.658, F.S., only a county or a consortium of counties are eligible to apply for the implementation grant, and • WHEREAS, a county or a consortium of counties that received an Implementation/Expansion Grant under the 2007 solicitation of the Reinvestment are excluded from applying for the implementation grant. These counties were Alachua, Broward, Hillsborough, Lee, Leon, Orange, Pinellas, Polk, Miami, Nassau, and St. Lucie; and WHEREAS, the Department has received a grant application from Monroe County in the 18th Judicial Circuit (hereinafter County) in response to the Request for Applications issued by the Department on August 20, 2010, and WHEREAS, the Grant Review Committee has considered all the applications submitted to the Department and WHEREAS, it appears to the Department that there is a need to provide the funds requested by the County's Implementation Grant Application, 1 Approved 12J07 110 MOON LA. iA37 ' NOW, THEREFORE, the Department hereby awards the sum of $7 48 489 to County over three years with $249,823 of that total grant amount being awarded beginning with state fiscal year 2010-2011 under the following terms and conditions: 1. The application filed with the Department by the County dated October 4, 2010 and attached to this agreement as Attachment I is hereby incorporated within this agreement as if fully set out at length herein. The solicitation document upon which that application is based is also hereby incorporated within this agreement and is attached as Attachment II. 2. County hereby agrees to perform the tasks and to provide the services described in Attachment !with the following exceptions and/or special conditions: a. To conduct travel in accordance with the Department's travel guidelines as governed by Subsection 287.058(1)(b), F.S., and in accordance with section 112.081, F.S. See, the Department's travel policy, CFOP 40 -1 (Official Travel of DCF Employees and Nora Employees). b. Written approval from the Department must be obtained prior to purchasing • any Information Technology Resource (ITR) with grant funds. The County agrees to secure prior written approval by means of an information Resources Request (IRR) form before purchase of any ITR. The County agrees to comply with the Department's ITR policy, CFOP 50 -9, Policy on Information .Resource Requests. • 3. County agrees that it will award sub-grants as described in its application and that it will do all things promised in that application including, but not limited to, supervising and coordinating expenditures made by sub - recipients. County further agrees to assure that funds are expended for the purposes Intended and that a full accounting for these grants funds is made. 4, If there is a conflict between the grant application and this Memorandum of Understanding, the Grant Memorandum of Understanding shall prevail. • 5. In accordance with sections 11.082 and 216.347, F.S., no funds provided by this grant may be expended for the purpose of lobbying the Legislature, the judicial branch, or a state agency. 8. This Grant Memorandum of Understanding is entered into in the State of Florida, and shall be construed, performed, and enforced in accordance with applicable Florida laws. in the event that litigation by either party to this Memorandum of Understanding becomes necessary, venue shall be proper only in Leon County, Florida, 7. County agrees to maintain complete, accurate and adequate records, including financial records, relating to funds received pursuant to this Grant Memorandum of Understanding and of all expenditures made by County and its sub - recipients with grant funds. The County will require audit and record keeping requirements in all sub- grants and assignments. 2 L 3 Approved 12/47(10 MOW 8. County agrees to provide a financial and compliance audit to the Department as described in the Financial and Compliance Attachment (Attachment III) and to ensure that all related party transactions are disclosed to the auditor. • 9. County agrees to retain all financial records, supporting documents, statistical records and any other documents, whether kept by electronic storage media or otherwise, for a period of not less than six (6) years after the starting date of this Grant Memorandum of Understanding. If audit findings have not been resolved at the end of the six (6) yearperlod, the records shall be retained until resolution of the audit findings. State auditors and any persons . authorized by the Department shall have full access to, and shall have the right to examine any materials at any time during regular business hours. 10. County agrees to provide data and other information requested by the CJMHSA Grant Technical Assistance Center (TAC) at the Louis de la Parte Florida Mental Health Institute of the University of South Florida to enable TAC to perform statutory duties established in the authorizing legislation. County agrees to submit semi- annual program reports on or before May 1 and November 1, annually to the Florida Department of Children and Families. County agrees to submit an annual fiscal report, signed by the County Administrator, on or before November 1 to the. Florida Department of Children and Families. The Department will provide County with templates and forms needed to file all required reports. 11. County agrees to be liable, to the extent provided by law, for all claims, suits, judgments, or • damages, including court costs and attorney's fees, arising out of the negligent or intentional acts or omissions of the Recipient, and its agents, sub - recipients and employees, during performance of the contracts authorized by this Grant Memorandum of Understanding. 12. County agrees to establish an informal dispute resolution process to resolve any disputes between the County and any sub- recipients or persons served with grant funds. 13. County and all sub - recipients shall, in publicizing, advertising, or describing the sponsorship of the program, state: "Sponsored by Monroe County and the State of Florida, Department of Children and Families" If the sponsorship reference is in written material, the words "State of Florida, Department of Children and Families" shall appear in the same size letters or type as the name of the County. 14. County shall not use or disclose any information concerning a person served with grant funds under this Grant Memorandum of Understanding for any purpose prohibited by state law or regulations (except with the written consent of a person legally authorized to give that consent or when authorized by law). 15. County shall permit Department personnel or representatives to monitor the services that are provided by the County under this Grant Memorandum of Understanding. 16. County agrees to allow public access to all documents, papers, letters, or other materials subject to the provisions of Chapter 119, F.S, made or received by County in conjunction with this Grant Memorandum of Understanding. 3 Approved 17/07 /10 MOW L/ 17. Payment under all state contracts is contingent upon an annual appropriation by the Florida Legislature. The release of these funds shall be subject to the availability of the funds at the Department. 18. Any notice required under this Grant Memorandum of Understanding shall be in writing and • sent by hand delivery, U.S. Postal Service Certified mail, return receipt requested, or any expedited delivery service that provides verification of delivery.. The notice shall be sent to the representative of. County responsible for administration at the designated address contained in this Grant Memorandum of Understanding. 19, This Grant Memorandum of Understanding shall be effective on the date signed by both parties. It shalt end at midnight, local time in Tallahassee, Florida, on June 30, 2013, or three years from the effective date, whichever is later. 20. The Department may terminate this Memorandum of Understanding with cause, without cause, or if funds are not available for payment. The Department may terrninate this Grant Memorandum of Understanding by giving no less than twenty -four (24) hours notice in writing to County. The notice shall be delivered by hand delivery, U.S. Postal Service, or any expedited delivery service that provides verification of delivery. The Department shall be the final authority as to availability and adequacy of state funds. In the event of termination, County will be compensated for any work satisfactorily completed prior to the effective date of termination. • 21. County agrees to return to the Department any overpayments or funds disallowed after any audit. In the event that the County or Ita independent auditor discovers that an overpayment has been made, County shall repay the overpayment immediately without prior notification . from the Department. In the event that the Department first discovers an overpayment has been made, the Grant Manager, on behalf of the Department, will notify County by letter of such findings. Should repayment not be made forthwith, County will be charged Interest at the lawful rate on the outstanding balance. 22. lh accordance with section 402.73(3), F.S, if this grant includes funds for the purchase of or improvement to real property the provision of grant funds are contingent upon County granting to the state a security Interest In the property in the amount of the state funds provided for at least five (5) years from the date of purchase or the completion of the improvements. As a condition of receipt of state funding for this purpose, County agrees that, If It disposes of the property before the Department's interest is satisfied, County will refund the proportionate share of the state's Initial investment. 23. This Grant Memorandum of Understanding can be modified only by a formal, written agreement signed by the parties to it. Any modifications shall be attached to the original Grant Memorandum of Understanding and a copy shall be sent to all interested persons. 4 Approved 12/07/10 MOUw 37 24. Official Name of Payee and Representatives: a) Official name of payee and address where payment is to be sent Monroe County Board of County Commissioners Attention: Lisa Tennyson, Grants Administrator 1100 Simonton Street Key West, FL 33040 b) The name, address, telephone number, and email address of the Grant Manager for under this Grant Memorandum of Understanding is: Lisa Tennyson • 1100 Simonton Street, • Key West, FL 33040 (905) 2924444 tennvson- tisatmonroecquntv4L aOv c) The name, address, telephone number, and email address of the Procurement Manager under this Grant Memorandum of Understanding is: Ellen Piekalldewlcz • Department of Children and Families Office of the Assistant Secretary of Mental Health and Substance Abuse 1317 Winewood Boulevard, Building 1, Suite 208 F Tallahassee,. Florida 323994700 Phone: (850) 410 -1576 ellen olokalkiewlcz(dof stats.fl.us d) The name, address, telephone number, and . email address of the Grant Manager for Department of Children and Families under this Grant Memorandum of Understanding is: Jennifer Benghuzzl Department of Children and Families Substance Abuse and Mental Health Program Office Contract Management Unit 1317 Wi newo od Boulevard Building 8, Room 255 Tallahassee, Florida 32399 -0700 Phone: (850) 488 -4284 Jennifer Benohuzzlt dcf.state.fl,ue 25. This Grant Memorandum of Understanding and its attachments and any exhibits referenced in the attachments, together with any documents incorporated by reference, contain all the terms and conditions agreed upon by the parties. There are no provisions, . terms, • 5 Approved 12/07/10 MOUNLW37 Understanding shall supersede all previous communications, representations, or agreements, either oral or written between the parties. If any term or provision of this Grant Memorandum of Understanding is determined unlawful or unenforceable, the remaining provisions of this Grant Memorandum -of Understanding shall remain in full force and effect. 28. County agrees to comply with section 394.657, F.S., relating to the establishment of County planning councils or committees. Within 30 days of the effective date of 'this Grant Memorandum of Understanding, County must provide the list of members of this council to the Grant Manager for the Department in accordance with Attachment IV, 27. County must comply with the Health Insurance Portability and Accountability Act (42 U.S.C. 1320d.) as well as all regulations promulgated under that statute (See, 45 CFR Parts 160, 162, and 164). • • • • • 6 • . • MoU #Lff i",Z3 Approved 12/07/10 IN WITNESS HEREOF the parties have executed this 187 page Grant Memorandum of Understanding, including Attachments I, II, III and IV, by their undersigned officials. County : Monroe County Board .f ou , Commissioners Signed By: Name: He a. . ere - ebraary . , 2011 Date: 'te a ,,, el EID#: 594000749 :,� i ^ ; krn CLER / County Feder County Fiscal Year Ending Date: 09 / 2011 191:. --rcpt n44 STATE OF FLORIDA - DEPARTMENT OF CHILDREN AND FAMILIES // • Signed By: rt'` ' _ 1 Name: David A. Sofferin Title: Assistant Secretary for Substance Abuse and Mental Health • Date: _ 5/124 / Z 0 / MO ROE COUNTY ATTORNEY • - PRO, ED S O ORM: IC � n A . ALL ASS' ANT COUNTY ATTORNEY 7