Item C26BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
12/12/2012
Bulk Item: Yes X No
Division: DeputyDepyty Collp Ad T inistrator
Department: Social Services
Staff Contact Verson: Sheryl Graham.
Q..0.5)292.
4511
...................
AGENDA ITwOI�Q. A��roval f Amendment
�
O
6 totbe Cl�r��er�c�rsAcI�� ..
Contract AA-1229 between the Alliance For Aging, Inc. (Area Agency on Aging) and the Monroe
g g}
County Board of County Commissioners (Social Services/In Home Services) for the current contract
period of 1 I1 I12 to 12/31 / 12.
ITEM BACKGROUND: Approval of Amendment #006 will reduce $1,015.00 from Nutrition
Screening C1, reduce $956.00 from. Nutrition Counseling Cl, reduce $494.40 from INutritiot
Education C1 and increase Congregate Meals C1 by $2,465.40. Total contract amount will remain the
same at $417,494.67. This will allow the Nutritional Program to serve additional clients in the
congregate meal sites. This is not recurrent.
PREVIOUS RELEVANT BOCC ACTION: Prior approval granted to Amendment #004 to the
Older Americans Act (OAA) Contract ##AA-1229 on 9/19/12.
CONTRACT/AGREEMENT GRANGES: The funding for Title C1 congregate meals will
increase by $2,465.40 from $135,378.17 to $1379843.57, Congregate Screening C1 will decrease
1 � 1
,0 5.00 from $2,925.00 to $1,910.00, Nutrition Counseling C1 will decrease b $956.00 from
$1,906.00 to $950.00 and Nutrition Education C1 will decrease by $494.40 from $637.00 to
$142.60. Total overall contract amount will remain the same at $417,494.67.
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $417,494.67
BUDGETED: Yes X No
COST TO COUNTY: $46,388.29 in bind (match required) SOURCE OF FUNDS: Grant
funds
REVENUE PRODUCING.* Yes NIA No � AMOUNT PER: MONTH: YEAR:
APPROVED BY: County Atty. OMB/Purchasing _
DOCUMENTATION: Included X Not Required
DISPOSITION-::
Revised 8/06
Risk Management
AGENDA.ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
----------------- - -- - - - --
xewlommu LWu. i a ra,31
Contract with: Alliance For Aging, Inc. Contract: AA- 1229 Amendment #006
(AAA) Effective Date: 1/1/2012
Expiration Date: 1-2/3112012
Contract Purpose/Description: Approval. of Amendment #006 to the Older Americans Act (OAA) Contract AA-
1.229 between the Alliance for Aging, Inc. (AAA) and Monroe County Board of County Commissioners (Social
Services/In Home Services).
......................... . . . . ............. ..
Contract Manager: Sheryl Graham 305-292- Social Services/Stop I
4510
(Name) 4a46-� (Ext.) (Department/Stop
For BOCC meetin ors 12/12/2012 Agenda Deadline: 11/27/2012
. . . . . . . ......................... ....... . .
CONTRACT COSTS
Total Dollar Value of Contract: approx. $417,494.67 Current Year Portion:
Budgeted? Yes X No El Account Codes: 125-6153112
County $46,388.29
unty Match.
Additional. Match:
Total Match $46,388.29 ADDITIONAL COSTS
Estimated Ongoing Costs: $ /vr For:
of included in dollar value above) .................................. . . . . . (e.g. Maintenance, utilities, Janitorial, salaries, etc)
Division Director
Date -In
Risk Management
O.M.B./Purcbasing
T
Ll y
County Attorney
Comments:
MH Form Revised 2/27/01 MCP #2
CONTRACT REVIEW
Changes Date Out
Needed evie er
Yes El No �r
Yes El No U/
z
Yes El No 1K
Yes El NW ej
.............. .... ........... .. .. .
Amendment 006 CONTRACT AA-1229 Page I
THIS AMENDMENT is entered into between the Alliance for Aging, Inc. hereinafter referred
to as the "Alliance", and Monroe County Social Services.
The purpose of this amendment is to reduce 1,015 from Nutrition Screen ing.C1, reduce
$95 .00 from Nutrition Counseling C1, reduce $494.40 from Nutrition education C1 and
increase Congregate Meals by $2,465.40
The Budget Summary by Title for the whole fiscal year (January 1 -December 31,
2012) is as follows:
.......... .. . . .. . ..... ..... ....... ..... .............
Title C1 (CFDA/CSFA # 93-045): 140,846.17
Title C2 (CFDA/csFA # 93.045): 205,265.15
Title III E (CFDA/CSFA # 93.052): $ 71,383.35
The Alliance shall make.: payment to the provider for provision of services up to a maximum number
of units of service: afid:: at the rate(s) stated below -
Service Maximum
Sery (s) to be Provided e Units of
ic
Maximum
Unit Rate Service
Dollars
CIO . Meals :ci $9,56 149419
$137,843,57
Con gK� �Ate Screening C1 . . . ......... $20.00 95
$19910.00
Nutrition Counsel ipg C1 $4750 .20
$950
Autrit Educu C1 $0,20 713
$142.60
Home Del eyed . Meals C2 $6.13 325555
$19%-562.15
Screenij!&& Assessment C2 $25-00 213
$5,341.00
Nut riti0fi-Educk C2 $0.20 1 Al 0
$362.00
In Home Re§ its 3E $23.08
$3067750
3E.T
acili�*� its $10:*34: 3936
...........
$40,7O5A85
TC n ra otal: o t ct
$417,494,67
All. provisions ire the contract and any attachments thereto in conflict
with this amendment
shall beandare hereby changed to conform with this amendment.
llrovisions not in conflict W1 A M
*th this amend ent are still in effect and are to be performed. af: -p
the level specified: in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS WHEREOF, the parties hereto have caused this amendment to be executed by their
undersigned officials as duly abthorlzed. �_UPff NEY qqk.
PROVID
..............
Monroe County Social
PE j, MERCAiD LIANCE FOR AGING, INC.
Services. ASSISTAN COUN RNEY
Date
SIGNED BY:
. . ............................. ... . . . .
. .. ...................
Max B. Rothman, JD, LL-M.
NAMEA NAME:
...................................
President & CEO
TITLE: TITLE:
DATE: DATE:
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
12/12 2012
Bulgy Item: Yes X No
Division: Deppty County Administrator
Department: Social Services
Staff Contact Person.: Sheryl Graham
____ (3..05)292.
4592
.AGENDA ITEM WORDING G .. ,APProval .of Amendtnent #005 to. the 0 d.er me.r c.an s act(OAA)...
Contract AA.-1229 between the Alliance For Aging, Inc. (Area Agency on Aging) and the Monroe
�
County Board of County Commissioners (Social Services/In Home Services) for the current contract
period of 1 / 1 / 12 to 12/31 / 12.
ITEM BACKGROUND: Approval of Amendment #005 will de -obligate $3,310.69 in funding from
` s
Title C2 for Home Delivered Meals. Total contract amount gill decrease from $420,805.36 to
$4171,494.67. This is not recurrent.
PREVIOUS RELEVANT BOCC ACTION: Prior approval granted to Amendment ##004 to the
Older Americans Act (OAA) Contract ##AA.-1229 on 9/19/12.
CONTRACT/AGREEMENT CHANGES: The funding for Title C2 home delivered meals will
decrease by $3,310.69 from $202,872.84 to $199,562.15. Total overall contract amount will
decrease from $420,805.36 to $417,494.671,
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $4171,494.67
BUDGETED: Yes X No
COST To COUNTY: $46,388.29 in bind (match required) SOURCE OF FUNDS: Grant
funds
Revised 6
Amendment 005 CONTRACT AA- 229 Page �
THIS AMENDMENT is entered into between the Alliance for Aging, Inc. hereinafter referred
to as the "alliance", and Monroe County Social Services.
The purpose of this amendment is to deobiigate $3,310.69 from Home Delivered Meals C2
The Budget Summary by Title for the whole fiscal year (January '1-December 31,
2012) Is as follows:
Title C1 CFD CSFA...# 91045): 14 s846,17
Title C2 (CFDA/CSFA # 93.045): 205,266.15
Title 111 E (CFDA/CSFA # 93.052): 71,383.35
The Alliance shall make payment to the provider for provision of services up to a maximum number
of units of service and at the rate(s) stated below:
Service(s) to be Provided
Serviceeknits
Maximum
of
Maximum
.........................
Unit Rate
Service
Dollars
Con re ate Meals C 1
$9.56
14,161
$135,378.17
Congregate Screenin C 1
$20.00
146
$23925.00
Nutrition Counseling C 1
$47.50
40
$ L906.00
Nutrition Education C 1
$0.20
3,185
$637.00
Home Delivered Meals C2
$6.13
321555
$ i 9%562.15
Screening_ & Assessment C2
$25.00
213
$51341.00
Nutrition Education C2
..... ......
$0.20
L810
$362.00
In Home -Respite 3E
$23.08
1 X9
$305677.50
F+acilit� Respite 3E
$10.34
3,936
$40,705.85
Total Contract
$4179494.67
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract.
IN 11111"'l"`NESS WHEREOF, the parties hereto have caused this amendment to be executed by their
undersigned officials as duly authorized.
Monroe County Social ALLIANCE FOR AGING, INC.
Services.
Max B. Rothman,
President & CEO
J ��� R�C A �DO� A 6
Amendment 005 CONTRACT AA-1229 �,� Page 1
THIS AMENDMENT is entered into between the Alliance for Aging, Inc. hereinafter referred
to as the "Alliance", and Monroe County Social Services.
The purpose of this amendment dment s to t eobl gate $3,310.69 from Hone Delivered Meals C2
The Budget Summary by Title for the whole fiscal year (January 1-December 31,
2012) is as follows:
Title C1.(CFDAICSFA # .93,,.8.45 .:..$ 1.4 ,846,1 7
Title C2 (CFDA/CSFA # 93.045): $ 205,265.15
Title 111 E (CFDA/CSFA ## 93.052): $ 71,383.35
The Alliance shall make payment to the provider for provision of services up to a maximum number
of units of service and at the rate(s) stated below:
�s � to be Provided
MaximumService
Units of
Maximum
�u�t .ate
Service
Dollars
Congregate Meals C1
$9.56
14,161
$1.351X8.17
Congregate Screening C 1
$20.00
146
$25925.00
Nutrition Counseling C 1
. ......Nutrition
$47.50
40
$1,906.00
Education C 1
$0.20
31,185
$637.00
Home Delivered Meals C2
$6.13
325555
$1.991562.15
Screening Assessment C2
$25.00
213
$5,341.00
Nutrition Education C2
$0.20
1,810
$362.00
In 1-Tome Respite 3E
$23.08
19329
$301,677.50
Facility Respite 3E
$10.34
3.
$40,705.85
LTotal Contract
........................ . . . .,936
$417,494.67
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS WHEREOF, the parties hereto have caused this amendment to be executed by their
undersigned officials as duly authorized.
PROVIDER:
Monroe County Social ALLIANCE FOR AGING, INC.
Services.
SIGNED BY: SIGNED BY:
MaxB. Rothman, JD, L..L.I I.
ff,3—K
TITLE:
DATE:
NAME:
TITLE:
DAT�,X
President & CEO
S, 160- �
Amendment 004 CONTRACT AA-1 229
Page
THIS AMENDMENT is entered into between the Alliance for Aging, Inc. hereinafter referred
to as the "Alliance", and Monroe County Social Servvices,
The purpose of thi's amendment is to increase funding by allocating Older Americans Act
carry forward and additional funds. The increases by title are as follows: Title IIIE I's
increased by $4,832.35. The increases are not recurrent.
The Budget Summary by Title for the whole fiscal year (January 1-Deg 31,
2012) is as follows:
........................ . . . . . . ...... ....
Title C1 (CFDAICSFA # 93-045): $ 140,846.17
Title C2 (CFDA/CSFA # 93-045): $ 208,575.84
Title III E (CFDA/CSFA # 93-052): $ 71,383.35
The Alliance shall make payment to the provider for provision of services LIP to a max*
imum number
Of Units of service and at the rate(s) stated below.-
................
Service(s) to be Provided
Service
Maximum
Units of
Maximum
Unit Rate
Service
Dollars
Congregate Meals C I
$9.56 ...........
14,161
$135,378.17
Con y,regate Screening C 1
$20.00
146
$21,925.00
NUtrition Counsefilig C I . .
.
. . ........... $4 75 0
40
$ 1 1 906.00
Nutrition EdUcation C 1
$0.20
31185
$637.00
Hoge Delivered Meals C2
$6.13
33,095
$202,,877 .
284
Screening & Assessment C2
$25.00
213
- - ----------- - -
$5,34 1.00
Nutrition Education C,,..
$ 0 . 2 0
1 �8 10
$362.00
In Home Respite SE
$23-08
.19329
$30,677.50
Facility Respite 3E
$10-34
31936
$40,9705.85
Total Contract
.................
$420,)805.3
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform with this amendment,
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified In the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract.
IN INITNESS VVHEREOF, the parties hereto have caused this amendment to be executed by their
undersigned official's as duly authorized,
yR A F"T P-4 EY
C%FF (7,C)IJINT
14-1
t
Z
-A
4 PI)0VFD Z
FROVIDER,
Awf
Nlotiroe Couuty Social
UANCE FOR AGING, INC.
4111
I
OIL
SIGNED BY:
(zl SIGNED BY":
D 4'V' I d R 16e
Max B Ro t h, m 1 1 17�10
;y JDL
N AIM E 1:
NAME.
Mayor
rITLE., TITLE: Prf,:,s ident 'C"I" to
0ATE, 01
el-
. .... ... . . . ...... ......... . ..... ... ..... .. .... .. . ....... D A' E.-
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date.- 9-19-2012 Division-, County A i
*ni dmstrator
Bulk Item: Yes _X No Department: Social Services/In-Home Services
Staff Contact Person/Pho heryl Graham/X451 0
. . .. ........
AGENDA ITEM WORDING, ApproVal of Amendment 004 to the Otaer Americans Act (OAA)
Co.ntract-AA-I..22.9...bet-w-een the All'ance for Aging, Inc. Area. Agene-y on A *ng) and the Mon roe
91
County Board of County Commissioners (Social Services/In-Home Services) for fiscal year I/ 1/ 12 to
12/31/12.
ITEM BACKGROUND: Approval of Amendment 004 will increase funding to the Older
Americans Act Title HIE by $4,832.35 for a contract total of $420,805.36. The increase is not
recurrent.
. . .................. .
PREVIOUS RELEVANT BOCC ACTION: Prior approval granted to Amendment 003 to the Older
Americans Act (OAA) Contract #-AA- 1229 on 5-16-2012.
CONTRACT/AGREEMENT CHANGES: The money in Title III-E will increase by $4,832.35.
This is a total of $71,383.35 in Title IIIE, $30,677.50 for In -Home Respite and $40,705.85 for Facility
Respite. This increase is not recurrent.
STAFF RECOMMENDATIONS: Approval
TOTAL COST** $420,805-36
0
INDIRECT COST. .-O-.BUDGETED:
Yes X No
COST TO COUNTY: No Cash Match required. SOURCE OF FUNDS.- Grant
Approx.. $42,08 1.00 In -Kind Match
REVENUE PRODUCING: Yes No X_ AMOUNT PER MONTH Year
. .. ...... ........
APPROVED BY: County Atty A OMB/Purchasing X Risk Management —Xiv,
DOCUMENTATION.0
Included X Not Required
DISPOSITION: AGENDA ITEM #
Revised 1 /09
E
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
E
CONTRACT SUMMARY
Contract with.- Alliance For Aging, Inc, Contract # Amendment 4004 for
Contract #AA- 1229
Effective Date-, 1/1/2012
Expiration Date:, 12/31/2012
Contract Purpose/Description: Approval of Amendment #004 to the OAA Contract #AA-1229 will increase
funding to the Older Americans Act Title III-E by $4,832.35 for a contract total of S420,8 6. The increase is
not rectit e�ht.
Contract Manager: Sheryl Graham 4510 Community Services/Stop I
(Name) (Ext.) (Department/Stop #)
For BOCC meeting on 9/19/12 Aizenda Deadline: 9/4/12
CONTRACT COSTS
Total Dollar Value of Contract: (extension) $41.5,028.00 Current Year Portion: $
Budgeted 19, Yes X No[] Account Codes-,
Grant: $420,805.36 125 — 6151012-
County Match: $42,081.00 (In -Kind Match) 125 -6153212 -
Estimated Ongoing Costs: $ /yr
.... (N.2t....included in dollar value above)
125 -6153412_-----.
ADDITIONAL COSTS
For:
(eg. Maintenance, utilities, janitorial, salaries,
CONTRACT REVIEW
Changes Date Out
ate Needed
ri
vieN�e ll
Division Director
Yes 0 N..=
Yes 0 N(xL;-�
Risk Management
O.M.B./Purchasing 9 24 Yes 1] No Q/
_j
N ok,
County Attorney Yes F-
Comments:
OMB Form Revised 2/27/01 MCP #2 .. . . ..... ........ . ........ ------ -