05th Addendum 01/16/2013 AMY HEA VILIN, CPA
CLERK OF THE CIRCUIT COURT
DATE: January 29, 2013
TO: Christine Hurley, Director
Growth Management Division
ATTN :: Mayra Tezanos
Executive Assistant
FROM: Pamela G. Ham. . �I. C.
At the January 16, 2013, Board of County Commissioner's meeting, the Board granted
approval and authorized execution of the following:
' Item H2 SunGard contract amendment in the amount of $15,141.00 to add an Application
Programming Interface (API) to allow the proposed purchase of the Integrated Voice Response
(IVR system to read/write inspection information to /from the CommunityPLUS permitting
system.
Item H3 Selectron Technologies, Inc., contract (Software License Agreement, Support
Maintenance Agreement and Professional Services Agreement) in the amount of $48,900 to
purchase and implement an Integrated Voice Response (IVR) system to automate building
permit inspection requests and resulting, and authorizing an additional 5 years of maintenance at
the County's option at the prices listed in the scheduled, to be no more than $40,520 in total.
Enclosed is a duplicate original of each of the above - mentioned for your handling.
Should you have any questions, please feel free to contact our office.
cc: County Attorney
Finance
File
ADDENDUM TO CONTRACT BETWEEN
MONROE COUNTY AND SUNGARD PUBLIC SECTOR, INC.
THIS ADDENDUM to the Contract (Contract) between Monroe County (County) and
SUNGARD PUBLIC SECTOR INC, as successor in interest to SUNGARD PENTAMATION,
INC. [formerly Pentamation Enterprises, Inc.] (SunGard) whose address is 1000 Business
ter Drive, Lake Mary, FL 32746 dated January 14, 1999 is entered into on the /d . day of
20 1 3 .
WITNESSETH:
WHEREAS, the County and SunGard entered into a contract dated January 14, 1999 for
software for the building department and for other services; and
WHEREAS, there have been several addenda, the last one being Addendum Number 4 dated
March 17, 2010, for the provision of services and software; and
WHEREAS, the specific software purchased has been provided by SunGard and payments
due have been made by County; and
WHEREAS, the County needs additional software and training, and SunGard desires to
provide it; and
WHEREAS, SunGard is the only vendor able to provide this software to be compatible with the
existing service and SunGard's proprietary software;
NOW, THEREFORE, the parties agree as follows:
1. SunGard will provide to County the software including Licenses, Installation and Training as
provided for on the quote dated 12/05/12, attached as Exhibit A which will be paid for by
County as itemized in the amount of $15,141.00.
2. SunGard will provide second year maintenance at the charge of $1,811.00.
3. Total compensation under this Addendum, excluding applicable taxes, if any, shall not
exceed $16,952.00 unless County authorizes training onsite as itemized on Exhibit A with
travel and expenses reimbursed at the rate authorized by County and agreed upon by the
parties at that time. If such on -site training is needed as determined by the Division
Director, it shall not exceed an additional $3,000.00 plus expenses authorized by the
County and agreed upon by the parties at that time. If County cancels training within 14
days prior to the date scheduled, County shall pay the documented costs of cancelled
travel and shall reschedule training.
4. All requests for payment will be invoiced by SunGard. County's payment is governed by the
terms of Exhibit A to the extent allowable under the Florida Prompt Payment Act.
5. This Addendum is subject to an annual appropriation by the Monroe County Board of
County Commissioners. County believes that sufficient funds can be obtained to pay all
amounts due SunGard throughout the term of this Agreement and hereby covenants and
agrees that it will make appropriate requests for budget appropriations for the fiscal years in
12/6/12
amounts as specified herein. County further agrees that said funds, once appropriated, will
be maintained and expended for the expressed purpose of acquiring from SunGard the
licenses and services set forth herein. In the event sufficient funds are not appropriated,
not budgeted or not otherwise legally available, County shall immediately notify SunGard of
such occurrence and SunGard will respond with a proclamation that the Agreement, or the
appropriate executory portions thereof, is terminated. Should there be any premature
termination of this Agreement, County shall be responsible to pay a) for any services
delivered by SunGard prior to the notice and b) for all software which has been delivered
and accepted.
6. All other provisions of the contract between the parties remain in full force and effect,
except that the provisions of Exhibit A control as to payment.
IN WITNESS WHEREOF, the parties have executed this Addendum as indicated below.
ATTEST:
AMY HEAVILIN, CLERK
Deputy dlerk
WITNESSES
(1)
Print Nahfe
(2)
Print Name
BOARD OF COUNTY COMMISSIONERS
OF 40E NROE COUNTY
Mayor George Neugent
SUNGARD PUBLIC SECTOR, INC.
By:
Print Name and itle , • P0 aw-Cr I in
Date: a
N1aNHC?E
COUNTY ATTORNEY
PPROVED AS TO FORM:
rn ^
SUX M. GRIMSLgPY
ASSISTANT COUNTY ATTORNEY
Date / "_?R / -?
-*'MY COWS" 1 DD 879173
EXPIRES: May 13, 2013
Bonded Tt ru Notary PW* Under~
12/6/12
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BOARD OF COUNTY COMMISSIONERS
OF 40E NROE COUNTY
Mayor George Neugent
SUNGARD PUBLIC SECTOR, INC.
By:
Print Name and itle , • P0 aw-Cr I in
Date: a
N1aNHC?E
COUNTY ATTORNEY
PPROVED AS TO FORM:
rn ^
SUX M. GRIMSLgPY
ASSISTANT COUNTY ATTORNEY
Date / "_?R / -?
-*'MY COWS" 1 DD 879173
EXPIRES: May 13, 2013
Bonded Tt ru Notary PW* Under~
12/6/12
SunGard Public Sector Inc. EXHIBIT A
1000 Business Center Dr. - Lake Mart', FL - 32746
Phone: 800.727.8088
SUNGARDO Add -On Quote
Date lcct Nlgr
PUBLIC S 12/05/12 Terry Wayland
Quote Prepared For:
Monroe County Technical
2798 Overseas Hwy
Marathon, FL 330501
Karen Pleasant
305 289 2505
CommunityPLUS product add ons:
Totals: $10,436. $2,625. $2,080.
Total: $15,141.
*License includes year 1 maintenance
* *Training is via webex, onsite available at $1280 /day, plus T and E
12/5/2012 14:39:20
1 of 4
SUNGARW
'IJBLIC SECTOR
Paee
License*
Installation
Training **
IVR Core API -
$6,353.
$1,050.
.5day =
$520.
GCPIVR
IVR Permits-
$1,361.
$ 525.
.5day =
$520.
GCPIVPM
IVR Inspection Scheduling-
$1,361.
$ 525.
.5day =
$520.
GCPIVIN
IVR Service Requests -
$1,361.
$ 525.
.5day =
$520.
GCPIVPAX
Totals: $10,436. $2,625. $2,080.
Total: $15,141.
*License includes year 1 maintenance
* *Training is via webex, onsite available at $1280 /day, plus T and E
12/5/2012 14:39:20
1 of 4
SUNGARW
'IJBLIC SECTOR
Paee
SunGard Public Sector Inc. EXHIBIT A
1000 Business Center Dr. — Lake Marv, FL — 32746
Phone: 800.727.8088
Year 2 maintenance
IVR Core — $1103.
IVR Permits — $ 236.
IVR Inspection Scheduling — $ 236.
IVR Service Requests — $ 236.
This quote is valid until 01 /31/13
Remote Assistance
SunGard Public Sector uses SecureLink from SecureLink Corporation for remote access to servers inside your network. SecureLink
is designed specifically for the secure remote support of enterprise software applications. SecureLink utilizes encrypted SSH
tunneling and proprietary port- forwarding technology to broker secure, audited remote connectivity. SecureLink is specifically
designed to provide control, security and audit capability for timely and effective remote support. SecureLink operates on a
dedicated server, with login access to the SecureLink server only available to authorized support and services personnel
authenticated to the vendor's network. The SecureLink Gatekeeper is a client application installed on remote servers and PCs with
outbound Internet access to act as a secure access point for SunGard support. Once installed and enabled, the Gatekeeper sends an
outbound "ping" over SSH on regular polling intervals to the SecureLink server checking to see if anyone is requesting a remote
connection.
12/5/2012 1 4:39:20
2 of4
SUNGARM
PUBLIC SECTOR
Page
SunGard Public Sector Inc. EXHIBIT A
1000 Business Center Dr. — Lake Mary, FL — 32746
Phone: 800.737.8088
This Quote constitutes in Amendment to the existing Contract and Agreement by and between SLIII(;ard Public Sector and Customer. Except as
otherwise provided herein, all terms and conditions of the existing Contract and Agreement shall remain in full force and effect. A., applicable for
certain customers, the icon "Contract and ; \grecment' is defined as the Software license Agreement by and between the parties hereto.
The Software or "Licensed Systems" licensed by SunGard Public Sector arc Provided in and may be used in machine - readable object code form only.
SunGard Public Sector offers the Customer, through a third party escrow agent, a Source Code Escrow Agreement that provides for release of the
source code version of the licensed Systems from escrow upon the occurrence of certain release events, such as SunGard Public Sector's failure to
provide required maintenance services as agreed.
Applicable taxes arc not included, and, if applicable, \will be added to the amount in the payment of invoice(s) being sent separately. Travel and living
expenses are in addition to the prices quoted above and shall be governed by the SLInGard Corporare Travcl and Expense Reimbursement Policv.
Date of dcliven• is the date on which SunGard delivers, F.( ).B. SnnG:ard Public Sector's place of shipment, the Licensed Systems to (:ustomer.
The Sun( ;ard Public Sector application software warranty shall be for a period of one (1) year after dcliven•. 'There is no Testing and Acceptance period
on the Licensed Systeni(s) herein.
Preprinted conditions and all other terms not included in this Quote or in the Contract and Agreement, stated on any purchase order or other
document submitted hereafter by Customer :ire of no force or effect, and the terms and conditions of the Contract and .\grecment and anv
anu•ndments thereto shall control unless expressly accepted in writing by Sun( ;ard Public Sector to Customer.
Third party hardware /software maintenance and /or warranty will be provided by the third party hardware and Sottware• Manufacturer('s). SunGard
Public Sector makes nu representations as n, expected performance, suitabilin% or the satisfaction of Customer's requirements with respect to the
hardware or other third party products specified in this Quote. The return and refund policy of each individual third party hardware /software supplier
shall apply. Before signing this Quote, please contact your Client Success I•;xecutive if you are not certain which products arc provided by a third party.
This Agreement is based on the current licensing policies of each third party software manufacturer as well as all hardware manufacturers. In the event
that a manufacturer changes any of these respective policies or prices, Sun(;ard reserves the right to adjust this proposal to reflect those changes.
Fxeept when specified as fixed fee services above, pricing for professional services is a good faith estimate based un the information available to
Sun(;ard Public Sector at the time of execution of this Quote. The total amount that Customer will pay for these services will vary based on the actual
number of hours of services required to complete the services. If required, additional services will be provided on a time and materials basis at hourly
rates equal to Sun( ;ard Public Sector's then- current rates for the services at issue.
For training and on -site project management sessions which are cancelled at the request of l;ust,mer within fourteen (14) days of the scheduled start
date. Customer is responsible for entire price of the training or on -site project management plus incurred expenses.
Payment Terms are as Follows
License, Project Planning, Project Management, Consulting, Conversion, Custom Modification, Third Partv Product Software and I lardware I-ces are
due upon execution of this l )cute. Training fees and 7•rawel /hiving expenses arc duc as incurred month( Insrdlatiun is due upon completion.
Implementation and 'Third Party Product Service fees are due 50 °'0 on execution of this Quote, and 50° n duc upon invoice, upon completion. Unless
otherwise provided, other Professional Services arc due monthly, as such services are delivered. Additional services, if requested, will be invoiced at
rhei- current rates. Any shipping charges shown are estimated only and actual shipping charges will be duc upon delivery.
SunGard Public Sector Application Annual Support: Customer is committed to the initial term of \iaintenanee and Support Services for which the
- upport fee is included in the License fees) and begins upon execution of this Quote and extends for a twelve (12) month period. Subsequent terms of
support will be for twelve (12) month periods, commencing at the end of the prior support period. Support fees shown arc for the second term of
suPPurt ter which SunGard Public Sector is committed and which shall be due prior to the start of that term. lees for subsequent terms of support Will
be due prior to the start of each term at the then - prevailing rate. Subsequent terms will renew automatically until such time Sun( ;ard Public Sector
receives written notice from the Customer thirty (30) days prior to the expiration of the then current term. Notification of nun - renewal is required prior
to the start of the renewal term. Customer will be invoiced, and payment is due, upon renewal.
Third Party Product Annual Support Fees: The support fee for the initial annual Period is included in the applicable Third Para Product License fees(s)
unless otherwise stated. Subsequent terms invoiced by SunGard Public Sector will renew automatically at then - prevailing rates until such time Sun( ;ard
Public Sector receives written notice of nun - renewal from the Customer ninety (90) days in advance of the expiration of the then - current term.
Notification of nun - renewal is required prior to the start of the renewal term. Customer will be invoiced, and payment is due, upon renewal. AS
.applicable for certain Third Party Products that are invoiced directly by the third party to Customer, payment terms for any renewal term(. I s) of support
shall be as provided by the third party to Custo,nncr.
SUNGARD+
12/5/2012 14:39:20 I J B U C SECTOR Pace
3 of 4 `
SunGard Public Sector Inc. EXHIBIT A
1000 Business Center Dr. — Lake Marv, FL — 33746
Phone: 800.737.8088
t= ustomer acceptance:
Authorized Signature Date Printed Name
SUNGARD*
1 2/5/2012 14:39:20 'UBLIC SECTOR Paee
4 of 4
ACORO' CERTIFICATE OF LIABILITY
° " -M "" 0 °°"YY"'
INSURANCE
o5ro1/zolz
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the pollcy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsemen s .
PRODUCER
Marsh USA Inc.
TWO LOGAN SQUARE
PHILADELPHIA, PA 19103 -2797
O
PHONE FAX o
E-MAIL
Attn: PNla @1MIa.Cert@nwsh.ccd Fax - 212. 948-0360
s 1,000,000
GENERAL AGGREGATE
INSURER(S) AFFORDING COVERAGE
NAIL 0
INSURER A: Lb" MUWBI Insurance Cempary
23043
869365- SUNGA-GAWll -12-13 PENTA GAW
SUNC DATA SYSTEMS INC.,
ITS COMPANIES AND SUBSIDIARIES
INSURER 0: NIA
WA
INSURER C : Uberly inii nCe CWPOMtion
42404
880 E. SWEDESFORD ROAD
WAYNE, PA 19087
INSURER D :
0510112013
INSURER E:
2,000,000
BODILY INJURY (Par person)
INSURER F:
BODILY INJURY (Per accident)
S
M ;4 :4
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
NSR TR
A
TYPE OF INSURANCE
GENERAL LIABILITY
X COMMERCIAL GENERAL LIABILITY
CLAIMS -MADE a OCCUR
X CONTRACTUAL LIABILITY
ADDL
S
POLICY NUMBER
T82631508221042
POLICY EFF
XM;
0510112012
POLICY EXP
IMMIDDIYYYYI
05101/2013
UNITS
EACH OCCURRENCE S 1,000,000
PR EMISES En RENTED c
$ 1,000,000
MED EXP one
S 10,000
PERSONAL a ADV INJURY
s 1,000,000
GENERAL AGGREGATE
11 10,000,000
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X EN'L AGGREGATE LIMIT APPLIES PER.
POLICY PRO- LOC
PRODUCTS - COMPIOP AGO
S 2,000,00 0
S
A
AUTOMOBILE LIABILITY
X ANY AUTO
A UTOS MiED SCHEDULED O
X HIRED AUTOS X NON S EED
AS2631506221052
AjPRO
DA
0510112012
0510112013
CO 13INEDD SINGLE UM T
2,000,000
BODILY INJURY (Par person)
S
BODILY INJURY (Per accident)
S
PROPERTY DAMAGE
:
COMPICOLLISION PPT
i 1,500
UMBRELLA LIAR
EXCESS UAB
OCCUR
CLAIMS -MADE
EACH OCCURRENCE
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AGGREGATE
S
DED RETENTION
$
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WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY YIN
ANY PROPRIETOR/PARTNERIEXECUTIVE
OFFICERIMEMBER EXCLUDED?
(Mandatary In NH)
eyas dsacrbs under
DESCRIPTION OF OPERATIONS below
NIA
WA7630509221012 (ADS)
WC7631508221022 I, 0 w
05IM010012
05101/2012
13
05101/2013
X I WC STATU- OTH-
E. L. EACH ACCIDENT
i 1.000,000
E. L. DISEASE - EA EMPLOYE En
$ 1,000,000
E.L. DISEASE - POLICY LIMIT
S 1,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (AUach ACORD 101, Additional Remarks Schedule, H mom apace b required)
AONROE COUNTY BOARD OF COUNTY COMMISSIONERS IS LISTED AS AN ADDITIONAL INSURED.
AONROE COUNTY BOARD OF
:OUNTY COMMISSIONERS
ITTN: MAYRA TEZANOS
100 SIMONTON STREET
BEY WEST, FL 33040
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
of Marsh USA Inc.
Manash➢ Mukhegee .A4oLVaao
®1988 -2010 ACORD CORPORATION. All rights reserved.
26 (2010106) The ACORD name and logo are registered marks of ACORD
AGENCY CUSTOMER ID: 669365
LOC 8: Philadelphia
ACORd ADDITIONAL REMARKS SCHEDULE Page 2 of 2
AGENCY NAMED INSURED
Marsh USA ft. SUNGARD DATA SYSTEMS INC.,
ITS COMPANIES AND SUBSIDIARIES
POLICY NUMBER 680 E. SWEDESFORD ROAD
WAYNE, PA 19087
CARRIER NAIC CODE
EFFECTIVE DATE:
THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM,
FORM NUMBER: 25 FORM TITLE: Certificate of Liability Insurance
kb=Nls Liability
Policy Covers
AUTO PHYSICAL DAMAGE: Y
LArb
COMPICOI.LISION HIRED PPT, LT TRUCK OTHER: 3,000
ACORD 101 (2008101) ® 2008 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD