Item I3BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: January 16, 2013
Bulk Item: Yes No X
Division: Growth Management
Department:
Marine Resources office
Staff Contact Person/Phone #: Richard Jones/289-2805
AGENDA ITEM WORDING:
Discussion of the role and duties of the Marine and Port Advisory Committee (MPAC).
ITEM BACKGROUND:
On February 15, 1977 the BOCC approved Res. No. 24 -1977 which formed a Monroe County Port
Authority (Authority), to be comprised of the members of the County Commission, and provided for
the Authority to appoint a Port Advisory Committee whose purpose is to make recommendations to the
BOCC as to the operation, improvement and financing of the Port facilities, and would have no powers
other than to make informed recommendations and give advice to the Authority and the BOCC.
Subsequent resolutions (No. 55 -1977, No. 057 -1991) clarified length of terms, and re -named the
committee as the Marine and Port Advisory Committee (MPAC). Res. No. 057 -1991 recognized that
the BOCC had requested and received advice from the MPAC on a number of marine issues, and
indicated that the advisory duties of the MPAC be more specific to the manner in which it has
functioned; providing informed recommendations and advice to the Authority and the BOCC on
matters relating to ports and marine issues as requested by action of the Authority or the Board
or both. At its July 27, 2000 meeting the BOCC approved Administrative Procedures and Bylaws
(Bylaws) for the MPAC. The Bylaws were revised at the June 20, 2012 BOCC meeting to provide for
an attendance policy and a staff person as the parliamentarian. Recently it has been brought to the
attention of Growth Management staff that the MPAC does not have clearly defined duties and that the
committee may be more productive if its purpose and duties were clarified and/or more specifically
defined. Staff anticipates briefing the Board on the history and generally described duties of the
MPAC (indicate above in bold) at the January BOCC meeting, and anticipates asking for input
regarding further defining the role and duties of the MPAC. Staff has provided a list of Marine
Resources Primary Services and Duties (attached) that may assist in the consideration of revision of
the duties of the MPAC, as appropriate, to better utilize the committee.
PREVIOUS RELEVANT BOCC ACTION:
February 1977- approval of Res. No. 24 -1977 forming a Port Authority and providing for a Port
Advisory Committee
April 1977- approval of Res. No. 55 -1977 providing for two year terms for Port Advisory Committee
members
February 1991- approval of Res. No. 057 -1991 providing for a Marine and Port Advisory Committee
and providing for three year terms
April 1991- approval of Res. No. 138-1991 amending a scrivener's error in Res. No. 057-1991
April 1995- approval of reactivation of the Monroe County Port Authority
July 2000- approval of MPAC Administrative Procedures and Bylaws
June 2012- approval of revision to MPAC Administrative Procedures and Bylaws providing for a
member attendance policy
CONTRACT/AGREEMENT CHANGES:
nla
STAFF RECOMMENDATIONS:
Discuss Marine Resources office primary services and duties, and determine which of those duties
should be considered for inclusion in the MPAC duties by resolution.
TOTAL COST: nla INDIRECT COST: BUDGETED: Yes No
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY:
SOURCE OF FUNDS:
REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year
APPROVED BY: County Atty X OMB/Purchasing Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #
MEMORANDUM
MONROE COUNTY GROWTH MANAGEMENT DIVISION
We strive to be caring, professional and fair
To: Board of County Commissioners
From: Richard Jones, Marine Resources Senior Administrator '?
Date: January 11, 2013
RE: Staff recommendation for duties of the MPAC .,
The purpose of this memo is to provide additional information pertaining to agenda Item 1 -3 on
the January 16, 2013 BOCC agenda.
Background:
The agenda item backup, for the Discussion of the role and duties of the Marine and Port
Advisory Committee (MPAC), includes a list of Primary Services and Duties which is provided
to assist with determining what duties might be specified for the MPAC. In order to facilitate the
Board discussion on the item staff provides the following recommendation.
Staff Recommendation:
Staff recommends inclusion of the following MPAC duties, derived from the list of Primary
Services and Duties of the Marine Resources Office, to be specified in a resolution to be brought
back before the Board at a future BOCC meeting.
• Provide recommendations regarding vessel sewage and pumpout services
• Provide recommendations regarding implementation of the FWC Pilot anchoring
ordinance
• Provide recommendations regarding siting of marinas, mooring fields and boat ramps
• Provide recommendations regarding the preservation and enhancement of public
water access
• Provide a forum for the gathering and dissemination of public information
• Provide input on the development of educational and outreach materials and
resources (e.g. county website, brochures)
Staff anticipates returning to MPAC for their comments on committee duties to be specified prior
to preparing the draft resolution to go to the BOCC for approval
i 3
Monroe County Planning &Environmental Resources Division
Marine Resources Office
Primary Services and Duties
• Maintenance of channel markers
• Implementation and maintenance of regulatory zones
• Removal and disposal of derelict vessels
• Provision of mobile vessel pumpout service
• Manage state and county Boating Improvement Funds (BIF)
• Grant waiting and management
• Manage post - disaster marine debris recovery and disposal
• Contract management
• Perform site visits (boating and waterway related issues)
• Implementation of Pilot Program anchoring ordinance
• Marina/mooring field/boat ramp siting
• Encourage public water access and provide education to the public of marine resources
• Staffing of the Marine and Port Advisory Committee*
* Marine and Port Advisory Committee
Function (as established by Administrative Procedures and Bylaws, June 20, 2102):
The Committee will only function in an advisory or investigative manner, having no legislative
directive or enforcement authority.
Duties (as established by Resolution No. 057 - 1991):
Provide informed recommendations and advice to the Authority and the BOCC on matters
relating to ports and marine issues as request by action of the Authority or the Board or both.
Examples of Specified Purpose/Duties of other Committees
Climate Change Advisory Committee
The purpose of the Climate Change Advisory Committee shall be to make recommendations to
the BOCC regarding appropriate mitigation and adaptation policies needed to address climate
change issues and to provide input to staff regarding implementation of those components of the
Florida Energy & Climate Commission Grant requiring community input and intergovernmental
coordination, climate action plans and other climate related draft reports as needed.
Parks and Recreation Advisory Board-
The duties of the advisory board are the following:
1. To periodically review the facilities, programs, management, costs, expenditures for
maintenance and revenues and funding relative to the parks program.
2. Cooperate with other recognized and approved county recreational groups.
3. Recognize any improvements necessary and make recommendations to the County
Commission to that effect as well as recommendations for new facilities and park recreational
areas.
4. The advisory board shall submit a report to the County Commission with a description of its
activities and recommendations for each year.
RESOLUTION NO. 24 -1977
WHEREAS, The Propeller Club of the Port of Key West, has
recommended to the Board of County Commissioners of Monroe County,
Florida, that it is in the best interest of all the citizens of
Monroe County, Florida, that the Board form a Port Authority and
designate Monroe County a port district, and
WHEREAS, The Propeller Club located at the Port of Key West
has recommended to the Board of County Commissioners that the best
method by which to form. a Port Authority is for the Board to avail
themselves of the powers and financing available through the
Florida Statutes Chapter 315 entitled "Port Facilities Financing
Law ", and
WHEREAS, Florida Statutes Section 315.13 authorizes the
governing body of a County to form a Port Authority by resolution,
now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, in regular session assembled, this 15th
day of February, 1977, that a Port Authority is hereby formed.
The boundaries of which Port Authority or Port District shall be
the boundaries established as the County boundaries of Monroe
County, Florida, and the Port Commissioners are hereby designated
to be Mr. Don Schloesser, Chairman; Mr. Puriegton Howanitz;
Mr. Jerome V. Shipley; Mr. Gerald Hernandez and Mr. Richard Kerr
and their successors in office as members of the Board of County
Commissioners. It is the intention of the Board of County Commis-
sioners of Monroe County, Florida, that the regularly elected
County Commissioners from each district shall also hold office by
virtue of their election as County Commissioners from Monroe
County, Florida, the office of Commissioner of the Monroe County
Port Authority. The office of Port Commissioner shall apply to
those presently holding office named herein and those successors
subsequently elected forever.
WRO VED
SWK
Wa
BE IT FURTHER RESOLVED BY SAID BOARD that the Port
Authority claims all rights, powers, privileges, financing, pro-
motional and advertising activities and sources of funds belonging
to said Port Authority by virtue of Chapter 315 of the Florida
Statutes as amended hereafter by the Legislature of the State of
Florida.
BE IT ALSO FURTHER RESOLVED BY SAID BOARD that the Port
Authority herein created shall have the power to appoint a Monroe
County Port Advisory Committee which committee members may be
appointed by the Board of County Commissioners acting as the Monroe
County Port Authority in a number not less than five nor more than
seven, to serve without pay. The purpose of the Monroe County
Port Advisory Committee is to make recommendations to the Board of
County Commissioners as to the operation, improvement and financing
of the Port facilities. The members of the Monroe County Port
Authority Committee shall serve at the pleasure of the Board of
County Commissioners and may be terminated from that office at any
time upon notice by the Board of County Commissioners acting as
the Port Authority. The Monroe County Port Advisory Committee shall
have no powers other than to make recommendations and give advice
to the Port Commissioners; however, the Board of County Commis-
sioners acting as the Monroe County Port Authority may designate
the Monroe County Port Advisory Committee by resolution as its
agent to carry out such duties by the Board as the Board may direct
by future resolution. Any such resolution granting directions or
instructions to the Monroe County Port Advisory Committee may be
revoked by a majority vote of the Board of County Commissioners of
Monroe County, Florida, acting as the Monroe County Port Authority.
DATED February 15, 1977.
Attest:
Clerk
BOARD OF COUNTY COMMISSIONERS
OF MONROE UNTY, ORIDA
By
Mayo an
(Seal)
RESOLUTION NO. 55 --1977
WHEREAS, the Board of County Commissioners of Monroe
County, Florida, heretofore passed Resolution No. 24 -1977 establish-
ing a port authority, and
WHEREAS, said resolution provided for the appointment of
an advisory committee, and
WHEREAS, it is desired that the terms of the advisory com-
mittee be fixed to provide for two -year terms, now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that Resolution No. 24 -1977 passed and
adopted in regular session on February 15, 1977, is hereby amended
to read as follows:
"WHEREAS, The Propeller Club of the Port of Key West, has
recommended to the Board of County Commissioners of Monroe County,
Florida, that it is in the best interest of all the citizens of
Monroe County, Florida, that the Board form a Port Authority and
designate Monroe County a port district, and
WHEREAS, The Propeller Club located at the Port of Key
West has recommended to the Board of County Commissioners that the
best method by which to form a Port Authority is for the Board to
avail themselves of the powers and financing available through the
Florida Statutes Chapter 315 entitled "Port Facilities Financing
Law", and
WHEREAS, Florida Statutes Section 315.13 authorizes the
governing body of a County to form a Port Authority by resolution,
now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, in regular session assembled, this 15th
day of February, 1977, that a Port Authority is hereby formed.
The boundaries of which Port Authority or Port District shall be
the boundaries established as the County boundaries of Monroe
County, Florida, and the Port Commissioners are hereby designated
WA
to be Mr. Don Schloesser, Chairman; Mr. Puriegton Howanitz;
Mr. Jerome V. Shipley; Mr. Gerald Hernandez and Mr. Richard {err
and their successors in office as members of the Board of County
Commissioners. It is the intention of the Board of County Com-
missioners of Monroe County, Florida, that the regularly elected
County Commissioners from each district shall also hold office by
virtue of their election as County Commissioners from Monroe
County, Florida, the office of Commissioner of the Monroe County
Port Authority. The office of Port Commissioner shall apply to
those presently holding office named herein and those successors
subsequently elected forever.
BE IT FURTHER RESOLVED BY SAID BOARD that the Port
Authority claims all rights, powers, privileges, financing, pro-
motional and advertising activities and sources of funds belonging
to said Port Authority by virtue of Chapter 315 of the Florida
Statutes as amended hereafter by the Legislature of the State of
Florida.
BE IT ALSO FURTHER RESOLVED BY SAID BOARD that the Port
Authority herein created shall have the power to appoint a Monroe
County Port Advisory Committee which committee members may be
appointed by the Board of County Commissioners acting as the Monroe
County Port Authority in a number not less than five nor more
than seven, to serve without pay. The members of the Monroe County
Port Advisory Committee shall be appointed by the Authority and
each appointment shall be for a term of two (2) years unless ter-
minated sooner by the Authority. The Monroe County Port Advisory
Committee shall have no powers other than to make recommendations
and give advice to the Port Commissioners; however, the Board of
County Commissioners acting as the Monroe County Port Authority
may designate the Monroe County Port Advisory Committee by reso-
lution as its agent to carry out such duties by the Board as the
Board may direct by future resolution. Any such resolution grant-
ing directions or instructions to the Monroe County Port Advisory
WE
Committee may be revoked by a majority vote of the Board of County
Commissioners of Monroe County, Florida, acting as the Monroe
County Port Authority."
DATED April 19, 1977.
BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA
By
yo an a rman
(Seal)
Attest:
a_Z6�
4; P& 4 lc=
Cl er k
I HEREBY CERTIFY that this document
has been reviewed for legal suffi-
ciency and that the same
meets with my approval.
2
em TE
County Attorney
F RD
Commissioner Cheal
' 91 M rn 6 P19 1 41
r RESOLUTION NO. 057 -1991
7
'J'•A RESOLUTION AMENDING RESOLUTION NOS. 24 -1977
. _ t 7 `l. 5 5 -1977 IN ORDER TO CLARIFY THAT GOVERN-
ING BODY OF THE MONROE COUNTY PORT AUTHORITY
IS THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY AND IN ORDER TO REACTIVATE THE
PORT AUTHORITY ADVISORY COMMITTEE AND TO
ESTABLISH STAGGERED TERMS FOR THE MEMBERS
THEREOF.
WHEREAS, the Board of County Commissioners of Monroe County,
has heretofore, passed Resolution Nos. 24 -1977 and 55- -1977, which
established a Monroe County Port Authority and a Monroe County
Port Advisory Committee, and
WHEREAS, the Board of County Commissioners and the Monroe
County Port Authority, have requested and received advice from
the Monroe County Port Advisory Committee on a number of marine
issues, and
WHEREAS, the current membership of the Monroe County Port
Advisory Committee has lapsed, and
WHEREAS, it is desired that the Monroe County Port Advisory
Committee continue to serve in an advisory role to the Board of
County Commissioners and the Monroe County Port Authority, and
WHEREAS, it is desired that the terms of the Monroe County
Port Advisory Committee be staggered, and
WHEREAS, it is desired that the advisory duties of the
Monroe County Port Advisory Committee be more specific to the
manner in which it has functioned, and
WHEREAS, it is desired that the name of the Monroe County
Port Advisory Committee be changed to reflect the change in
advisory duties, nor, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that Resolution Nos. 24 -1977 and 55- -1977,
passed and adopted in regular sessions on February 15, 1977, and
April 19, 1977, be hereby amended to read as follows:
''WHEREAS, Florida Statutes Section 315.13 author-
izes the governing body of a County to form a Port
Authority by resolution, now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSION-
ERS OF MONROE COUNTY, FLORIDA, in regular session
assembled, this 15th day of February, 1977, that a Port
Authority is hereby formed. The boundaries of which
Port Authority or Port District shall be the boundaries
established as the County boundaries of Monroe County,
Florida, and the Port Commissioners are hereby desig-
nated to be the regularly elected County Commissioners
from each district, who shall also hold office as Port
Commissioners by virtue of their election as County
Commissioners from Monroe County, Florida.
BE IT FURTHER RESOLVED BY SAID BOARD that the Port
Authority claims all rights, powers, privileges,
financing, promotional and advertising activities and
sources of funds belonging to said Port Authority by
virtue of Chapter 315 of the State Statutes as amended
hereafter by the Legislature of the State of Florida.
BE IT ALSO FURTHER RESOLVED BY SAID BOARD, that
the Port Authority herein created shall have the power
to appoint a Monroe County Marine and Port Advisory
Committee which committee members may be appointed by
the Board of County Commis s ioners acting as the Monroe
County Port Authority and as the Monroe County Board of
County Commissioners. The committee shall consist of
ten members consisting of two appointments from each
Commissioner, all to serve without pay. The initial
terms of the Monroe County Marine and Port Advisory
Committee members shall be staggered such that four
members will be appointed to three -year terms, four
members will be appointed to two -year terms, and six
members will be appointed to one -year terms.
2
Replacement terms shall be for a period of three years
The Monroe County Marine and Port Advisory Committee
shall have no powers other than to make informed recom-
mendations and give advice to the Monroe County Port
Authority and the Monroe County Board of County Commis-
sioners on matters relating to ports and marine issues,
as requested by action of the Authority or the Board,
or both. The Port Advisory Committee shall select a
chairman of the Committee, and all meetings of the Port
Advisory Committee shall be public meetings and open to
the public at all times. "
PASSED AND ADOPTED by the Board of County Commissioners of
Monroe County, Florida, at a regular meeting of said Board held
on the 20th day of February 1991,
Nffff Ffi v Um London
Yes
o don es
Commissioner Cheal Yes
Commissioner Jones Yes
Commissioner Stormont Yes
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
dft
By
Mayor/Chairman
(SEAL)
Attest: DANNY L KOIAUGEi auk
OPT
Z. . A16.fta — ,
e
/ V_V
IWO
3
FILED r'OF RrvORn
Monroe County Commission
'91 MAY - 1 P3:12 RESOLUTION NO, - 1991
RESOLUTION OF THE BOARD OF COUNTY COMMIS -
DA N N Y.► ' �.. = A V IO N E RS OF MONROE COUNTY, FLORIDA, AMENDING
U L �' R . ' . ' SOLUTION NO 057-199
1 IN ORDER TO CORRECT A
MOlV�tQE LDUN1 Y. FL
ERROR BY CLARIFYING THE INITIAL
TERMS OF THE MONROE COUNTY MARINE AND PORT
ADVISORY COMITTEE MEMBERS.
WHEREAS, on February 20, 1991, the Board of County Commis-
sioners of Monroe County adopted Resolution No. 0571991
regarding the Monroe County Port Authority and Port Authority
Advisory Committee; and
WHEREAS, Resolution No. 057 -1991 contained a scrivener's
error in the description of the number of members to be appointed
to the initial terms of the committee; now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY FLORIDA, as follows:
Section 1. Resolution No. 457 -1991 is hereby amended in
order to correct a scrivener's error by clarifying that the
initial terms of the Monroe County Marine and Port Advisory
Committee shall be staggered such that four members will be
appointed to three -year terms, four members will be appointed for
two -year terms, and two members will be appointed to one -year
terms.
Section 2, This Resolution correcting a scrivener's error
shall be construed nuns pro tune to February 20, 1991.
PASSED AND ADOPTED by the Board of County Commissioners of
Monroe County, Florida, at a regular meeting of said Board held
on the 24th day of April A.D. 1991,
Mayor Harvey Yes
Mayor Pro Tem London N Yes
Commissioner Cheal Yes
Commissioner Jones 4mm Mes
Commissioner Stormont Yes
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By .
ma yor a rman
(SEAL)
ATTEST: DANNY L. KOLHAGE, CLERK
APPROM AS TO FOMI r
ANfl I y■
By: By
ep y er ANW-W ell
Da e - -
Revised 2/95
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meet Date. Apri_1 _ , 19 9 5
Burt Item: Yes X No
Division: County Administrator
Department: County Administrator
AGENDA ITEM WORDING:
Approval to initiate research leading to the reactivation of the
Monroe County Port Authority and an overall approach to dealing with
port and marine related issues.
ITEM BACKGROUND
A previous Board of County Commissioners created the Monroe County
Part Authority which exists of the Commissioners sitting as a
separate entity, similar to the manner in which the Land Authority is
organized. There has recently been increased recognition of the need
to plan for a managed marine and port facilities program in the
days. The existing Port Authority may be the appropriate vehicle to
do so.
PREVIOUS RELEVANT BoCC ACTION
Creation of the Port Authority,
STAFF RECOMMENDATION
Approval.
TOTAL COST: Included within BUDGETED: Yes X No
resent budget a ro riations investigative exp enses only.
COST TO COUNTY: Included within
resent budget app investigative ex enses onl ,
REVENUE PRODUCING:Yes No X AMOUNT PER MONTH YEAR
APPROVED BY: County Atty N/A OMB /Purchasing N/A Risk Management N/A
0o 1 A 12
'1'9Le%A
DIVISION DIRECTOR APpROV
James L. - Roberts
DOCUMENTATION: Inciuded:�X To Follow: Not Required:____
DISPOSITION: Agenda Item #: J ew
O
PORT AND MARINE ISSUES RESEARCH V97
INTRODUCTION
In recent months, it has become even more apparent that the County will be facing major
marine and port issues in the future This has been clearly demonstrated by the report of the Boot
Key Harbor Committee and by the support shown in the Marathon communit y for a coordinated
approach to land based and marine based improvements Chief among; the need there, of course
is water duality in Book Ivey Harbor and any actions the County can take to improve the
situation
In anticipation that these would be major issues, the Administrator created a committee of
staff members to do some initial investigation These included Rob Wolfe of the County
Attorney's Office, Robin Dye of Marine Resources Department, Mark Rosch of the Land
Authority, Dee Lloyd, Grants Manager in the Office of Management and Budget, and Sheila
Barker, Assistant Director of the office of Management and Budget Two meetings were held
and preliminary research was developed The conclusion of the committee is that the existing
Monroe County Port Authority may be an appropriate vehicle to address these issues in the
future In any case, further investigation and research should be done not only o identify
fy
problems but also to plan coordinated approaches to addressing; those p roblems
ISSUES
Once again, the major issues have been clearly outlined in the Boot Key arbor report for
Y p
that area They include not only the appropriate development of the marine area and it's
relationship to land based recreational facilities, but also improvement of water services for
quality
the boating public, education for students from within and outside Monroe County, etc This
report points up the fact that Monroe County has become a major boating destination for those
from outside of the County and a major marine resource for those who live within the County
7'his is apparent even though the report itself addresses only one area in the Middle Keys
A review of the County indicates that there are many areas dedicated to boating activity
Needs are certainly for boating safety, regulation of speeds and no wake zones, mooring fields,
pump out facilities and probably many other marine related subjects
In 1992, Monroe County completed a BOATING IMPACTS MANAGEMENT PLAN
which included the following subjects
a) Management of live aboard vessels
b) Management of derelict vessels
C) Criteria for marina sighting
d) Mooring buoy sighting
e) Submerged land protection for shallow waters
0 Channel marking
g) User partitioning and conflicts
h) Environmental education for boaters
i) Citizens Advisory Council
j) Intergovernmental coordination mechanism
Of course, some of these issues will be addressed in cooperation with the National Marine
Sanctuary other issues pertaining to enforcement of marine regulations can be handled by the
appropriate marine authorities. However, it is apparent that if there is going to be any
coordinated approach to these issues, it will be Monroe County who will need to provide the
coordination Already the County deals on a case by case bases with mooring fields, no wake
zones and derelict vessel removal. Because of limited resources, it would be appropriate for an
entity such as a port authority to coordinate activity into the future
0J
RESOURCES
Not only in Monroe County but around the Country there are large amounts of resources
available to proceed with this project obviously, the City of Key west and it's fort and Transit
Authority and the work going on at the Key west Bight would provide some insights for local
development Around the State of Florida there are a number of marina entities , community
service departments, etc that could be of some assistance In addition, there are a number of
nationally known consultants and various departments in Florida State Government for assistance.
There are various Federal offices available to be of assistance and examples of successes on large
and small scales around the Country
MONROE COUNTY COMPREHENSIVE PLAN
In addition to the 1992 BOATING IMPACTS MANAGEMENT FLAN, there were
various sections of the Monroe County 2010 Comprehensive Plan that included references to
marine and port related activities. Just as an example, policy 102.5.1 states that Monroe County
shall develop and implement permitting, inspection and enforcement procedures designed to
reduce pollution and discharges 'into ground and surface waters from
a) On site disposal systems
b) Secondary sewage treatment plants and injection wells
c) Moored Anchored vessels (live aboard)
d) Marina Facilities
e) Stormwater runoff
This and other policies certainty suggest that the County has a clear role in requiring
pump out stations to preserve water quality wherever there are proposed marinas. In addition,
the County is obligated to provide liveaboard vessel sighting criteria, no discharge zones within
harbors and near shore waters and sanitation requirements, etc These are just some of the issues
identified in the Comp Plan with many more marine and port related issues included
RECOMMENDA TYON
Therefore, the County has a wide ranging responsibility through the Comp Plan, the
BOATING INWACTS MANACrEMENT PLAN and it's ongoing general recognition of the
marine and port related issues to the future of the Keys It is appropriate that there be a more
organized approach to planning and implementation for these areas and that the County not create
a new entity to undertake this activity Therefore, it is recommended by the Administrator that
the Board of County Commissioners authorize continued investigation into the reestablishment of
the Port Authority and the activities it might undertake for the planning, coordination and
implementation of marine and port related responsibilities.
MONROE COUNTY
MARINE AND PORT ADVISORY COMMITTEE
ADMINISTRATIVE PROCEDURES
BY -LAWS
Revised February 2000
MONROE COUNTY MARINE AND
PORT ADVISORY COMMITTEE
. V) 00MUMg ad=
inept as may be provided by these Procedures and $y - Laws, questions o
order, the methods of o tion and the conduct of business of the
Committee shall be governed by R,oberCs des of Order, Newly Revised, 1950
:Edition, Policies of the Board of County Commissioners and by adapted Policy
decisions of the Committee.
(a) Re�ulss Ateatiap: The Committee shall hold regular meetings on the first
Tuesday of the month, every other month, commencing at 7:00 p.m. Meetlr%gs
shall be held on a regular basis in Marathon. No meeting shall be scheduled
when the day fixed for a regular meeting falls on a day designated as a holiday.
Regulaz meetings may be postponed or cancelled by Committee action and may
be re- scheduled on another suitable day. With advanced notice, in extenuating
circumstances,, the Chair and /or the County Administrator may designate other
suitable locations.
(b) Bpecaa ri[eetiap: A special meeting of the committee may be called by the
Chair whenever. in his /her opinion, the public interest may require It and shall
be called whenever a majority of the committee request a special meeting.
Whenever a spedal meeting shall be called by the Chair, a written request
signed by the Chair shall be delivered to the County Administrator, and
whenever a epedal meeting shall be called by members of the Committee, a
written request signed by at least four (4) members of the Committee and shall
be delivered to the County Administrator. The request shall state the purpose of
the meeting, The County Administrator shall forthwith serve dther verbal or
written notice,, unless spectflcally waived, upon each member of the Committee,
stating the date and hour and the place of the meeting and the purpose for
which such meeting Is being called. The County Administrator shall insure the
proper notice Is given under statue and Attorney General opinion per F.S.
286.011.
No other business shall be transacted at that meetlng unless a full ten (10)
member quorum is present and unanimously agrees to the additional items. The
Administrator in hte notice shall. allow at least forty eight (48) hours to elapse
between the caII of the meeting and the date and hour of the meeting. If, after
reasonable ctillgence, it was impossible to give notice to each Committee
member, such failure shall not affect the legality of the meeting if a quorum
(simple majority) be in attendance. The minutes of each special meeting shall
show the manner and method by which notice of such special meeting was given
to each member of the Committee or shall show a waiver of notice.
All special meetings shall be open to the public and shall be held and conducted
in an appropriate location designated by the Chair or the County Administrator.
Minutes thereof shall be kept by the Adminfatrator or his designee, as is kept for
regular meetings.
1.031 Agent
(a) Official A�eada: An agenda will be prepared by the County Administrator's
office or his designee for every regular meeting or apedal meettng of the
Committee. A writ shall be prepared by the County
Administrator's Office for every regular or special meettug of the
Committee, if necessary. and wtll be considered an official agenda The
Committee shall not take action on any mat ter. proposal. report or Item of
buefnees which is not listed upon the official agenda . unless there is a
unanimous consent of the Committee on the dqy of a scheduled meeting to the
presentation thereof for consideration and action.
All regular mceting agenda items will be delivered to the Administrator's office by
4:00 p.m, on the second PYlday preceding the scheduled meeting date. Add -on
agenda items will be delivered to the Administrator's office by 4:00 p.m. on the
PridaY preceding the scheduled meeting date. 'lbe agenda shall be and
distributed not later than flue (g) working days Precedin8 the meetin8 on 1liureday.
(b) Rwa1AS ds Iteau: Matters for consideration may be placed on
the regular meeting agenda only by a member of the Monroe County
Commission (governing body. Committee Members. the County Attorney. the
County Clerk and the County Administrator. comments and /or
recommendations from staff as is appropriate.,
(c) Public Input: To provide that any member of the public who wishes may
have the opportunity to address the Committee on items fmm the agenda, the
Committee wUl allow individuals to adclresa said issue for a period not to exceed
three (S) minutes per individual or five (8) minutes per group and as provided for
under Section (1.11) Rules of Debate contained herein.
(3L-.QI_A) Om
ILIA
(a) stir; The Presiding OfficeTof the Committee is the Chair, who shall be
elected by a simple majority vote of the M__'__ present at the meeting
for the month of January in any given year. Selection of the Chair shall be
n+vra�3natian the floor, with no second required, followed by alphabetical roll
call vote of Committee members on each nomination, in order of nominations
made. Selection of the We Chair shall be in an identical. manner.
(b) Vice Chic, If, for any reason, the Chair is absent or unable to perform
his /her duties. the vice Chair, who will have been elected under the same
rcums tances as the Chair, shall succeed the Chair-. If the Committee
determines that the disability or absence is d to extend for a period of
time in excess of the length of the meeting at which do is detenmined, a new
Vice Chair shall then be elected by a simple n ority of the members present at
that meeting.
(c) Presa officer; The Presiding Offkmr shall P erict order and
decorum at all meetings of the Committee, A majority vote of the members
present shall govern and conclusively determine all questions of order not
otherwise covered. The Presiding officer may vote on all questions, his /her
name being called last.
The Chair sha11 sp all resolutions adopted by the committee in his/her
presence. In the event of the absence of the Chair, such resolutions shall be
sighed by the Presiding Officer. 7be Chair shall represent the C - before
the Monroe County Port Authority and the Monroe County Commission,
2
[ ' �- 77 1
The Committee shall desigiiate one of its own members to act as
parliamentarian.
See* [146) AddiQ
--, QjftML *
A Secretary for the purposes of calling the roll recording the Minutes, retaining
documents to be entered into the Record of the Committee's proceedings, and
other lawful duties necessary for the efficient functioning of the Committee may
be provided by the Office of the County Administrator.
L---T 7710 A f-ij Ken- - -11
The Presiding Ofcer shall take the chat at the hour a ppointed for the Fleeting
and shall immediately call the committee to order. In the absence of the chair,
and the Vice chair, the Secretary shall then de whether a quorum is
present and in that event shay] call for the election of a Temporary chair. Upon
the arrival of the chair or the Vice chair, the Temporary Chair shall relinquish
the chair upon the conclusion of the business immediately before the
Committee,
II&M..Quo
A majority of the whole number of members of the Committee shall constitute a
Quorum. No resolution or oration shall be adopted by the Committee without the
affirmative vote of the majority of the members present at any meeting. Should
no quorum attend within thirty (30) minutes after the hour appointed for the
meeting of the Committee. the Chair,, or the Vice Chair, or in their absence the
Secretary, may adjourn the meeting until the next day; unless by unanimous
agreement those members present and their action at such meeting shall be
recorded in the minutes by the Secretary.
Se e. QEder Of Busln
All meetings of the Committee shall be open to the public. Promptly at the hour
set forth for each meeting. the members of the Committee. the County Attorney
(or his designee), and the Secretary shall take their stations in the meering hall.
'Rie business of the Committee shall then be taken up for consideration and
disposition in accordance with the agenda for the meeting. The agenda shall
constitute the order of business, unless otherwise determined by a majority of
the members present
� _ 1
4
(4) Q"80 s lender tivn: When an item of business has been
announced by the Secretary, the Chair shall drat ask if there is any member of
the audience who wishes to be heard regarding this matter. Expert witnesses
may be required by the Chair to provide documentation establishing #heir
credentials prior to said testimony being entered into the record as
Witness Testimony". Any person who wishes to be heard shall, prior to the item
being called, provide the Secretary with his/her name and residence, and the
agenda item on which he / she wishes to be heard. Upon conclusion of the
audience participation, the committee shall then consider the item.
After the Committee has begun its discussion of the item, no further audience
participation shall be pernitted, unless by coaunittee majority a member of the
audience is permitted to respond to apedSc questions from the Committee
Members. A motion must be made and properly seconded in order for o8idal
action to be taken by the Committee, The presenter /mover shall be allowed to
address the Committee on the motion initially, whereupon each of the other
Members shall be allowed to address the Committee on the rnot#an before it in
alphabetical order as is done on a regular roll call; except that the
presenter /mover shall have the r ht to address the Committee initially and to
.. close the debate on the matter under consideration,
(b) As to the chair; The Chair or such other Member of the Committee as may
be presidb g may move, second, and debate from the chair, Subject only to such
limitations of debate as they are rules imposed upon all members and shall not
be deprived of any of the ri&ts and privileges of a Member by reason of his
being the Presiding officer.
(e) Obtal the Floor, Improper Refaareaaoesx Every Member desiring to speak
for any purpose shalt address the Presiding 011cer, and upon recognition, shall
confine / to the question under debate, avoiding all personalities
and indecorous e.
(d) Iatarruption: A Member, once rec , shall not be interrupted when
spealting unless it be to call him /her to order; or as herein otherwise provided.
If a member, While Speakin& be called to order, he/she shall cease sp eaking
until the question of order be detained by the Presiding Officer., and if in
order, he /she shall be permitted to proceed. Any Member may appeal to the
Comndtt+ee from the decision of the Chair upon a question of order when without
debate the Chair shall submit to the Committee the questions, "shall the
decision of the Chair be sustained?" and the Committee shall decide by a
majority vote.
(e) Roll Call Vote: No Member of any state, county or municipal governmental
board, commission, or agency who is present at any meeting of any such body at
which an official decision, ruling, or other official act is to be taken or adopted
ruling, abstain from voting in regard to any such decision, ing, or act: and a
vote shall be recorded or counted for each member present, except when, with
respect to any such matter there is, or appears to be, a possible conflict of
interest under provisions of Florida Statutes Sections 112.311, 112.313 or
112.3143. In such cases said member shall comply with disclosure
requirements of Section 112,31 43,
12) Readl ag of th ,
Unless a reading of the minutes of a meeting is requested by a majority of the
Committee, such minutes shall be considered approved without reading
provided that the County ,Administrator (or his designee) deliver a copy thereof
to each member of the Committee at least five (5) working days preceding the
next meeting on Tuesday. The minutes of the meetings may be approved by
majority of the members present, and upon such approval shall become the
official minutes,
Bees ( le LW Vat Vates by Call:
The vote upon every motion or resolution may be taken by roll call in
alphabetical order except the Chair shall be the last member called, and the vote
shall be entered upon the minutes. Resolutions, proclamations, or written
recommendations shall be signed by the Presiding Officer at such meetings and
by the Secretary before they are entered upon the minutes. Each Resolution
and Motion shall contain, at the conclusion of the "Passed and Adopted" clause,
a list of the members of the Committee and the vote cast by each ("Yes " , "No
"Abstention ", or "Not t ").
ft2y •1 D i
Any person malting impertinent or slanderous remarks or who becomes
boisterous while addressing the Committee shalt be barred from further
audience before the Committee by the Presiding Officer. unless permission to
continue or again address the Committee be granted by the majority vote of the
Committee.
While probably unnecessary for the purposes of this Committee. the Presiding
Officer shall make the determination whether a Sheriff is required for the
purposes of maintaining order and decorum in accordance with these rules and
Florida Statutes.
{ W i
t �. a, s
(� PrePssatioa of xesoint3ons and Ream meadatloas: The Secretary. when
requested, shall prepare resolutions and draft recommendations, a copy of
which sbali be provided to both the County Administrator the County Attorney
before such documents are presented by the Chairman to the County
Commission (Port Authority). All resolutions, contract recommendations or
formal presentations of the Committee shall have been reduced in writing and
may have been approved as to form and legalih' by the County Attorney. When
so referred, the County Attorney shall affix his signature to the document
certifying to the legal euffidency and shall append his recommendations as
appmprlate. Any action by the committee which has the effect of "advising" or
"recommending" expenditures of public monies by the Board of County
Commissioners shalt adhere to County purchasing Policies and Procedures,
which are founded in public law requirements.
(b) Introduction for P or Approves: Motions, resolutions,
recommendations and other matters and subj requiring action by the
Conunittee must be introduced and sponsored by a member of the Committee.
except the County Administrator, County Attorney or any member of the Monroe
County Co on may also sponsor an item for considerations providing that
any such item prepared at the request of a Commissioner or Department
Director shall bear the name of the person on the document.
ftc 1. AARMam •
A motion to adjourn shad always be in order and decided without debate. Said
motion cannot be amended, except where there is no other business before the
Committee, nor can it be reconsidered.
ftes 1. Min 9RIMRM
(a) to the C ommittee: The County Administrator, or his deaigr�ee,
shall act as the Secretary to the Committee and shall prepare the minutes and
attest to all motions, resolutions and recommendations of the Committee.
(b) Correspondence: Correspondence of a general nature addressed to the
Committee shall be refern®d to the County Administrator without first filing with
the Committee, The receipt of all correspondence will be immediately
acknowledged. Current files of such correspondence will be maintained for the
Co r wilttee'e anon and J or action. The County for shall advise
the Committee when action is required in response to any correspondence
received.
(c) ctractal Minutes: The official minutes as prepared by the Secretary shall be
as brief as possible and reflect only the very essential elements or actions,
Those items specifically requested by the Committee shall appear in the minutes
in the as directed.
see _ IL 91 ", ttee
[a) R t of the and Port Adviso tt�ae: This Marine
and Fort Advisory Committee, having been duly established by passage of the
following resolutions by the Monroe County Board of County Co oners,
124 55- -1977, 057 1991, and 138 shall consist of ten members
consisting of two appointments from each County Commissioner, all to serve
without pay. The terms of the Maxine and Paort Advisory Committee members
shall be , with appointments for three years,
(b) shi or Cher: A Chair shall be sleeted once a year by the
conunittee members in accordance with Section (1.04) of the Administrative
Procedures contained herein. A Vice Chair shall be elected in a simi ar manner.
(c) Function: The Committee will only function in an advisoxy or investigative
manner, having no legislative, directive or enforcement authority.
(t) Formal Active: Any item requiring formal action shall be referred to the
Board of County Commissioners for action at a regular meeting for
consideration.
(e) scheduled Meedngs: Committee meetings shall be scheduled through the
County stratar'a office with appropriate notice requirements of statute.
7WIcally mee tings will be scheduled on the second Thursday, every other
month.
(f) Committee Reports made to the County C on: Committee
t�eports to the County Commissi may contain recommendations of actions but
must contain all data and views concerning the matter so as to inform the
Commission of all available information prior to their decision, and not simply
consensus views.
( Minutes: Taped minutes of all meetings shall be made and delivered to the
tar's mice. Written minutes shall be made and distributed to each
Commissioner by a representative from the Administratces office, functioning as
the Committee's Secretary.
(h) AnnUal Report: The Committee shall provide the Board of County
Commissioners with a written or oral report at least once a year based on a
schedule developed and distributed by the County strator.
(i) Subcommittees: The Committee may farm subcommittees to be headed by a
member of the full Committee in order to focus attention on specific areas of
interest.
0) Address: The official address of the Marine and Port Advisory Committee:
Monroe County Marine and Part Advisory Committee
c/o Ge orge Garrett
2788 oversess suite 420
Marathonr, Florida -SW---SD-
MONROE COUNTY
MARINE AND PORT ADVISORY COMMITTEE
ADMINISTRATIVE PROCEDURES,
BY -LAWS
Revised June 2 2012
BOCC Approved 6/20/12
Page I of 8
MONROE COUNTY MARINE AND
PORT ADVISORY COMMITTEE
ADMINISTRATIVE PROCEDURES and BY- LAWS
Sec. (1.41) Governing Rules:
Except as may be provided by these Procedures and By -Laws, questions of order,
the methods of organization and the conduct of business of the Committee shall
be governed by Robert's Rules of Order, Newly Revised, 1990 Edition, Policies of
the Board of County Commissioners and by adopted Policy decisions of the
Committee.
Sec. (1.0z ) .Meetinos:
(a) Regular Meetings: The Committee shall hold regular meetings on the first
Tuesday of the month, no less than once a quarter. Meeting times shall be
established to maximize the ability for both the committee members and general
public to attend. Meetings shall be held on a regular basis in Marathon. No
meeting shall be scheduled when the day fixed for a regular meeting falls on a
day designated as a holiday. Regular meetings may be postponed or cancelled
by Committee action and may be re- scheduled on another suitable day. with
advanced notice, in extenuating circumstances, the Chair and/or the County
Administrator may designate other suitable locations.
(b) Special Meetings: A special meeting of the Committee may be called by the
Chair whenever, in his/her opinion, the public interest may require it, and shall
be called whenever a majority of the committee request a special meeting.
Whenever a special meeting shall be called by the Chair, a written request signed
by the Chair shall be delivered to the County Administrator; and whenever a
special meeting shall be called by members of the Committee, a written request
signed by at least four (4) members of the Committee and shall be delivered to
the County Administrator. The request shall state the purpose of the meeting.
The County Administrator shall forthwith serve either verbal or written notice,
unless specifically waived, upon each member of the Committee, stating the date
and hour and the place of the meeting and the purpose for which such meeting
is being called. The County Administrator shall insure the proper notice is given
under statue and Attorney General opinion per F.S. 286.011.
No other business shall be transacted at that meeting unless a full ten (1 p)
member quorum is present and unanimously agrees to the additional items. The
Administrator in his notice shall allow at least forty eight (48) hours to elapse
between the call of the meeting and the date and hour of the meeting. If, after
reasonable diligence, it was impossible to give notice to each Committee
member, such failure shall not affect the legality of the meeting if a quorum
(simple majority) be in attendance. The minutes of each special meeting shall
show the manner and method by which notice of such special meeting was given
to each member of the Committee or shall show a waiver of notice.
All special meetings shall be open to the public and shall be held and conducted
in an appropriate location designated by the Chair or the County Administrator.
Page 2 of 8
Minutes thereof shall be kept by the Administrator or his designee, as is kept for
regular meetings.
Sec. (1.O3) Agenda:
(a) official Agenda: An agenda will be prepared by the County Administrator's
office or his designee for every regular meeting or special meeting of the
Committee. A written add -on agenda shall be prepared by the County
Administrator's office for every regular meeting or special meeting of the
Committee, if necessary, and will be considered an official agenda. The
Committee shall not take action on any matter, proposal, report or item of
business which is not listed upon the official agenda, unless there is a
unanimous consent of the Committee on the day of a scheduled meeting to the
presentation thereof for consideration and action.
All regular meeting agenda items will be delivered to the Administrator's office
by 4:00 p.m. on the second Friday preceding the scheduled meeting date. Add -
on agenda items will be delivered to the Administrator's office by 4:00 p.m. on
the Friday preceding the scheduled meeting date. The agenda shall be prepared
and distributed not later than five (5) working days preceding the meeting on
Thursday.
(b) Regular Meeting Agenda Items: Matters for consideration may be placed on
the regular meeting agenda only by a member of the Monroe County
Commission (governing body), Committee Members, the County Attorney, the
County Clerk and the County Administrator; written comments and/or
recommendations from staff as is appropriate.
(c) Public Input: To provide that any member of the public who wishes may have
the opportunity to address the Committee on items from the agenda, the
Committee will allow individuals to address said issue for a period not to exceed
three (3) minutes per individual or five (5) minutes per group and as provided for
under Section (1 .1 1 ) Rules of Debate contained herein.
Sec. 1.04 Presiding officer, Election Duties:
(a) Chair: The Presiding officer of the Committee is the Chair, who shall be
elected by a simple majority vote of the members present at the first regular
meeting of each calendar year. Selection of the Chair shall be nomination from
the floor, with no second required, followed by alphabetical roll call vote of
Committee members on each nomination, in order of nominations made.
Selection of the Vice Chair shall be in an identical manner.
(b) Vice Chair: If, for any reason, the Chair is absent or unable to perform
his/her duties, the Vice Chair, who will have been elected under the same
circumstances as the Chair, shall succeed the Chair. If the Committee
determines that the disability or absence is expected to extend for a period of
time in excess of the length of the meeting at which this is determined, a new
Vice Chair shall then be elected by a simple majority of the members present at
that meeting.
(c) Presiding Officer: The Presiding officer shall preserve strict order and
decorum at all meetings of the Committee. A majority vote of the members
Page 3 of 8
present shall govern and conclusively determine all questions of order not
otherwise covered. The Presiding officer may vote on all questions, his/her
name being called last.
The Chair shall sign all resolutions adopted by the committee in his/her
presence. In the event of the absence of the Chair, such resolutions shall be
signed by the Presiding Officer. The Chair shall represent the Committee before
the Monroe County Port Authority and the Monroe County Commission.
Sec. 1.05 Parliamentarian:
A staff person may be provided by the Office of the County Administrator to act
as Parliamentarian for the purpose of ensuring that rules of order are followed.
Sec. (1.08) Additional officers:
A Secretary for the purposes of calling the roll, recording the Minutes, retaining
documents to be entered into the Record of the Committee's proceedings, and
other lawful duties necessary for the efficient functioning of the Committee may
be provided by the Office of the County Administrator.
Sec. (1.07) Call to order:
The Presiding Officer shall take the chair at the hour appointed for the meeting
and shall immediately call the Committee to order. In the absence of the Chair,
and the Vice Chair, the Secretary shall then determine whether a quorum is
present and in that event shall call for the election of a Temporary Chair. Upon
the arrival of the Chair or the Vice Chair, the Temporary Chair shall relinquish the
chair upon the conclusion of the business immediately before the Committee.
Sec. (1.08) Quorum:
A majority of the whole number of members of the Committee shall constitute a
quorum. No resolution or motion shall be adopted by the Committee without the
affirmative vote of the majority of the members present at any meeting. Should
no quorum attend within thirty (30) minutes after the hour appointed for the
meeting of the Committee, the Chair, or the Vice Chair, or in their absence, the
Secretary, may adjourn the meeting until the next day; unless by unanimous
agreement those members present and their action at such meeting shall be
recorded in the minutes by the Secretary.
Sec. (1.10) order of Business:
All meetings of the Committee shall be open to the public. Promptly at the hour
set forth for each meeting, the members of the Committee, the County Attorney
(or his designee), and the Secretary shall take their stations in the meeting hall.
The business of the Committee shall then be taken up for consideration and
disposition in accordance with the agenda for the meeting. The agenda shall
constitute the order of business, unless otherwise determined by a majority of
the members present.
Sec. 1 1.11 ) Rules of Debate:
Page 4 of 8
(a) Questions under Consideration: when an item of business has been
announced by the Secretary, the Chair shall first ask if there is any member of
the audience who wishes to be heard regarding this matter. Expert witnesses
may be required by the Chair to provide documentation establishing their
credentials prior to said testimony being entered into the record as "Expert
Witness Testimony ". Any person who wishes to be heard shall, prior to the item
being called, provide the Secretary with his/her name and residence, and the
agenda item on which he/she wishes to be heard. Upon conclusion of the
audience participation, the Committee shall then consider the item.
After the Committee has begun its discussion of the item, no further audience
participation shall be permitted, unless otherwise determined by the Chair or by
committee majority; a member of the audience is permitted to respond to
specific questions from the Committee Members. A motion must be made and
properly seconded in order for official action to be taken by the Committee. The
presenter/mover shall be allowed to address the Committee on the motion
initially, whereupon each of the other Members shall be allowed to address the
Committee on the motion before it.
(b) As to the Chair: The Chair or such other Member of the Committee as may
be presiding may move, second, and debate from the chair; Subject only to such
limitations of debate as they are rules imposed upon all members and shall not
be deprived of any of the rights and privileges of a Member by reason of his
being the Presiding officer.
(c) obtaining the Floor Improper References: Every Member desiring to speak
for any purpose shall address the Presiding Officer, and upon recognition, shall
confine himself/herself to the question under debate, avoiding all personalities
and indecorous language.
(d) Interruption: A Member, once recognized, shall not be interrupted when
speaking unless it be to call him/her to order; or as herein otherwise provided.
If a member, while speaking, be called to order, he/she shall cease speaking
until the question of order be determined by the Presiding Officer, and if in
order, he/she shall be permitted to proceed. Any Member may appeal to the
Committee from the decision of the Chair upon a question of order when without
debate the Chair shall submit to the Committee the questions, "Shall the decision
of the Chair be sustained ?" and the Committee shall decide by a majority vote.
(e) Roll Call Vote: A vote shall be recorded or counted for each member present,
except when, with respect to any such matter there is, or appears to be, a
possible conflict of interest under provisions of Florida Statutes Sections
1 1 2.31 1 , 112.313 or 112.3143. In such cases said member shall comply with
disclosure requirements of Section 112.3143.
Sec. (1.12) Reading of the Minutes:
Unless a reading of the minutes of a meeting is requested by a majority of the
Committee, such minutes shall be considered approved without reading;
provided that the County Administrator (or his designee) deliver a copy thereof
to each member of the Committee at least five (5) working days preceding the
next meeting on Tuesday. The minutes of the meetings may be approved by
majority of the members present, and upon such approval shall become the
official minutes.
Page 5 of 8
Sec. (1.13 ) Votes by Roll Call:
The Vote upon every motion or resolution may be taken by roll call in
alphabetical order except the Chair shall be the last member called, and the vote
shall be entered upon the minutes. Resolutions, proclamations, or written
recommendations shall be signed by the Presiding officer at such meetings and
by the Secretary before they are entered upon the minutes. Each Resolution and
Motion shall contain, at the conclusion of the "Passed and Adopted" clause, a list
of the members of the Committee and the vote cast by each ( "Yes ", "No
"Abstention ", or "Not Present ").
Sec. (1.14 )Decorum:
Any person making impertinent or slanderous remarks or who becomes
boisterous while addressing the Committee shall be barred from further
audience before the Committee by the Presiding officer, unless permission to
continue or again address the Committee be granted by the majority vote of the
Committee.
Sec. (1.15 ) Sergeant --At -Arms:
While probably unnecessary for the purposes of this Committee, the Presiding
Officer shall make the determination whether a Sheriff is required for the
purposes of maintaining order and decorum in accordance with these rules and
Florida Statutes.
Sec. (1.16) _Motionsl_Resolutions and Recommendations:
(a) Preparation of Resolutions and Recommendations: The Secretary, when
requested, shall prepare resolutions and draft recommendations, a copy of which
shall be provided to both the County Administrator and the County Attorney
before such documents are presented by the Chairman to the County
Commission (Port Authority). All resolutions, contract recommendations or
formal presentations of the Committee shall have been reduced in writing and
may have been approved as to form and legality by the County Attorney. When
so referred, the County Attorney shall affix his signature to the document
certifying to the legal sufficiency and shall append his recommendations as
appropriate. Any action by the committee which has the effect of "advising" or
"recommending" expenditures of public monies by the Board of County
Commissioners shall adhere to County purchasing Policies and Procedures,
which are founded in public law requirements.
(b) Introduction for Passage or Approval: Motions, resolutions,
recommendations and other matters and subjects requiring action by the
Committee must be introduced and sponsored by a member of the Committee;
except the County Administrator, County Attorney or any member of the Monroe
County Commission may also sponsor an item for consideration, providing that
any such item prepared at the request of a Commissioner or Department
Director shall bear the name of the person on the document.
Sec. (1.17) Adjournment:
Page 6 of 8
A motion to adjourn shall always be in order and decided without debate. Said
motion cannot be amended, except where there is no other business before the
Committee, nor can it be reconsidered.
Sec. 1.18 Minutes., Correspondence:
(a) Secretary to the Committee: The County Administrator, or his designee,
shall act as the Secretary to the Committee and shall prepare the minutes and
attest to all motions, resolutions and recommendations of the Committee.
(b) Correspondence: Correspondence of a general nature addressed to the
Committee shall be referred to the County Administrator without first filing with
the Committee. The receipt of all correspondence will be immediately
acknowledged. Current files of such correspondence will be maintained for the
Committee's examination and/or action. The County Administrator shall advise
the Committee when action is required in response to any correspondence
received.
(c) official Minutes: The official minutes as prepared by the Secretary shall be as
brief as possible and reflect only the very essential elements or actions. Those
items specifically requested by the Committee shall appear in the minutes in the
manner as directed.
Sec. 1.19) The Committee and it's Sub - Committees:
(a) Establishment of the Marine and Port Advisory Committee: This Marine
and Port Advisory Committee, having been duly established by passage of the
following resolutions by the Monroe County Board of County Commissioners;
124-1977, 55-1977 057 -1991, and 138-1991; shall consist of ten members
consisting of two appointments from each County Commissioner, all to serve
without pay. The terms of the Marine and Port Advisory Committee members
shall be staggered, with appointments for three years. A Committee seat left
Vacant for three (3) meetings within a 12 month period may be considered
"Vacant" and the appropriate County Commissioner may be requested to make a
new appointment.
(b) Chairmanship or Chair: A Chair shall be elected once a year by the
committee members in accordance with Section (1.04) of the Administrative
Procedures contained herein. A Vice Chair shall be elected in a similar manner.
(c) Function: The Committee will only function in an advisory or investigative
manner, having no legislative, directive or enforcement authority.
(d) Formal Action: Any item requiring formal action shall be referred to the
Board of County Commissioners for action at a regular meeting for
consideration.
(e) Scheduled Meetings: Committee meetings shall be scheduled through the
County Administrator's office with appropriate notice requirements of statute.
Page 7 of 8
(f) Committee Reports made to the County Commission: Committee reports
to the County Commission may contain recommendations of actions but must
contain all data and views concerning the matter so as to inform the Commission
of all available information prior to their decision, and not simply consensus
views.
(g) Minutes: Taped minutes of all meetings shall be made and delivered to the
Administrator's Office. Written minutes shall be made and distributed to each
Commissioner by a representative from the Administrator's office, functioning as
the Committee's Secretary.
(h) Annual Report: The Committee shall provide the Board of County
Commissioners with a written or oral report at least once a year based on a
schedule developed and distributed by the County Administrator.
(i) Subcommittees: The Committee may form subcommittees to be headed by a
member of the full Committee in order to focus attention on specific areas of
interest.
U} Address: The official address of the Marine and Port Advisory Committee:
Monroe County Marine and Port Advisory Committee
Marine Resources office
Growth Management Division
2798 overseas Highway, Suite 420
Marathon, Florida 33050
Page 8 of 8